2019
Employee Self Service – HRIS Manual
HTTPS://HR.PITB.GOV.PK/BETA/HRIS
PITB – HR Wing
Version 1.0
System will be unresponsive if it remains unattended for 10 minutes.
Chrome is preferred browser for accessing ESS
*Kindly change password periodically for ensuring confidentiality
EMPLOYEE SELF SERVICE – HRIS MANUAL
PITB – HR WING 1
Contents Login .............................................................................................................................................................. 2
Declaration about Profile Correctness ........................................................................................................ 2
Employee Self Service (ESS) ......................................................................................................................... 3
View Leave History ....................................................................................................................................... 3
Profile Update Request ................................................................................................................................ 4
Letter Request .............................................................................................................................................. 5
View Profile .................................................................................................................................................. 6
Updating Personal Information ................................................................................................................... 7
Adding Dependent’s Information ................................................................................................................ 8
Declaration(s) ............................................................................................................................................... 9
Conflict of Interest Form & Non-Disclosure Form .................................................................................... 9
Relationship Disclosure Form ................................................................................................................. 10
Orientation Acknowledgement Form ..................................................................................................... 10
Declaration .............................................................................................................................................. 11
Documents .................................................................................................................................................. 11
Feedback ..................................................................................................................................................... 12
Sign Out ...................................................................................................................................................... 12
EMPLOYEE SELF SERVICE – HRIS MANUAL
PITB – HR WING 2
Login Access HRIS at https://hr.pitb.gov.pk/beta/hris. Give Username and password to access HRIS
1) Incase if you are unable to recall password, click on Forget Password as a result of this you will
receive an email on your official email ID. Click on link provided in email and reset password to
access HRIS.
Declaration about Profile Correctness
Kindly view information available in your profile carefully and click
on agree. Since you are now able to view data that is available with
HR Wing therefore it is your responsibility to keep data current and
updated.
EMPLOYEE SELF SERVICE – HRIS MANUAL
PITB – HR WING 3
Employee Self Service (ESS) Following is the window that opens after Login
View Leave History
Click on Leave History to view Leave Balance
Year wise Leave History
In case of ambiguity in your leave
record kindly contact your local HR
Business partner
Year wise Leave history can be viewed by clicking here
Request of Profile update can be sent from here
Employee can send Employment related letter request from here
Click on Employee
Name to access your
profile
Employee can access/download
CV by clicking here ESS enables employee to
1) View & Edit their profile
2) Access Form(s)/SoP(s) Documents
3) Share feedback related to HRIS
4) Request for Employment related letters
5) View Leave and attendance history
6) Send Profile Update Request(s)
This button is used to expand/collapse navigation bar to icons/icon + Text
EMPLOYEE SELF SERVICE – HRIS MANUAL
PITB – HR WING 4
Profile Update Request
Note: In order to update your profile in HRIS, kindly provide relevant document(s) so that change(s) can be made and shared document(s) can be placed in your personal file.
Academic information will be updated on provision of attested and HEC Verified degree. Experience will be updated on provision of attested copy of experience letter. Certification/Training Certificate shall be provided for updating required information in profile. For updating Personal Information kindly provide attested copy of CNIC/Domicile.
Click on Profile Update Request to change any information available in your profile.
For updating
information in
employee Prolife
employee can send
request from ESS
Select type of information you would like HR
Wing to update in your profile. (1)
For updating
Education/Certification/Experience and
Domicile in employee profile please provide
supporting document so that we can update
profile accordingly and make them art of
employee file as well. (2)
Type message here (3)
Click on Profile Update Request
Button
Give confirmation
that you would like
HR Wing to update
your profile. (4)
EMPLOYEE SELF SERVICE – HRIS MANUAL
PITB – HR WING 5
Letter Request
LHRBP(s) if requesting a letter on anyone’s behalf are requested to clearly mention Employee Name, Employee ID/Code, type of letter and additional requirements (if any)
Click on Letter Request for asking for employment related letters.
Select Type of
Letter you
would like to
request.
In case of Requesting for
Visa Letter please provide
invitation letter, copy of
passport
If you would like HR Wing to mention anything specific
on letter e.g. salary, Career progression at PITB; please
mention here
Click on Send Request to send request for letter
to HR
EMPLOYEE SELF SERVICE – HRIS MANUAL
PITB – HR WING 6
View Profile
Employee can view following upon visiting his/her Profile
- Personal Information of employee can be viewed and edited upon clicking Personal
Information.
- Academic Information available in his/her personal file can be viewed upon clicking Education.
- External Work History (Employment history prior to joining PITB) & Work History with PITB can
be viewed upon clicking at Work History.
- Dependent Details can be viewed, added and modified upon Clicking at Dependent. - Training & Certifications an employee has done can be viewed upon clicking Training &
Certification.
- Declarations have to be made by each employee by clicking on link of Declarations.
Click on Change Password
to reset your account’s
password
View Profile can be
used to access
information of
employee available
with HR Wing
EMPLOYEE SELF SERVICE – HRIS MANUAL
PITB – HR WING 7
Updating Personal Information
- Employee can update some of personal information
o Blue fields are un-editable
o White ones are editable.
- Employees are requested to update correct information so that their record present with HR
Wing is updated and correct.
- Once the profile is updated click on update button so that added information becomes part of
employee profile.
This form has been created in employee Self Service so that information that we used to take in employee database form are entered by
employee in system directly.
EMPLOYEE SELF SERVICE – HRIS MANUAL
PITB – HR WING 8
Adding Dependent’s Information
Upon clicking the buttons a form will open asking about the dependents information.
- If selected Relation is of Daughter/Son System will enable checkbox “Same as Guardian?” which
will populate employee’s mobile number.
- Ensure that mandatory fields are filled
- For searching Nationality enter at-least three (3) Characters to facilitate search.
- System will give a pop up message that information has been added successfully.
EMPLOYEE SELF SERVICE – HRIS MANUAL
PITB – HR WING 9
Declaration(s) Following declarations have become part of ESS. Once agreed these statements become part of
employee profile and personal file.
Conflict of Interest Form & Non-Disclosure Form As per PITB Service Regulations Employee has to avoid conflict of interest situations and ensure
confidentiality of organization’s information. Click on respective Form
Check the
Acceptance Check
Box
Click on Save
EMPLOYEE SELF SERVICE – HRIS MANUAL
PITB – HR WING 10
Relationship Disclosure Form
Orientation Acknowledgement Form
Employee has to
declare if any of
his/her family
member friends
work at PITB so that
situations of conflict
of interest can be
avoided.
Select appropriate check box
Provide detail of family
members/friends
working for PITB
Check the check box and click on save
This form has been
added to ensure that
new joiners declare
that they are aware of
organization’s policy. Check the check box and click on Save
EMPLOYEE SELF SERVICE – HRIS MANUAL
PITB – HR WING 11
Declaration
Documents
After reviewing details
available in profile
kindly accept that
provided/available
information is correct.
Once accepted and after clicking
on Save Form becomes un-
editable. It can be printed or
downloaded in PDF by clicking on
respective button
Click on
navigation item of
Documents to
access
Form(s)/SOP(s)
related to HR,
Finance and
Procurement
Wing.
Click on the Document Name to open it
EMPLOYEE SELF SERVICE – HRIS MANUAL
PITB – HR WING 12
Feedback
Sign Out
Click on
Feedback to
share your
feedback with
HRIS Team of
HR Wing
Type your feedback here and click on Send
Feedback button.
Upon clicking on Settings Icon Fixed Navigation / Side Bar / Header/ Breadcrumbs
You can choose Profile Color
View by clicking on color of your
choice
Do not forget to Sign Out properly to ensure protection against unauthorized
access