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REGIONAL OFFICE,
Bengal & Sikkim Region
EMPLOYEES' STATE INSURANCE CORPORATION
(Ministry of Labour& Employment, Government
of India)Regional Office,
Block, Salt Lake, Sector
700097
Phone: 033
Web Site:
TENDER DOCUMENT
NITNO: C/AG-12/10/Lift/2019/Const/SealdahHospt.
NAME OF WORK: COMMISSIONING OF ONE NO. 15 PASSENGER
AT ESI HOSPITAL SEALDAH, WEST BENGAL INCLUDING DISMANTLING OF OLD EXISTING LIFT
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REGIONAL OFFICE, Kolkata, West
Bengal & Sikkim Region
EMPLOYEES' STATE INSURANCE CORPORATION
(Ministry of Labour& Employment, Government
of India)Regional Office, Plot No. 6, GB
Salt Lake, Sector – 3, Kolkata
33-23356021Fax:033-23351956.
Web Site: www.esic.nic.in
TENDER DOCUMENT
12/10/Lift/2019/Const/SealdahHospt.
: - RE E-TENDER SUPPLY INSTALLATION TESTING
COMMISSIONING OF ONE NO. 15 PASSENGER
AT ESI HOSPITAL SEALDAH, WEST BENGAL INCLUDING DISMANTLING OF OLD EXISTING LIFT
Kolkata, West
(Ministry of Labour& Employment, Government
Plot No. 6, GB
-
12/10/Lift/2019/Const/SealdahHospt.
TENDER SUPPLY INSTALLATION TESTING
COMMISSIONING OF ONE NO. 15 PASSENGER-CUM-BED LIFT
AT ESI HOSPITAL SEALDAH, WEST BENGAL INCLUDING
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INDEX
Sl. No. Contents Page
(A) Part – I Technical Bid
1. Instructions for Online Bid
Submission 03 - 07
2. INDICATIVE CRITICAL DATE SHEET 08
3. Notice Inviting e-Tender 09
4. Eligibility / Evaluation criterion 10
5. Information & Instructions to
Bidders
11 - 14
6. Integrity Pact 15 - 23
7. Letter of Transmittal &Tender 24 - 26
8. Proforma of Schedule 27 - 29
9. Form of Performance Guarantee 30 - 31
10. Contract Agreement 32 - 35
11. General Conditions of Contract 36 - 65
Scope of work 66 - 73
12. Technical Terms and Conditions 74 - 91
13. Technical Parameter
92 - 96
14. Special Terms and condition 97
15 Make list 98
16 Measurement Book 99
17 Part II : Price Bid (BOQ) 100 - 101
Technical Bid Performa 102 - 103
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Instructions for Online Bid Submission
The bidders are required to submit soft copies of their bids
electronically on the CPP Portal, using valid Digital Signature
Certificates. The instructions given below are meant to assist
the bidders in registering on the CPP Portal, prepare their
bids in accordance with the requirements and submitting their
bids online on the CPP Portal.
More information useful for submitting online bids on the CPP
Portal may be obtained at: https://eprocure.gov.in/eprocure/app
REGISTRATION
1) Bidders are required to enroll on the e-Procurement
module of the Central Public Procurement Portal (URL:
https://eprocure.gov.in/eprocure/app) by clicking on the
link “Online bidder Enrollment” on the CPP Portal which
is free ofcharge.
2) As part of the enrolment process, the bidders will be
required to choose a unique username and assign a
password for theiraccounts.
3) Bidders are advised to register their valid email
address and mobile numbers as part
oftheregistrationprocess.Thesewouldbeusedforanycommunica
tionfromtheCPP Portal.
4) Upon enrolment, the bidders will be required to register
their valid Digital Signature Certificate (Class III
Certificates with signing key usage) issued by any
Certifying
AuthorityrecognizedbyCCAIndia(e.g.Sify/TCS/nCode/eMudrae
tc.),withtheir profile.
5) OnlyonevalidDSCshouldberegisteredbyabidder.Pleasenotetha
tthebiddersare responsible to ensure that they do not
lend their DSC’s to others which may lead to misuse.
6) Bidder then logs in to the site through the secured log-
in by entering their user ID / password and the password
of the DSC /e-Token.
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SEARCHING FOR TENDER DOCUMENTS
1) TherearevarioussearchoptionsbuiltintheCPPPortal,tofacili
tatebidderstosearch
activetendersbyseveralparameters.Theseparameterscouldinc
ludeTenderID, organization Name, Location, Date, Value,
etc. There is also an option of advanced search for
tenders, wherein the bidders may combine a number of
search parameters such as Organization Name, Form of
Contract, Location, Date, Other keywords etc. to search
for a tender published on the CPP Portal.
2) Once the bidders have selected the tenders they are
interested in, they may download the required documents/
tender schedules. These tenders can be moved to the
respective ‘My Tenders’ folder. This would enable the
CPP Portal to intimate the bidders through SMS / e-mail
in case there is any corrigendum issued to the tender
document.
3) The bidder should make a note of the unique Tender ID
assigned to each tender, in case they want to obtain any
clarification / help from theHelpdesk.
PREPARATION OF BIDS
1) Bidder should consider any corrigendum published on the
tender document before submitting theirbids.
2) Please go through the tender advertisement and the
tender document carefully to understand the documents
required to be submitted as part of the bid. Please note
the number of covers in which the bid documents have to
be submitted, the number of documents-includingthenames
andcontentofeachofthedocumentthat needtobe submitted.
Any deviations from these may lead to rejection of
thebid.
3) Bidder, in advance, should get ready the bid documents
to be submitted as indicated in the tender document /
schedule and generally, they can be in PDF / XLS / RAR /
DWF/JPGformats.Biddocumentsmaybescannedwith100dpiwithbla
ckandwhite option which helps in reducing size of the
scanneddocument.
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4) Toavoidthetimeandeffortrequiredinuploadingthesamesetofstandardd
ocuments which are required to be submitted as a part of every
bid, a provision of uploading
suchstandarddocuments(e.g.PANcardcopy,annualreports,auditorcert
ificatesetc.) has been provided to the bidders. Bidders can use
“My Space” or ‘’Other Important
Documents’’areaavailabletothemtouploadsuchdocuments.Thesedocume
ntsmay be directly submitted from the “My Space” area while
submitting a bid, and neednot
beuploadedagainandagain.Thiswillleadtoareductioninthetimerequir
edforbid submissionprocess.
5) SUBMISSION OF BIDS
1) Bidder should log into the site well in advance for bid
submission so that they can upload the bid in time i.e.
on or before the bid submission time. Bidder will be
responsible for any delay due to otherissues.
2) The bidder has to digitally sign and upload the required
bid documents one by one as indicated in the
tenderdocument.
3) Bidder has to select the payment option as “offline” to
pay the tender fee / EMD as applicable and enter details
of the instrument / scancopy.
4) Bidder should prepare the EMD as per the instructions
specified in the tender document. The original should be
posted/couriered/given in person to the concerned official,
latest by the last date of bid submission or as specified in
the tender documents. The details of the DD/any other accepted
instrument, physically sent, should tally with the details
available in the scanned copy and the data entered during bid
submission time. Otherwise the uploaded bid will be rejected.
The bidder is liable to pay EMD wherever applicable to
pay the EMD, within the time limit as specified, through
ESIC Challan only.
5) Bidders are requested to note that they should
necessarily submit their price bids in the format
provided and no other format is acceptable. If the price
bid has been given as a standard BOQ format with the
tender document, then the same is to be downloaded and
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to be filled by all the bidders. Bidders are required to
download the BOQ file, open it and complete the white
colored (unprotected) cells with their respective
financial quotes and other details (such as name of the
bidder). No other
cellsshouldbechanged.Oncethedetailshavebeencompleted,the
biddershouldsave it and submit it online, without
changing the filename. If the BOQ file is found to be
modified by the bidder, the bid will berejected.
6) The server time (which is displayed on the bidders’
dashboard) will be considered as the standard time for
referencing the deadlines for submission of the bids by
the bidders, opening of bids etc. The bidders should
follow this time during bid submission.
7) All the documents being submitted by the bidders would
be encrypted using PKI encryption techniques to ensure
the secrecy of the data. The data entered cannot be
viewed by unauthorized persons until the time of bid
opening. The confidentiality of the bids is maintained
using the secured Socket Layer 128 bit encryption
technology.
Datastorageencryptionofsensitivefieldsisdone.Anybiddocum
entthatisuploaded
totheserverissubjectedtosymmetricencryptionusingasystemg
eneratedsymmetric key. Further this key is subjected to
asymmetric encryption using buyers/bidopener’s public
keys. Overall, the uploaded tender documents become
readable only after the tender opening by the authorized
bidopeners.
8) Theuploadedtenderdocumentsbecomereadable onlyafterthetenderopeningbythe authorized bid openers.
9) Upon the successful and timely submission of bids (i.e.
after Clicking “Freeze Bid Submission” in the portal),
the portal will give a successful bid submission message
&abidsummarywillbedisplayedwiththebidno.andthedate&timeo
fsubmission of the bid with all other relevantdetails.
10) Thebidsummaryhastobeprintedandkeptasanacknowledgementoft
hesubmission of the bid. This acknowledgement may be
used as an entry pass for any bid opening meetings.
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ASSISTANCE TO BIDDERS
1) Any queries relating to the tender document and the
terms and conditions contained therein should be
addressed to the Tender Inviting Authority for a tender
or the relevant contact person indicated in the tender.
Any queries relating to the process of online bid submission or
queries relating to CPP Portal in general may be directed to
the 24x7 CPP Portal Helpdesk. The contact number for the
helpdesk is 1800 233 7315. Foreign bidder can get help at +91-
79-40007451 to 460.
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CRITICAL DATES & TIME
Sl.
No.
Particulars Date & Time
1 Date of uploading of N.I.T. & other Documents
(Publishing Date)
03.07.2020 1:00 P.M
2 Documents download/sell start date 03.07.2020 3:00
P.M. 3 Documents download/sell end date 24.07.2020 1:00 P.M 4 Bid submission start date 03.07.2020 3:00 P.M 5 Bid Submission closing 24.07.2020 1:00
P.M. 6 Technical Bid opening date 27.07.2020 3:00
P.M. 7 Financial Bid opening date To be notified later
8 Bid Security/EMD(Demand Draft in favour of ESI Fund A/c No.1 payable at Kolkata)
Rs. 40,120/-
Name ………………………………………………..
Address ………………………………………………..
………………………………………………..
………………………………………………..
PhoneNo ………………………………..………………
EmailId ………………………………..………………
Seal of the Firm……………………………………………
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EMPLOYEES’ STATE INSURANCE CORPORATION
Plot No.6, GB Block, Salt Lake, Sector – 3,
Kolkata-700097
NOTICE INVITING e – TENDER
TheAC & RD,ESICorporation,RegionalOffice,West Bengal &
Sikkim Regioninvitesonbehalfofthe Director General, ESI
Corporation online e-tender (in two bids) through e-tendering
mode from eligible Agencies/ Contractor for work of RE E-TENDER
SUPPLY INSTALLATION TESTING COMMISSIONING OF ONE NO. 15 PASSENGER-
CUM-BED LIFT AT ESI HOSPITAL SEALDAH, WEST BENGAL INCLUDING
DISMANTLING OF OLD EXISTING LIFTas detailed below:
S.No. Particulars Details
1. Name of work
RE E-TENDER SUPPLY INSTALLATION TESTING
COMMISSIONING OF ONE NO. 15 PASSENGER-CUM-
BED LIFT AT ESI HOSPITAL SEALDAH, WEST
BENGAL INCLUDING DISMANTLING OF OLD EXISTING
LIFT
2. Estimated Cost Rs.20,06,000.00/-
3.
Earnest
money
Deposit
Rs.40,120.00/-
4. Period of Work 5 months / 150 days
Anychangeinthetendershallbeuploadedinthebelowmentionedwebsiteon
ly,hence the tenderers may visit the website regularly
(https://eprocure.gov.in/eprocure/app&www.esic.nic.in) to make
themselves aware about the information related to thebidding.
AC & RD
Eligibility evaluation criterion
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1. EligibilityCriteria
The bidder must fulfill the following conditions for qualification in
the technical bid: -
Three similar completed works each costing not less than
40% of the estimated
costoftheworkORtwosimilarcompletedworkseachcostingnotlesst
han60% of the estimated cost of the work OR one similar
completed works each costing not less than 80% of the
estimated cost of thework executed within last three
years.
(Their completion certificate along with cost of the work,
period and nature of work, performance duly signed by AC & RD
of the concerned department should be furnished)
2. The list of documents to be scanned and uploaded along with the bid:
(i) Copy ofEMD.
(ii) Certificate of Work or credential duly signed byclient.
(iii) Certificate of Registration for Goods and Service Tax(GST).
(iv) Copy of PanCard.
(v) Audited balance sheet of last three years
(vi) Valid trade License.
(vii) ESI & EPF Registration wherever applicable.
(viii) Latest challan of ESI & EPF contribution wherever applicable.
(ix) Electrical / Lift License of appropriate class.
(x) Annual Turnover (which should be based on CVC norms).
(xi) Audited Balance sheet of the bidder.
(xii) Audited Income and Expenditure Statement of the bidder.
(xiii) Audited Profit and Loss Account of the bidder.
(xiv) All the Tender Documents from Page No. 01 to 103 with Signature &
Stampof party on each page
(xv) ………………………
3. ………………………
Any other document
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Information and Instructions to Bidders :
1. The percentage rateand items rate offers from intending and
eligible Agencies / contractors are invited for …………………….Name of
WorkRE E-TENDER SUPPLY INSTALLATION TESTING COMMISSIONING OF
ONE NO. 15 PASSENGER-CUM-BED LIFT AT ESI HOSPITAL SEALDAH,
WEST BENGAL INCLUDING DISMANTLING OF OLD EXISTING LIFT. In the prescribed forms and format through online mode only.
2. Bidder means the individual, proprietary firm, firm in partnership,
limited company privateor publicorcorporation.
3. Any of the following mode may be adopted for submission of EMD by
the intended bidders: -
• The Earnest Money Deposit (EMD) for Rs.40,120.00 (Forty
thousand one hundred twenty rupees)shouldbepaidintheformESIC
Challan generated online https://www.esic.nic.inand to be
deposited at any scheduled bank in favorof “ESIC FUND A/C
1”.
• Earnest Money in the form of Demand Draft drawn in favour of
“ESIC Fund A/c No. 1” shall be scanned and uploaded to the E-
tendering website within the period of bid submission.
The physical EMD shall be deposited at ESIC, R.O. Salt Lake,
Kolkata by such bidders in the tender box kept with Security
Office, Ground Floor or in-person to construction cell, or
may be sent through registered post / courier before the bid
submission closing date & time failing which the bid shall be
rejected and enlistment of the agency shall be withdrawn by
the enlisting authority. The agency shall be debarred from
tendering in ESIC.
EMD of unsuccessful bidder will be returned / refunded within
one month after the award of the work to the
successfulbidder.
• In case bidder is exempted by any Ministry/ Department of
Government of India, for deposit of EMD, copy of the exemption
proof must be uploaded at the time of e-bidding.
4. The bids need to be submitted only online along with all required
and relevant documents
relatedtoworksexperience,financialstrengthetc.aspertherequirementof
biddocuments duly authenticated / signed by the bidder. Incomplete
bid is liable to berejected.
5. Delayed / late and submission of bids by any other mode other than online mode, bids will not be accepted and summarilyrejected.
6. Conditional bid will not to be accepted and liable to the
summarilyrejected.
7. The intending bidders must read the terms and conditions of the bid
document and satisfy himself fully with regard to their eligibility
vis – a – vis eligibility evaluation criteria and other pre -
requirements before submitting thebids.
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8. ESI Corporation reserves the right to accept or reject any bid or
annul the whole bidding process without assigning any
reasonwhatsoever.
9. The bid submitted shall become invalidif:
(i) The bidder is found ineligible vis – a – vis eligibilitycriteria.
(ii) EMD of requisite amount and in the prescribed manner is not deposited by thebidder.
(iii) The bidder does not upload all the documents as required under thebid.
(iv) Any discrepancy is noticed between the soft copies which have been uploaded online.
10. Technical bid documents submitted by the eligible and intending
bidders shall be opened only for those bidders whose EMD are found
inorder. Bidders are requested to attend the tender opening in
person on specified date & time.
11. Price bids submitted by the eligible and intending bidders shall be opened only for those bidders who are found qualified based on
technical bids. The financial bid shall be opened at the notified
time, date and place in the presence of qualified bidders or their
representatives, if they wish to bepresent.
12. ESIC reserves the right to verify the particulars furnished by the bidder independently andif any information furnished by the bidder
is found incorrect at a later stage, the Agency shall be liable to
be debarred from tendering / taking up works inESIC.
13. The performance guarantee shall be deposited categorically as given below: -
ARM Works: -
The bidder whose bid is accepted will be required to furnish
Performance Guarantee (PG) of 5% (Five Percent) of the bid amount
within time, as mentioned in Schedule-E, of the acceptance of the
bid in the form of Demand draft / Pay Order / Banker Cheque /
FDR of scheduled bank / Treasury Challan in favour of “ESIC FUND
A/C 1” or Bank Guarantee Bonds of any Scheduled Bank or the
State Bank of India in accordance with the form annexed hereto
payable at Kolkata. If the successful bidder fails to deposit the
said performance guarantee within the period including the extended
period as prescribed in Schedule-F, the Earnest Money deposited by
the contractor shall be forfeited automatically
withoutanynoticetothecontractor.However,EMDshallbereturnedafterrece
ivingthePG.
SR Works
The bidder whose bid is accepted will be required to furnish
Performance Guarantee (PG) of 10% (Five Percent) of the bid amount
within time, as mentioned in Schedule-E, of the acceptance of the
bid in the form of Demand draft / Pay Order / Banker Cheque /
FDR of scheduled bank / Treasury Challan in favour of “ESIC FUND
A/C 1” or Bank Guarantee Bonds of any Scheduled Bank or the
State Bank of India in accordance with the form annexed hereto
payable at Kolkata. If the successful bidder fails to deposit the
said performance guarantee within the period including the extended
period as prescribed in Schedule-F, the Earnest Money deposited by
the contractor shall be forfeited automatically
withoutanynoticetothecontractor.However,EMDshallbereturnedafterrece
ivingthePG.
14. In addition to Performance Guarantee, Security Deposit (SD) equal to 2.5 % of the cost of
workshallbedeductedbyESICfromtherunningbillandfinalbillsoftheContra
ctortowards fulfillment of contractual obligation on the part of
Contractor for ARM works only. SD shall be released after
successful completion of the contract in all respects and
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settlement of final claims byESIC.
15. Canvassingwhetherdirectlyorindirectly,inconnectionwithbiddersisstrictlyprohibitedand the bids submitted by the contractors who resort
to canvassing will be liable for rejection summarily. Such bidders
may not be allowed to participate in the bidding process for ESIC
works in futurealso.
16. The tender for the works shall remain open for acceptance for a period of seventy five (75)
daysfromthedateofopeningofbid.Ifanybidderwithdrawshistenderbeforeth
esaidperiod
orissueofletterofacceptance,whicheverisearlier,ormakesanymodificati
onsintheterms
andconditionsofthetenderwhicharenotacceptabletothedepartment,thenth
eESICshall,
withoutprejudicetoanyotherrightorremedy,beatlibertytoforfeit50%ofth
esaidearnest
moneyasaforesaid.Furtherthebiddersshallnotbeallowedtoparticipateint
here-tendering process of thework.
17. All information called for in the enclosed forms should be
furnished against the relevant columns in the forms. If for any
reason, information is furnished on a separate sheet, this fact
should be mentioned against the relevant column. Even if no
information is to be provided in a column, a "nil" or "no such
case" entry should be made in that column. If any particulars/query
is not applicable in case of the bidder, it should be stated as
"not applicable". The bidders are cautioned that not giving
complete information called for in the
applicationformsornotgivingitincleartermsormakinganychangeinthepres
cribedforms
ordeliberatelysuppressingtheinformationmayresultinthebidbeingsummar
ilydisqualified.
18. References, information and certificates from the respective
clients certifying suitability, technical knowledge or capability
of the bidder should be signed by an officer not below the rank of
Executive Engineer orequivalent.
19. The bidder may furnish any additional information which he thinks is necessary to establish
hiscapabilitiestosuccessfullycompletetheenvisagedwork.Heis,however,
advisednottofurnish superfluous information. No information shall
be entertained after submission of technical bid document unless it
is called for by the Employer.
20. Method ofApplication: (i) If the bidder is an individual, the application shall be signed
by him above his full type written name and currentaddress.
(ii) Ifthebidderisaproprietaryfirm,theapplicationshallbesignedbythep
roprietorabove his full typewritten name and the full name of
his firm with its currentaddress.
(iii) If the bidder is a limited company or a corporation, the
application shall be signed by a duly authorized person holding
power of attorney for signing the application
accompaniedbyacopyofthepowerofattorney.Thebiddershouldalsofurni
shacopy of the Memorandum of Articles of Association duly
attested by a PublicNotary.
21. TheAgreementshallbesignedbetweenESICandthesuccessfulBidderwithin15daysafter the acceptance of his bid by ESIC on prescribed format
which is being given in the bid document. All the documents of the
bid document shall form part of the contract document including
Integrity Pact Agreement for which format is also being provided in
the bid document.
22. IntegrityAgreement: ItisherebydeclaredthatESICiscommittedtofollowtheprincipleoftransparen
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cy,equityand competitiveness in procurement of goods and services.
The subject Notice Inviting Tender (NIT) is an
invitationtooffermadeontheconditionthattheBidderwillsigntheIntegrityA
greement,which is an integral part of tender / bid documents, failing
which the tenderer / bidder will stand disqualified from the
tendering process and the bid of the bidder would be summarily
rejected. This declaration shall form part and parcel of the
Integrity Agreement and signing of the same shall be deemed as
acceptance and signing of the Integrity Agreement on behalf of
theESIC.
23. All tendered rates shall be inclusive of taxes, GST, levies or cess as applicable on last date of receipt of tender including
extension, if any, or otherwise exclusively mentioned the financial
bid documents. However, effect of variation in rates of taxes or
cess due to change in legislation occurred after receipt of tender
/ bid shall be adjusted on either side i.e. increase or decrease,
as the case maybe.
24. ESIC reserves the right without being liable for any damages or obligation to inform the
biddertoeitheramendthescopeandvalueofthecontractorrejectanyorallthe
application without assigning anyreason.
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Annexure - I
Integrity Pact
To
……………………………..
……………………………..
……………………………..
……………………………..
Sub: NIT No. :C/AG-12/10/Lift/2019/Const/SealdahHospt.
Name of the work: -RE E-TENDER SUPPLY INSTALLATION TESTING
COMMISSIONING OF ONE NO. 15 PASSENGER-CUM-BED LIFT AT ESI
HOSPITAL SEALDAH, WEST BENGAL INCLUDING DISMANTLING OF OLD
EXISTING LIFT
Dear Sir,
It is hereby declared that ESIC is committed to follow
the principle of transparency, equity and competitiveness in
public procurement.
ThesubjectNoticeInvitingTender(NIT)isaninvitationtoofferm
adeonthecondition
thattheBidderwillsigntheintegrityAgreement,whichisanintegralpart
oftender/biddocuments, failing which the tenderer/bidder will
stand disqualified from the tendering process and the bid of the
bidder would be summarilyrejected.
This declaration shall form part and parcel of the
Integrity Agreement and signing of the same shall be deemed as
acceptance and signing of the Integrity Agreement on behalf of
the ESIC.
Yours faithfully
AC & RD,
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Annexure - II
Integrity Pact
To AC & RD
ESIC REGIONAL OFFICE
West Bengal & Sikkim
Region.
Sub: Submission of Tender for the work RE E-TENDER
SUPPLY INSTALLATION TESTING COMMISSIONING OF ONE
NO. 15 PASSENGER-CUM-BED LIFT AT ESI HOSPITAL
SEALDAH, WEST BENGAL INCLUDING DISMANTLING OF OLD
EXISTING LIFT
Dear Sir,
I/We acknowledge that ESIC is committed to follow the
principles thereof as enumerated in the Integrity Agreement
enclosed with the tender/bid document.
I/We agree that the Notice Inviting Tender (NIT) is an
invitation to offer made on the condition that I/We will sign
the enclosed integrity Agreement, which is an integral part of
tender documents, failing which I/We will stand disqualified
from the tendering process. I/We acknowledge that THE MAKING OF
THE BID SHALL BE REGARDED AS ANUNCONDITIONAL AND ABSOLUTE
ACCEPTANCE of this condition of the NIT.
I/WeconfirmacceptanceandcompliancewiththeIntegrityAgreemen
tinletterandspirit and further agree that execution of the
said Integrity Agreement shall be separate and distinct from
the main contract, which will come into existence when
tender/bid is finally accepted by ESIC.I/We acknowledge and
accept the duration of the Integrity Agreement, which shall be
in the line with Article 1 of the enclosed IntegrityAgreement.
I/We acknowledge that in the event of my/our failure to
sign and accept the Integrity Agreement, while submitting the
tender/bid, ESIC shall have unqualified, absolute and
unfettered right to disqualify the tenderer/bidder and reject
the tender/bid is accordance with terms and conditions of the
tender/bid.
Yoursfaithfully,
(Duly authorized signatory of theBidder)
To be signed by the bidder and same signatory AC & RD/ authorized
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to sign the relevant contract on behalf of ESIC.
INTEGRITY AGREEMENT
This Integrity Agreement is made at
................................................... on
this............... ..day of ... 20...BETWEENAC & RD, ESIC
REGIONAL OFFICE Plot No. 6, GB Block, Salt Lake, Sector – 3, Kolkata -
700097. (Hereinafter referred as the ‘Principal/Owner’, which
expression shall unless repugnant to the meaning or context hereof
include its successors and permitted assigns)AND (Name and Address of the
Individual/firm/Company)……………………………………………………………………………………………………
…………………………..through.................................................
...................................................... (Hereinafter
referred to as the(Details of duly authorized signatory)
“Bidder/Contractor” and which expression shall unless repugnant
to the meaning or context hereof include its successors and
permitted assigns)
Preamble
WHEREAS the Principal/ Owner has floated the Tender (NIT
NoC/AG-12/10/Lift/2019/Const/SealdahHospt.)(hereinafter
referred to as “Tender/Bid”) and intends to award, under laid
down organizational procedure, contract work –RE E-TENDER
SUPPLY INSTALLATION TESTING COMMISSIONING OF ONE NO. 15
PASSENGER-CUM-BED LIFT AT ESI HOSPITAL SEALDAH, WEST BENGAL
INCLUDING DISMANTLING OF OLD EXISTING LIFThereinafter referred
to as the “Contract”.
AND WHEREAS the Principal/Owner values full compliance with
all relevant laws of the land, rules, regulations, economic
use of resources and of fairness/transparency in its relation
with its Bidder(s) andContractor(s).
AND WHEREAS to meet the purpose aforesaid both the parties have
agreed to enter into thisIntegrity Agreement (hereinafter
referred to as “Integrity Pact” or “Pact”), the terms and
conditions of which shall also be read as integral part and
parcel of the Tender/Bid documents and Contract between the
parties.
NOW, THEREFORE, in consideration of mutual covenants contained
in this Pact, the parties hereby agree as follows and this
Pact witnesses asunder:
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Article 1: Commitment of the Principal Owner
1) The Principal/Owner commits itself to take all measures
necessary to prevent corruption and to observe the
followingprinciples:
(a) NoemployeeofthePrincipal/Owner,personallyorthroughan
yofhis/herfamily members, will in connection with the
Tender, or the execution of the Contract, demand, take a
promise for or accept, for self or third person, any
material or immaterial
benefitwhichthepersonisnotlegallyentitledto.
(b) ThePrincipal/Ownerwill,duringtheTenderprocess,treatall
Bidder(s)withequity and reason. The Principal/Owner
will, in particular, before and during the Tender
process, provide to all Bidder(s) the same information
and will not provide to any Bidder(s) confidential /
additional information through which the Bidder(s)
could obtain an advantage in relation to the Tender
process or the Contract execution.
(c) The Principal/Owner shall endeavor to exclude from
the Tender process any person, whose conduct in the
past has been of biasednature.
2) If the Principal/Owner obtains information on the conduct
of any of its employees which is a criminal offence under
the Indian Penal code (IPC)/Prevention of Corruption Act,
1988 (PC Act) or is in violation of the principles herein
mentioned or if there be a substantive suspicion in this
regard, the Principal/Owner will inform the Chief
Vigilance Officer and in addition can also initiate
disciplinary actions as per its internallaid down policies
andprocedures.
Article 2: Commitment of the Bidder(s)/Contractor(s)
1) ItisrequiredthateachBidder/Contractor(includingtheirrespe
ctiveofficers,employees and agents) adhere to the highest
ethical standards, and report to the Government /
Department all suspected acts of fraud or corruption or
Coercion or Collusion of which it has knowledge or becomes
aware, during the tendering process and throughout the
negotiation or award of acontract.
2) The Bidder(s)/Contractor(s) commits himself to take all
measures necessary toprevent corruption. He commits
himself to observe the following principles during his
participation in the Tender process and during the
Contractexecution:
a) The Bidder(s)/Contractor(s) will not, directly or
through any other person or firm, offer, promise or
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give to any of the Principal/Owner’s employees
involved in the Tender process or execution of the
Contract or to anythird person any material or other
benefit which he/she is not legally entitled to, in
order to obtain in exchange any advantage of any kind
whatsoever during the Tender process or during the
execution of theContract.
b) The Bidder(s)/Contractor(s) will not enter with
other Bidder(s) into any undisclosed agreement or
understanding, whether formal or informal. This
applies in particular to prices, specifications,
certifications, subsidiary contracts, submission or
non-submission of bids or any other actions to
restrict competitive or to cartelize in the
bidding process. Competitiveness or to cartelize
in the biddingprocess.
c) The Bidder(s)/Contractor(s) will not commit any
offence under the relevant IPC/PC Act. Further the
Bidder(s)/Contract(s) will not use improperly, (for
the purpose of competition or personal gain), or pass
on to others, any information or documents provided
by the Principal/Owner as part of the business
relationship, regarding plans, technical proposals
and business details, including information
contained or transmittedelectronically.
d) The Bidder(s)/Contractor(s) of foreign origin shall
disclose the names and addresses of
agents/representatives in India, if any.
Similarly,Bidder(s)/Contractor(s) of Indian
Nationality shall disclose names and addresses of
foreign agents/representatives, if any. Either the
Indian agent on behalf of theforeign principal or the
foreign principal directly could bid in a tender but
not both. Further, in cases where an agent
participates in a tender on behalf of one
manufacturer, he shall not be allowed to quote on
behalf of another manufacturer along with the first
manufacturer in a subsequent/parallel tender for the
sameitem.
e) The Bidder(s)/Contractor(s) will, when presenting
his bid, disclose any and all payments he has made,
is committed to or intends to make to agents, brokers
or any other intermediaries in connection with the
award of theContract.
1. The Bidder(s)/Contractor(s) will not instigate third
persons to commit offences outlined
aboveorbeanaccessorytosuchoffences.
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4) The Bidder(s)/Contractor(s) will not, directly or through
any other person or firm indulge in fraudulent practice
means a willful misrepresentation or omission of facts or submission of fake/forged documents in order to induce public official to act in reliance thereof, with the purpose of obtaining unjust advantage by or causing damage to justified interest of others and/or to influence the procurement process to the detriment of theGovernment interests.
5) The Bidder(s)/Contractor(s) will not, directly or through
any other person or firm use Coercive Practices (means
the act of obtaining something, compelling an action or
influencing a decision through intimidation, threat or
the use of force directly or
indirectly,wherepotentialoractualinjurymaybefalluponaperson
,his/herreputationor
propertytoinfluencetheirparticipationinthetenderingprocess)
.
Article 3: Consequences of Breach
Without prejudice to any rights that may be available to the
Principal/Owner under law or the Contract or its established
policies and laid down procedures, the Principal/Owner shall
have the following rights in case of breach of this Integrity
Pact by the Bidder(s)/Contractor(s) and the Bidder/ Contractor
accepts and undertakes to respect and uphold the
Principal/Owner’s absolute right:
1) If the Bidder(s)/Contractor(s), either before award
or during execution of Contract has committed a
transgression through a violation of Article 2 above or
in any other form, such as to put his reliability or
credibility in question, the Principal/Owner aftergiving
14 days’ notice to the contractor shall have powers to
disqualify theBidder(s)/Contractor(s) from the Tender
process or terminate/determine the Contract, if already
executed or exclude the Bidder/Contractor from
futurecontractaward processes. The imposition and
duration of the exclusion willbe determined by the
severity of transgression and determined by the Principal/Owner. Such exclusion may be forever or for a limited period as decided by the Principal/Owner.
2) Forfeiture of EMD / Performance Guarantee / Security Deposit: If the Principal/Owner has disqualified the
Bidder(s) from the Tender process prior to the award of
the Contract or terminated/determined the Contract or has
accrued the right to terminate/determine the Contract
according to Article 3(1), the Principal/Owner apart from
exercising any legal rights that may have accrued to the
Principal/Owner, may in its considered opinion forfeit
the entire amount of Earnest Money Deposit, Performance
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Guarantee and Security Deposit of theBidder/Contractor.
3) Criminal Liability: If the Principal/Owner obtains
knowledge of conduct of a Bidder or Contractor, or of an
employee or a representative or an associate of a Bidder
or Contractor which constitutes corruption within the
meaning of IPC Act, or if the
Principal/Ownerhassubstantivesuspicioninthisregard,thePrin
cipal/Ownerwillinform the same to law enforcing agencies
for furtherinvestigation.
Article 4: Previous Transgression
1) TheBidderdeclaresthatnoprevioustransgressionsoccurredinth
elast5yearswithany other Company in any country confirming
to the anticorruption approach or with Central Government
or State Government or any other Central/State Public
Sector Enterprises in India that could justify his
exclusion from the Tenderprocess.
2) If the Bidder makes incorrect statement on this subject,
he can be disqualified from the Tender process or action
can be taken for banning of business dealings/ holiday
listingofthe
Bidder/ContractorasdeemedfitbythePrincipal/Owner.
3) If the Bidder/Contractor can prove that he has resorted /
recouped the damage caused by him and has installed a
suitable corruption prevention system, the
Principal/Owner may, at its own discretion, revoke the
exclusionprematurely.
Article 5: Equal Treatment of all Bidders/Contractors/Subcontractors
1) The Bidder(s)/Contractor(s) undertake(s) to demand from
all sub-contractors a commitment in conformity with this
Integrity Pact. The Bidder/Contractor shall be responsible
for any violation(s) of the principles laid down in this
agreement/Pact by any of itsSubcontractors/sub-vendors.
2) ThePrincipal/OwnerwillenterintoPactsonidenticaltermsasthi
sonewithallBidders andContractors.
3) The Principal/Owner will disqualify Bidders, who do not
submit, the duly SignedPact between the Principal/Owner
and the bidder, along with the Tender or violate its
provisionsatanystageoftheTenderprocess,fromtheTenderproce
ss.
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Article 6- Duration of the Pact
This Pact begins when both the parties have legally signed it.
It expires for the
Contractor/Vendor6monthsafterthecompletionofworkunderthecontrac
tortillthecontinuation ofdefectliabilityperiod(15
months),whicheverismoreandforallotherbidders,tilltheContract
has beenawarded.
If any claim is made/lodged during the time, the same shall be
binding and continue to be valid despite the lapse of this
Pacts as specified above, unless it is discharged/determined by
the AC & RD,ESIC.
Article 7- OtherProvisions
1) This Pact is subject to Indian Law, place of performance
and Jurisdiction istheAC & RD of the ESIC of the
Principal/Owner, who has floated the Tender.
2) Changes and supplements need to be made in writing.
Side agreements have not beenmade.
3) If the Contractor is a partnership or a consortium, this
Pact must be signed by all the partners or by one or more
partner holding power of attorney signed by all partners
and consortium members. In case of a Company, the Pact
must be signed by a representative duly authorized by
boardresolution.
4) ShouldoneorseveralprovisionsofthisPactturnouttobeinvalid;
theremainderofthis Pact remains valid. In this case, the
parties will strive to come to an agreement to their
originalintensions.
5) Itisagreedtermandconditionthatanydisputeordifferencearisi
ngbetweentheparties with regard to the terms of this
IntegrityAgreement / Pact, any action taken by the
Owner/Principal in accordance with this Integrity Agreement/ Pact or interpretation thereof shall not be subject toarbitration.
Article 8- LEGAL AND PRIOR RIGHTS
All rights and remedies of the parties hereto shall be in
addition to all the other legal rights and
remediesbelongingtosuchpartiesundertheContractand/orlawandthesa
meshallbe deemedto be cumulative and not alternative to such
legal rights and remedies aforesaid. For the sake of
brevity,boththePartiesagreethatthisIntegrityPactwillhaveprecede
nceovertheTender/Contact
documentswithregardanyoftheprovisionscoveredunderthisIntegrityPa
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ct.
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IN WITNESS WHEREOF the parties have signed and executed this
Integrity Pact at the place and date first above mentioned in
the presence of following witnesses:
(For and on behalf of
AC & RD)
(For and on behalf of
Bidder/Contractor)
WITNESSES:
1. …………………………………….
(signature, name
andaddress)
2. …………………………………….
(signature, name
andaddress)
Place:
Dated:
AC & RD
ESIC REGIONAL OFFICE West
Bengal & Sikkim
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Annexure - III
LETTER OFTRANSMITTAL (On Bidder’s Letter Head)
To
AC & RD
ESI Corporation
Regional Office, Plot No. 6,
GB Block, Salt Lake, Sector – 3,
Kolkata – 700097
Subject:………………………………………………………………….
Si
r,
HavingexaminedthedetailsgiveninPress/WebNoticeandNIT/BidDocumentfortheabo
vework, I / we hereby submit the relevantinformation.
1. I/Weherebycertifythatallthestatementsmadeandinformationsuppliedintheenclo
sedformsand accompanying statement are true andcorrect.
2. I / We have furnished all information’s and details necessary for
eligibility and have no further pertinent information to supply.
3. I / we submit the requisite certified solvency certificate and authorize
the AC & RDRegional Office, West Bengal & Sikkimto approach the Bank
issuing the solvency certificate to confirm the correctness thereof. I/We
also authorized AC & RDRegional Office, West Bengal & Sikkimto approach
individuals, employers, firms and corporation to verify our competence
and general reputation, ifrequired.
4. I / we submit the following certificates in support of our overall
suitability, technical competence for having successfully completed the
following similar works for establishing oureligibility:
S.No
.
Name of
work
Certificate from
1
…
…
Certificate:
It is certified that the information given in the enclosed
eligibility bid are correct. It is also certified that I / We
shall be liable to be debarred and disqualified for
participating in the subject bid as well as in future in case
any information furnished by me / us found to be incorrect by
ESIC.
Enclosures:………………. Signature(s) of
Bidder (s) Dateof Submission: Seal
ofBidder
State- Kolkata
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TENDER
I/We have read and examined the notice Inviting Tender, Schedule,
Specifications applicable, General Rules and Directions, Conditions of
Contract, clauses of contract, special conditions, Schedule of Rate &
other document and Rules referred to in the conditions of contract and
all other contents in the tender document for the work.
I/We hereby tender for the execution of the work specified for theESIC RO
GB Block ESI
Corporation.withinthetimespecifiedinSchedule`F’viz,scheduleofquantitiesan
dinaccordanceinallrespectswith the specifications, designs, drawings and
instructions in writing referred to in Rule-I of General Rules and
Directions and in 1 of Clauses of contract and in respects in accordance
with such conditions so far as applicable.
We agree to keep the tender open for 75 days from the due date of
submission thereof and not to make any modifications in its terms and
conditions.
A sum of Rs. 40,120/-is hereby deposited in the form of ESIC Challan
ataScheduleBank in the form of
DDasearnestmoney.IfI/we,failtocommencetheworkspecifiedI/weagreethatthesai
dAC &
RDESICortheirnomineesinofficeshallwithoutprejudicetoanyotherrightorremedy
,beatliberty to forfeit the said earnest money absolutely otherwise the
said earnest money shall be retained by him towards security deposit to
execute all the works referred to in the tender documents upon the terms
and conditions contained or referred to therein and to carry out such
deviations as may beordered.
I/We hereby declare that I/we shall treat the tender documents drawings
and other records connected with the work as secret/ confidential
documents and shall not communicate information / derived there from to
any person other than a person to whom I/We am/are authorized to
communicate the same or use the information in any manner prejudicial to
the safety of the Organization.
I/weagreethatshouldI/wefailtocommencetheworkspecifiedintheabovememorandum
anamountequalto the amount of the earnest money mentioned in the form of
invitation of tender shall be absolutely forfeited to the Organization
and the same may at the option of the AC & RD on behalf of the AC & RDbe
recovered without prejudice to any other right or remedy available in law
out of the deposit in so far as the same may extend in terms of the said
bond and in the event of deficiency out of any other money due to me/ us
under this contract or otherwise.
Dated ………………………….
Signature ofContractor
PostalAddress
Witness:
Address:
Occupati
on:
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ACCEPTANCE
The tender for the workof RE E-TENDER SUPPLY INSTALLATION TESTING
COMMISSIONING OF ONE NO. 15 PASSENGER-CUM-BED LIFT AT ESI HOSPITAL SEALDAH, WEST BENGAL INCLUDING DISMANTLING OF OLD EXISTING LIFT. as
negotiated and provided in the letters mentioned here under) is
accepted by me for and on behalf of the AC & RDfor a sum
ofRs………………………….(Rupees
……………….…………………………………………………………………………………………………………………………………)The letters
referred to below shall form part of this contract Agreement: -
a)
b)
c)
For & on behalf of AC & RD
Dated…………… Signature
Designation-
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PROFORMA OF SCHEDULES
(Operative Schedules to be supplied separately to each
intending tenderer) SCHEDULE `A ‘
Schedule of quantities enclosed. (As per Tender document Part –II)
SCHEDULE `B’
Schedule of materials to be issued to the contractor
S.
No.
Description of
item
Quanti
ty
Rates in figures & words
at which the material
will be charged to the
contractor
Place of
issue
1 2 3 4 5
No material shall be issued to the Contractor
by the ESIC.
SCHEDULE `C’
Tools and plants to be hired to the contractor
S. No.
Description
Hire charges per day
Place of issue
1 2 3 4
No tools & plants shall be hired to the
Contractor by the ESIC.
SCHEDULE `D’
Extra schedule for specific requirements/ document for the work, if any.
- Nil -
SCHEDULE `E’
Name of work:RE E-TENDER SUPPLY INSTALLATION TESTING COMMISSIONING OF
ONE NO. 15 PASSENGER-CUM-BED LIFT AT ESI HOSPITAL SEALDAH, WEST
BENGAL INCLUDING DISMANTLING OF OLD EXISTING LIFT
Estimated cost of work: 20,06,000/-Rs.…………(approx.)
(i) E a r n e s t MoneyRs.40,120/-
(ii) PerformanceGuarantee 5% of tenderedvalue
(iii) Securitydeposit -- -- 10% of tendered value
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SCHEDULE `F’
General Rules & Directions
Officer inviting tender AC & RDBased on
Recommendation of SE & EE
Definitions:
(i) Engineer-in-Charge
The Engineer of ESIC Who
shall supervise and be In-
charge of the work.
(ii) Accepting Authority AC & RD
(iii)
Percentage on cost of
materials andlabour to
cover all overheads and
profits
- NA -
(iv) Standard Schedule of Rates
Latest C.P.W.D. Delhi PWD
west Bengal and market
rates Ratesof relevant
work with upto date
correction slips issued
upto the date of receipt
oftender.
(v) Department ESIC,RO, Kolkata
Clause 1
(i) Time allowed for
submission of performance
guarantee from the date
of issue of letter of
acceptance, in days
15
days
(ii) Maximum allowable
extension beyond the
period provided in (i)
above, in days
7 days
Clause 2
Authority for fixing
compensation under clause 2
of General Condition of
Contract
AC & RD
Clause 3
Number of days from the date
of issue of letter of
acceptance for reckoning
date of start
22
days
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Milestone(s) as per table given below: -
S.No
.
Description of
milestone
(Physical)
Time allowed in
days (from
date of start)
Amount to be with-
held in case of non-
achievement of
milesto
ne
--- Not
applicable ---
Time allowed for execution of work
5 months / 150 days
Authority to give fair and
reasonable extension of
time
AC & RD
Clause 4
Gross work to be done
together with net
payment / adjustment of
advances for material
of collected, if any,
since the last such
payment for being
eligible tointerim
payment.
-NA-
Clause 5
Specifications to be
followed for
Execution of work
Latest CPWD
Specifications / BIS
Normsof relevant work
withupto date correction
slips or as specified in
the tender document.
Annexure---
Clause 6
AC & RD for
deciding reduced
rates
AC & RD
Requirement of Technical Representative(s) and recovery rate
S.No
.
Minimum
Qualificati
on of
Technical
Representat
ive discipline
Designation
(Principal
technical
/ Technical
representat
ive) Minimum
Experience
Number
Rate at which
shall be made
from the
contractor in
the event of
not fulfilling
provision of
clause
--- As per requirement/ in accordance to HQ
guidelines ---
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Form of Performance
Guarantee Bank
Guarantee Bond
In consideration of the Employees’ State Insurance Corp. (hereinafter
called ‘The Organization’)having offered to accept the terms and
conditions of the proposed agreement between
and (hereinafter called ”the
said
contractor(s)”for the Work
(hereinafter called”
the said Agreement”) having agreed to production of an
irrevocable Bank Guarantee for Rs. (Rupees only) as a
security / guarantee from the
contractor(s)forcomplianceofhisobligationsinaccordancewiththetermsandcond
itionsinthesaid agreement.
We (hereinafter referred to as “the Bank”)
hereby undertaketo (Indicate the name of theBank)
pay to the Organization an amount not
exceeding Rs.
(Rupee
only) on demand by theOrganization.
2. We, do hereby undertake to pay the amounts due and payable(Indicate
the name of the Bank)under this guarantee without any demure,
merely on a demand from the Organization
statingthattheamountclaimedasrequiredtomeettherecoveriesdueor
likelytobe due from the said contractor (s. Any such demand
made on the bank shall be
conclusiveasregardstheamountdueandpayablebythebankunderthisGu
arantee.
However, our liability under this guarantee shall be
restricted to amount not exceeding to Rs.
Rupees only).
3. We, the said bank further undertakes to pay the organization any
money so demanded notwithstanding any dispute or disputes raised by
the contractor (s) in any suit or proceeding pending before any
court or Tribunal relating thereto, our liability under this present
being absolute andunequivocal.
The payment so made by us under this bond shall be a valid discharge
of our liability for payment there under and the Contractor (s)
shall have no claim against us for making such payment.
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4. We, further agree that the guarantee herein
contained shall remain in full(Indicate the name of the Bank)force
and effect during the period that would be taken for the
performance of the said
agreementandthatitshallcontinuetobeenforceabletillallthedueoftheO
rganizationunder or by virtue of the said agreement have been
fully paid and its claims satisfied or discharged ortillEngineer-
in-
ChargeonbehalfoftheOrganizationcertifiedthatthetermsandconditions
ofthesaidagreementhavebeenfullyandproperlycarriedoutbythesaidCont
ractor(s)and accordingly discharges thisguarantee.
5. We further agree with the Organization that the
Organization shall have
(Indicate the name of the Bank)
the fullest liberty without our consent and without affecting in any
manner our obligation hereunder to vary any of the terms and
conditions of the said agreement or to extend time of performance by
the said Contractor (s) from time to time or to postpone for any
time or form time to time any of the powers exercisable by the
Organization against the said contractor (s)and to forbear or
enforce any of the terms and conditions relating to the said
agreement and we shall not be relived from our liability by reason
of any such variation, or extension being granted to the said
Contractor (s) or for any forbearance, act of omission on the partof
the Organization or any indulgence by the Organization to the said
Contractor (s) or by any such matter or thing whatsoever which under
the law relating to sureties would, but for this provision, have
effect of so relievingus.
6. This guarantee will not be discharged due to the change in the
constitution of the Bank or the Contractor(s).
7. We lastly undertake not to revoke this guarantee
except withthe(Indicate the name of the Bank) pervious consent of the
Organization in writing.
8. This guarantee shall be validupto unless
extended on demand by the Organization. Notwithstanding anything
mentioned above, our liability against this guarantee is
restrictedtoRs. (Rupee only) and
unless a claim in writing is lodged with us within six months of the
date of the expiry or the extended date of expiry of this guarantee
all our liabilities under this guarantee shall standdischarged.
Datedthe dayof for (Indicate the name of
thebank)
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Contract Agreement
(To be signed between ESIC and the Contractor on Non – Judicial Stamp Paper
of minimum Rs. 100/-)
ThisAgreement(hereinafterreferredtoasthe“ContractAgreement”)ismadeon .. between
Employees’ State Insurance Corporation ( hereinafter call the ‘Client’ or
“ESIC”, which expression shall unless repugnant to the context or meaning
thereof, include its administrators, successors and permitted assigns ) of
the One Part and M/s …………………………………… ( hereinafter called the ‘Contractor’
which expression shall unless repugnant to the context or meaning thereof,
include its administrators, successors and permitted assigns ) of the Other
Part ( the client and the Contractor are hereinafter collectively referred to
as “Parties” and singly as “First Party and “Second Party” respectively ).
Whereas
RE E-TENDER SUPPLY INSTALLATION TESTING COMMISSIONING OF ONE NO.
15 PASSENGER-CUM-BED LIFT AT ESI HOSPITAL SEALDAH, WEST BENGAL
INCLUDING DISMANTLING OF OLD EXISTING LIFT.
A. The Contractor has participated in the bidding process (conducted by
the Client through e- tendering mode) based on their professional
expertise and having possessed the required technical competence and
financial capability for fulfilling the requirements of theClient.
B. The Client after due evaluation of the bids has agreed to award the
contract for the aboveworktoM/s …………………..subject to and on terms and
conditions set forth inthisContract Agreement.
NOW THEREFORE, THE PARTIES HERETO HEREBY AGREE AND THIS CONTRACT WITNESSTH
ASFOLLOWS:
1. Definitions andInterpretation
In the Contract, the following words and expressions shall have the
meanings hereby assigned to them except where the context otherwise
requires :
(i) “Employer” means the ESIC and the legal successors in title toESIC.
(ii) “Engineer”meansthepersonappointedbyESICtoactasEngineerforthepurpos
esofthe Contract.
(iii) “Contractor” / bidders / Tenderer means an individual or firm
(proprietary or partnership) whether incorporated or not, that has
entered into contract (with the employer) and shall include his /
its heirs, legal representatives, successors and assigns. Changes
in the constitution of the firm, if any shall be immediately
notified to the employer, in writing and approval obtained for
continued performance of thecontract.
(iv) Market Rate shall be the rate as decided by the Engineer on the
basis of the cost of the materials and labour at the site where
the work is to be executed plus the percentage to cover all
overheads and profits as mentioned in theContract.
(v) “Contract” shall mean this Contract Agreement together with all
Appendices and other relevant documents in accordance with the
provisions contained in this regard in this Contract.
(vi) “Contract Price” shall mean the quoted price / amount by the
Contractor in the financial bid and agreed between theParties.
(vii) “Drawings” means all the completion drawings, calculations and
technical information of a like nature provided by the Engineer to
be Contractor under the Contract and all drawings, calculations,
samples, patterns, model Repair and Repair and Maintenance manuals
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and
othertechnicalinformationofalikenaturesubmittedbythecontractoranda
pprovedbythe Engineer.
(viii) “BillofQuantities””meansthepricedandcompletedbillofquantities Forming part of the tender /bid.
(ix) “Tender””meanstheContractor’spricedoffertotheClientfortheexecution
andcompletion of the works and the remedying of any defects
therein in accordance with the provisions of
thecontract,asacceptedbytheLetterofAcceptance.TheworkTenderissynon
ymouswith “Bid” and the words “Tender Documents”” with
“BiddingDocuments”.
(x) Client’s Requirements shall mean the broad requirements of ESIC
set forth hereto and
whichinrelationtothework,arerequiredtobefulfilledandcompliedwithby
theContractor in terms of thisContract.
(xi) General Conditions of Contract or GCC shall mean the General
Conditions of Contract as set forth in thisContract.
(xii) ParticularConditionsofContractorPCCshallmeantheparticularconditionsofContractas set forth in thisContract.
2. Time forCompletion
The work shall be for a period as mentioned in Schedule “F” or as
mentioned in the letter of commencement and shall start from the date
issue of letter commencement and shall stand terminated after the
expiry of time period unless it is mutually extended.
3. Extension of Time forCompletion
ThecontractmaybeextendedonthewrittenmutualconsentofbothEmployerandContr
actorfor a further period. However, employer reserves it’s right to
terminate the Repair and Repair and Maintenance contract by giving 15
days’ notice at any time during the currency of the contract if
theservicesoftheagencyarenotsatisfactoryaspertheopinionofemployerorit’s
representative. No escalation payment shall be made by ESIC either
during initial contract period of one year or in extended period and
the work shall have carried out by the Contractor as the same price
/cost as quoted by higher earlier under the ambit of the
ContractAgreement.
4. Theworkshallmeanthesumoftheobligationsandworkstobeperformedandundertakenbythe contractor including planning, safety precautions, required
tools, tackles and plants and the
completionofindividualitemofworkinallrespectsunderandinaccordancewithth
eContractand shall include all materials and things to be supplied /
done and services and activities to be performed or provided by or
which may be reasonably implied there from and necessary for execution
and completion of the work by the Contractor pursuant to and in
accordance with this Contract.
5. No modifications or amendment to this Contract including any of the Appendices hereto shall be valid and effectual unless expressly agreed
as an amendment thereto and is in writing and dated and duly executed
by the authorized representatives of the Partiesthereto.
6. IntheeventofanyconflictorinconsistencybetweenanyprovisionofthisContract
Agreementand any of the Appendices, the provisions of this Contract
shallprevail.
7. In the event of any conflict or inconsistency between any provisions of SCC and GCC, the provisions of SCC shallprevail.
8. This Contract Agreement and the following documents attached hereto
shall be deemed to form an integral part of thisContract.
(i) Instructions for Online BidSubmission.
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(ii) Notice Invitinge-Tender.
(iii) Information & Instructions to theBidders.
(iv) Integrity Pact /Agreement.
(v) Letter of Transmittal &Tender.
(vi) Proforma ofSchedules.
(vii) Form of PerformanceGuarantee.
(viii) Contract Agreement.
(ix) General Conditions ofContract.
(x) Particular Conditions ofContract.
(xi) TechnicalSpecifications
(xii) List of Approvedmakes
(xiii) Price Bid
9. This Contract Agreement and all the documents forming part of this
Contract and related to this work, are to be taken as mutually
explanatory and unless otherwise expressly provided in this Contract
Agreement, the priority between this Contract Agreement and other
documents forming part hereof shall, in the event of any conflict and
inconsistency between them, be in the following order:
(i) This ContractAgreement
(ii) ESICRequirements
(iii) SCC
(iv) Financial Bid /BOQ
(v) GCC
10. Execution of theWorks
The Contractor agrees and undertakes to execute the work, complete in
all respects, under and in accordance with this Contract.
11. Rights and Obligations of the Parties
11.1 ThemutualrightsandobligationsoftheClientandtheContractorshall,withoutprejudicetothe following, be as set forth in theContract:
(a) In consideration of the payments agreed to be made by the Client to the Contractor as set forth in this Contract, the Contractor
hereby covenants with the Client and agrees and
undertakestoperformtheWorksincludingplanning,designing,andexecutin
gthewholeor part of the work by using required tools, tackles and
plants and by observing due safety precautions for completing the
assignment / the work in all respects with due diligence and to
remedy any defects or deficiencies therein, in accordance with the
provisions of the Contract ;and
(b) TheClientherebycovenantstopaytotheContractorinconsiderationofhisperformancein terms and under this Contract, the contract price at
the times and in the mannerprescribed in theContract.
11.2 With reference to the Contract Price, the Contractor acknowledges and
confirmsthat
(i) The price quoted by the Contractor in the financial bids to
this Contract are firm and fixed and not subject to any
escalation and is inclusive of all applicable taxes, levies,
cessetc. otherwise exclusively illustrated in the offer of NIT.
(ii) All taxes on the income of the Contract shall be borne and be the liability of the Contractor and the Client shall not be
liable for the same in any mannerwhatsoever.
12. EffectiveDate
The Contract shall be effective on and from the date on which all of
the following conditions have been fulfilled:
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(i) FurnishingofthePerformanceGuaranteebytheContractortotheClientin
accordance with clauses of contract;and
(ii) Singing of the Contract Agreement by the Client and theContractor.
13. DISCLAIMER
ItisexpresslyunderstoodandagreedbyandbetweentheContractorandtheclientth
attheClient is entering into this Contract solely on its own behalf and
not on behalf of any other person or entity. In particular it is
expressly understood and agreed that the Government of India is not a
party to this Contract and has no liabilities, obligations or rights
hereunder. It is expressly understood and agreed that the Client is an
Independent Legal entity with power and authority to
enterintocontractssolelyonitsownaccountundertheapplicablelaws.TheContra
ctorexpressly
agrees,acknowledgesandunderstandsthattheClientisnotanagent,representati
veordelegate of the Government of India. It is further understood and
agreed that the Government of India is
notandshallnotbeliableforanyacts,omissions,commissions,breachesorotherw
rongsarising
outoftheContract.Accordingly,theContractorexpresslywaives,releasesandfo
regoesanyand all actions or claims, including cross claims, impleader
claims or counter claims against the
GovernmentofIndiaarisingoutofthisContractandcovenantsnottosuetheGovernm
entofIndia as to any claim, cause of action or thing whatsoever arising
out of or under thisContract.
IN WITNESS WHEREOF, the parties hereto have caused this Contract to
be signed in their respective names as of the day and year first
above written.
For and on behalfofESIC For an on behalf ofContractor
……………………………. ………………………………….
Name: Name:
Designation: Post:
Address: Address :
OfficialSeal OfficialSeal
Witness: Witness :
Signature:…………………. Signature : ……………………
Name: Name:
Address: Address :
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GENERAL CONDITIONS OF CONTRACT
General Rules & Directions
1. In the event of tender being submitted by a firm, it must be signed
separately by each partner thereof or in the event of the absence of
any partner, it must be signed on his behalf by a person holding a
powerofattorneyauthorizinghimtodoso,suchpowerofattorneytobeproducedw
iththetender,and it must disclose that the firm is duly registered
under the Indian Partnership Act’1952.
2. Receipts for payment made on account of work, when executed by a
firm, must also be signed by all the partners, except where
contractors are described in their tender as a firm in which case
the receipts must be signed in the name of the firm by one of the
partners or by some other person having due authority to give
effectual receipts for thefirm.
3. Any person who submits a tender shall fill up the bid, stating at
what rate he is willing to undertake each item of the work. Tenders,
which propose any alteration in the work specified in the said form
of invitation to tender, or in the time allowed for carrying out the
work, or which contain any other conditions of any sort including
conditional rebates will be summarilyrejected.
4. The officer inviting tender or his duly authorized assistant, will
open tenders in the presence of
intendingcontractorswhomaybepresentatthetime,andwillentertheamountso
ftheseveraltenders in a comparative statement in a suitable form. In
the event of a tender being accepted, a receipt for the earnest
money forwarded therewith shall thereupon be given to the contractor
who shall thereupon for
thepurposeofidentificationsigncopiesofthespecificationsandotherrelat
eddocuments.Intheevent of a tender being rejected, the earnest money
forwarded with such unaccepted tender shall thereupon be returned to
the contractor remitting the same, without anyinterest.
5. The officer inviting tenders shall have the right of rejecting all
or any of the tenders and will not be bound to accept the lowest
or any othertender.
6. The receipt of an accountant or clerk for any money paid by the
contractor will not be considered as
anyacknowledgementorpaymenttotheofficerinvitingtenderandthecontracto
rsshallberesponsible for seeing that he procures a receipt signed by
the officer inviting tender or a duly authorizedcashier.
7. The memorandum of work tendered for and the schedule of materials to
be supplied by the ESIC and their issue-rates, shall be filled and
completed in the office of the officer inviting tender before the
tender form is issued. If a form is issued to an intending tenderer
without having been so filled in and incomplete, he shall request
the officer to have this done before he completes and delivers
histender.
8. The tenderers shall sign a declaration under the officials Secret
Act 1923, for maintaining secrecy of the tender document drawings
or other records connected with the work given tothem.
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9. In the case of percentage rate Tenders, only rates quoted above /
below for items shall be considered. The ibids of the bidders quoted
below rates for manpower estimate of minimum wages shall summarily
be rejected. Rates quoted by the contractor in percentage rate
tender in figures and words shall be accurately filled in so that
there is no discrepancy in the
rateswritteninfiguresandwords.However,ifadiscrepancyisfound,therates
whichcorrespondwith the amount worked out by the contractor shall
unless otherwise provided be taken as correct. If the amount of an
item is not worked out by the contractor or it does not correspond
with the rates written either in figures or in words then the rates
quoted by the contractor in words shall be taken as correct.
Wheretheratesquotedbythecontractorinfiguresandinwordstallybuttheamou
ntisnotworkedout correctly, the rates quoted by the contractor will
unless otherwise proved be taken as correct and not theamount.In
theeventnoratehasbeenquotedforanyitem(s),leavingspacebothinfigure(s)
,word
(s),andamountblank,itwillbepresumedthatthecontractorhasincludedtheco
stofthis/theseitem
(s) in other items and rate for such items (s) will be considered as
zero and work will be required tobe executedaccordingly.
10. In the case of any tender where unit rate of any item/ items appear
unrealistic, such tender will be considered as unbalanced and in
case the tenderer is unable to provide satisfactory explanation such
a tender is liable to be disqualified andrejected.
11. On acceptance of the tender, the name of the accredited
representative(s) of the contractor who would
beresponsiblefortakinginstructionsfromtheEngineer-in-
chargeshallbecommunicatedinwritingto theEngineer-in-charge.
12. The contractor shall give a list of employees of ESIC related tohim.
13. The tender for the work shall not be witnessed by a contractor who
himself / themselves has / have tendered or who may and has / have
tendered for the same work. Failure to observe this condition, would
render, tenders of the contractors tendering, as well as witnessing
the tender, liable to summary rejection.
14. The contractor shall comply with the provisions of the Apprentices
Act 1961, and the rules and orders
issuedthereunderfromtimetotime.Ifhefailstodoso,hisfailurewillbeabrea
chofthecontractand theAC &
RDmayinhisdiscretionwithoutprejudicetoanyotherrightorremedyavailable
in
lawcancelthecontract.Thecontractorshallalsobeliableforanypecuniaryli
abilityarisingonaccount of any violation by him of the provisions of
the saidAct.
15. Item/ items of same nomenclature may appear under different sub-
heads in this tender. The contractor has to ensure that for such
identical items, the rates quoted are same at all the places. In
case any
variationinthequotedratesisfoundforsuchitems,thelowestofallsuchquote
drateswillbetakenas the tendered rate for that particular item, and
the tender will be evaluatedaccordingly.
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GENERAL CONDITIONS OFCONTRACT
CONDITIONS AND CLAUSES OFCONTRACT
Definitions:
1. Thecontractmeansthedocumentsformingthetenderandacceptancethereofandt
heformalagreement executed between the AC & RD on behalf of the AC &
RD, ESIC and the Contractor together with the documents referred to
therein including these conditions, the specifications, designs,
drawings and instructions issued from time to time by the Engineer-
in-charge/ Architects and all these documents taken together shall
be deemed to form one contract and shall be complementary to one
another.
2. In the contract, the following expressions shall, unless the
context otherwise requires have the meanings, hereby
respectively assigned to them:-
i). The expression works or work shall, unless there be something
either in the subject or context
repugnanttosuchconstruction,beconstruedandtakentomeantheworksbyorbyv
irtueofthecontract contracted to be executed whether temporary or
permanent, and whether original, altered, substituted oradditional.
ii). Thesiteshall meantheland/orotherplaceson,intoorthroughwhichworkistobeexecutedunde
r the contract or any adjacent land, path or street through which
work is tobe
executed under the contract or any adjacent land, path or street which
may be allotted or used for the purpose of carrying out the contract.
iii). The contractor shall mean the individual, firm or company,
whether incorporated or not, undertaking the works shall include the
legal personal representative of such individual or the persons
composing such firm or company, or the successors of such firm or
company and the permitted assignees of such individual, firm
orcompany.
iv). The AC & RD, ESIC means their nomineesalso.
v). AC & RD means the AC & RD, Regional Office, Plot No. 6,
GB Block, Salt Lake, Sector – 3, Kolkata - 700097.
vi) The Engineer-in-charge means the Engineer of ESIC who shall
supervise and be in-charge of the work.
vii). Architect means the Architect appointed by ESIC, RO, Kolkata.
viii) Centre means the Place of
work
ix). Department meansESIC
x) Government means Govt of India or Govt. of West Bengal
asapplicable.
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xi) Accepting authority shall mean the authority who accepts
thetender.
xii) Excepted Risk are risks due to riots (other than those on
account of contractor’s employees), war (whether declared or
not) invasion, act of foreign enemies, hostilities, civil war,
rebellion revolution, insurrection, military or usurped power,
any acts oforganization,
damages from aircraft, acts of God, such as earthquake,
lightening and unprecedented floods, and other causes over
which the contractor has no control and accepted as such by
the Accepting Authority or causes solely due to use or
occupation by Organization of the part of
theworksinrespectofwhichacertificateofcompletion
hasbeenissuedoracausesolelydue to organization faulty design
ofworks.
xiii). Market Rate shall be the rate as decided by the Engineer-in-
charge on the basis of the cost of
materialsandlabouratthesitewheretheworkistobeexecutedplusthepe
rcentagementioned in Schedule `F’ to cover, all overheads
andprofits.
xiv). Schedule(s) referred to in these conditions shall mean the
relevant schedule(s) annexed to the
tenderpapersorthestandardScheduleofRatesmentionedinSchedule`F’
hereunder,withthe amendments thereto issued up to the date of
receipt of thetender.
xv). District Specifications means the specifications followed by
the State Govt in the area where the work is to beexecuted.
xvi). Tendered value means the value of the entire work as stipulated in
the letter ofaward.
3. Scope &Performance
Wherethecontextsorequires,wordsimpartingthesingularonlyalsoincludeth
epluralandviceversa. Any reference to masculine gender shall
whenever required include feminine gender and viceversa.
4. HeadingsandMarginalnotestotheseGeneralConditionsofContractshallnotbe
deemedtoformpart thereof or be taken into consideration in the
interpretation or construction thereof or of thecontract.
5. The contractor shall be furnished, free of cost one certified copy
of the contract documents except standard specifications. Schedule
of Rates and such other printed and published documents, together
with all drawings as may be forming part of the tender papers. None
of these documents shall be used for any purpose other than that of
thiscontract.
6. Works to be carried out: - The work to be carried out under the
Contract shall, except as otherwise
providedintheseconditions,includealllabour,materials,tools,plants,eq
uipmentandtransportwhich
mayberequiredinpreparationofandinthefullandentireexecutionandcomplet
ionoftheworks.The descriptions given in the Schedule of quantities
shall, unless otherwise stated, be held to include
wastageonmaterials,carriageandcartage,carryingandreturnofempties,hoi
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sting,setting,fittingand
fixinginpositionandallotherlabournecessaryinandforthefullandentireex
ecutionandcompletion of the work as aforesaid in accordance with
good practice and recognizedprinciples.
7. SufficiencyofTender:-
Thecontractorshallbedeemedtohavesatisfiedhimselfbeforetenderingasto
thecorrectnessandsufficiencyofhistenderfortheworksandtheratesandpric
equotedintheSchedule
ofQuantities,whichratesandpricesshallexceptasotherwiseprovided,cover
allhisobligationsunder the Contract and all matters and things
necessary for the proper completion and maintenance of the works.
8. Discrepancies and Adjustment of Errors: -The several
documents forming the contract are to be taken as mutually
explanatory of one another; detailed drawings being followed
in preferencetosmall scale drawing and figured dimensions
in preference to scale and special conditions in
preference to General conditions.
8.1 Any error in description, quantity or rate in Schedule of quantities
or any omission there from shall not vitiate the contract or release
the contractor from the execution of the whole or any part of the
works comprised therein according to drawings and specifications or
from any of his obligations under the contract.
9. SigningofContract:-
Thesuccessfultenderer/contractor,onacceptanceofhistenderbytheAccepti
ng
Authorityshall,within15daysfromthestipulateddateofstartoftheworksign
thecontractconsisting of the notice inviting tender, all the
documents if any, forming the tender as issued at the time of
invitation of tender and acceptance thereof together with any
correspondence leadingthereto.
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GENERAL CONDITIONS OF CONTRACT
CLAUSES OF CONTRACT
Clause –
IPerformanceGuarant
ee
i) The contractor shall submit an irrevocable Performance Guarantee
of 10% (Ten Percent) and 5 % ( Five percent ) for SR works and
ARM works respectively of the tendered amount in addition to
other deposits mentioned elsewhere in the contract for his proper
performance of the contract agreement, (not withstanding and/or
without prejudice to any other provisions in the contract) within
period specified in Schedule ‘F’ from the date of issue of letter
of acceptance. This period can be further extended by the
Engineer-in-
chargeuptoamaximumperiodasspecifiedinSchedule‘F’onwrittenrequest
of the contractor stating the reason for delays in procuring the
Bank Guarantee, to the satisfaction of the Engineer-in-Charge.
This Guarantee shall be in the form of Demand draft / Pay Order /
Banker Cheque / FDR of scheduled bank / Treasury Challan in
favour of“ESIC
FUNDA/C1”orBankGuaranteeBondsofanyScheduledBankortheStateBank
ofIndiainaccordancewiththeformannexedheretopayableatKolkata.Incas
eafixed
depositreceiptofanybankisfurnishedbythecontractortotheorganizatio
naspartofthe performance guarantee and the bank is unable to make
payment against the said fixed
depositreceipt,thelosscausedtherebyshallfallonthecontractorandthe
contractorshall forthwith on demand furnish additional security
to the organization to make good the deficit.
ii) The performance Guarantee shall be initially valid up to the
stipulated date of completion plus 150 days beyond that. In case
the time of completion of work gets enlarged, the contractor
shall get the validity of Performance Guarantee extended to cover
such enlarged time for completion of work. After recording of the
completion certificate for the work by the AC & RD, the
performance guarantee shall be returned to the contractor,
without anyinterest.
iii) The organization shall not make a claim under the Performance
guarantee except for amounts to which the organization is
entitled under the contract (notwithstanding and/or without
prejudice to any other provisions in the contract agreement) in
the eventof:
(a) Failure by the contractor to extend the validity of the
Performance Guarantee as described herein above, in which
event the organization may claim the full amount of the
PerformanceGuarantee.
(b) FailurebythecontractortopaytotheOrganizationanyamountdue,eitherasagreed
bythecontractorordeterminedunderanyoftheclauses/conditionsofth
eagreement, within 30 days of the service of notice to this
effect byengineer-in-Charge.
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iv) In the event of the contract being determined or rescinded under
provision of any of the clause/condition of the agreement, the
performance guarantee shall stand forfeited infull and shall be
absolutely at the disposal of theOrganization.
Clause – 1 A
RecoveryofSecurityDeposit:-
Theperson/personswhosetender(s)maybeaccepted(hereinafter called the
contractor) shall permit Organization at the time of making any payment
to him for work done under the contract to deduct a sum at the rate of
2.5% of the gross amount of each running bill and final bill for ARM
works onlytill the sum will amount to security deposit @ 2.5% of the
tendered value of the work.
SuchdeductionswillbemadeandheldbyESICbywayofSecurityDepositunlesshe/theyh
as/have deposited the amount of Security at the rate mentioned above or
in the form of Demand draft / Pay Order / Banker Cheque / FDR of
scheduled bank / Treasury Challan in favour of “ESIC FUND A/C 1” or Bank
Guarantee Bonds of any Scheduled Bank or the State Bank of India in
accordance with the
formannexedhereto.IncaseafixeddepositreceiptofanyBankisfurnishedbythecont
ractortothe ESIC as part of the security deposit and the Bank is unable
to make payment against the said fixed deposit receipt, the loss caused
thereby shall fall on the contractor and the contractor shall forthwith
on demand furnish additional security to the ESIC to make good
thedeficit.
All compensations or the other sums of money payable by the contractor
under the terms of this contract may be deducted from, or paid by the
sale of a sufficient part of his security deposit or from the interest
arising there from, or from any sums which may be due to or may become
due to the
contractorbyOrganizationonanyaccountwhatsoeverandintheeventofhisSecurityD
epositbeing reduced by reason of any such deductions or sale as
aforesaid, the contractor shall within 10 days make good in form of
Demand draft / Pay Order / Banker Cheque or fixed deposit receipt
tendered by the State Bank of India or by Scheduled Bank endorsed in
favor of the Organization, any sum or sums which may have been deducted
from, or raised by sale of his security deposit or any part thereof. The
security deposit shall be collected from the running bills of the
contractor at the rates mentioned above and the Earnest money if
deposited in cash at the time of tenders will be treated a part of the
SecurityDeposit.
Note–
1:Governmentpaperstenderedassecuritywillbetakenat5%(fivepercent)belowitsm
arket price or at its face value, whichever is less. The market price of
Government paper would be ascertainedbytheEngineer–in-
chargeatthetimeofcollectionofinterestandtheamountofinterest to the extent
of deficiency in value of the Government paper will be withheld
ifnecessary.
Note – 2: Government Securities will include all forms of Securities
mentioned in rule No. 274 of the
G.F Rules except fidelity bond. This will be subject to the observance
of the condition mentioned under the rule against each form of security.
Note - 3: Note 1 & 2 above shall be applicable for both clause 1 & 1 A
Clause -2
CompensationforDelay:-
Ifthecontractorfailstomaintaintherequiredprogressintermsofclause
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5ortocompletetheworkandclearthesiteonorbeforethecontractorextendeddateofc
ompletion,
heshallwithoutprejudicetoanyotherrightorremedyavailableunderthelawtotheOr
ganizationon
accountofsuchbreach,payasagreedcompensationtheamountcalculatedattherateof
2.5%(Two decimal five percent) per week as the AC & RD of ESIC (whose
decision in writing shall be
finalandbinding)maydecideontheamountoftenderedvalueoftheworkforeverycompl
etedmonth (as applicable) that the progress remains below that specified
in Clause 5 or that the work remains in-complete. This will also apply to
items or group of items for which a separate period of completion has
beenspecified.
ProvidedalwaysthatthetotalamountofcompensationfordelaytobepaidunderthisCo
nditionshall not exceed 10% of the Tendered Value ofwork
21The amount of compensation may be adjusted or set-off against any
sum payable to the Contractor under this or any other contract with
the Organization. In case, the contractor does not achieve a
particular milestone mentioned in Schedule ‘F’, or the re-scheduled
milestone (s) in terms of clause 5.4, the amount shown against that
milestone shall be withheld to be adjusted against the compensation
levied at the final grant of Extension of Time. Withholding of this
amount on failure to
achieveamilestoneshallbeautomatic,withoutanynoticetothecontractor.How
ever,ifthecontractor
catchesupwiththeprogressofthework,onthesubsequentmilestone(s),withthe
heldamountshall
bereleased.Incasethecontractorfailstomakeupforthedelayinsubsequentmil
estone(s),amount
mentionedagainsteachmilestonemissedsubsequentlyalsoshallbewithheld.Ho
wever,nointerest, whatsoever, shall be payable on such
withheldamount.
Clause – 3
When Contract can be determined: - Subject to other provisions contained
in this clause the AC & RD may, without prejudice to his any other rights
or remedy against the contractor in respect of
anydelay,inferiorworkmanship,anyclaimsfordamagesand/oranyotherprovisionso
fthiscontract or otherwise, and whether the date of completion has or has
not elapsed, by notice in writing absolutely determine the contract in
any of the followingcases:
i) If the contractor having been given by the AC & RDa notice in writing to rectify, reconstruct or replace any defective work or that the
work is being performed in an inefficient or otherwise improper or
un-workman like manner shall omit to comply with the requirement of
such notice for a period of seven daysthereafter.
ii) If the contractor has, without reasonable cause, suspended the
progress of the work or has
failedtoproceedwiththeworkwithduediligenceandcontinuestodosoafteranot
iceinwriting of seven days from the AC & RD.
iii) If the contractor fails to complete the work or section of work
with individual date of completion
onorbeforethestipulatedorjustifiedextendeddate,onorbeforesuchdateofco
mpletion;and theAC &
RDwithoutanyprejudicetoanyotherrightorremedyunderanyotherprovisionint
he contract has given further reasonable time in a notice given in
writing in that behalf as either mutually agreed or in absence of
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such mutual agreement by his own assessment making such
timeessenceofcontractandintheopinionofAC &
RDthecontractorwillbeunabletocomplete the same or does not complete
the same within the periodspecified.
iv) If the contractor persistently neglects to carry out his obligations under the contract and/ or commits default in complying with any of
the terms and conditions of the contract and does not remedy it or
take effective steps to remedy it within 7 days after a notice in
writing is given to him in that behalf by the AC & RD.
v) If the contractor shall offer or give or agree to give to any person in Government service or to
anyotherpersononhisbehalfanygiftorconsiderationofanykindasaninducemen
torreward for doing or forbearing to do or for having done or
forborne to do any act in relation to the obtaining or execution of
this or any other contract forGovernment.
vi) If the contractor shall enter into a contract with Government in
connection with which commission has been paid or agreed to be paid
by him or to his knowledge, unless the particulars of any such
commission and the terms of payment thereof have been previously
disclosed in writing to the AC & RD.
vii) If the contractor had secured the contract with Government as a
result of wrong tendering or othernon-
bonafidemethodsofcompetitivetenderingorcommitsbreachofIntegrityAgreem
ent.
viii) Ifthecontractorbeinganindividual,orifafirm,anypartnerthereofsha
llatanytimebeadjudged
insolventorhaveareceivingorderororderforadministrationofhisestatemade
againsthimor shall take any proceedings for liquidation or
composition (other than a voluntary liquidation for the purpose of
amalgamation or reconstruction) under any Insolvency Act for the time
being in force or make any conveyance or assignment of his effects or
composition or arrangement for
thebenefitofhiscreditorsorpurportsotodo,orifanyapplicationbemadeunder
anyInsolvency Act for the time being in force for the sequestration
of his estate or if a trust deed be executed by him for benefit of
hiscreditors.
ix)If the contractor being a company shall pass a resolution or the
court shall make an order that the company shall be wound up or if a
receiver or a manager on behalf of a creditor shall be appointed or
if circumstances shall arise which entitle the court or the creditor
to appoint a receiver or a manager or which entitle the court to make
a winding uporder.
x) Ifthecontractorshallsufferanexecutionbeingleviedonhisgoodsandallowittobecontinued for a period of 21days.
xi) Ifthecontractorassigns,(excludingpart(s)ofworkassignedtootheragency(s)bythecontractor as per terms of contract), transfers, sublets
(engagement of labour on a piece-work basis or of labour with
materials not to be incorporated in the work, shall not be deemed to
be subletting) or otherwise parts with or attempts to assign,
transfer, sublet or otherwise parts with the entire works or any
portion thereof without the prior written approval of the AC & RD.
When the contractor has made himself liable for action under any of the
cases aforesaid, the AC &RD, ESIC shall have powers:
a) To determine the contract as aforesaid so far as performance of work by the Contractor is concerned (of which determination notice
in writing to the contractor under the hand of the Engineer-in-
Charge shall be conclusive evidence). Upon such determination, the
Earnest
MoneyDepositSecurityDepositalreadyrecoveredandPerformanceGuarantee
underthe contract shall be liable to be forfeited and shall be
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absolutely at the disposal of the government.
b) After giving notice to the contractor to measure up the work of the contractor and to take
suchwhole,orthebalanceorpartthereof,asshallbeun-
executedoutofhishandsandto give it to another contractor to
complete the work. The contractor, whose contract is determined as
above, shall not be allowed to participate in the tendering
process for the balance work.
In the event of above courses being adopted by the AC & RD, the
contractor shall have no claim to compensation for any loss sustained by
him by reasons of his having purchased or procured any materials or
entered into any engagements or made any advances on account or with a
view to the execution of the work or the performance of the contract. And
in case action is taken under any of
theprovisionaforesaidthecontractorshallnotbeentitledtorecoverorbepaidanys
umforanywork thereof or actually performed under this contract unless and
until the Engineer –in-Charge has certified in writing the performance of
such work and the value payable in respect thereof and he shall only be
entitled to be paid the value socertified.
Clause – 3A
Incase,theworkcannotbestartedduetoreasonsnotwithinthecontrolofthecontract
orwithin1/8thof the stipulated time of completion of the work or one
month whichever is more, either party may
closethecontractbygivingnoticetotheotherpartystatingreasons.Insucheventua
lity,theEarnest
MoneyDepositandthePerformanceGuaranteeoftheContractorshallberefunded,butn
opayment on account of interest, loss of profit or damages etc. shall be
payable atall.
Clause – 4
Contractor liable to pay compensation even if action not taken under
clause 3 :- In any casein which any of the powers conferred upon the AC &
RD by Clause – 3 thereof, shall have become
exercisableandthesamearenotexercised,thenon-
exercisethereofshallnotconstituteawaiverof any of the conditions hereof
and such powers shall notwithstanding be exercisable in the event of any
future case of default by the contractor and the liability of the
contractor for compensation shall remainunaffected.IntheeventoftheAC &
RDputtinginforcealloranyofthepowersvestedinhim under the preceding clause
he may, if he so desires after giving a notice in writing to the
contractor, take possession of (or at the sole discretion of the AC & RD
which shall be final and binding on the contractor) use as on hire (the
amount of the hire money being also in the final determination of the AC
& RD) all or any tools plant, materials and stores, in or upon the works,
or the site thereof belonging to the contractor, or procured by the
contractor and intended to be used for the execution of the work/or any
part thereof, paying or allowing for the same in account at the contract
rates or, in the case of these not being applicable, at current market
rates to be certified by the Engineer-in-
Chargewhosecertificatethereofshallbefinal,andbindingonthecontractorotherw
isetheAC & RD by notice in writing may order the contractor or his clerk
of the works, foreman or other authorized
agenttoremovesuchtools,plant,materialsorstoresfromthepremises(withinatime
tobespecified
insuchnotice)intheeventofthecontractorfailingtocomplywithanysuchrequisiti
on,theAC & RD
mayremovethematthecontractor’sexpenseorsellthembyauctionorprivatesaleonac
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countofthe contractor and his risk in all respects and the certificate of
the Engineer-in-Charge as to the expenses of any such removal and the
amount of the proceeds and expense of any such sale shall be final and
conclusive against the contractor.
Clause – 5
Time and Extension for delay: - The time allowed for execution of the
Works as specified in Schedule `F’ or the extended time in accordance
with these conditions shall be the essence of the Contract. The execution
of the works shall commence from the time period as mentioned in letter
of award after the date on which the AC & RD issues written orders to
commence the work or from the date of handing over of the site whichever
is later. If the contractor commits default in commencing the execution
of the work as aforesaid Organization shall without prejudice to any
other right or remedy available in law, be at liberty to forfeit the
earnest money absolutely.
5.1 As soon as possible after the contract is concluded the contractor
shall submit a Time and Progress Chart for each milestone and get it
approved by the Engineer-in –charge. The chart shall be prepared in
direct relation to the time stated in the Contract documents for
completion of items of works. It shall indicate the forecast of the dates
of commencement and completion of various trades
ofsectionsoftheworkandmaybeamendedasnecessarybyagreementbetweentheAC &
RDand the contractor within the limitations of time imposed in the
contract documents, and further toensure good progress during the
execution of the work, the contractor shall in all cases in which the
time
allowedforanyworkexceedsonemonth(saveforspecialjobsforwhichaseparateprogr
ammehas been agreed upon) complete the work as per milestone given in
schedule‘F’.
5.2 If the work(s) be delayed by :- i). Force majeure or ii)
.
Abnormally bad weather, or
iii
).
Serious loss or damage by fire or
iv)
.
Civil commotion, local commotion of workmen, strike or lockout,
affecting any of the trades employed on the work, or. v). delay on the part of other contractors or tradesmen engaged by
AC & RD in executing work not forming part of the contract or. vi)
.
Any other cause which, in the absolute discretion of the
authority mentioned in schedule `F’ is beyond the contractor’s control.
Then upon the happening of any such event causing delay, the
contractor shall immediately give notice thereof in writing to the AC & RD but
shall nevertheless use constantly his best endeavors to prevent or make good the delay
and shall do all that may be reasonably required to the satisfaction of the AC &
RD to proceed with the works.
5.3 Request for rescheduling of milestones and extension of time, to be
eligible for
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consideration, shall be made by the Contractor in writing within
fourteen days of the
happening of the event causing delay on the prescribed form. The
contractor may also, if
practicable, indicate in such a request the period for which
extension is desired.
5.4 In any such case the AC & RD of the ESIC may give a fair and
reasonable extension of time and reschedule the milestones for completion of work. Such
extension shall be
communicated to the contractor by the AC & RDof the ESIC in writing,
within 3 months of the date of receipt of such request. Non-
application by the contractor for extension of time
shallnotbeabarforgivingafairandreasonableextensionbytheAC &
RDandthisshallbe binding on thecontractor.
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Clause – 6
Measurements of Work Done :- Engineer- in- Charge shall, except as
otherwise provided, ascertain and determine by measurement the value of
work done in accordance with the contract.
All measurements of all items having financial value shall be entered in
Measurement Book and/ or level field book so that a complete record is
obtained of all works performed under the contract.
All measurements and levels shall be taken jointly by the Engineer- in-
Charge or his authorized representative and by the contractor or his
authorized representative from time to time during the progress of the
work and such measurements shall be signed and dated by the Engineer-in-
Charge or his authorized representative and the contractor or his
authorized representative in token of their acceptance. If the contractor
objects to any of the measurements recorded, a note shall be made to that
effect with reason and signed by the concernedparties.
If for any reason the contractor or his authorized representative is not
available and the work of recording measurements is suspended by the
Engineer- in- Charge or his representative, the Engineer-in-
Chargeandthedepartmentshallnotentertainanyclaimfromcontractorforanylossor
damages on this account. If the contractor or his authorized
representative does not remain present
atthetimeofsuchmeasurementsafterthecontractororhisauthorizedrepresentativ
ehasbeengiven
anoticeinwritingthree(3)daysinadvanceorfailstocountersignortorecordobject
ionwithinaweek from the date of the measurements, then such measurements
recorded in his absence by the Engineer- in- Charge or his representative
shall be deemed to be accepted by theContractor.
The contractor shall, without extra charge, provide all assistance with
every appliance, labour and
otherthingsnecessaryformeasurementsandrecordinglevels.Exceptwhereanygener
alordetailed
descriptionoftheworkexpresslyshowstothecontrary,measurementsshallbetakeni
naccordance
withtheproceduresetforthinthespecificationsnotwithstandinganyprovisionint
herelevant
`Standardmethodofmeasurementoranygeneralorlocalcustom.Inthecaseofitemswhi
charenot covered by specifications, measurements shall be taken in
accordance with the relevant standard method of measurement issued by the
Bureau of Indian Standards and if for any item no such standard is
available then a mutually agreed method shall befollowed.
Thecontractorshallgivenotlessthansevendays’noticetotheEngineer-in-
Chargeorhisauthorized representative in charge of the work before
covering up or otherwise placing beyond the reach of measurement any work
in order that the same may be measured and correct dimensions thereof be
takenbeforethesameiscovereduporplacedbeyondthereachofmeasurementandshalln
otcover up and place beyond reach of measurement any work without consent
in writing of the Engineer- in- Charge or his authorized representative
in charge of the work who shall within the aforesaid period of seven days
inspect the work, and if any work shall be covered up or placed beyond
the reach of measurements without such notice having been given or the
Engineer- in- Charge’s consent being obtained in writing the same shall
be uncovered at the contractor’s expense, or in default thereof no
payment or allowance shall be made for such work or the materials with
which the same was executed.
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Engineer-in-
Chargeorhisauthorizedrepresentativemaycauseeitherthemselvesorthroughanoth
er officer of the department to check the measurements recorded jointly
or otherwise as aforesaid and
allprovisionsstipulatedhereinaboveshallbeapplicabletosuchcheckingofmeasur
ementsorlevels.
It is also a term of this contract that recording of measurements of any
item of work in the measurement book and/ or its payment in the interim,
on account of final bill shall not be considered as conclusive evidence
as to the sufficiency of any work or material to which it relates nor
shall it relieve the contractor from liabilities from any over
measurement or defects noticed till completion of the defect liability
period.
Clause – 7
Payment on intermediate certificate to be regarded as advances:-The
interim or running account bills shall be submitted by the contractor
for the work executed on the basis of recorded
measurementsontheformatof
theOrganizationintriplicateonorbeforethedateof everymonth fixed for the
same by the Engineer-in-charge. The contractor shall not be entitled to
be paid any such interim payment if the gross work done together with
net payment / adjustment of advances
formaterialcollected,ifany,sincethelastsuchpaymentislessthanRs.Fivelakh
sinwhichcase
theinterimbillshallbepreparedontheappointeddateofthemonthaftertherequis
iteprogressis achieved. Engineer-in-charge shall arrange to have the
bill verified by taking or causing to be taken, where necessary, the
requisite measurements of the work. In the event of the failure of the
contractor to submit the bills, Engineer-in-charge shall prepare or
cause to be prepared such bills in which event no claims whatsoever due
to delays on payment including that of interest shall be payable to the
contractor. Payment on account of amount admissible shall be made by
the Engineer-in-charge certifying the sum to which the contractor is
considered entitled by way of interim payment at such rates as decided
by the Engineer-in-Charge. All such interim payments shall be regarded
as payment by way of advances against final payment only and shall not
preclude the requiring of bad, unsound and imperfect or unskilled work
to be rejected, removed, taken away and reconstructed or re-erected.
Any certificate given by the Engineer-in-charge
relatingtotheworkdoneormaterialsdeliveredformingpartofsuchpayment,maybe
modifiedor
correctedbyanysubsequentsuchcertificate(s)orbythefinalcertificateandsha
llnotbyitselfbe conclusive evidence that any work or materials to which
it relates is/ are in accordance with the
contractandspecifications.Anysuchinterimpayment,oranypartthereofshallno
tinanyrespect conclude, determine or affect in any way powers of the
Engineer-in-charge under the contract or
anyofsuchpaymentsbetreatedasfinalsettlementandadjustmentofaccountsorina
nywayvary or affect thecontract.
Pending consideration of extension of date of completion interim
payments shall continue to be made as herein provided, without
prejudice to the right of the department to take action under the terms
of this contract for delay in the completion of work, if the extension
of date of completion is not granted by the AC & RD.
Clause – 8
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Completion certificate and completion plans :- Within ten days of the
completion of the work,
thecontractorshallgivenoticeofsuchcompletiontotheEngineer-in-
chargeandwithinthirtydays ofthereceiptofsuchnoticetheEngineer-in-
chargeshallinspecttheworkandifthereisnodefect
intheworkshallfurnishthecontractorwithafinalcertificateofcompletion,oth
erwiseaprovisional certificate of physical completion indicating
defects (a) to be rectified by the contractor and/or(b) for which
payment will be made at reduced rates shall be issued. But no final
certificate of completion shall be issued, nor shall the work be
considered to be complete until the contractor
shallhaveremovedfromthepremisesonwhichtheworkshallbeexecutedallscaffold
ing,surplus materials, rubbish and all huts and sanitary arrangements
required for his/ their work people on the site in connection with the
execution of the works as shall have been erected or constructed by the
contractor(s) and cleaned off the dirt from all wood work, doors,
windows, walls, floor or other parts of the building, in, upon, or
about which the work is to be executed or of which hemay have had
possession for the purpose of the execution thereof, and not until the
work shall have been measured by the Engineer-in-charge. If the
contractor shall fail to comply with the
requirementsofthisclauseastoremovalofscaffolding,surplusmaterialsandrub
bishandallhuts and sanitary arrangements as aforesaid and cleaning of
dirt on or before the date fixed for the completion of work, the
Engineer-in-Charge may at the expense of the contractor remove such
scaffolding surplus materials and rubbish etc. and dispose of the same
as he thinks fit and clean
offsuchdirtasaforesaid,andthecontractorshallhavenoclaiminrespectofscaff
oldingorsurplus materials as aforesaid except for any sum actually
realized by the salethereof.
Clause 8A
Contractortokeepsiteclean:-
Thesplashesanddroppingsfromwhitewashing,colorwashing, painting etc on
walls, floor windows etc shall be removed and the surface cleaned
simultaneously
withthecompletionoftheseitemsofworkintheindividualrooms,quartersorpremi
sesetcwhere the work is done without waiting for the actual completion
of all the other items of work in the contract. In case the contractor
fails to comply with the requirements of this clause, the Engineer- in-
charge shall have the right to get this work done at the cost of the
contractor either departmentally or through any other agency. Before
taking such action, the Engineer-in-charge shall give ten days’ notice
in writing to thecontractor.
Clause 8 B
Completion plans to be submitted by the Contractor: - The contractor
shall submit five setsof completion plans within thirty days of the
completion of the work along with softcopy.
In case, the contractor fails to submit the completion plan as
aforesaid, he shall be liable to pay a sum equivalent to 2.5% of the
value of the work subject to ceiling of Rs. 1,00,000/- (Rupees One
Lakhs Only) as may be fixed by AC & RD, ESIC concerned and in this
respect the decision of the AC & RD, ESIC shall be final and binding on
the contractor.
Clause 9
Payment of final bill: - The final bill shall be submitted by the
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contractor in the same manner as
specifiedininterimbillswithinthreemonthsofphysicalcompletionoftheworkor
withinonemonth of the date of the final certificate of completion
furnished by the Engineer-in-charge whichever is
earlier.Thecontractorshallmakenofurtherclaimsaftersubmissionofthefinalb
illandtheseshall be deemed to have been waived and extinguished.
Payments of those items of the bill in respect
ofwhichthereisnodisputeandofitemsindispute,forquantitiesandratesasappro
vedbyESIC,
willasfaraspossiblebemadewithinsixmonthsfromthedateofreceiptofthebillby
theESICor his authorizedrepresentative.
Clause 10A
Materials to be provided by the contractor: - The contractor shall at
his own cost provide all
materialsrequiredfortheworks.Thecontractorshall,athisownexpenseandwitho
utdelay,supply to Engineer-in-charge samples of materials to be used on
the work and shall get these approved in advance. All such materials to
be provided by the contractor shall be in conformity with the
specifications laid down or referred to in the contract. The contractor
shall, if requested by the Engineer-in-charge furnish proof, to the
satisfaction of the Engineer-in-charge that the materials so comply.
The Engineer-in-charge shall within five days of supply of samples or
within five days of the receipt of test result intimate to the
contractor in writing whether samples are approved by him or not. If
samples are not approved the contractor shall forthwith arrange to
supply to the Engineer-in-Charge for his approval fresh samples
complying with the specifications laid down in the contract. When
materials are required to be tested in accordance with specification,
approval of the Engineer-in-charge shall be issued after the test
results arereceived.
The contractor shall at his risk and cost submit the samples of
materials to be tested or analyzed and shall not make use of or
incorporate in the work any materials represented by the samples
untiltherequiredtestsoranalysishavebeenmadeandmaterialsfinallyacceptedb
ytheEngineer- in-charge. The contractor shall not be eligible for any
claim or compensation either arising out of any delay in the work or
due to any corrective measures required to be taken on account of and
as a result of testing ofmaterials.
The contractor shall at his risk and cost make all arrangements and
shall provide all facilities as the Engineer-in-charge may require for
collecting, and preparing the required number of samples for such tests
at such time and to such place or places as may be directed by the
Engineer-in- charge and bear all charges and cost of testing unless
specifically provided for otherwise elsewhere in the contract or
specifications. The Engineer-in-Charge or his authorized representative
and Architect shall at all times have access to the work and to all
such workshops and places where work is being prepared or from where
materials manufactured articles, or
machineryarebeingobtainedfortheworksandthecontractorshallaffordeveryfac
ilityandevery assistance in obtaining the right to suchaccess.
The Engineer-in-charge shall have full powers to require the removal
from the premises of all materials which in his opinion are not in
accordance with the specifications and in case of default theEngineer-
in-
chargeshallbeatlibertytoemployattheexpenseofthecontractor,otherpersons
to remove the same without being answerable or accountable for any loss
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or damage that may happen or arise to such materials. The Engineer-in-
charge shall also have full powers to require other proper materials to
be substitute thereof and in case of default the Engineer-in-Charge may
causethesametobesuppliedandallcostswhichmayattendsuchremovalandsubstitu
tionshall be borne by thecontractor.
Clause 10 B
Secured Advance on Non-perishable Materials :-
Thecontractor,onsigninganindentureintheformtobespecifiedbytheEngineer-
in-chargeshall be entitled to be paid during the progress of the
execution of the work upto 75% of the assessed value of any materials
which are in the opinion of the Engineer-in-charge nonperishable, non-
fragileandnoncombustibleandareinaccordancewiththecontractandwhichhavebe
enbrought on the site in connection therewith and are adequately stored
and/ or protected against damage by weather or other causes but which
have not at the time of advance been incorporated in the
works.Whenmaterialsonaccountofwhichanadvancehasbeenmadeunderthissub-
clauseare incorporated in the work the amount of such advance shall be
recovered/ deducted from the next payment made under any of the clause
or clauses of thiscontract.
Such secured advance shall also be payable on other items of perishable
nature, fragile and combustible with the approval of the Engineer-in-
charge provided the contractor provides a comprehensive insurance cover
for the full cost of such materials. The decision of the Engineer- in-
charge shall be final and binding on the contractor in this matter. No
secured advance, shall however, be paid on high-risk materials such as
ordinary glass, sand, petrol, diesel etc.
Clause – 10C: -
Payment on account of increase in prices / wages due to statutory order(s)
If after submission of the tender, the wages of labour increases as a
direct result of the coming into force of any fresh law, or statutory
rule or order and such increase in wages prevailing at the time of the
last stipulated date for receipt of the tenders including extensions if
any for the work, and the contractor thereupon necessarily and properly
pays such increased wages then the amount of the contract shall
accordingly be varied and provided further that any such increase
shallnotbepayableifsuchincreasehasbecomeoperativeafterthestipulateddate
ofcompletion of the work inquestion.
Ifaftersubmissionofthetender,wagesoflabourisdecreasedasadirectresultoft
hecominginto force of any fresh law statutory rules or order and such
decrease in the wages prevailing at the time of receipt of the tender
for the work, Organization shall in respect of labour engaged on the
execution of the work after the date of coming into force of such law
statutory rule or order be entitled to deduct from the dues of the
contractor, such amount as shall be equivalent to the
differencebetweenthewagesasprevailedatthetimeofthelaststipulateddatefor
receiptoftenders including extensions if any for the work and the wages
of labour on the coming into force of such law, statutory rule or
order.
The contractor shall, for the purpose of this condition, keep such
books of account and other documents as are necessary to show the
amount of any increase claimed or reduction available
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andshallallowinspectionofthesamebyadulyauthorizedrepresentativeoftheGov
ernment,and further shall, at the request to the Engineer-in-charge may
require any documents so kept and such other information as the
Engineer-in-charge mayrequire.
Thecontractorshall,withinareasonabletimeofhisbecomingawareofanyalterati
oninthewages of labour, give notice thereof to the Engineer-in-charge
stating that the same is given pursuant to this condition together with
all information relating thereto which he may be in position tosupply.
Clause - 10D
Dismantled material Organization Property: - The contractor shall treat
all materials obtained
duringdismantlingofastructure,excavationofthesiteforawork,etcasESIC’spr
opertyandsuch
materialsshallbedisposedofftothebestadvantageofESICaccordingtotheinstru
ctionsinwriting issued by the Engineer-in-Charge.(except lift material
for which salvage value has been given in Pricebid)
Clause – 11
Work to be executed in accordance with specifications, drawings, orders
etc.: - The contractor shall execute the whole and every part of the
work in the most substantial and
workmanlikemannerbothasregardsmaterialsandotherwiseineveryrespectinstri
ctaccordance with CPWD Specifications for Electrical works Part-I,
2005, Part-II for External Electrical works and Part –III Lifts &
Escalators 2003 with upto date correction slips. The contractor shall
also
conformexactly,fullyandfaithfullytothedesign,drawingsandinstructionsinw
ritinginrespectof the work signed by the Engineer-in-charge and the
contractor shall be furnished free of charge one copy of the contract
documents together with specifications, designs, drawings and
instructionsasarenotincludedinthestandardspecificationsofCentralPublicW
orksDepartment specified in schedule `F’ or in any Bureau of Indian
Standard or any other, published standard or code or, Schedule of Rates
or any other printed publication referred to elsewhere in thecontract.
The contractor shall comply with the provisions of the contract and
with the care and diligence execute and maintain the works and provide
all labour and materials, tools and plants including for measurements
and supervision of all works structural plans and other things of
temporary or permanent nature required for such execution and
maintenance in so far as the necessity for providing these, is
specified or is reasonably inferred from the contract. The contractor
shall take
fullresponsibilityforadequacy,suitabilityandsafetyofalltheworksandmetho
dsofconstruction.
Clause 12 :
Deviations/VariationsExtentandPricing:-TheAC &
RDshallhavepower(i)tomakealteration in, omissions from, additions to,
or substitutions for the original specifications, drawings, designs and
instructions that may appear to him to be necessary or advisable during
the progress of the work,and(ii)toomitapartoftheworksincaseofnon-
availabilityofaportionofthesiteorforany other reasons and the
contractor shall be bound to carry out the works in accordance with any
instructions given to him in writing signed by the AC & RD and such
alterations, omissions, additions or substitutions shall form part of
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the contract as if originally provided therein and any altered,
additional or substituted work which the contractor may be directed to
do in the manner
specifiedaboveaspartoftheworks,shallbecarriedoutbythecontractoronthesam
econditions
inallrespectsincludingpriceonwhichheagreedtodothemainworkexceptashereaf
terprovided.The time for completion of the works shall, in the event of
any deviations resulting in
additionalcostoverthetenderedvaluesumbeingordered,beextended,ifrequeste
dbythe contractor, as follows–
i) In the proportion which the additional cost of the altered,
additional or substituted work, bears to the original tendered
valueplus.
ii) 25%ofthetimecalculatedin(i)aboveorsuchfurtheradditionaltimeasmayb
econsidered reasonable by theEngineer-in-charge.
12.2 Inthecaseofextraitem(s)beingthescheduleitems(DelhiScheduleofRatesitems),these shall be paid as per schedule rate plus cost index (if
applicable as mentioned in schedule-
F) plus/minus percentage above/below quoted contract amount.
Payment of extra items in case of non-schedule items (Non-DSR
items) shall be made as per the prevailing market rate.
In the case of Substitute Item(s) being the schedule items (Delhi
Schedule of Rates items),
theseshallbepaidasperthescheduleratepluscostindex(atthetimeoftender
)plus/minus percentage above/ below quoted contract amount. Payment
of Substitute in case of non- schedule items (Non-DSR items) shall
be made as per the prevailing marketrate.
Inthecaseofcontractitems,whichexceedthelimitslaiddowninscheduleF,th
econtractor shall be paid rates at Agreement rate / Market rate
whichever islower.
12.3 The contractor shall send to the ESIC once every three months an upto date account giving complete details of all claims for
additional payments to which the contractor may consider himself
entitled and of all additional work ordered by the Engineer-in-
Charge which he has executed during the preceding quarter failing
which the contractor shall be deemed to have waived his right.
However, the AC & RD may authorize consideration of such claims on
merits.
12.4 Any operation incidental to or necessarily has to be in
contemplation of tenderer while filling tender, or necessary for
proper execution of the item included in the Schedule of quantities
or in the schedule of rates mentioned above, whether or not,
specifically indicated in the
descriptionoftheitemandtherelevantspecifications,shallbedeemedtobei
ncludedinthe
ratesquotedbythetendererortherategiveninthesaidscheduleofrates,asth
ecasemay be. Nothing extra shall be admissible for suchoperations.
Clause 13
Foreclosure of Contract due to Abandonment or Reduction in Scope of Work: -
If at any time after acceptance of the tender or during the progress of
work, the purpose or object for which the work is being done changes
due to any supervening cause and as a result of which the work has to
be abandoned or reduced in scope the ESIC shall give notice in writing
to that effect to the contractor stating the decision as well as the
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cause for such decision and the contractor shall act accordingly in the
matter. The contractor shall have no claim to any payment of
compensation or otherwise whatsoever, on account of any profit or
advantage which he might
havederivedfromtheexecutionoftheworksinfullbutwhichhedidnotderiveincons
equenceof the foreclosure of the whole or part of theworks.
Thecontractorshallbepaidatcontractratesfullamountforworksexecutedatsite
andinaddition, a reasonable amount as certified by the Engineer-in-
charge for the items hereunder mentioned which could not be utilized on
the work to the full extent in view of theforeclosure:-
i) Any expenditure incurred on preliminary site work, e.g. temporary
access roads, temporary labour huts, staff quarters and site office;
storage accommodation and water storagetanks.
ii) ESIC shall have the option to take over contractor’s materials or
any part thereof either
broughttositeorofwhichthecontractorislegallyboundtoacceptdeliveryfro
msuppliers(for
incorporationinorincidentaltothework)provided,howeverESICshallbeboun
dtotakeover
thematerialsorsuchportionsthereofasthecontractordoesnotdesiretoretai
n.Formaterials taken over or to be taken over by ESIC, cost of such
materials as detailed by ESIC shall be
paid.Thecostshall,however,takeintoaccountpurchaseprice,costoftranspo
rtationand
deterioration or damage which may have been caused to materials
whilst in the custody of the contractor.
iii) If any materials supplied by ESIC are rendered surplus, the same except normal wastage shall be returned by the contractor to ESIC at
rates not exceeding those at which thesewere originally issued, less
allowance for any deterioration or damage which may have been caused
whilst the materials were in the custody of the contractor. In
addition, cost of transporting such materials from site to ESIC
stores, if so required by ESIC, shall bepaid.
iv) Reasonable compensation for transfer of T & P from site to
contractor’s permanent stores or to his other works, whichever is
less. If T & P are not transported to either of the said places, no
cost of transportation shall bepayable.
v) Reasonablecompensationforrepatriationofcontractor’ssitestaffandimpor
tedlabourtothe extentnecessary.
Thecontractorshall,ifrequiredbytheEngineer-in-
Charge,furnishtohim,booksofaccount,wage books, time sheets and other
relevant documents and evidence as may be necessary to enable him to
certify the reasonable amount payable under thiscondition.
The reasonable amount of items on (i), (iv) and (v) above shall not be
in excess of 2% of the cost of the work remaining incomplete on the
date of closure, i.e. total stipulated cost of the work as per accepted
tender less the cost of work actually executed under the contract and
less the cost of contractor’s materials at site taken over by the
Government as per item (ii) above. Provided always that against any
payments due to the contractor on this account or otherwise, the
Engineer-in-Charge shall be entitled to recover or be credited with any
outstanding balances due from the contractor for advance paid in
respect of any tool, plants and materials and any other sums which at
the date of termination were recoverable by the Government from the
contractor under the terms of the contract.
Clause –14
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Ifcontractor:
i) Atanytimemakesdefaultduringcurrencyofworkordoesnotexecuteanyparto
fthework with due diligence and continues to do so even after a
notice in writing of 7 working days in this respect from the
ESIC;or
ii) Commitsdefaultincomplyingwithanyofthetermsandconditionsofthecontr
actanddoes
notremedyitortakeseffectivestepstoremedyitwithin7workingdaysevena
fteranotice in writing is given in that behalf by the ESIC;or
Fails to complete the work(s) or items of work with individual
dates of completion, on or before the date(s) so determined, and
does not complete them within the period specified in the notice
given in writing in that behalf by the ESIC.
The AC & RD shall on such cancellation by the Accepting Authority have powers
to :
a) takepossessionofthesiteandanymaterials,constructionalplant,imp
lements,stores etc., thereon;and/or
b) carry out the incomplete work by any means at the risk and cost of
thecontractor.
Oncancellationofthecontractinfullorinpart,theAC &
RDshalldeterminetheamount,ifany,is recoverable from the contractor for
completion of the works or part of the works or in case the works or
part of the works is not to be completed, the loss or damage suffered
by ESIC. In determining the amount, credit shall be given to the
contractor for the value of the work executed
byhimuptototimeofcancellation,thevalueofcontractor’smaterialstakenovera
ndincorporated in the work and use of plant and machinery belonging to
thecontractor.
Any excess expenditure incurred or to be incurred by ESIC in completing
the works or part of the works or the excess loss or damages suffered
or may be suffered by ESIC as aforesaid after allowing such credit
shall without prejudice to any other right or remedy available to ESIC
in law be recovered from any moneys due to the contractor on any
account, and if such moneys are not sufficient the contractor shall be
called upon in writing and shall be liable to pay the same within 30
days.
If the contractor shall fail to pay the required sum within the
aforesaid period of 30 days the AC & RD shall have the right to sell
any or all of the contractor’s unused materials, constructional plant,
implements, temporary buildings, etc and apply the proceeds of sale
thereof towards the satisfaction of any sums due from the contractor
under the contract and if thereafter there be any
balanceoutstandingfromthecontractor,itshallberecoveredinaccordancewitht
heprovisionsof thecontract.
Any sums in excess of the amounts due to the ESIC and unsold materials,
constructional plant, etc. shall be returned to the contractor,
provided always that if cost or anticipated cost of
completionbyESICoftheworksorpartoftheworksislessthantheamountwhichtheco
ntractor would have been paid had he completed the works or part of the
works, such benefit shall not accrue to thecontractor.
Clause - 15
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Suspension of work
i) The contractor shall, on receipt of the order in writing of the AC & RD, (whose decision shall be
finalandbindingonthecontractor)suspendtheprogressoftheworksoranypartthe
reofforsuch timeandinsuchmannerastheAC &
RDmayconsidernecessarysoasnottocauseanydamage
orinjurytotheworkalreadydoneorendangerthesafetythereofforanyofthefollow
ingreasons:
a) On account of any default on the part of the contractoror
b) for proper execution of the works or part thereof for reasons other than the default of the contractoror
c) for safety of the works or partthereof
The contractor shall, during such suspension, properly protect and
secure the works to the extent necessary and carry out the instructions
given in that behalf by the AC & RD.
ii) If the suspension is ordered for reasons (b) and (c) in sub-para (I) above:
a) The contractor shall be entitled to an extension of time equal to the period of every such suspension PLUS 25% for completion of
the item or group of items of work for which a
separateperiodofcompletionisspecifiedinthecontractandofwhichthesu
spendedwork forms a part and:
b) If the total period of all such suspensions in respect of an item or group of items or work for which a separate period of
completion is specified in the contract exceeds thirty days, the
contractor shall, in addition, be entitled to such compensation
as the AC & RD may consider reasonable in respect of salaries
and/ or wages paid by the contractor to his employees and labour
at site, remaining idle during the period of suspension, adding
thereto 2% to cover indirect expenses of the contractor. Provided
the contractor submits hisclaimsupportedbydetailstotheAC &
RDwithinfifteendaysoftheexpiryoftheperiod of 30days.
iii). If the works or part thereof is suspended on the orders of the AC
& RD for more than three months at a time, except when suspension is
ordered for reason (a) in sub-para (I) above, the contractor may after
receipt of such order serve a written notice on the AC & RD requiring
permission within fifteen days from receipt by the AC & RD of the said
notice, to proceed with the
workorpartthereofinregardtowhichprogresshasbeensuspendedandifsuchpermis
sionisnot granted within that time, the contractor, if he intends to
treat the suspension, where it
affectsonlyapartoftheworksasanomissionofsuchpartbytheESICorwhereitaffec
tswholeoftheworks, as an abandonment of the works by the ESIC, shall
within ten days of expiry of such period of 15 days give notice in
writing of his intention to the AC & RD. In the event of the contractor
treating
thesuspensionasanabandonmentofthecontractbytheESIC,heshallhavenoclaimto
payment of any compensation on account of any profit or advantage which
he might have derived from the execution of the work in full but which
he could not derive in consequence of the abandonment. He shall,
however, be entitled to such compensation, as the AC & RD may consider
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reasonable, in respect of salaries and/ or wages paid by him to his
employees and labour at site, remaining idle in consequence adding to
the total thereof 2% to cover indirect expenses of the contractor
provided the contractor submits his claim supported by details to the
AC & RD within 30 days of the expiry of the period of 3months.
Clause 16
Actionincaseworknotdoneasperspecifications:-
Allworksunderorincourseofexecution
orexecutedinpursuanceofthecontractshallatalltimesbeopenandaccessibletot
heinspection and supervision of the AC & RD, his authorized
subordinates in chargeof the work / architect and all the superior
officers of the ESIC and the Chief Technical examiner’s office, and the
contractor
shall,atalltimes,duringtheusualworkinghoursandatallothertimesatwhichrea
sonablenotice of the visit of such officers has been given to the
contractor, either himself be present to receive orders and
instructions or have a responsible agent duly accredited in writing,
present for that purpose. Orders given to the contractor’s agent shall
be considered to have the same force as if they had been given to the
contractor himself. If it shall appear to the Engineer-in-charge or his
authorized subordinates in charge of the work or to the Architect or
the Chief Technical Examiner or his subordinate officers, that any work
has been executed with unsound, imperfect or unskillful
workmanship,orwithmaterialsorarticlesprovidedbyhimfortheexecutionofthew
orkwhichare unsound or of a quality inferior to that contracted or
otherwise not in accordance with the contract
thecontractorshall,ondemandinwritingwhichshallbemadewithinsixmonthsofth
ecompletion of the work from the Engineer-in-charge specifying the
work, materials or articles complained of notwithstanding that the same
may have been passed, certified and paid for forthwith rectify, or
remove and reconstruct the work so specified in whole or in part, as
the case may require or as the case may be, remove the materials or
articles so specified and provide other proper and suitable materials
or articles at his own charge and cost. In the event of the failing to
do so within aperiodspecifiedbytheEngineer-in-
chargeinhisdemandaforesaid,thenthecontractorshallbe
liabletopaycompensationatthesamerateasunderclause2ofthecontract(fornon-
completion of the work in time) for thisdefault.
InsuchcasetheEngineer-in-
chargemaynotaccepttheitemofworkattheratesapplicableunder
thecontractbutmayacceptsuchitemsatreducedratesastheAC &
RDmayconsiderreasonable during the preparation of on account bills or
final bill if the item is so acceptable without detriment
tothesafetyandutilityoftheitemandthestructureorhemayrejecttheworkoutrig
htwithoutany payment and/ or get it and other connected and incidental
items rectified, or removed and re-
executedattheriskandcostofthecontractor.DecisionoftheAC &
RDtobeconveyedinwriting in respect of the same will be final and
binding on thecontractor.
Clause – 17
Contractor Liable for damages, defects during maintenance period: - If
the contractor or his
workingpeopleorservantsshallbreak,deface,injureordestroyanypartofbuildi
nginwhichthey may be working, or any building, road, road curb, fence,
enclosure, water pipe, cables, drains, electric or telephone post or
wires, trees, grass or grassland, or cultivated ground contiguous to
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the premises on which the work or any part is being executed, or if any
damage shall happen to the work while in progress, from any cause
whatever of if any defect, shrinkage or other faults appear in the work
within twelve months (6 months in the case of any work other than road
work costing Rs. 1,00,000/- and below) after a certificate final or
otherwise its completion shall have beengivenbytheAC &
RDasaforesaidarisingoutofdefectorimpropermaterialsorworkmanship
thecontractorshalluponreceiptofanoticeinwritingonthatbehalfmakethesameg
oodbyother workmen and deduct the expense from any sums that may be due
or at any time thereafter may become due to the contractor, or from his
security deposit or the proceeds of sale thereof or ofasufficient
portion thereof. The security deposit of the contractor shall not be
refunded before the expiry of twelve months after the issue of the
certificate final or otherwise, of completion of work, or till the
final bill has been prepared and passed whichever is later.
Clause 18
Contractor to Supply Tools & Plants etc.: - The contractor shall
provide at his own cost all materials, plant, tools, appliances,
implements, ladders, cordage, tackle, scaffolding and temporary works
required for the proper execution of the work, whether original,
altered or substituted and whether included in the specification or
other documents forming part of the contract or referred to in these
conditions or not, or which may be necessary for the purpose of
satisfying or complying with the requirements of the Engineer-in-charge
as to any matter as to
whichundertheseconditionsheisentitledtobesatisfied,orwhichheisentitledt
orequiretogether with carriage thereof to and from the work. The
contractor shall also supply without charge the requisite number of
persons with the means and materials, necessary for the purpose of
setting
outworks,andcounting,weighingandassistingthemeasurementforexaminationat
anytimeand from time to time of the work or materials. Failing his so
doing the same may be provided by the Engineer-in-
chargeattheexpenseofthecontractorandtheexpensesmaybededucted,fromany
money due to the contractor, under this contract or otherwise and/or
from his security deposit or the proceeds of sale thereof, or of a
sufficient portionsthereof.
Clause 18A
Recoveryofcompensationpaidtoworkman:-
Ineverycaseinwhichbyvirtueoftheprovisions sub-section (1) of section
12, of the Workmen’s Compensation Act, 1923, ESIC is obliged to pay
compensation to a workman employed by the contractor, in execution of
the works, ESIC will
recoverfromthecontractorfortheamountofthecompensationsopaid;and,without
prejudiceto the rights of the ESIC under sub-section (2) of Section 12,
of the said Act, ESIC shall be at liberty to recover such amount or any
part thereof by deducting it from the security deposit or from any sum
due by ESIC to the contractor whether under this contract or otherwise.
ESIC shall not be bound to contest any claim made against it undersub-
section
(1) Section 12, of the said Act, except on the written request of the contractor and upon his giving
toESICfullsecurityforallcostsforwhichESICmightbecomeliableinconsequence
ofcontesting suchclaim.
Clause 18 B
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Ensuring Payment and Amenities to Workers if Contractor fails: - In
every case in which by virtue of the provisions of the Contract Labour
(Regulation and Abolition) Act, 1970 and of the Contract Labour
(Regulation and Abolition) Central Rules, 1971, ESIC is obliged to pay
any amounts of wages to a workman employed by the contractor in
execution of the works, or toincur
anyexpenditureinprovidingwelfareandhealthamenitiesrequiredtobeprovidedu
ndertheabove said Act the Rules framed by ESIC from time to time for
the protection of health and sanitary arrangements for workers employed
by ESIC Contractors, ESIC will recover from the contractor the amount
of wages so paid or the amount of expenditure so incurred, and without
prejudice to therightsoftheESICundersub-section(2)ofSection20andsub-
section(4)ofSection21,ofthe Contract Labour (Regulation and Abolition)
Act, 1970, ESIC shall be at liberty to recover such
amountoranypartthereofbydeductingitfromthesecuritydepositorfromanysumdu
ebyESIC to the contractor whether under this contract or otherwise ESIC
shall not be bound to contest any claim made against it under sub-
section (1) of Section 20, sub-section (4) of Section 21, of the
saidAct,exceptonthewrittenrequestofthecontractoranduponhisgivingtotheES
ICfullsecurity for all costs for which ESIC might become liable in
contesting suchclaim.
Clause 19
Labour Laws to be complied by the Contractor: - The contractor shall
obtain a valid license under the Contract Labour(R& A) Act 1970, and
the Contract Labour (Regulation and Abolition) Central Rules 1971,
before the commencement of the work, and continue to have a valid
licenseuntil the completion of the work. The contractor shall also
abide by the Provisions of Child Labour (prohibition and Regulation)
Act, 1986.
Thecontractorshallalsocomplywiththeprovisionsofthebuildingandotherconst
ructionworkers (Regulation of Employment & Conditions of Service) Act,
1996 and the building and other Construction Welfare Cess Act, 1996.
The Contractor shall also abide the provisions of Contract Labour
(Regulations and Abolition) Act 1970 and the Contract LabourRegulation
& Abolition Central Rules1971.
Any failure to fulfil this requirement shall attract the penal
provisions of this contract arising out of the resultant non-execution
of the work. The Contractor shall also abide by the provisions of child
labour (Prohibition and Regulations) Act, 1986.
CLAUSE 20: Minimum Wages Act to be complied with:
The Contractor shall comply with all the provision of the Minimum
Wages Act, 1948, amended from time to time and rules framed
thereunder and other labour laws affecting contract labour that may
be brought from time to time.
CLAUSE 21 : Work not to be sublet. Action in case of insolvency
The Contract shall not be assigned or sublet without the written
approval of the AC & RD. And if the contractor shall assign or
sublet his contract, or attempt to do so or become insolvent or
commence any insolvency proceedings or make any composition with
his creditors or attempt to do so, or if any bribe, gratuity, gift,
loan, perquisite, reward or advantage pecuniary or otherwise shall
either directly or indirectly be given, promised or offered by the
contractor, or any of his servants or agent to any public officer
or persons in the employ of ESIC in any way relating to his office
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or employment, or if any such officer or person shall become in any
way directly or indirectly interested in the contract, the AC &
RD,ESIC on behalf of the corporation Member of ESIC shall have
power to adopt any of the courses specified in Clause 3 hereof as
he may deem best suited to the interest of the ESIC and in the
event of any of these courses being adopted the consequences
specified in the said Clause 3 shall ensure.
CLAUSE 22:
Allsumspayablebywayofcompensationunderanyoftheseconditionsshallbeco
nsidered as reasonable compensation to be applied to the use of the
ESIC without reference to the
actuallossordamagesustained,andwhetherornotanydamageshallhavebeensu
stained.
CLAUSE 23: Changes in firm’s constitution to be intimated
Where the Contractor is a partnership firm, the previous approval in
writing, of the AC & RD shall be obtained before any change is made in
the constitution of the firm. Where the Contractor is an individual or
a Hindu undivided family business concern, such approval as aforesaid,
shall likewise, be obtained before the Contractors enters into any
partnership
agreementwhereunderthepartnershipfirmwouldhavetherighttocarryoutthewor
khereby undertaken by the Contractor. If previous approval, aforesaid,
is notobtained,
the contract shall be deemed to have been assigned in contravention
of Clause 21 hereof and
thesameactionmaybetakenandthesameconsequencesshallensueasprovidedinth
esaid Clause21.
CLAUSE 24: Directions for execution of works.
All works to be executed under the contract shall be executed under
the direction and subject totheapprovaloftheAC &
RDoftheESICwhoshallbeentitledtodirectatwhatpointorpoints and in what
manner they are to be commenced, and from time to time carriedon.
CLAUSE 25: Settlement of Disputes & Arbitration
Except where otherwise provided in the contract all questions and all
disputes relating to the meaning of the specification, design,
drawings and instructions here - in before mentioned and as to the
quality of workmanship or materials used on the work or as to any
other question, claim, right, matter or thing whatsoever in any way
arising out of or relating to the contract, designs, drawings,
specifications, estimates, instructions, orders or these conditions
or
otherwiseconcerningtheworksortheexecutionorfailuretoexecutethesamewhe
therarising during the progress of the work or after the
cancellation, termination, completion or abandonment thereof shall be
referred for adjudication through arbitration by a sole arbitrator
appointed by the AC & RD of ESIC or if there be no AC & RD of the
ESIC, the administrative head of the said Organization. If the
arbitrator so appointed is unable or unwilling to act or resigns his
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appointment or vacates his office due to any reason whatsoever
another sole arbitrator shall be appointed in the manner aforesaid.
Such person shall be entitled to proceed with the reference from the
stage at which it was left by hispredecessor.
It is a term of this contract that the party invoking Arbitration
shall give a list of disputes with amounts claimed in respect of each
such dispute along with the notice for appointment of arbitrator and
giving reference to the rejection by the AC & RD of the ESIC of the
appeal.
Itisalsoatermofthiscontractthatnopersonotherthanapersonappointedbysuc
hAC & RD
oftheESICortheadministrativeheadasaforesaidshouldactasarbitratorandif
foranyreason that is not possible, the matter shall not be referred
to arbitration atall.
Itisalsoatermofthiscontractthatifthecontractordoesnotmakeanydemandfor
appointment of arbitrator in respect of any claims in writing as
aforesaid within 120 days of receiving the intimation from the
Engineer-in-Charge that the final bill is ready for payment, the
claim of the contractor shall be deemed to have been waived and
absolutely barred and the ESIC shall be discharged and released of
all liabilities under the contract in respect of theseclaims.
The arbitration shall be conducted in accordance with the provisions
of the Arbitration and conciliation Act. 1996, (26 of 1996) or any
statutory modifications or re-enactment thereof and the rules made
thereunder and for the time being in force shall apply to the
arbitration proceeding under this clause.
It is also a term of this contract that the arbitrator shall
adjudicate on only such disputes as are referred to him by the
appointing authority and give separate award against each dispute and
claimreferredtohimand,inallcases,wherethetotalamountoftheclaimsbyanyp
artyexceeds Rs.1,00,000/- the arbitrator shall give reasons for
theaward.
It is also a term of the contract that if any fees are payable to the
arbitrator these shall be paid equally by both the parties.
It is also a term of the contract that the arbitrator shall be deemed
to have entered on the
referenceonthedateheissuesnoticetoboththepartiescallingthemtosubmitth
eirstatement of claims and counter statement of claims. The venue of
the arbitration shall be such place as may be fixed by the Arbitrator
in his sole discretion. The fees, if any, of the arbitrator shall, if
required to be paid before the award is made and published, be paid
half and half by each of the parties. The cost of the reference and
of the award (including the fees, if any, of the
arbitrator)shallbeinthediscretionofthearbitratorwhomaydirecttoanybywh
omandinwhatmanner such costs or any part thereof shall be paid and
fix or settle the amount of costs to be so paid.
CLAUSE26
Contractor to Indemnify ESIC against patent Rights
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The Contractor shall fully indemnify and keep indemnified the Board
of Governors of the ESIC against any action, claim or proceeding
relating to infringement or use of any patent or design or any
alleged patent or design rights and shall pay any royalties which may
be payable in
respectofanyarticleorpartofthereofincludedintheContract.Intheeventofa
nyclaimsmade
underoractionbroughtagainstESICinrespectofanysuchmatterasaforesaidthe
Contractor shall be immediately notified thereof and the Contractor
shall be at liberty at his own expense, to settle any dispute or to
conduct any litigation that mayarise
therefrom.ProvidedthattheContractorshallnotbeliabletoindemnifytheBoar
dofGovernors of the ESIC if the infringement of the patent or design
or any alleged patent or design right is the direct result of an
order passed by the Engineer in Charge in thisbehalf.
CLAUSE 27 : Lump sum Provision in Tender
Whentheestimateonwhichatenderismadeincludeslumpsuminrespectofpartsoft
hework, the Contractor shall be entitled to payment in respect of the
items of work involved or the part of the work in question at the
same rates, as are payable under this contract for such items, or if
the part of the work in question is not in the opinion of the
Engineer-in-Charge payable of measurement,theEngineer-in-
Chargemayathisdiscretionpaythelumpsumamountentered in the estimate,
and the certificate in writing of the Engineer-in-Charge shall be
final and conclusive against the Contractor with regard to any sum
payable to him under the provisions of theclause.
CLAUSE 28: Action Where no specifications are Specified.
In case of any class of work for which there is no such
specifications as referred to in Clause 11, such work shall be
carried out in accordance with the Bureau of Indian Standard
Specifications. In case there is no such specifications in Bureau of
Indian Standards, the work shall be carried out as per manufacturer’s
specifications, if not available then as per District Specifications.
In case there are no such specifications as required above, the work
shall be
carriedoutinallrespectsinaccordancewiththeinstructionsandrequirements
oftheEngineer- in-Charge.
CLAUSE 29: With-holding and lien in respect of Sums due from Contractor
(i) Whenever any claim, for payment of a sum of money arises out of or under the contract or
againstthecontractor,theESICshallbeentitledtowithholdandalsohavealien
toretainsuch
sumorsumsinwholeorinpartfromthesecurity,ifanydepositedbythecontractor
andforthe purpose aforesaid, the ESIC shall be entitled to withhold
the security deposit, if any furnished as the case may be and also
have a lien over the same pending finalization or adjudication of any
such claim. In the event of the security being insufficient to cover
the claimed amount or amounts or if no security has been taken from
the Contractor, the ESIC shall be entitled to withhold and have lien
to retain to the extent of such claimed amount or amounts referred to
above, from any sum or sums found payable or which may at any time
thereafter become payable to the contractor under the same contract
or any other contract with the AC & RD pending finalization of
adjudication of any suchclaim.
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It is an agreed term of the contract that the sum of money or moneys
so withheld or retained under the lien referred to above by the ESIC
will be kept withheld or retained as such by the ESIC till the claim
arising out of or under the contract is determined by the arbitrator
(if the
contractisgovernedbythearbitrationclause)bythecompetentcourt,asthe
casemaybeandthat the contractor will have no claim for interest or
damages whatsoever on any account in respect of such withholding or
retention under the lien referred to above and duly notified as
suchtothecontractor.Forthepurposeofthisclausewherethecontractorisapar
tnershipfirm
oralimitedcompany,theESICshallbeentitledtowithholdandalsohavealientor
etaintowards
suchclaimedamountoramountsinwholeorinpartfromanysumfoundpayabletoanyp
artner/ limited company as the case may be, whether in his individual
capacity orotherwise.
(ii) ESIC shall have the right to cause an audit and technical
examination of the works and the final bills of the contractor
including all supporting vouchers, abstract etc. to be made after
payment of the final bill and if as a result of such audit and
technical examination any sum is found to have been overpaid in
respect of any work done by the contractor under the contract or any
work claimed to have been done by him under the contract and found
not to have been executed, the contractor shall be liable to refund
the amount of over-payment and it shall be lawful for ESIC to recover
the same from him in the manner prescribed in sub-clause (i) of this
clause or in any other manner legally permissible and if it is found
that the contractor was paid
lessthanwhatwasduetohimunderthecontractinrespectofanyworkexecutedbyhi
munder it, the amount of such under payment shall be duly paid by
ESIC to the contractor, without any interest thereonwhatsoever.
Provided that the ESIC shall not be entitled to recover any sum
overpaid, nor the contractor shall be entitled to payment of any sum
paid short where such payment has been agreedupon between the ESIC on
the one hand and the contractor on the other under any term of the
contract permitting payment for work after assessment by theEngineer-
in-Charge.
CLAUSE 30 : Lien in respect of claims in other Contracts
Any sum of money due and payable to the Contractor (including
security deposit returnable to him) under this contract may be
withheld or retained by way of lien by the ESIC or any other
contracting person or persons through Engineer-in-Charge against any
claim of the ESIC or such other person or persons in respect of
payment of a sum of money arising out of or under
anyotherContractmadebytheContractorwiththeESICorwithsuchotherpersonor
persons.
It is an agreed term of the contract that the sum of money so
withheld or retained under this
clausebytheESICwillbekeptwithheldorretainedassuchbytheESICortillhiscl
aimarising out of the same contract or any other contract is either
mutually settled or determined by the arbitration clause or by the
competent court, as the case may be and that the contractor shall
have no claim for interest or damages whatsoever on this account or
on any other ground in
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respectofanysumofmoneywithheldorretainedunderthisclauseanddulynotifie
dassuchto thecontractor.
CLAUSE 31:Water supply
Water supply shall be made available by Dept. at one point. This will
be subject to the condition that the water used by the contractor(s)
shall be fit for construction purposes.
CLAUSE 32: Alternate water arrangement
The contractor shall be allowed to construct temporary wells in ESIC
land for taking water for
constructionpurposesonlyafterhehasgotpermissionoftheEngineer-in-
Chargeinwriting.No charges shall be recovered from the contractor on
this account, but the contractor shall be required to provide
necessary safety arrangements to avoid any accidents or damage to
adjacentbuildings,roadsandservicelines.Heshallberesponsibleforanyacci
dentsordamage caused due to construction and subsequent maintenance
of the wells and shall restore the ground to its original condition
after the wells are dismantled on completion of thework.
CLAUSE 33 : Return of Surplus materials
Notwithstandinganythingcontainedtothecontraryinthiscontract,whereany
materialsforthe execution of the contract are procured with the
assistance of ESIC either by issue from ESIC
stocksorpurchasemadeunderordersorpermitsorlicensesissuedbyESICthecont
ractorshall hold the said materials economically and solely for the
purpose of the contract and not dispose of them without the written
permission of the ESIC and return, if required by the Engineer-in-
Charge, all surplus or unserviceable materials that may be left with
him after the completion of the contract or at its termination for
any reason whatsoever on being paid or credited such price as the
Engineer-in-Charge shall determine having due regard to the condition
of the materials. The price allowed to the contractor however shall
not exceed the
amountchargedtohimexcludingtheelementofstoragecharges.Thedecisionofth
eEngineer- in-Charge shall be final and conclusive. In the event of
breach of the aforesaid condition the contractor shall in addition to
throwing himself open to action for contravention of the terms of the
license or permit and / or for criminal breach of trust, be liable to
ESIC for all moneys, advantages or profits resulting or which in the
usual course would have resulted to him by reason of suchbreach.
CLAUSE 34: Plant& Machinery:
The contractor shall arrange at his own expense all tools,
plant, machinery and equipment.
CLAUSE 35:deleted
CLAUSE 36:Deleted
CLAUSE 37: Levy/Taxes payable by Contractor.
i) GST, Building and other Construction Workers cess or any
other tax levy orcess in respect of input or output by this
contract shall be payable by the Contractor and ESIC shall
not entertain any claim whatsoever in thisrespect.
ii) The contractor shall deposit royalty and obtain necessary
permit for supply ofthe red bajri, stone, kankar, etc. from
localauthorities.
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iii) If pursuant to or under any law, notification or order any
royalty, cess or the like becomes payable by the ESIC to
the State Government, Local authorities in
respectofanymaterialusedbythecontractorintheworkstheninsuch
acase,it shall be lawful to the ESIC and it will have the
right and be entitled to recover the amount paid in the
circumstances as aforesaid from dues of thecontractor.
CLAUSE 38 : Deleted
CLAUSE 39: Termination of Contract on death ofcontractor
Without prejudice to any of the rights or remedies under this
contract if the contractor dies, the AC & RD General on behalf of the
corporation Member of the ESIC shall have the option of terminating
the contract without compensation to thecontractor.
CLAUSE 40: Deleted
NOTE:Bytheterm“nearrelatives”ismeantwife,husband,parentsandgrandparen
ts,children and grandchildren, brothers and sisters, uncles, aunts
and cousins and their corresponding in- laws.
CLAUSE 41: Deleted
CLAUSE 42 :Deleted
CLAUSE 43: Compensation during warlike situations
The work (whether fully constructed or not) and all materials,
machines, tools and plants, scaffolding, temporary buildings and other
things connected therewith shall be at the risk of thecontractor until
the work has been delivered to the Engineer-in-Charge and a
certificate from
himtothateffectobtained.Intheeventoftheworkoranymaterialsproperlybroug
httothesite for incorporation in the work being damaged or destroyed
in consequence of hostilities or warlike operation, the contractor
shall when ordered (in writing) by the Engineer-in-Charge to remove
any debris from the site, collect and properly stack or remove in
store all serviceable
materialssalvagedfromthedamagedworkandshallbepaidatthecontractratesina
ccordance with the provision of this agreement for the work of
clearing the site of debris, stacking or removal of serviceable
material and for reconstruction of all works ordered by the Engineer-
in-
Charge,suchpaymentsbeinginadditiontocompensationuptothevalueoftheworko
riginally executed before being damaged or destroyed and not paid for.
In case of works damaged or destroyed but not already measured and
paid for, the compensation shall be assessed by Engineer-in-
Charge.Thecontractorshallbepaidforthedamages/destructionsufferedandfor
therestoringthematerialattheratebasedonanalysisofratestenderedforinacc
ordancewith theprovisionofthecontract.ThecertificateoftheEngineer-in-
Chargeregardingthequalityand quantity of materials and the purpose for
which they were collected shall be final and binding on all parties to
thiscontract.
Provided always that no compensation shall be payable for any loss in
consequence of hostilities or warlike operations(a) unless the
contractor had taken all such precautions against air raid as are
deemed necessary by the A.R.P. Officers or the Engineer-in-Charge.
(b) for any material etc. not on the site of the work or for
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any tools, plant, machinery scaffolding, temporary building
and other things not intended for the work.
Intheeventofthecontractorhavingtocarryoutreconstructionasaforesaid,he
shallbeallowed such extension of time for its completion as is
considered reasonable by the AC & RD.
CLAUSE 44: Deleted
CLAUSE 45: Release of Security deposit after labour clearance.
Security Deposit of the work shall not be refunded till the
contractor produces a clearance
certificatefromtheLabourOfficer.Assoonastheworkisvirtuallycompletethe
contractorshall
applyfortheclearancecertificatetotheLabourOfficerunderintimationtothe
ESIC.TheESIC,
onreceiptofthesaidcommunication,shallwritetotheLabourOfficertointimat
eifanycomplaint
ispendingagainstthecontractorinrespectofthework.Ifnocomplaintispendin
g,orrecorded till after 3 months after completion of the work and/ or
no communication is received from the
LabourOfficertothiseffecttillsixmonthsafterthedateofcompletion,itwill
bedeemedtohave received the clearance certificate and the Security
Deposit will be released if otherwisedue.
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Scope of Work
WORK TO BE EXECUTED AS PER TENDER AND STATUTORY REGULATIONS ETC.
Tender Document this tender document, comprising of Notice Inviting Tender,
Special Conditions of Contract, Technical Specifications, and Schedule of
Quantities shall form part of the contract Agreement after award of
contract. Work under this contract shall be executed at contract rates as
per conditions and specifications stipulated in this tender document
excepting in respect of deviations specifically agreed to before the award
of the contract and incorporated in the contract Agreement. In addition,
components / materials, which may not be specifically stipulated in the
tender document, but which are necessary for satisfactory installation
and/or operation of any portion of the work, shall also be provided within
the contract rates without any extra cost. Contractor shall carry out and
complete the work in all respects to the satisfaction of ESICs as per the
contract agreement and as directed by ESICs as required.
Tender Conditions, Specifications and Schedule • Special Conditions of
Contract (SCC) shall be read in conjunction with Technical Specifications,
Schedule of Quantities and any other document forming part of this contract
Agreement • For any discrepancy between Technical Specifications and
Schedule of Quantities, provision of schedule of Quantities shall prevail. •
Any item shown in Schedule of Quantities and not called for in the
Specifications or vice versa shall be provided as if called for in both. •
Wherever it is mentioned that the Contractor shall perform certain work or
provide certain facilities, it is understood that the Contractor shall do so
at his cost. • Where the Technical Specifications stipulate requirements in
addition to those contained in the applicable Indian Standard
Specifications/Codes, these additional requirements shall also be satisfied.
Departures
No deviation / departure from tender conditions shall be acceptable.
Authorities
The work shall conform to all the provisions of the relevant Government
Legislation, regulations and Bye-laws of the Central/Local Authorities and
of the concerned Electricity Supply / Lift Licence Authority. The Contractor
shall also be responsible for giving all notices required under the said
Acts/Regulations/Bye-laws.
Electrical / Lift Licence
The tenderers shall be a licence Electrical / Lift Contractor possessing a
valid Contractor's licence of appropriate class in the state, employing
licence supervisors and skilled workers having valid permits as per the
regulations of Indian Electricity Rules and local Electrical Inspectors
requirements. Copy of Contractor's Electrical / Lift Licence shall be
furnished along with the tender.
INTENT OF SPECIFICATIONS
It is not the intent of Technical Specifications to completely specify all
aspects of sesign / construction 47 features of equipments and all details of work to be carried out Nevertheless the intent of the Technical
Specification is to ensure that the equipments and the work shall fully
comply with and conform to the relevant Bureau of Indian Standard
Specifications, Codes of Practice, Indian Electricity Act, Indian
Electricity Rules and other Statutory Regulations, and other standards as
may be applicable and to the best available standards of engineering, design
and workmanship. The equipment and work shall perform in manner acceptable
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to ESICs who shall interpret meaning of the applicable Specifications /
Codes and shall have the right to reject any equipment or work, which, in
their assessment, is not complete to meet the Standard / Code.
Brief description of site
Works covered in this contract is required for ESI hospital at Sealdah.
Tenderers are advised to visit the site after taking prior permission from
ESIC / ESIHs for familiarizing themselves with working conditions available
at site as also with the statutory levies and their prevailing quantum
payable at site. Contractors shall not be entitled to claim any extra
payment on account of lack of such knowledge after award of contract. This
is to inform that our existing Lift well measurement is Lift PIT depth –
1350mm, Hoistway Dimension (WxD) – 1700mm x 2750mm / travel length form
Ground Floor to Top –14mtr.
Power Supply System
Entire work shall be suitable for use on 415 volt 3 phase 4 wire supply
system with transformer neutral grounded. The rated frequency of the supply
system shall be 50 cycles per second.
Ambient Conditions
All equipments components and materials used in the work shall be suitable
for continuousOperation / use at rated output with permissible overload at
the following extremes of ambient conditions likely to be encountered at
site. Temperature from minimum 0o C to maximum 48º C Related humidity from
minimum 10% RH to maximum 100% RH
ESIC / ESIH TO PROVIDE
ESIC / ESIH’s scope of contract shall be restricted to providing the
following items free of cost to the Contractor.
a) Hoist way (with structural openings for doors), Pit and Machine Room.
b) Space only for Contractor’s site office / stores for the duration of the
contract at location and of size considered suitable and sparable by ESIC /
ESIHs. ESIC / ESIHs reserve the right to provide alternative space for the
purpose, if so necessary, during the tenure of the contract.
SCOPE OF CONTRACT
Contractor’s scope of the contract shall comprise of providing equipments,
components, materials, labour, supervisory staff with infrastructure, T&P,
scaffolding, consumables, testing equipment, stored the dismantled items
within 100 meters from its original position etc. required for completion
of the work as per the contract Agreement and Free Comprehensive Maintenance
for One year after completion. Contract rates shall be inclusive of
installation of new lift as well as dismantle of old existing lift. Contract
Rates shall be deemed to be inclusive of all Taxes (GST) and direct and
indirect expenses required to be incurred as per this scope including but
not restricted to the costs of the following.
Items of Work
Design, manufacture, supply, installation, testing and commissioning of
Lifts as per Schedule of Quantities including minor and incidental work to
ensure complete and satisfactory completion.
Statutory Levies
Rates shall be inclusive of statutory levies as applicable as below.
• Central Sales tax without issue of C-form by ESICs.
• Excise duty/custom duty / GST.
• Work contract tax
• Octroi
• Any other levies.
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The ESIC being situated in Special economic zone, the price quotes should
mention basic price separately and taxes/duties / GST separately.
Testing
Testing for the various items of equipment shall be performed at the
contractor’s cost and test certificate to be furnished by the contractor
(for Motor, Machine Break-tests Controller & Steel wire Ropes), if required
by the Engineer, the Contractor shall permit the ESIC / ESIH’s authorized
representative to be present during any of the tests. After notification to
the ESIC that the installation has been completed the contractor shall make
under the direction and in the presence of the Engineer such test and
inspections as have been specified or as the Engineer shall consider
necessary to determine whether or not the full intent of the requirements of
the plans and specifications have been fulfilled. In case the work does not
meet the full intent of the specifications and further tests shall be
considered necessary the contractor shall bear all the expenses thereof.
Transportation, Storage, insurance etc.
• Loading, transportation and unloading.
• Protection of stored materials/installed work against damage due to dirt,
sun and rain including providing tarpaulin / PVC sheet covers as required.
• Providing security arrangements/watch and ward for stored materials and
installed works to guard against pilferage/damage.
• Comprehensive insurance with ESICs as beneficiaries against pilferage /
damage during transportation / storage / installation valid till handing
over.
• Third party insurance of adequate amount.
Name plates
Providing engraved anodized aluminium or approved equivalent name plates of
suitable sizes on switchboards /panels / equipments etc.
Civil works, cleaning and painting
Civil Works
• All steel items required for installation and operation of Lift System in
Pits, Hoist ways and Machine Rooms.
• Minor civil work items required for the work like making chases in
walls/ceilings, making holes and openings, providing inserts, grouting etc
including making good and painting the civil works.
• Minor Civil work is required for making good the damages which is cause by
dismantling the existing lift.
Housekeeping
Housekeeping and clearing of work area during the tenure of contract.
Final Painting
Providing final paint coat to all exposed fabricated steel work and
providing matching paint in approved manner over portions of factory painted
equipment if damaged during transportation /storage / installation before
handing over.
Site Clearance
Demobilization and clearing of all temporary works / facilities after
completion of work at site and cleaning work are before handing over.
Statutory approval
• Obtaining approval from Lift inspector and NOC from West Bengal Fire
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Service for satisfactory installation of the lift system as also for
clearance to put the lift into regular use.
• Obtaining any other statutory permission / clearance / approval from
concerned authority as required.
• Pay any licensing fee / submission fee / inspection fee payable to
statutory authorities for obtaining above approvals.
• All actual fees payable in this regard will be reimbursed against receipt
/ documentary proof on completion of work.
Compliance of statutory observation.
Complying with observations, if any, of Lift / Electrical Inspector and / or
any other Statutory / Local Authority after completion of work in order to
obtain a categorical clearance to start beneficial use.
Manuals, drawings etc.
Along with the tender Technical Parameters on page no 92 - 95 duly filled in
by the Tenderers along with technical catalogue etc. of the equipment
offered.
Shop drawings on award of work before commencement The Contractor shall
submit GA drawings of Lift System to ESICs for approval before commencement
of work at site / fabrication / manufacture.
Operation and maintenance manuals three sets of operation and maintenance
manual with support drawings shall be submitted to the ESICs after
completion of work.
Training
Training of ESIC / ESIHs personnel in operation, handling and maintenance of
equipment.
The Contractor shall submit following documents 3 sets of operation and
maintenance manual with support drawings shall be submitted to the ESIC
after completion of work. 3 sets of test results of pre-commissioning test
carried out at site. 3 sets of as built GA drawings.
COMPLETION TIME & TIME DELAY PENALTY
Completion Time
The entire work shall be completed within 5 months from the date of work
order issued. The Contractor shall submit a bar chart along with the tender
and a detailed time schedule of completing salient activities of the
contract to achieve overall completion for approval of ESICs. The Contractor
shall ensure supply and erection of sill angles and door frames within 3
months of issue of letter of intent or within two weeks of handing over of
lift shaft whichever is earlier, to enable coordinated completion of items
like Architraves, facia returns in stone etc. by other agencies. If the
completion of work is delayed beyond the period stipulated in the original
contract agreement due to reasons considered by ESICs to be beyond the
control of contractor, extension of time for the completion of the work
shall be granted by the ESICs without the levy of the time delay penalty.
The extension of time shall however not entitles the contractor to claim any
extra payment and or compensation on this account. Completion of work shall
include supply, installation, testing, commissioning, and obtaining the
required statutory approvals. The work shall not be demand to be completed
till all these items are completed by the Contractor to the satisfaction of
the ESICs.
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FREE MAINTENANCE PERIOD
Quoted rates shall be deemed to be inclusive of, free comprehensive
maintenance (including spares) of lifts for a period of one year from the
accepted date of completion of the contract.
Running Bills-
70 percent of the contract amount may be released after supply of the
materials at site.
20 Percent of the contract amount may be released after Installation of the
supplied materials.
10 percent of the contract amount may be released after Testing and
commissioning of the lifts.
FINAL BILL
The payment of final bill duly certified by the Employer’s Engineer shall be
made as per GCC.
WATER AND ELECTRICITY
The Contractor shall make his own arrangements for electricity and water at
site. Nothing extra shall be payable for this.
GODOWN/WORKER ACCOMMODATION
The accommodation for workers shall be arranged by the Contractor. No labour
hutments shall be allowed within the site premises. Storage space shall be
arranged by the ESIC / ESIHs. Contractor shall construct the stores at his
cost and he shall be responsible for watch and ward of his
materials/installations.
MINOR CIVIL WORKS
Minor Civil works such as cutting holes and making good for hall buttons,
indicators including laying of sill in position and providing dash fasteners
for fixing Car and counter weight, rail brackets shall be borne by the
Contractors at his own cost. All scaffolding work required for erection /
installation of lifts in the pit and the hoist way shall be arranged by the
Contractor at his own cost. All structural work including plates, bolts, rag
bolts, nuts, channels, angles, beams, shall also be arranged by the
Contractor at his own cost. Dismantling charges of existing Lift shall be
included in the tendering cost.
Minor Electrical Works
Minor Electrical works for commissioning the lift, such as providing of
Electrical Power socket points, wiring with pipe, installation of LED lamp
etc. against each landing should be arranged and provided by the
Contractor’s at his own cost.
CONTRACT PRICE
The contract price shall remain firm during the currency of the contract &
any extension thereof. Rates quoted shall hold good for any increase /
decrease in the quantities. Any of the items may be deleted as per
directions of ESIC. In respect of any additional item rendered to be
executed, the rates payable shall be derived from DSR followed by PWD if not
available in DSR or PWD then market rates, supporting vouchers plus 10% will
be added there on for Contractors profit and overhead.
TENDER ACCEPTANCE
The ESIC reserves the right to award the contract to any bidder other than
the lowest without assigning any reasons what so ever.
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SAFETY REGULATIONS
• The Contractors shall, at their own expense, arrange for safety provisions
as per safety codes of Indian Standards Institution, Indian Electricity Act
and such other Rules, Regulations and Laws as may be applicable, as
indicated below, in respect of all labour, directly or indirectly employed
in the work for performance of the Contractors’ part of this agreement.
• No inflammable materials shall be stored in places other than the rooms
specially constructed for this purposes in accordance with the provisions of
Indian Explosives Act. If such storage is unavoidable, it should be allowed
only for a short period and in addition, special precautions, such as
cutting off the supply to such places at normal items, storing materials
away from wring and switch boards, giving electric supply for a temporary
period with due permission of Engineer-in-charge shall be taken.
• Protective and safety equipment such as rubber gauntlets or gloves,
earthing rods, line men’s belt, portable artificial respiration apparatus
etc. should be provided in easily identifiable locations. Where electric
welding or such other nature of work is undertaken, goggles shall also be
provided.
• All necessary personal safety equipment such as Helmets, Protective
footwear protective
Goggles / eye shields, Lift Jacket, Gas masks etc. as considered adequate by
the Engineer-in-charge shall be available for use of persons employed on the
site and maintained in conditions suitable for immediate use and the
contractor shall take adequate steps to ensure proper use of equipment by
those concerned.
• Safety means of access shall be provided to all working platforms and
other working places. Every ladder shall be securely fixed. Adequate
precautions shall be taken to prevent danger from electrical equipment.
• The Contractor shall provide all necessary fencing and lights to protect
public from accidents and shall be bound to bear expenses of defence of
every suit, action or other proceedings at law that may be brought by any
person for injury sustained owning to neglect of the above precautions and
to pay any damages and costs which may be awarded in any such suit, action
or proceedings to any such person or which may with the consent of the
Contractor be paid to compromise any claim by any such person.
• Motor gearing, transmission, electric wiring and other dangerous parts of
hoisting appliances shall be provided with efficient safe guards; hoisting
appliance shall be provided with such means as will reduce to the minimum
risk of accidental descend of load. Adequate precautions shall be taken to
reduce to the minimum risk of any part of a suspended load becoming
accidentally displaced.
• All scaffolds, ladders, First Aid Equipments/medicines and other safety
devices shall be maintained in a safe condition and no scaffold, ladder or
equipment shall be altered or removed while it is in use. Adequate washing
facilities shall be provided at or near place of work. Necessary warning
sign boards in Red / White paint, with proper lighting arrangements for
nights are to be provided at prominent locations.
• Necessary number of caution board such as “Man on Line, Don’t switch on”
should be readily available in easily identifiable locations.
• Standard first aid boxes containing materials as prescribed by the St.
John Ambulance Brigade or Indian Red Cross should be provided in easily
identifiable locations and should be readily available. Periodical
examination of the first aid facilities and protective and safety equipment
provided shall be undertaken and proper records shall be maintained for
their adequacy and effectiveness.
• Charts (one in English and one in regional language) displaying methods of
living artificial respiration to a recipient of electrical shock shall be
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prominently displayed at appropriate places.
• A chart containing the names, addresses and telephone numbers of nearest
authorized medical practitioners, hospitals, Fire Brigade and also of the
officers in charge shall be displayed prominently along with the First Aid
Box.
• Steps to train supervisory and authorized persons of the Engineering staff
in the First Aid Practices, including various methods of artificial
respiration with the help of local authorities such as Fire Brigade, Indian
Red Cross or other recognized institutions equipped to impart such training
shall be taken, as prompt rendering of artificial respiration can save life
at time of electric shock.
• No work shall be undertaken on live installations, or on installations
which could be energized unless one another person is present to immediately
isolate the electric supply in case of any accident and to render first aid,
if necessary.
COMPLETION CERTIFICATE
On completion of the electrical installation a certificate shall be
furnished by the Contractor countersigned by the Licensed Supervisor, under
whose direct supervision the installation was carried out. This certificate
shall be in the prescribed form as required by the local supply authority.
The contractor shall be responsible for getting the electrical installation
inspected and approved by the local and statutory authorities concerned and
expenses if any shall be borne by the contractor.
WORKMANSHIP
Good workmanship is an essential prerequisite to be complied for this work.
Entire work shall be carried out in the most workmanlike manner by skilled
workers under competent supervision.
CABLE WORKS
SCOPE
This section covers supply, laying and jointing as required and testing and
energizing all cable work.
SPECIFICATION OFCABLE
11 KV or 6.6KV grade XLPE insulated PVC sheathed armoured Aluminum cable shall be 3
core earthed of sizes as specified. The cable shall conform to IS 1554, PartII
1.1 KV grade XLPE insulated PVC sheathed armoured Aluminum cable shall be 3 ½ /4 core
of sizes as specified. The cable shall conform to IS 1554, Part I.
All control wires shall be 650 V grade copper conductor Halogen free fire retardantor
FRLS PVC insulated, conforming to IS 1554-Part I. The minimum size of the control
wires shall be 1.5 sq.mm.
INSTALLATION
Cable shall be laid in ground, trenches and on walls as specified. Installation
shall include all supports and clamps as required. The complete work shall be in
accordance to CPWD General Specifications for Electrical Works - Part II (External)
1994 amended upto date. As far as possible cables shall not be fixed on walls
directly but laid on cable trays.
JOINTING FOR 11 KV GRADE CABLEGLANDS
Jointing work shall be carried out only by licensed experienced cable jointer and
shall be in accordance to CPWD General Specifications for Electrical Works - Part
II (External) 1994 amended up todate.
EARTHING FOR 11 KV GRADE CABLEGLANDS
All HV cable glands shall be connected to the earth with 2 Nos. 38.6 mm copper or
equivalent G.I. conductors.
Selection shall be made as per tables given under Table V of CPWD General
Specifications for Electrical Works Part-II (External) - 1994 amended up todate.
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TESTING
Testing of the complete cable installation shall be as per clause 2.8.2 and 2.8.3
of CPWD General Specifications for Electrical Works - Part II (External) 1994
amended upto date.
POWER DISTRIBUTION SYSTEM LOSSES
Thepowercablingshallbeadequatelysizedastomaintainthedistributionlossesnot to
exceed 1% of the total power usage. Record of design calculation for the losses
shall be maintained.
The cables be designed as per the voltage drop regulations at peak load,
and the losses be calculated on the basis of the assessed load during the
day, week andyear and should not be limited to the peakload.
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Technical Terms & Conditions
TECHNICAL SPECIFICATIONS LIFTS
GENERAL
1. STANDARDS The following Indian Standard Specifications and Codes of
Practice, currently applicable and updated as of date irrespective of dates
given below, shall apply to the equipments and the work covered by this
contract. In addition the relevant clauses of the Indian Electricity Act
1910 and Indian Electricity Rules 1956 as amended up to date shall also
apply. Wherever appropriate Indian Standards are not available, relevant
British and/or IEC Standards shall be applicable.
1. Code of Practice for installation, operation and IS-14665 (Part 2) Sec-1
: maintenance of electric passenger & goods lifts. 2000
2. Code of practice for installation, operation and IS-14665 (Part 2) Sec-2
: 2000 maintenance of electric service lift.
3. Safety Rules Section-1 Passenger and Good lifts IS-14665 (Part 3) Sec-1 :
2000
4. Safety Rules Section-2 – Service Lifts IS-14665 (Part 3) Sec-2 : 2000
5. Outline dimension for electric lifts. IS-14665 (Part-1) : 2000
6. Inspection Manual for Electric Lifts IS-14665 (Part 5) : 1999
7. Electric Traction Lifts – Components IS-14665 (Part 4) Sec-1 to 9 : 2001
8. Installation And Maintenance of Lifts For Handicapped IS 15330 :2003
Persons (Code of Practice)
9. Specification for lifts cables. IS-4289 (Par-1) : 1984 Reaffirmed 1991
10. Specification for hot rolled and slit steel tee bars. IS-1173-1978
Reaffirmed 1987
11. Method of loading rating of worm gear. IS-7443-1974 Reaffirmed 1991
12. Code of practice for selection of standard worn and IS-7403-1974 helical
gear box. Reaffirmed 1991
13. Isometrics screw threads. IS-4218-(Part-II)1976 Reaffirmed 1996
14. Degree of protection provided by enclosure for low IS-2147-1962 voltage
switchgear and control gear.
15. Classification of insulating materials for electrical IS-1271-1985
machinery and apparatus in relation to their thermal Reaffirmed 1990
stability in service.
16. Code of practice for earthing. IS-3043-1987
17. Electrical installation Fire Safety of Building. IS-1646-1997
18. PVC insulated electric cable for working voltage upto IS-694-1990 and
including 1100 volts.
19. Code of practice for electrical wiring and installation IS-732-1989
20. PVC insulated (Heavy Duty) electric cables for IS-1554-1988 (Part-1)
working voltage up to and including 1100 volts.
21. Flexible steel conduits IS-3480-1966
22. Accessories for rigid steel conduit for electrical wiring IS-3837-1976
23. Boxes for the enclosure of electrical accessories IS-5133-1969 (Part 1)
Guide for safety procedures and practices in electrical IS-5216-1982 (Part-
1) work.
25. Conductors for insulated electric cables and flexible IS-8130-1984
codes.
26. Miniature Circuit Breakers IS-8828-1996
27. Rigid steel conduits for electrical wiring (Second IS-9537-1981
revisions) Methods of test for cables IS-10810-1998
29. Earth Leakage Circuit Breakers. IS-12640-1988
30. Moulded Case Circuit Breakers IS-13947-1993
31. General requirement for switchgear and control gear IS-13947-1993 for
voltage not exceeding 1000 volts.
32. 1100 volt grade XLPE insulated armoured cables IS 7098
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33. Specifications for hoist way door-locks IS 7754-1975
34. Rules for design, installation, testing and operation of IS 1735-1975
lifts, escalators and moving parts.
In addition the relevant clauses of the following, as amended up to date
shall apply.
. The Indian Electricity Rules 1956
. The Indian Electricity Act 1910
. Delhi / Central govt / state govt Lift Rules
. Fire safety regulations pertaining to lifts
. West Bengal State Electricity Regulation
. West Bengal State Lift Act.
The tenderers shall also take into account local and State regulations as in
vogue for the design and installation of lifts. Wherever appropriate Indian
Standards are not available, relevant British and/or IEC Standards shall be
applicable. BIS certified equipment shall be used as a part of the Contract.
ELECTRIC SUPPLY
The available system of electric supply is 415 volts +10% -20%, -3 phase 4
wire AC 50 Hz system and 240 volts between phase and neutral. Any equipment
/component operating at other than the above mentioned power supply shall be
provided with necessary transformers / voltage stabilizers. The amount of
power required for lifts shall be indicated in the tender. Power shall be
provided at one point to be indicated by the tenderer. All subsequent
electrical systems shall be deemed to be included in the scope of this
contract.
TECHNICAL PARAMETERS
Technical parameters given in page no 92 - 95 give requirement of passenger,
Service & Goods lifts. Tenderers shall fill in their item wise confirmation
/ comments in the column provided for the purpose in this annexure.
Deviations, if any, from tender requirements shall be clearly brought out in
this annexure, failing which it shall be presumed that the offer conforms to
the tender requirements fully. Tenders in which Annexure-I is not duly
filled in by the tenderers are liable to be summarily rejected.
MACHINE ROOM LIFTS LIFT MACHINE AND CONTROLLER
GENERAL REQUIREMENTS
The Elevators shall include all elements confirming to specifications or as
amended herein. Elevators covered by these specifications shall be provided,
installed, tested, commissioned, certified and approved as per statutory
requirements of Lift Inspectorate. Each Elevator shall have its own driving
machine. The method of drive shall be Electric Traction with gear less motor
having VVVF Control. The design of the Elevators shall take into
consideration fire prevention, elimination of dust and dirt traps, and easy
accessibility for cleaning and routine maintenance.
ELECTRIC TRACTION DRIVE SYSTEM
2.1 Traction Machine The construction of all Elevator machines shall conform
to IS-14665.
2.2 Brake
a) The Electro-magnetic brake with non-asbestos lining shall be spring
applied and electrically released type having noiseless operation.
b) The brake shall be capable of stopping and holding the Elevator car in
its downward travel to rest with 125% of its rated load from the maximum
governor tripping speed. In this condition the retardation of the car shall
not exceed that resulting from the operation of the Safety gear or stopping
on the buffer.
c) Springs used to apply the brake shoes (two nos.) shall be in compression
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and adequately supported.
d) Brake linings shall be of renewable incombustible materials and shall be
secured to the brake shoes such that normal wear shall not weaken their
fixings. Band brakes shall not be used.
e) No earth fault, short circuit or residual magnetism shall prevent the
brake from being applied in the event of loss of power supply to the
Elevator motor and control circuit.
f) A means of adjusting the brake plunger stroke and releasing the brake in
emergency shall be provided.
g) The Elevator machine shall be fitted with a manual emergency device
capable of having the brake released by hand and requiring a constant effort
to keep the brake open.
h) The fail safe break shall incorporate an approved design of brake switch
i.e. pick up, hold, discharge. Brake coil shall be wired in series & their
respective switches in parallel. The operation of brake shall be thyristor
controlled from solid state drive in order to effect minimum pick up time
and synchronized start.
Driving Mechanism
Lift Machine
The lift machine shall be suitable for 415 volt 3 phase 50 Hz AC supply with
a voltage variation of +10% and -20% and shall be placed directly above the
hoist way on steel beams resting on machine room floor slab. The lift
machine shall have high efficiency and low power consumption and shall be
designed to withstand peak currents in lift duties. Means for manual
operation of the lift car shall be made by providing winding wheel suitably
marked to indicate the direction of the movement to enable the lift car to
be brought to the nearest landing. There shall be a warning display for
switching off electrical supply before the manual operations.
Driving Sheaves
a) The sheaves shall be manufactured in steel or SG iron and fitted with
sealed for life lubricated bearings.
b) The sheaves shall have machined rope grooves that can be reworked for
future wear.
c) Adequate provision shall be made to prevent any suspension ropes leaving
groove due to rope slack or introduction of foreign objects.
Alignment
a) The brake plunger, collar, sleeve, motor, sheaves and all bearings shall
be mounted and assembled so that proper alignment of these parts is
maintained.
b) The assembly shall be reviewed and rectified when excessive noise is
emitted during operation.
Gearless Machines
The gearless machine shall consist of a motor traction sheave and brake drum
or brake disc completely aligned on a single shaft. Gearless machine shall
be AC gearless with VVVF drive.
2.7 Anti-Vibration Supports The whole traction machine shall be mounted on
appropriate anti-vibration supports to minimize noise and vibration.
CONTROL SYSTEMS
3.1 Description the Lifts shall have state of art microprocessor based AC
variable voltage variable frequency (ACVVVF) drive. Single lifts shall be
provided with directional collective control for one car, two cars and 5
cars (also called simplex, collective control). Some of the technical
parameters required are innumerate below.
a) Starting current
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b) Power saving
c) Leveling accuracy
d) Acceptable voltage fluctuation
e) Rate of acceleration/deceleration (M/S2)
f) Maximum jerk (M/S3)
g) Maximum vibration in car horizontal/ vertical
h) Maximum noise level in car during travel
i) Maximum door noise level while closing and opening at a distance of 1 mtr
from car door
1.2 -1.5 times full load running current 50 -55% ± 3 mm (passenger/service
lifts) & + 5mm(Freight lift) +10to -20% 0.6 -1.5 (Adjustable at site) 0.7 -
1.5 (Adjustable at site) 20/18 dBA 45 dBA 52dBA The controller shall be
mounted on the side of the top of lift shaft, vertical, totally enclosed
cubicle type with hinged doors on the front provide easy access to all
components in the controller. Cubicle shall be well ventilated such that the
temperature inside never exceeds the safe limits of the components at
ambient room conditions.
The controller shall operate within the supply voltage variation of plus 10%
to minus 10% of the nominal voltage. The Controller shall be include
protection against the following abnormalities and shall cut off the power
supply, apply the brake and bring the car to a rest in the event of any of
the abnormalities occurring.
a) Over current
b) Under voltage
c) Overvoltage
d) Single phasing
e) Phase reversal
f) Earth leakage
Features Control system features are detailed as below.
• Attendant Operation all lifts shall be provided with attendant control
facilities. A key switch for change of operation mode shall be provided in a
lockable recess panel on the car operation panel. After gaining control on
the lift, the attendant can direct the car to stop at any storey. The
attendant can also by pass the landing calls (but not cancel them) or
reverse the direction of travelling.
• Automatic By-pass Load weighing devices located either on car top or under
the car cage shall be provided for all lifts. Whenever the load exceed 60-
70% of the capacity load of the lifts, the lifts shall ignore all landing
calls and only respond to car calls.
• Over load device
A load weighing devices shall operate when the load in the car exceeds the
rated capacity. The operation of the device shall activate buzzer sound and
flashing ‘overload’ signals. At the same time the car doors shall be
prevented from closing. When the excess load has been removed from the car,
the buzzer alarm shall be muted automatically and the car shall function
normally. The sensitivity shall be 30 kg for Passenger lifts and 5% of the
contract load for service lifts.
• Automatic self-levelling all lifts shall be provided with automatic self-
levelling feature that shall bring the lift car level to within ± 3 mm for
passenger/service elevators and + 5mm for freight elevators of the landing
floor regardless of load or direction of travel. The automatic self
levelling feature shall correct for over travel and rope stretch.
• Possible future requirement of access control and BMS integration of the
controller.
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LIFTS , LIFT CAR, DOORS AND SAFETY DEVICES CAR ENCLOSURES
General Requirements
• Frame
Every lift car body shall be carried in a steel car frame assembly which
shall have sufficient mechanical strength to resist the forces applied by
the safety gear or impact of the car on the buffers. The deflection of the
steel members carrying the platform shall not exceed 1/1000 of their span
under static conditions when the rated load is evenly distributed on the
platform
At least four renewable guide shoes or shoes with renewable linings or sets
of guides rollers shall be provided two at the top and two at the top and
two at the bottom of the car frame assembly.
• Enclosure finishes the car enclosure, doors etc. shall be as per Annexure-
I enclosed. The following are to be provided.
Alarm System: An emergency alarm buzzer, including wiring shall be provided
and connected to a plainly marked push button in the car operating panel.
The alarm bell shall be located in central security room. The alarm unit
shall be solid- state siren type, to give a waxing and waning siren when the
alarm button in the car is pressed momentarily. Built in 3 way intercom
system with telephone instrument in the car, reception and security, (as
directed by ESICs) including wiring telephone instrument and associated
EPABX shall be provided. Sealed Maintenance Free Nickel Cadmium Batteries
capable of maintaining the following in each lift for 2 hrs after mains
failure. -Emergency light of adequate illumination in car -Car Ventilation
-Intercommunication System
-Alarm bell
One no. 16 amp switch socket outlet to IP 54 and a permanent weatherproof
type luminaries to IP54 (with lighting switch ) adequately protected shall
be provided on the top of the lift car for maintenance. One no. 16 amp
switch socket outlet to IP 54 at bottom of lift car for maintenance.
Operation Panel
A full length car operating panel incorporating following
control/indications shall be provided in each lift on the return panel.
• LCD Illuminated touch push buttons of micro pressure type corresponding to
the floors served at ground floor and Inside Car. For Other floors LED
Illuminated touch push buttons of micro pressure type to be provided.
• Door open and door close button
• Emergency stop button with Alarm
• Two position key operated switch for 'with attendant' and 'without
attendant' operation.
• Ventilation fan ON/OFF switch with auto OFF when there is no call after
120 seconds (Two Speed & concealed vents).
• Built in intercom of the hands free type as well as space for providing
EPABX telephone instrument and 5 pair telephone trailing cable to
communicate from car to Two Locations i.e. Operator’s Room (at remote
location) & Security Guard Room and vice-versa.
• Dynamic car direction display
• Car position indicator (digital)
• Audio/Visual overload warning indicator
• In order to have at least one device of communication functioning at all
the times, as an alternative arrangement, it is recommended that the
provision of both i.e. telephone with minimum connections one at the
operator’s room and other at guard room and the emergency signal with re-
chargeable batteries as source of supply be made in the lift cars.
• The device used for emergency signals should incorporate a feature that
gives a immediate feedback to the car passengers that the device has worked
properly and the signal has been passed on to the intended agency.
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• Digital voice synthesizer (Optional) for announcing special messages with
background music.
Landing fixture
The landing fixtures shall be recess mounted on a base junction box in the
wall by the side or on top of landing doors as required.
Each landing fixtures shall consist of micro touch type landing call buttons
with illuminated call acknowledge signal and illuminated digital type car
position indicators on separate stainless steel face panels with hairline
finish. Alternatives as available with bidders shall be indicated in tender
for ESICs approval.
The following landing fixtures shall be provided for each lift.
a) Lowest floor
• Up call button
• Digital car position indicators
• Travel direction indicators
• “In use” indicator to signify the lift door is opened for delivery at a
certain landing
b) All floors other than lowest and top most floor
• Button up and down call buttons
• Travel direction indicators
• Digital car position indicators with Gong (Optional)
• “In use” indicators to signify the lift door is opened for delivery at a
certain landing
• Manual by pass key switch for lift landings.
c) The top most floor
• Down call button
• Travel direction indictors
• Digital car position indicators with Gong (Optional)
• “In use” indicators to signify the lift door is opened for delivery at a
certain landing
• Manual by pass key switch for lift landings.
12 V 20 W LED spotlights shall be supplied and installed on the underside of
the hall lanterns. The spot lights on a particular floor shall be lit up to
signify the arrival of the corresponding lifts. These spotlights shall be
switched off after the corresponding lifts have left that particular floor.
For passenger cars, the spotlights on the parking floor shall be turned off
after a present period adjustable from 15 to 150 sec. Should a call from the
parking floor be registered, spotlight of the assigned parking car shall be
switched on again together with the opening of the landing doors to attend
the call
CAR AND LANDING DOORS
General requirements
All car doors shall extend to the full height and width of landing opening
unless otherwise specified and shall be operated with variable frequency
door operator. A similar imperforate door shall be provided for every
landing opening in the lift hoist way enclosure. The top track of the
landing and car doors shall not obstruct the entrance to the lift cars. All
car and landing doors shall have a fire resistance of not less than 1 hours.
In addition, all the car and landing doors shall meet the following general
requirements.
a) Car door locking devices
Every car door shall be provided with an electrical switch to prevent the
lift car from being started or kept in motion unless the car door is closed.
A mechanical locking device shall also be provided to prevent door opening
from inside the car whilst the car is in motion.
b) Landing door locking devices every landing door shall be provided with a
mechanical locking device to prevent opening of the door from the landing
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side in normal cases unless the lift car is in that particular landing zone.
c) Projections and recesses sliding car and landing doors shall be guided on
door tracks and sills for the full travel of the doors. The distance between
the cars and the landing sills shall not exceed 35 mm.
d) Door locking devices all doors locking devices, door switches and
associated actuating rods, levers or contracts, shall be inaccessible from
the landing or the car.
e) Protective devices
Protective devices shall be fitted to the leading edges of both car door
panels. It shall automatically initiate reopening of the door in the event
of a passenger being struck (or about to be struck) by the door in crossing
the entrance during the closing movement. The obstruction of either leading
edge when closing shall actuate the protective device to function.
f) “Door open” alarm “Door open” alarm shall be provided in the car to
initiate alarm and a continuous buzzer if a car or landing door has been
mechanically kept open for a present period. The period shall be adjustable
from 0-10 minute.
g) Emergency landing door unlocking devices and key
• Every landing door shall be provided with an emergency landing door
unlocking device.
When operated by an authorized person with the aid of a key to fit the
unlocking triangle, the landing door shall be unlocked irrespective of the
position of the lift car for rescue purpose. When there is no “unlocking”
action, the key shall only be able to stay in the locked position.
• In the case of coupled car and landing doors, the landing doors shall be
automatically closed by means of weight or springs when the car is outside
the unlocking zone.
Door Hangers and Tracks
The car and the landing doors shall be provided with two point suspension
sheave type hangers complete with tracks. Sheaves and rollers shall be steel
with moulded nylon collar and shall include shielded ball bearings. Tracks
shall be of suitable steel section with smooth surface. The landing doors
shall be complete with headers, sills, frames etc. as required.
Lift Door Protection
Multiple-Infra red door protection and mechanical shoes shall be provided
for all lift to control door movement which shall cover the entire door
opening effectively.
2.4 Protective Hand Rail in the Car (Optional as this will depend on
interior design)
CABIN FAN
A noiseless pressure fan shall be provided in the lift cabin.
HOIST ROPES
Hoist way material shall be non-flammable (02 hrs fire rated) except
travelling cables which shall be flame resistant.
Lift Ropes – IS 14665 (Part 4 / Sec 8)-2001
Round strand steel wires ropes made from steel wire ropes having a tensile
strength not less than 12.5 tonnes / cm2 and of good flexibility shall be
used for lift. Lubrications between the strands shall be achieved by
providing impregnated hemp core. The lift ropes shall conform to IS 14665-
(Part-4-Sec.8):2001 and the following factor of safety shall be adhered to.
The minimum diameter of rope for cars and counter weight of passenger and
goods lift shall be 8 mm. Rope speeds of Passenger & Passenger cum Goods
Lifts (Service Lift) (m/s) Factor of safeties 0.5 or less
exceeding 0.5 to 1.0
exceeding 1.0 to 2.0
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exceeding 2.0 to 3.5
exceeding 3.5
Rope fastenings
The ends of lift ropes shall be properly secured to the car and counter
weight hitch plates as the case may be with adjustable rope shackles having
individual tapers babbit sockets, or any other suitable arrangement. Each
lift rope shackle shall be fitted with a suitable shackle spring, seat
washer, shackle nut & lock & shackle nut split pin.
Guards for Lift Ropes
Where lift ropes run round a sheave or sheaves on the car and/ or
counterweight of geared/ gearless machine suitable guards shall be provided
to prevent injury to maintenance personnel.
Number & Size of Ropes
The contractor must indicate the number and size of lift ropes and governor
ropes proposed to be used, their origin, type, ultimate strength and factor
of safety. The contractor should furnish certificate or ropes from the rope
manufacturers issued by competent authority.
COUNTER WEIGHT
The counter weight for lift cars shall be in accordance with clause 6 of IS
14665 (Part 4-Sec-3) : 2001 and shall be designed to balance the weight of
empty lift car plus approximately 50 percent of the rated load. It shall
consist of cast sections firmly secured in relative movement by at least two
numbers steel tie rods having lock nuts/split pins at each end and passing
through each section and Housed in a rigid steel frame work. Cracked and
broken sub weights shall not be accepted. Counter weight for passenger lifts
should be able to accommodate suitable weight Interior finishes. In case
interior finishes material exceeds this provision, then the elevator
contractor shall adjust the Counter Weight accordingly, however this will be
decided and intimated much before the delivery of the elevators.
Counter Weight Guards
Guards of wire metal / mesh shall be provided in the lift pit to a suitable
height above the pit floor to eliminate the possibility of injuries to the
maintenance personnel.
GUIDES / Guide Rails
Car and counterweight guide shall be machined T section as per relevant
Indian Standards IS-14665 of 2000 revised up to date. The guides shall be
capable of withstanding forces resulting from the application of the car or
counter weight safety devices The guide rails shall be minimum 16mm Tongued
& Grooved type.
TRAILING CABLES
A single trailing cable for lighting control and signal circuit is
permitted, if all the conductors of these trailing cables are insulated for
maximum voltage running through any one conductor of this cable. The lengths
of the cables shall be adequate to prevent any strain due to movement of the
car. All cables shall be properly tagged by metallic / plastic tags for
identification. Cable jacket should be suitable for immersion in water, salt
water & oil etc.
Trailing cables shall run from a junction box on the top of the car to a
junction box located in the shaft bear midpoint of travel and from these
junction boxes conductors shall be run to the various locations. Trailing
cables exceeding 30 meters in length shall run so that the strain on
individual cable conductors will be reduced to a minimum and the cables are
free from contact with the car counterweight, shaft walls or other
equipment. Trailing cables exceeding 30 meters in length shall have steel
supporting fillers and shall be suspended directly by them without rubbing
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over other supports. Cables less than 30 meters in length shall have no –
metallic fillers and shall be suspended by looping cables around supports of
porcelain spools type or equivalent. 5 percent of the total capacity subject
to a minimum of 5 wires shall be available unutilised in the trailing cable
everywhere suitable distributed between various functions.
SAFETY DEVICES
Safety devices shall be capable of operating only in the downward direction
and stopping fully loaded car, at the tripping speed of the over speed
governor, even if the suspension devices break, by gripping the guides, and
holding the car there. Governor sheave in elevator pit shall be enclosed in
a wire cage to a height of 2.40 metre. All safety devises statutorily
required by Lift Inspector, including but not restricted to the following
shall be provided.
• Terminal slow down switches
These shall be provided and installed to slow down the lift car when
approaching the top and bottom landings. The slow down switches shall act
independently from the normal car operating device.
• Over travel limit switches
These shall be provided and installed to stop the car within the top and
bottom clearance, independent of the normal car operating device. The bottom
over travel limit switch shall become operative when the bottom of the car
touches the buffer. When the over travel limit switches are operative, it
shall be impossible to operate the car until the car has been hand would to
a position within the normal travel limits.
• Pit Switch
An emergency stop switch shall be located in the pit which when operated
shall stop the car regardless of the position of hoist way.
• Terminal Buffers
Suitable spring buffers mounted on RCC foundation blocks shall be provided
in the pit in compliance with ANSI/ASME/CENEN-81 /JIS codes for stopping the
car in case of mal-operation. Dowels for the purpose shall be left while
casting the pit floor alternatively floor reinforcement could be exposed by
chipping for welding additional reinforcement for Dowels. However clearance
from underside of the car resting on a fully compressed buffer shall not be
less than 1.20 metre. Buffers shall be designed for a design speed + 15%.
Oil buffers shall be provided for the passenger elevators for speed of more
than 1.75 mps and spring buffers for lower speed.
• Interlocking
Adequate interlocking is to be provided so that the car shall not move if
the landing doors are even partially open and also the lift is overloaded.
• Over speed governor
Over speed governor shall be of centrifugal type and shall operate the
safety gear at a speed at least equal to 115% of the rate speed and less
than the over speed governors shall be driven by flexible wire ropes with
the following requirements.
-The breaking load of ropes shall be related to the force required to
operate the safety gear by the safety factor of at least 8.
-The nominal rope diameter shall be at least 7 mm.
-The radio between the pitch diameter of the over speed governor pulley and
the nominal rope diameter shall be at least 30 the over speed governors
shall be sealed after setting the tripping speed. The breaking or slackening
of the governor rope shall cause the motor to stop by an electric safety
device.
• Alarm bells
A Concealed 200 mm diameter alarm bell shall be installed in the main
security area. The alarm bell shall sound when the alarm bell button in the
car operating panel is pressed. The bell shall mute when the pressure on the
alarm bell button is released.
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• Emergency Stop Switches
An emergency stop for use by maintenance personal shall be provided in each
lift car.
FIREMAN SWITCH
Each Lift shall have a Fireman switch with glass front for access by the
Firemen. The operation of this switch shall cancel all calls to this lift
and shall stop at the next nearest landing if travelling upwards. The doors
shall not open at this landing and the lift shall return to the ground
floor. In case the lift is travelling downwards when the fireman's switch is
operated it shall go straight to the ground floor bypassing all calls
enroute. The emergency stop button inside the car shall be rendered
inoperative. The fireman’s switch shall be located adjacent to the lift
opening at the terminal floor and shall be at a height of approximately 2 m
above the floor level. For easy identification of firemen’s lift which
confirm to the local authorities requirements, a red and white diagonal
striped backing shall be provided behind the glass of the firemen’s switch.
A permanent notice of prominent size indicating the floors served shall be
provided and displayed adjacent to the firemen’s lift at the terminal floor.
The notice shall be made of laminated plastic sheet or other approved
materials with red letters on white background. Details of the notice shall
be submitted to the Engineer-in-Charge for approval prior to fabrication.
CONTROL OF NOISE AND VIBRATION General
The whole of the lift assembly, including the opening and closing of the car
and landing doors shall be quiet in operation and shall be free of rattling
or squeaking noises. Lift doors operation shall be smooth to avoid the
transmission of impact noise to the surrounding structure. Noise level
resulting from the operation of the lifts, including direct sound
transmission, breakout noise and re-radiation of structure borne noise,
shall not exceed the specified noise criteria of the adjacent spaces.
Vibration resulting from operation of lifts of escalators shall not be
perceptible in any occupied areas.
Car construction
All elements of the lift car construction shall be sufficiently rigid to
avoid generation of noise by panel excitation as a result of movement. The
total noise level in a moving lift car shall not exceed 45 dBA with the
ventilation system operating.
Machinery
The gearless traction machine and compact PM motor are installed within the
hoist way and the slim control panel is located on the shaft side wall.
Provision shall be made for the control vibration isolation measures
employed to ensure that structure borne noise resulting from the operation
of the lift machinery is not audible in any occupied area. Lift machinery
noise levels under normal operating conditions shall not exceed 70 dBA at 1
m from the equipment in free field.
Arrival chimes
Noise from arrival chimes shall not exceed 60 dBA. The above levels shall be
measured at 3 m from the arrival chimes using a noise meter set to ‘fast’
response. Chimes with adjustable loudness shall be provided.
FIRE SAFETY REQUIREMENTS
General requirements of lifts shall be as follows:
10.1 Landing doors in lift enclosures shall have a fire resistance of not
less than one hour.
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10.2 Lift car door shall have a fire resistance rating of one hour.
10.3 Grounding switch (es), at ground floor level, shall be provided on all
the lifts to enable
the fire services to ground the lifts.
LIFTS &ASSOCIATED WORKS ASSOCIATED ELECTRICAL WORKS
Scope
Based on power requirements of lifts furnished by the lift contractor, power
supply for the lifts machines, terminating in a Switchboard located at a
desired location, shall be provided by Engineering- Incharge. The earth bar
provided on this switchboards shall be connected to the building earthing
system also by Engineer-in-charge. All cabling / wiring/loop earthing beyond
this Switchboard for interconnection with the lift controllers / motors/
indicators / push buttons / safety devices etc. shall be provided by the
lift contractor and its cost shall be deemed to be included in the quoted
rates.
Cabling
Cabling between switchboard and the controller /lift motor shall be with
XLPE insulated HR PVC sheathed 1100 volt grade aluminium conductor armoured
cables conforming to IS 7098 or PVC insulated, PVC sheathed, 1100 volt grade
al conductor armoured cables conforming to IS 1554. Cables shall be
terminated in glands fitted with armour clamps the gland body shall be
provide with an internal conical sating to receive the armour clamping cone
and clamping nuts which shall secure the armour wires. A PVC shroud shall be
fitted to cover the gland body and exposed armour wires Trailing cables for
the lifts shall be EPR insulated stranded copper conductor flexible cables
conforming to IS 9968 control cabling shall be with multi core stranded
copper conductor PVC insulated and sheathed 1100 volt grade cables
conforming to IS 8130. Minimum size of the cable shall be 2.5 sq mm. where
cables pass through walls or floor slabs, pieces of GI sleeves shall be
provided for cast into the wall / floor and cable shall be drawn therein.
Annular space around the cable in the sleeve shall be sealed with fire proof
sealant supplied by Engineer-incharge.
Wiring
All wiring shall be carried out with FRLS PVC insulated 1100 volt grade
stranded copper conductor wires conforming to IS 694 drawn in MS rigid /
flexible conducting system and / or MS raceways. Minimum 2.5 sq mm size
wires shall be used. Wires shall be cut only at terminations. Intermediate
jointing shall not be permitted. Drawing, cutting and terminating of the
wires shall comply with the relevant Indian standard specifications and
shall be carried out in the most work man like manner as per standard
practice. All normal care like cutting the insulation with a pencil edge,
taking care not to cut the strands and proper tightening of terminal
connector screws to avoid loose connection or breaking of conductors etc.
shall be taken. Heavy gauge black enamelled screw type ISI embossed MS
conduits with superior quality accessories approved by Engineer-in-Charge
shall be used in the work. Conduits could either be recessed in floors /
walls or fixed on surface with saddles and clamps. Final connections to
vibrating the equipment shall be made with metal flexible conduits. Entire
work shall be carried out in work man like manner as per standard practice
Earthing
Metal enclosures of all electrical equipment and devices including frames of
motors, controllers, switchgear, conduits and raceways etc. shall be
properly earthed so as to form an equivalent-potential zone. Loop earthing
of vibrating equipment shall be done with flexible copper earthing braid or
flexible cables. The lift motor frame shall be connected to the building
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earthing system termination at the switchboard by duplicate loop earthing
conductors of appropriate size.
ASSOCIATED CIVIL & STRUCTURAL ITEMS
All civil and structural items of work associated with erection and
operation of lifts shall be provided by the Contractor at his cost including
(but not restricted to) the following.
. Hook for lifting lift equipments in the top of shaft.
. Temporary scaffoldings and safety barricades during lift installation in
and around lift wells
. Sill angels
. Bearing plates
. Buffer supports
. Checqured plates
. Fascia plates
. Ladders in pits (MS)
. Safety railing on car top
. Separator /stretcher beams if required .
. Dowels for terminal buffers in pit floor during casting.
The Contractor shall ensure erection and fixing of steel work in such a
manner that no RCC wall or any other structural member is damaged.
LIFTS &MAINTENANCE SERVICES SCOPE
The Contractor shall provide Free Comprehensive Maintenance service for a
period on one year from the date of handing over of the lift to Engineer-in-
Charge. ROUTINE AND PREVENTIVE MAINTENANCE
Program of routine and preventive maintenance during the free (1 year)
maintenance period as also during the tenure of annual maintenance contract
shall comply with minimum requirements as below.
Fortnightly
• To check all bearing oils, oil rings, oil chains, etc. All machines should
be carefully checked and repaired for abnormal temperature rise.
• To check and repair all relays and contacts as wells as their movements
and repair as necessary
• To clean traction machines, relays panels, control panel, starter panels,
selectors, governors, car top, car gates, sills and pits
• To check brake action and adjust if necessary
• To check and repair movement of door switches, gate switches and emergency
stop switches
• To check and repair indicator lamps and indicator
• To check and repair annunciator lights, buzzer and car lights
• To check and adjust leveling differences, brake slippage, acceleration,
deceleration and riding comfort.
• To check and repair movements of car control buttons, switches and the
like.
• To check and repair operat5ion of weighting devices.
Monthly
• To turn grease cups for speed governors and compensating pulleys
• To check and oil selectors
• To top up rail lubricators
• To clean ropes oil if necessary
• To clean PM motor and inspect controller box etc.
• To oil electric brake pins
• To oil all pins of door operation and door opening mechanisms
• To clean hoist way, beams slow down cams, outside cages, rails and
counterweight rails
• To clean, oil and adjust door closer and levers
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• To clean main sheave, secondary sheaves and rope sheaves on car top and
counterweigh top
• To clean and repair brake wheels and shoes
• To oil compensating rope tensioning pulleys.
Every Two months
• To clean and oil door hangers, door rails, interior of hanger case. If
necessary adjust a centric rollers, car door hangers, door connecting ropes
and chains
• To check and repair door shoe
• To clean and oil safety fears
• To clean and oil car and counterweight guide shoes. Adjust if necessary
• To clean and oil interior of terminal limit switches and position
switches. Check rubber rollers of terminal limit switches.
• To check oil clean and repair interior of door switches, gate switches.
Replace worn parts if necessary
• To check and repair flexible cable
• To check and repair movement of limit switches
• To clean and oil interior of car control switches.
• To clean and check push buttons of care control panels
• To check, clean and repair the sleeve and plungers of the electromagnetic
brakes.
Every three months
• To check and repair the operation of terminal limit switches and final
limit switches.
• To check and repair the governor switches.
• To clean the brush holders and commentators of the door motors.
• To check and repair the traction ropes for broken wire, wear elongation
and even tension. Adjust if necessary.
• To remove the dust inside the traction machines and controls panels using
electric blower
• To clean and repair the indicator lamps
• To check the voltage of rectifiers and thyristors
Half yearly
• To check and repair the operation of safety gears
• To check oil for oil buffers
• To check and clean the hall buttons and contacts
• To check and repair the compensating chains or ropes
• To check and oil the bearing of door motors
• To grease the secondary sheaves, car top sheaves and counterweights.
• To check the wear of guide shoes of cars and counterweights
Annual
• To clean the wire connection box of every landing and car cages. Tighten
all screws and check the conditions of cables at conduit inlets and outlets
• To check and tighten screws of control panels, starters panels and relay
panels
• To remove the dust inside the landing indicator switches by electric
blower
• To test all safety devices
• To dismantle, clean and adjust the electro-magnetic brake of gearless
machines
• To charge motor oil
• To check and tighten screws and foundation bolts of traction machine,
secondary sheaves, exterior of lift frame, guide rail, guide rail clamps and
bracket etc.
• To test the over current relays
• To provide all labour, materials, tools and transport to carry out annual
inspection and load test according to the requirement of the employer All
the scheduled maintenance services described above shall be properly
programmed and agreed with the Engineer-in-charge in order not to affect
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operation of the lift systems
BREAK DOWN MAINTENANCE
The Contractor shall also undertake to provide a comprehensive breakdown
service whereby qualified technicians shall attend to each breakdown as soon
as practicable after a breakdown is reported and carry out immediate
remedial work at a reasonable speed according to the nature of the
breakdown. Any faulty equipment or components shall be quickly replaced. In
circumstance such that the Contractor fails to attend the breakdown within
four normal working hours after notification of the breakdown and where
remedial work is interrupted during normal working hours for purposes other
than obtaining replacement parts, the employer reserves the right to order
such action as may be necessary to expedite completion of remedial work
which shall be at the contractors expense without abrogation of the
Contractors responsibilities. Contractor has to be provide a email address
and a Contact number for logging Emergency Complain.
GENERAL
The Contractor shall keep sufficient spare parts during the maintenance
period to ensure that replacement work for defect can be carried out
immediately A competent engineer shall be provided to investigate the
fundamental cause of a fault temporary quick fix solution will not be
accepted. The employer shall at his discretion, take action to recover all
losses incurred rising from the failure of the contract to perform the
duties either wholly or in part as detailed in this section.
LIFTS &SAFETY ASPECTS & PROCEDURE 1. Since lift installation consists of a number of electrical and mechanical
components having linear / rotary motions, utmost caution should be
exercised while working and all safety precautions shall be rigorously
followed.
2. Only authorized persons shall be allowed to work on lift installations
and officer empowered for such authorization shall keep proper recorded
thereof during the test, inspection and maintenance except where necessary.
3. If during erection any safety or protection devices are inoperative,
special care must be taken to avoid accidents on this account.
4. Supply at main incoming iron clad switch or circuit breaker shall be
switched off before examining any part of the equipment. Whether during
periodical inspection or while carrying out any work on the equipments
(including using the winding handle at times of mains failures) unless power
is particularly required for particular operation or tests on the lifts. The
breaker located in OFF position.
5. The landing and car buttons shall be keep out of circuit by switching on
the ‘Maintenance Switch’ located on the top of the lift car during
maintenance operators. Whenever maintenance switch is not proved emergency
stop switch inside car and or attendant control switch should be used.
6. Before carrying out any repair work it shall be ensured that none of the
electromechanical door locks are short circuited either from the controller
or at the landings.
7. As a general precaution, facia plate between the door headers and the
corresponding upper landing sill on each floor must be provided.
PROVISION FOR THE DISABLED AND HANDICAPPED
All the Passenger Elevator shall be provided with following features:
a) Elevator control buttons at locations and height specified in IS 15330 -
2003
b) Hall call buttons at locations and height specified in IS 15330 -2003
c) Hand rails shall be provided on the side walls of the Elevator at height
& locations specified in IS: 15330 -2003. An international symbol of access
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of the disabled shall be permanently and conspicuously displayed at each and
every Elevator landing next to the Elevator entrance (to be provided by
signage contractor). Braille notations indicating the floor levels shall be
incorporated next to each button at the handicap COP and handicap hall call
buttons.
d) A digital voice system for announcing the car position, opening/closing
of doors, direction of travel and messages shall be provided as per IS:15330
-2003
e) A laminated safety glass type mirror of at least half of the size shall
be installed on rear panel at appropriate position as per IS : 15330 -2003
Provisions for use of lift by Handicapped persons in Passenger Elevators.
3.1 Hand rail A hand rail not less than 600 mm long at 900 mm above floor
level shall be fixed adjacent to the control panel.
3.2 Car operating panel Inscription in Braille also to be provided. Level to
be lower than the normal so as to be accessible by a person sitting on wheel
chair.
3.3 Hall buttons Inscription in Braille also to be provided. Level to be
lower than the normal so as to be accessible by a person sitting on wheel
chair.
3.4 Car position indicator the interior of the cage shall be provided with a
device that audibly indicate the floor, the cage has reached and indicate
that the door of the cage for entrance / exit is either open or close.
3.5 Hall lantern To be provided along with an audible chime.
3.6 Any other feature The time of an automatically closing door should be
minimum 5 second and closing speed should not exceed 0.25 m/sec.
4.0 Landing signals
4.1 Hall buttons Self illuminating micro-push type in hair line stainless
steel facia plates
4.2 Car Position Digital position indicators along with direction of travel
(with audible signal in each elevator lobby)
4.3 Hall gong Up/down indicator with single stroke gong/chime at all landing
5.0 Safety features
5.1 Door safety Multiple infra red device to cover the total height and
width of the door and with protective leading edge device to operate in case
of failure of infra red protection.
5.2 Buffer Spring Buffer to be provided
5.3 Overload protection
Overload protective device
Overload non starter.
5.4 Over travel protection Terminal and final limit switches to be provided
5.5 Motor protection Trip devices for :
. Over current
. Under voltage
. Over voltage
. Single phasing
. Earth leakage
. Phase reversal
5.6 Interlocking of car and hoist way doors to be provided as per
specifications.
5.7 Automatic Rescue Device (ARD) to be provided
6.0 Associated Civil and structural items All civil and structural items of
work associated with erection and operation of lifts shall be provided by
the Contractor at his cost including (but not restricted to ) the following-
Temporary Scaffolding and safety barricades for erection in and around lift
hoist ways
Bearing plates
Buffer supports
Facia plates
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Ladder in pits
Safety railing on top of car Channels, separators, stretchers etc.
7.0 Fireman’s switch to be provided at GF/ Lobby level
8.0 Free Comprehensive Maintenance Period One YEARS after completion of work
and handing over of the Lifts in satisfactory operating condition.
TESTING OF LIFT INSTALLATION
TESTS AT SITE:
a) Levelling Test:
Accuracy of the floor levelling shall be tested with the lift empty, fully
loaded. he lift shall be run to each floor while travelling both in upward
and downward directions and the actual distance of car floor above/ below
landing floor shall be measured. In each case there shall not be any
appreciable difference in these measurements for levelling at the floors
when the car is empty and when it is fully loaded. The tolerances for
levelling shall be as + 5mm accuracy.
b) Safety Gear Test:
Instantaneous safety gear controlled by a governor, should be tested with
contract load and a contract speed, governor being operated by hand. Two
tests should be made, however, with wedge clamps or flexible clamp safeties,
one with contract load in the car and the other with 68 kg (equivalent to
one person) in the car. The stopping distance obtained should be compared
with specified figures and the guides, car platform, and safety gear should
be carefully examined afterwards for signs of permanent distortion.
Counterweight safety gear should be tripped by the counterweight governor
and the stopping distance noted. In this case, however the governor tripping
speed should exceed that of the car safety governor
but by not more than 10 percent. During the safety gear test, car speed
(from the governor or the main sheave) should be determined at the instant
or tripping speed with that stated in I.S. The governor jaws and rope should
be examined for any undue wear.
c) Contract Speed:
This should be measured with contract load in the car, with half load with
no load, and should not vary from the contract speed by more than 10
percent. The convenient method is by counting the number of revolutions,
made by the sheave or drum in a known time. Chalk mark on the sheave or drum
and a stop switch will facilitate timing but care must be exercised to
ensure that no acceleration or retardation periods are included. If the
roping is 2 to 1 the sheave speed is twice the car speed. Alternatively, the
speed can be measured by a tachometer applied directly to shaft immediately
below the sheave.
d) Lift Balance:
After the above test, some of the weight shall be removed until the
remaining weights represent the figures specified by the tenderer. With this
condition car at half way travel the effort required to move the lift car in
either direction with the help of winding wheel shall be as nearly as can be
judge by the same.
e) Car and landing doors inter locks:
The lift shall not move with any door open. The car doors relay contact and
the retiring release cam must be tested. The working of the door operation
and the safety edges and light equipment if any provided shall also be
examined.
f) Controllers:
The operation of the contactors and interlocks shall be examined and it
shall be ascertained whether all requirements laid down in the
specifications have been met.
g) Normal Terminal Stopping Switches:
This shall be tested by letting the car run to each terminal landing in
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turn, first with no load and then with contract load and by taking
measurements, top and bottom over travels can be ascertained.
h) Final Terminal Stopping Switches:
The normal terminal stopping switches shall be disconnected for this test.
It shall be ensured that these switches operate before the buffers are
engaged.
i) Insulation Resistance:
This shall be measured (after removing the electronic PCB’s and their
connection) between power and control lines and earth and shall not be less
than 5 mega-ohms when measured with D.C. voltage of 500 volts. The test
shall be carried out with contactors so connected together as to ensure that
all parts of every circuit are simultaneously tested.
j) Earthing:
All conduits, switches, casing and similar metal work shall have earthing
continuity.
k) Ropes:
The size, number construction and fastenings of the ropes should be
carefully examined and
recorded.
l) Buffers:
The car should be run on to its buffers at contract speed and with contract
load in the car to test whether there is any permanent distortion of the car
or buffers. The counterweight buffers should be tested similarly.
1.2 Tests at Manufacturer’s Works:
a) High Voltage Test:
The dielectric or electric apparatus (excluding motors, generators and
instruments which are tested in accordance with the appropriate Indian
Standards wherever they exist) shall be capable of withstanding a test
voltage of ten times the working voltage with a maximum of 2000 Volts when
applied.
i) between the live parts and case of frame with all circuits completed.
ii) between main terminals or equivalent parts with all circuits open, and
iii) between the lift parts of independent circuits.
Note : Owing to the impracticability of applying tests (ii), (iii) mentioned
above on controllers and similar apparatus after controller wiring has been
completed, these tests may be made at convenient stages of manufacturer.
b) i) Method of Applying High Voltage:
The test shall be made with alternating voltage of any convenient frequency,
preferably between 49 to 60 cycles per second. The test voltage shall be
approximately sine-wave form and during the application of voltage with peak
value, as would be determined by spark gap by occillograph or by any other
approved method shall not be more than 1.45 times the rms value. The rms
values of applied voltage shall be measured by means of a volt meter used
with a suitably calibrated potential transformer or by means of voltmeter
used in connection with a special calibrated voltmeter winding or testing
transformer by any other suitable voltmeter connected to the output side of
the testing transformer.
ii) Duration of High Voltage Test:
The test shall be commenced at a voltage of about one third of the test
voltage which shall be increased to the full test voltage as rapidly as is
consistent with the value being indicated by the measuring instrument. The
full test voltage shall be maintained for one minute. At the end of this
period, the test voltage shall be rapidly diminished to one third of its
full value before switching off. The oil buffers are examined after the
above tests have been made to determine if there has been any oil leakage or
distortion and to ensure that the buffers return to their normal positions.
c) Buffer Test:
A copy of the test report shall be intimated after testing at works.
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Performance Test:
This test if meant for passengers lifts and is conducted to watch the
performance of lift installation in terms of passenger handling capacity and
waiting interval as obtained at site vis-a-vis design, data and conducted as
below :
i) Waiting interval : (T)-This can be worked out by taking the average of
several round trip times as observed physically and then dividing it by the
number of lifts in that bank.
ii) Handling capacity H = 300 x Q x 100 TxP Where
H = Handling capacity as the percentage of the peak population handled
during 5 minutes.
P = Total population to be handled during peak morning/ evening period. (It
is related to the area for which particular bank of lifts serves).
Q = Average number of passenger carried in a car.
T = Waiting interval.
iii) Service Temperature Test:
A continuous run of one hour should be made with number of starts and stops
to reproduce as nearly as practical the anticipate duty in service. (The
standard duty cycle is for 90 to 180 start per hour). It is very difficult
in practice to carry out this test with alternate starts at full load and no
load and it is necessary therefore to simulate these cycles. A suitable test
for all motors except squirrel cage motors is to run the car up from the
bottom landing with contract load and stop at each floor. From the top floor
a nonstop run is made to the lowest floor and the upward journey with stop
is then repeated. The time intervals between stops and starts at the floors
should be uniform and such as to give about 180 starts in one hour. At the
end of this run the temperatures of the armatures and fields of the motor
and generator are recorded. The temperature rise should, be within
prescribed limit.
Note:-
Tenderers to give item wise confirmation/comment against each parameter.
Deviations if any shall be clearly brought out in this Performa. Tendrers
shall fill in the Performa and enclose it along with the tender.
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Technical parameter:-
Sl
No.
items Requirement as per tender Item wise
confirmation
/comment to be
filled in
by tenderer
A PASSENGER LIFTS Gearless
General
1.1 Number of Lifts 01(ONE)
1.2 Capacity 15 passenger cum bed lift /
1020 kg./Lift
1.3 Speed 1.00 MPS
1.4 Number of Landings 1.Ground floor + Three floors
1.5 Number of openings 04 respectability on the same
side
1.6 Travel (14000mm Approx)
Machine, Hoist way and Pit
1.7 Machine room location Machine room at the top of
lift shaft
1.8 Machine Details PM Gearless (Located above
shaft)
1.9 Control AC D3 MR
1.10 Drive Variable Voltage Variable
Frequency.
Operation Full Collective operation
1.11 Hoist dimensions As per Set
'1.12 Head room available
above last landing
4200mm (Approx) each
1.13 Pit depth 1350 mm approx
Car
1.14 Car Enclosure SS Finish
1.15 Car ceiling SS Finish
1.16 Car floor PVC Anti skid Flooring / tile
flooring
1.17 Car and landing doors Automatic power operated
Center Opening approx 2000mm
x 900mm Stainless Steel
1.1
8 Car size To be furnished by tenderer
(shall not be less as
specified in ISI)
1.1
9 Car Operating Panel Stainless Steel hairline /
mirror finish Car Operating
Panel inside at car. (1 COP)
1.2
0 Car interior load Counter weight should be able
to accommodate approx 200 kg
weight for interior finish.
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1.21 Machine GEARLESS
1.22 Power Supply 415/V240V, 50Hz
1.23 Acceptable voltage
fluctuation
+10to-20%
1.24 Rate of acceleration
deceleration(m/sec)
0.75-1.0 (adjustable at site)
1.25 Jerk (m/sec) 0.7-1.5 (adjustable at site)
1.26 Vibration in car
horizontal/vertical
20/18 MG maximum
1.27 Noise level in car 45dBA maximum
1.28 Noise level in machine
room at 1 mtr from
machine
52dBA maximum
1.29 Door noise level while
closing and opening at
a distance of 1 mtr
from car door and 1.5
mtr from floor level
52dBA maximum
Fixtures / signals inside car
2.30 Normal lighting LED recessed type
2.31 Emergency light and
alarm bell (security
room)
With SMF battery operated with
charger rated for 30 minute
2.32 Ventilation Blower Fan (Two speed and
concealed vents)
2.33 Operating buttons and
indications
Stainless steel operating panel
with following buttons and
indications.LCD illuminated touch
push buttons of micro pressure
type corresponding to the floors
served at Ground floor. For Other
floors LED Illuminated touch push
buttons of micro pressure type to
be provided.
“Door open” and “Door close”
button
with arrow indicators
Emergency stop button
Emergency alarm button
Two position key operated switch
for
'with attendant' and ' without
attendant' operation.
Ventilation fan ON/OFF switch
with
auto OFF when there is no call
after
120 seconds.
Built in 3 way intercom system
with
telephone instrument in the car,
machine room and reception
/security (as directed by
Engineer incharge) including
wiring telephone
instrument and EPABX.
Dynamic car direction display
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Digital position indicators.
Audio/Visual overload waring
Indicator
2.34 Display inside car LCD display in side car
2.35 Voice synthesizer To be provided
2.36 Is neutral wire
available for control
circuits
Yes
2.37 Music (Music Speaker) Trailing cable
3 Provisions for use of lift by Handicapped persons in passenger Elevators
3.1 Hand rail A hand rail not less than 600 mm
long at 900mm above floor level
shall be fixed adjacent to the
control panel
3.2 Car operating panel Inscription in Braille also to be
provided as to be accessible by a
person sitting on wheel chair
3.3 Hall buttons Inscription in Braille also to be
provided.
normal so as to be accessible by
a
person sitting on wheel chair
3.4 Car position indicator The interior of the cage shall
be
provided with a device that
audibly
indicate the floor, the cage has
reached and indicate that the
door of
the cage for entrance / exit is
either
open or close.
3.5 Hall lantern To be provided along with an
audible
chime.
3.6 Any other feature The time of an automatically
closing
door should be minimum 5 second
and closing speed should not
exceed
0.25m/sec.
4.0 Landing signals
4.1 Hall buttons Self-illuminating micro-push type
in
hair line stainless steel fascia
plates.
4.2 Car position Digital position indicators along
with
direction of travel ( with
audible
signal in each elevator with
signal in
each elevator lobby)
4.3 Hall gong Up/ down indicator with single
stroke
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gong/chime at all landing.
5.0 Safety features
5.1 Door safety Multiple infrared device to cover
the
total height and width of the
door and
with protective leading edge
device
to operate in case of failure of
infra
red protection.
5.2 Buffer Spring Buffer to be provided
5.3 Overload protection Overload protective device
Overload non starter
5.4 Over travel protection Terminal and final limit switches
to
be provided
5.5 Motor protection Trip devices for : Over current,
Under voltage, Over voltage ,
Single phasing, Earth leakage,
phase reversal
5.6 Interlocking of car and
hoist way doors
To be provided as per
specifications.
5.7 Automatic Rescue
Device(ARD) To be provided
'6.0 Other Features Micro processors Based Selective
Collective Controller, with /
without attended switch Full
length Infra red Safety Light
Curtain Battery Operated
Emergency Alarm & Light.
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Special Data should be filled by Tenderer:-
Sl
No.
Data to be filled in by tenderer Passenger cum bed lifts
A Equipment details
1 Machine type (Gear less)
3 Drive motor data
i) KW
ii) Starting current (Amp)
iii) F.L. Rated current (AMP)
iv) Max. no. of starts per hour.
v Insulation class
4 Hoist/Governor ropes (no. and size)
5 Max. temperature tolerance during
peak summer months
6 Heat release data for machine room
equipment
B Special features Tenders to confirm
Included / Not included in respect of the
following
Included/Not Included
1 Auto fan off switch
2 Fan inside the Car
3 Over load warning indicator
4 Ni-Cd batteries with charging circuit.
5 Doors safety
6 Additional weight permitted inside the
car for interiors
C Performance parameters
1 Leveling accuracy
2 Governor tripping speed
Note :
1. Bidders to quote strictly as per the BOQ enclosed herewith in tender document
2. Complete tender document with all technical details only filled in the format
provided in the tender
shall be returned with just as annexure as terms / conditions if any required.
3. Failure to comply with above shall lead to disqualification of bidders.
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Special Terms and Condition
Subject:-RE E-TENDER SUPPLY INSTALLATION TESTING COMMISSIONING OF ONE NO. 15
PASSENGER-CUM-BED LIFT AT ESI HOSPITAL SEALDAH, WEST BENGAL INCLUDING DISMANTLING
OF OLD EXISTING LIFT.
1. Agency should take all necessary measures to arrange temporary
electricity supply to the Corporation so that the normal activities
of the Corporation are not hampered during execution of work.
2. All the rates should be inclusive of all taxes, GST, carrying
charges or other charges. No separate charges shall be quoted.
3. “Installation, testing and commissioning” component should include the cost of necessary civil work such as foundation base
arrangement, cutting the concrete for making trench having 900 mm
width and 600 mm depth and approx 20 mtr long and making the good
the damages.
4. If it is necessary, to obtain electrical or Lift related clearance / permission from statutory body then same should be arranged by
the Agency and copy of the approval should be submitted to this
office with original copy.
5. Agency should carry out the work as per specification; make list, as well as direction of concerned Engineers of ESIC or ESIC.
6. All the works should be carried out according to the latest
guideline spelt out in CPWD specification or Indian Standard
Specification or Local statutory Bodies as deemed fit.
7. Agency should provide their Email ID and at least one Mobile Phone Number to make any urgent communication or lodge complain from ESIC
or ESIC end.
8. It is requested that before quoting the bidder must visit the site. 9. If required, the bidder may contact the concerned person of ESIC or
ESIC.
10. Bidder should quote according to the Make List provided at tender
and they should clearly indicate the make quoted for.
11. The Agency have to be submit the Measurement Book as prescribed
in the tender which need to be duly signed by Site Engineer or
Corporation Authority and Agency at that time of submission the
final bill.
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List of Approved Make of Lifts
Items Name of Manufacturer
Lifts As per cpwd eligibility criteria (A-42021/42/2017-W-
2(PT.I) dated 16.10.2019
Note: - Bid should fulfill the above “eligibility criteria.
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Measurement Book for RE E-TENDER SUPPLY INSTALLATION TESTING COMMISSIONING
OF ONE NO. 15 PASSENGER-CUM-BED LIFT AT ESI HOSPITAL SEALDAH, WEST BENGAL
INCLUDING DISMANTLING OF OLD EXISTING LIFT.
BOM
No
Description of
Items
Unit Qty Price Length
Amount
Remarks
From To
Sub assistant engineer (Electrical) Junior Engineer (Electrical)
From Hospital From R.O ESIC
Verified by Assistant Engineer (Electrical)
From R.O ESIC
Certified by Executive Engineer (Electrical)
From R.O ESIC
Page 103
TENDER DOCUMENT
PART – II Price Bid Billof
NAME OF WORK:RE E
COMMISSIONING OF ONE NO. 15 PASSENGER
ESI HOSPITAL SEALDAH, WEST BENGAL INCLUDING
DISMANTLING OF OLD EXISTING
……………………………………………………………………………………………………………………………
Page 103 of 106
TENDER DOCUMENT
II Price Bid BillofQuantities (
RE E-TENDER SUPPLY INSTALLATION TESTING
COMMISSIONING OF ONE NO. 15 PASSENGER-CUM
ESI HOSPITAL SEALDAH, WEST BENGAL INCLUDING
DISMANTLING OF OLD EXISTING LIFT
……………………………………………………………………………………………………………………………
Quantities (BOQ)
TENDER SUPPLY INSTALLATION TESTING
CUM-BED LIFT AT
ESI HOSPITAL SEALDAH, WEST BENGAL INCLUDING
Page 104
104
ESIC RO, West
Bengal & Sikkim
SCHEDULE OF QUANTITY Name of work: RE E-TENDER SUPPLY INSTALLATION TESTING COMMISSIONING OF
ONE NO. 15 PASSENGER-CUM-BED LIFT AT ESI HOSPITAL SEALDAH, WEST BENGAL
INCLUDING DISMANTLING OF OLD EXISTING LIFT
(A) BOQ items based on Market Rate (Non-ScheduleItems) amount – Rs.20,06,000.00 (Twenty Lakh Six Thousand rupees only) with
GST SL
Description U/M Qty Unit Rate with All Taxes
Amount with All Taxes
1 RE E-TENDER SUPPLY INSTALLATION TESTING
COMMISSIONING OF ONE NO. 15 PASSENGER-
CUM-BED LIFT AT ESI HOSPITAL SEALDAH,
WEST BENGAL INCLUDING DISMANTLING OF
OLD EXISTING LIFT(Main Hospital
Building) G+3 Floorrate quoted by the
bidder
each 1
Total for Material
Note: 1. If any cells (Rates) left blank, then the same will be treated
as“Zero”.
1. The Rates quoted by bidders shall be inclusive of all Taxes and
all othersoverheads, unless otherwise explicitly expressed.
2. Payment to be made as per actual measurement atsite.
I / We hereby agree to execute the work on the above-mentioned rates and
term condition, total amountingtoRs for the entire work and on the
enclosed terms and conditions of contract of theOrganization.
Signature of the contractor
with seal Address
MobileNo
Opened by uson
Tender Stands total amountingtoRs for the
entire work AC & RD
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105
ANNEXURE-IV
TECHNICAL BID PROFORMA
1. GENERALINFORMATION
NAME OF THE AGENCY/ FIRM ALONG WITH ADDRESS AND
TELEPHONE / MOBILE NO AND
E-MAIL ADDRESS (Registered office/ Branch Office in West
Bengal
NAME OF OWNER/ ALL PARTNERS/ ALL DIRECTORS
TYPE OF FORMATION
(Proprietorship/ Partnership / Pvt. Ltd/Ltd.)
CBS ACCOUNT RTGS/NEFT DETAILS
2. STATUTORY AND OTHERREQUIREMNTS:
Particulars Registration Number Copy Enclosed (Yes/No)
Certificate of Incorporation/
Registration of Firm
Registration details as contractor
with C.P.W.D./ State
P.W.D.s./M.E.S./
Railways/PSU/Automonous Bodies/ BSNL or
any other government body (along with year
of registration)
ESI Registration
Valid copy of Electrical License to carry out Electrical work
EPF Registration
GST Registration with Latest Challan
PAN No. under Income Tax
Professional Tax Registration
Labour (Central) Registration
Certificate, if applicable
3. DETAILS OF COMPLETED WORK AS PER SL. NO. 3 OFANNEXURE-C
Name of
C.P.W.D./ State P.W.D.s./M.E.S./
Railways/PSU/Autonomous
Bodies/ BSNL or any other
government body
Details of the
Completed Works
of Similar Nature
Cost of the
Completed
Works
Copy of Certificate issued by
concerning authority Enclosed
(Yes/No)
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106
4. DETAILS OF BALANCE SHEET/ P&L ACCOUNT DURING LAST THREE FINANCIALYEAR
Financial
Year
Copy Enclosed
(Yes/No)
Income (Rs.) Expenditure (Rs.) Net Profit/ Loss
(Rs.)
2016-17
2017-18
2018-19
5. Copies of Income Tax Return for Financial year , 2015-16 , 2016-17 and2017-2018
Financial Year Income Tax Return Enclosed (Yes)
2016-17
2017-18
2018-19
Sign of Contractor: ...........................................
Date : .................................
Place: .................................
