Empowering Small Businesses: Microsoft Office 365 P-SuiteDanny BurlageMVP Office 365Wortell

Myth Buster

Not exactly…

“Office 365 is just an online version of Office”

Microsoft Office 365 Value

* Access from mobile devices depends on carrier network quality and availability** “Connect Securely” is not a guarantee of 100% connection security.”

IT CONTROL AND

EFFICIENCY

WORKS WITH WHAT YOU

KNOW

ROBUST SECURITY

AND RELIABILITY

ACCESS ANYWHERE*

BEST PRODUCTIVITY EXPERIENCE

Keeps you in control

Familiar tools99.9% uptime.

Guaranteed.Solve problems

from more placesWork togheter,

smarter

Office 365 includesAnywhere access to your email, calendars, documents, contacts, and more, across

devices, any time

Microsoft Office Apps

• Office Web Apps for documents, spreadsheets, presentations

• Use Office Web Apps together with Office Professional 2010

• Work from your phone or Web Browser

Maintenance free

• Business-class security & reliability

• Built-in antivirus, anti-spam

• Financially backed 99.9% uptime guarantee

• Geo-redundant infrastructure to safeguard your data

Website & Collaboration

• Professional web site for your business

• Collaborate on documents

• Share documents internally and externally, 10GB + 500MB/user

Email & Calendar

• 25GB mailbox

• Shared business calendars

• Supports Windows Phone, iPhone, Android, etc.

• Always up-to date on PC, phone, browser

IM & Online Meetings

• Have online meetings, presence from virtually anywhere

• Rich presence and IM functionality

• PC-to-PC audio or video calls

• Share your desktop, remote control others

demo

Office 365

Plans designed for organizations of all types

Office 365 for Education• Any size educational organization

(Higher Education or K-12)

• Internal IT or IT partner required

• Fully featured, scripting, customization

• 24x7 phone support

• Same 99.9% SLA guarantee as Office 365 for enterprises

• Education capabilities that are tailored specifically to meet the needs of educators and students

Office 365 for enterprise• Any size organization

• Internal IT or IT partner required

• Fully featured, scripting, customization

• Range of offerings by use type

• 24x7 phone support

Office 365 for small business• Small business

• Organizational use

• IT consultant or no IT

• Low monthly subscription price

• Focus on simplicity vs. features

• Community help

What they needWho they are

Professional Image• Domain-based email• Professional web presence

Work from Anywhere• Accessing email, calendar, and

contacts from a mobile device• Viewing and light editing documents in

a browser or mobile device

Collaborate and be productive • A central place to access and update

key documents • Ability to share large files• Shared calendars and contacts• Easy ad-hoc communication and

desktop-sharing• Easier conferencing solutions• Ability to share databases

Small Businesses Have Unique Needs

Lower Small

Core Small Business(5-25 PCs)

SMALL BUSINESS (1-4 PCs) | Building a Team

PROFESSIONALSBeing an Org of 1

GROWING SMALL BUSINESS(5-25 PCs) | Managing Growth

Most important Office 365 P Features

25GB mailbox Invitations for 500 external users to SharePoint Online Invitations for 250 users to a Lync Online meeting or webinar with voice and video Public Web Site Virus and Spam scanning Outstanding feature set with Exchange Online capabilities including mail tips, personal archive, distribution lists, conference rooms scheduling, shared calendars, contacts and more. Web access to mail (Outlook Web Apps) and documents (SharePoint Online Sync email to mobile device Document versioning, check in/check out with SharePoint Online Instant Messaging Voice and video between Lync Online users Much more ….

Architectural considerations - Service

Directory Synchronization is

Not Allowed

Unable to Upgrade from P1 to E Plan

Phone / Ticketed Support Not

Included

Capacity Limited to 50 Users

Custom Domain Validation Requires

Microsoft Name Servers

Office Pro Plus not available

Cancellation possible on

monthly basis

Federation (Single Sign On) is Not

Supported

Custom Domain Validation Requires

Microsoft Name Servers

Cannot be combined with the

K Plan

Architectural considerations - SPO

One SharePoint Site Collection

SPO Enterprise Features not

available

Communities Capability (Tags,

Blogs) not supported

Cannot Buy Additional

SharePoint Storage

Dynamics CRM connector for

SharePoint Online not available

Dual Rights not supported

Connect to Office feature not available in

SharePoint Online

Some Workflow actions not supported

SSL Not Available with SharePoint

My Sites not available in

SharePoint Online

Architectural considerations - Exchange Online

Direct Offboarding/deprovisioning not

supported

IRM/RMS not available

Transport Rules not supported

Maximum mailbox size 25GB

Blackberry Enterprise Services

not available

Roles not available in the Office 365

Portal or Exchange Online

Organization wide rules are not

available (FOPE)

Journaling not supported

Litigation Hold not supported

Rich coexistence (Hybrid) not supported

Multi-Mailbox Search not supported

Architectural considerations - Lync Online

Unified Messaging not

suported

Integration with Messenger not

supported

Dynamics CRM connector for

SharePoint Online not available

Beware, things change…

Office 365 SMB Deployment

Key is to coordinate mail migration with desktop deployment

When exactly to switch MX record?How to Migrate Mail?

Step 1: Actions that can be done anytime Validate Domains (assists with DNS planning)Create UsersSetup SharePoint Online

SecurityLayout

Office 365 SMB Deployment

Step 2 - How to migrate mail?Connected AccountsDrag and drop folders in OutlookPST Export and import from OutlookPST Capture tool (rel.1/30/12)

http://blogs.technet.com/b/exchange/archive/2012/01/30/pst-time-to-walk-the-plank.aspx

Migrationwiz.comMessageops.com Office365 PST Importer

After Mail Migration is Managed or Planned

Step 3: Update DNSWhat does your DNS provider allow?How much latency is involved for DNS changes to take effect?Website and other entries in DNS

A Word About DNS and P1

For P1 Plans, Microsoft will be the DNS providerInsures correct configuration and proper future updatesHowever, DNS can be setup as for the E plans. This is not recommended, but necessary in some situations

Microsoft DNS only allows custom CNAME and recordsSome regions require that DNS be hosted locally

DNS is the most technical part of setup

Technical by natureValidate DomainInsure website is accounted forChange user names to new domain (if necessary)Set DNS servers to Microsoft

P1 Wizard walks you though the process when you add you first userPartners and consultants are a big help here

demo

Signing Up for and Initial Setup of Office 365 P1

Prepare Desktops

Install Lync 2010Run Office 365 Setup utilityLaunch Outlook

Add new accountAutodiscover works to locate account

Migrate mail if needed

Integration

Small Business Server Essentials integration with Office 365

Small Business Server Integration

File & Print Sharing

Backup

Identity Protection

Remote Access

Core

Solu

tion

s

WSUSOther Apps

Hyper V

RDS

Pre

miu

m A

dd

-On

SBS 2011 Standard

Windows Server 2008 R2

Other Web Apps

SBS 2011 Essentials

365

+

+

Foundation

Sim

plifi

ed

Managem

en

t

SBS 2011 Standard SBS 2011 Essentials

Fully On-Premise Solution

• Exchange Server 2010• SharePoint Foundation 2010• Windows Server Update

Services• Can be used with cloud

services

Tailored to Online Services

• Cross-premise solution• Retain local core

infrastructure• Simple, single sign-on

experiences

SBS 2011 Essentials vs. Standard

demo

Integrating SBS Essentials with Office 365

Integration

User Account creation (SBS User = Office 365)Password resetOffice 365 License ManagementTenant overview

What you need to know

SBS Essentials works with P, K, and E plansDomainsTXT & SRV recordsOffice 365 wants to host P plans DNSSingle sign on is NOT a suggested SMB optionNot supported on P plan anyway

BRINGING TOGETHER CLOUD VERSIONS OF OUR MOST TRUSTED COMMUNICATIONS AND COLLABORATION PRODUCTS WITH THE

LATEST VERSION OF OUR DESKTOP SUITE FOR BUSINESSES OF ALL SIZES. 

Office 365

Resources

Connect. Share. Discuss.

http://europe.msteched.com

Learning

Microsoft Certification & Training Resources

www.microsoft.com/learning

TechNet

Resources for IT Professionals

http://microsoft.com/technet

Resources for Developers

http://microsoft.com/msdn

Evaluations

http://europe.msteched.com/sessions

Submit your evals online

© 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to

be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS

PRESENTATION.