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Enabling the Evolving Campus
John Fitzgerald and Matt Thompson
July 28, 2016
© 2016 EMS Software, LLC2
A Few Housekeeping Items
• Your lines will be muted during the webinar
• Please submit questions via the Q&A box on the right side of your screen
• Recordings will be emailed to attendees on Friday, July 29th
© 2016 EMS Software, LLC3
Agenda
• Changes Driving the Evolving Campus
• Enabling the Evolving Campus
• Demonstration
• Customer Case Studies
• Why EMS Software
• Questions
• Survey
© 2016 EMS Software, LLC4
Today’s Campus is Evolving
Transforming existing learning spaces to
support communities
Refocusing existing facilities to better support
events and students
Meeting the demand for work and learn-from-anywhere flexibility
© 2016 EMS Software, LLC5
With Impacts Felt Campus-wide
Reduced budgets require better space utilization
Repurposed spaces for external events and community activities
Realigned expectations as campus facilities and environment impact student matriculation
Redesigned areas must be open and configurable for social activities and learning
6 © 2016 EMS Software, LLC
By Everyone on Campus“Expert” Users “Everyday” Users
Event CoordinatorsRegistrarsService Providers
StudentsFaculty University Employees
© 2016 EMS Software, LLC7
Challenges Universities Face Today
Your expert users…• Operate in a world where
classes and events live in the same space.
• Use multiple systems and manual processes to manage facilities, resources, and services.
• Need to know what’s happening when and where across campus for risk management.
Your dollars…• Institutions are being asked to
generate revenue with their existing spaces.
• Spaces are either over-utilized, under-utilized, or both.
• Need to understand what is being used now for future building expenditures.
Your everyday users…• Want to quickly and easily
schedule space.
• Need to work or meet in the right place at the right time.
• Do not want to use multiple tools to find a space.
• Want to know what’s happening when and where across campus to be able to participate.
© 2016 EMS Software, LLC8
Answer: The Evolving Campus
People, Culture, & Organizational Structure
Place & Space
Tools & Infrastructure
SOCIAL
TECHNOLOGICAL
PHYSICAL
© 2016 EMS Software, LLC9
WHAT DOES THE EVOLVING CAMPUS LOOK LIKE?
© 2016 EMS Software, LLC10
A Day in the Life on Campus• 8:30 AM – First class of the day -
Psychology 101
• 11:30 AM – Students create an ad-hoc meeting to discuss group project.
• 10:30 AM – Faculty schedule a departmental planning meeting
• 2:00 PM – Facilities team meets to review space utilization for planning for the next semester.
• 6:00 PM – Student organization requests space for upcoming event
DEMONSTRATION
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© 2016 EMS Software, LLC12
AccessPoints
Enabling the Digital Campus
EMS For Microsoft Outlook
EMSMobile App
EMSWeb App Room Signs Kiosks
Exchange/Outlook
Video Conferencing
AD/LDAP HRIS SIS Facility Management
Systems
Building Automated
Controls
EMS Desktop App
Integration Points
© 2016 EMS Software, LLC13
EMS Software Delivers
Meeting Scheduling
Event Management
Workspace reservationClassroom Scheduling
Utilization AnalyticsIntegration Services
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Return on Investment Realized in:
© 2016 EMS Software, LLC
84% of Customers Achieve
ROI in Less than 12 months
<Data collected and verified by:
© 2016 EMS Software, LLC15
Customer Case Study
$3.6B Endowment
65,000 Population
16,000 Acres of Campus
The Ohio State University is a public research university in Columbus, Ohio
Challenges
Results
• Struggled with manual and inefficient scheduling processes for their major resource management systems, such as video conferencing, catering, and more.
• Had a large number of wasted service deliveries on changed or cancelled meetings.
• Needed a vendor with excellent customer support that they could partner with.
With EMS Software, The Ohio State University was able to:
• Consolidate the number of systems used to schedule and manage a meeting into just one system.
• Reduce time spent booking meetings and the administrative time spent managing meetings.
• Create an interactive space using digital signage, kiosks, and other integrated systems.
© 2016 EMS Software, LLC16
Customer Case Study
$1 M Saved/Year
15 Hours/Week Saved
13% Reduction in Energy Use
Minnesota State University Moorhead is an affordable, mid-sized, four-year public
university.
Challenges
Results
• Wanted better control over how their HVAC equipment worked with room use across campus and to cut their associated labor.
• Room occupancy averaged 12% daily, the lighting, cooling, and heating was on 13 hours per day — totaling a large, unnecessary expense.
• The HVAC control system required an average 15 clicks to make a single change.
With EMS Software, Minnesota State University Moorhead was able to:
• Sync their meeting and room scheduling data with their various HVAC and building control systems and automatically control equipment based on scheduled room reservations.
• Save 45 to 55 cents per square foot on HVAC costs — totaling $1 million in savings annually.
• Free up time for other needed work across the campus by eliminating 10 to 15 labor hours per week in HVAC and building control system management.
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EMS Software
• Founded in 1986
• Denver, CO
• 2,200 Customers
• 75+ Countries
• 95% Customer Retention
• 25%+ Annual Growth
• Profitable
Quick Facts Select Higher Ed Customers
Data collected and verified by:
Why Academic Institutions Partner with Us
• Greatest Depth and Breadth of Functionality
• Fastest and Easiest Way to Schedule a Meeting
• Proven 8-12x Return on Investment
• Exceptional Customer Experience
With EMS Software You Can:
INCREASEPRODUCTIVITY
ATTRACT ANDRETAIN PEOPLE
REDUCECOSTS
DIFFERENTIATEYOUR BRAND
Deliver tools that reduce the effort required to schedule 1000s of classes & meetings each year
Create spaces that draw students and faculty with the services they need and expect
Reduce operational costs and maximize your real estate investments with an integrated platform
Execute flawless events and provide a memorable campus experience
QUESTIONS
© 2016 EMS Software, LLC19