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The purpose of this procedure is to outline the primary

functions, typical duties and responsibilities of the

Engineering Department personnel within the Mohammad Al-

Mojil Group (MMG) support group.

This procedure covers the duties and responsibilities of MMG

personnel engaged in the various activities carried out by theEngineering Department at Dammam Head Office and all MMG

project sites.

The scope covers all Mohammad Al-Mojil Group Engineering

service operations.

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MMG Engineering main objectives are as follows:

- Maintain its good relationship with client in

relation to workmanship, quality and safety

aspects of the work.

- Ensure MMG remains competitive in terms ofcost on all the bids participation.

- To maintain its experienced existing

workforce.

- Upgrading of construction technique based on

the latest technology.

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DEFINITIONS

Job-Ex - an abbreviation of Job Explanation Meetinga term used to address a mandatory Review

Meeting initiated by Costumer for the purpose

of explaining the bid scope of work, and to

answer questions asked by attending bidders

representatives for clarifications.

Weld Map - a detailed shop or pipe isometric drawing,

where locations of shop and field weld are

specified.

CPM - Critical Path Method- a diagram of detailed

activities showing resources loading and their

time per activity and critical path of theproject.

Site Queries - are questions raised at a project site which

are addressed to the Costumer or Costumer

representatives for clarifications.

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REFERENCES

1. BS EN 9001 : 2000 Quality management Systems

Requirements.

2. Corporate Quality Manual

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Departmental Responsibilities

Head Office Estimating

END is responsible in Companys participation in projects

development from bidding, pricing, acquiring award and

extending field support in project implementation during

construction. END have to make sure that the structure and

method of pricing projects has been carefully studied to

ensure that the competitiveness and accuracy of estimates is

taken into account and applied.

Project Engineering

ENDs support to the operation of Project Engineering requires

closer attendance and coordination from head Office. It isENDs intention by having a dedicated Senior Engineer as

coordinator between Project(s) and Head office, thus avoiding

the possibility of late awareness of project deficiencies, which

may bring financial burden to the project.

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(continuation)

ENDs Main Task

Covers the preparation and review of bid pricing, estimation

and its technical and commercial requirements. This wasdeveloped by checking bid documents, developed job-

explanation questions, conduct review meetings and review

contract documents prior to signing of contract.

Upon award and signing of Contract. END will prepare and

discuss the project budget with the project manager and

secure budget approval from executive management. END willalso ensure that all departments/divisions concerned have all

the necessary engineering information's and assistance.

In line with the new organization structure, END is also

extending its services and support to other

enterprise/divisions.

Individual Responsibilities

In order to properly implement these responsibilities, the

Department has defined individual responsibilities of the

following:

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SR.PROPOSAL MANAGER

Is responsible to the Department Manager for:

Ensuring that all the aspects of the bid requirements

specified in the scope of the work, technical

specifications, drawings, and relevant bid documents are

fully covered and considered in the bid proposal.

Develop and implement competitive guidelines on

estimating strategies, new engineering procedures,

technical & commercial proposal presentations, costing,

realistic planning and scheduling programs.

Review and resolve field engineering problems and

implement solutions and remedial measures.

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ESTIMATING MANAGER

(Bid Development/Estimating)

Responsible to the SR Proposal Manager for;

Ensuring the Estimating Supervising Engineers

implementation of updated estimating system

parameters, standards and procedures in the bid

estimates to achieve a highly competitive bid proposal.

The preparation of bid cost estimates and obtain theapproval of the Sr. Proposal Manager, Engineering

Manager and the Executive Management.

TECHNICAL PROPOSAL SECTION HEAD

Responsible to the Sr. Proposal Manager for the

preparation of the bid, technical & commercial proposal

requirements, and documentation works, ensure clients

requirements has been prepared and submitted in

accordance with the instructions.

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ESTIMATING SUPERVISING ENGINEER

(Civil, Mechanical, Electrical & Instrumentation)

Responsible to the Estimating Manager (Bid Development

/Estimation Section) for the supervision of the Engineering

Department Estimating Section, respective estimatingworkloads. Review and collate all estimates from Estimating

Engineers and discuss assumptions and considerations made

prior to presentation to his immediate superior for final pricing.

TECHNICAL PROPOSAL SUPERVISING ENGINEER

(Technical Bid Proposal & Central Documentation Control)

Responsible to the Technical Proposal Section Head for;

The supervision and implementation of the Technical Proposal

Section & Central Documentation Control Section, operations

and procedures.

Formulate and perform write-ups for bid execution and

prepare other bid technical proposal required for the submittal

and to review all those proposals prepared by Bid

Proposal/Planning Engineers prior to finalization and

incorporation on the technical proposal. Check final bid

technical proposals prior to submission.

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COMMERCIAL PROPOSAL SUPERVISING ENGINEER

(Commercial Bid Proposal & END Documentation)

Responsible to the Technical Proposal Section Head for;

The preparation of bid commercial proposals, ensure clients

commercial requirements are submitted in conformity with

their instructions, supervision of the END documentation and

maintain all classified documents strictly confidential for

accessed by the authorized personnel only.

PROPOSAL SUPERVISING ENGINEER

(Engineering Drafting at END, Head Office, Dammam)

Responsible to the Technical Proposal Section Head for;

Preparation of facility layout plans and detail drawings, lifting

and rigging procedures, project organization charts and performall other drafting works as required for bid submittals.

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ESTIMATING ENGINEER

(Civil, Mechanical, Electrical & Instrumentation)

Responsible to the respective Discipline Estimating Supervising

Engineer for;

Quantifying the volume of work on each assigned specific disciplinecontained in the bid documents as per available bid drawings,

specifications, applicable reference documents, and the bid scope of

work.

Identify MMG major supplied permanent plant materials and

subcontract items. Prepare Material Cost Request and request for

Subcontract Quotations.Attend and prepare report of Job-Ex Meeting and Site Visits.

PROPOSAL ENGINEER

(Planning / Scheduling)

(Technical Bid Proposal & END Documentation)

Responsible to the Technical Bid Proposal Supervising Engineer for;

Development of bid construction schedules in bar chart or CPM

(Critical Path Method), preparation of Manpower and Equipment Loading

Charts and coordinate with other department of availability of

resources to forecast a realistic time frame for incorporation in the bid

construction plan schedule.

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DOCUMENT CONTROLLER (Head OfficeDammam)

(Commercial Bid Proposal & END Documentation)

Responsible to the Commercial Proposal Supervising Engineer

(Commercial Bid Proposal & END Documentation) / Technical

Proposal Section Head for;

Receiving, recording, distribution of files and maintain all

incoming and outgoing documents in an orderly and controlled

manner. This includes bid documents from the Central

Documentation Control Section, other departments and from other

external source. Assist in the preparation and assembly of bid

packages.

Maintain in controlled manner all existing engineering files, keep

all engineering references, books, brochures and other relatedengineering magazines in an orderly manner at the office library.

Controlling the allocation of the Conference Room.

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DRAFSTMAN (Head OfficeDammam)

(Technical/Commercial Proposal & Doc. Section)

Draftsman assigned in the Engineering Head Office in Dammam is

directly supervised by the Drafting Proposal Supervising Engineer, his

main responsibilities includes:

Drafting of layout plans for temporary building facilities for personnel

camp, project site offices, warehouses, fabrication shops, storage

buildings, lay down yards, maintenance sheds, painting and

sandblasting sheds, etc for bid technical submittal requirements and

for awarded projects.PRINTER

(CDC SectionSecond Floor Printing & Archive Room)

The CDC Document Controller/Printer is responsible to the Technical

Bid Proposal Supervising Engineer, his main responsibilities includes:

Execute and control the Central Documentation Control Section

documentation (2nd floorprinter & archive room) activities. Receive

record, file and maintain archive all incoming documents and

reproduce distribution copies where necessary.

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PROJECT TASK FORCE / STEEL FACTORY ENGINEERING / FIELD

ENGINEERING SUPPORT GROUP SUPT. / SUPERVISING ENGINEER

Is responsible to the Sr. Proposal manager for organizing and

managing the nominated Task Force for newly awarded projects

and management of the Site Engineering Support Group for:

Supervise the Project Task Force comprising of appointed

members from the Engineering Department assigned for civil,

mechanical, electrical & instrumentation discipline engineering

works, engineering documentation, drafting and as-built works.

Preparation and submission of engineering contract deliverables,preparation of quantity material take offs for MMG and costumer

supplied permanent plant materials.

Provide technical and engineering requirements specified in the

contract scope of work and required by the Project Manager.

FIELD ENGINEERS

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FIELD ENGINEERS

(Project Task Force / Field Engineering Support Group)

The Engineers assigned in the Project Task Force for newly awarded project or

Field Engineering Support Group is directly under the supervision of the Project

Task Force Head. His main responsibilities includes:

Responsible for the activities of their respective engineering works discipline,including preparation of material quantity take off, sub-contract works, estimate

quantity & cost for change orders, resolve engineering field problems and other

engineering works directed by the Site Engineering Supt. and/or Supervising

Engineer.

DOCUMENT CONTROLLER

(Project task Force / Field Engineering Support Group)

The Document assigned at the project Task Force or Field Engineering Support

Group is directly under the supervision of the Task Force / Field Engineering

Support Group Engineering. His main responsibilities includes:

Collect Issued for construction Drawings (IFC), specifications, standard

references and other documents necessary to start the project from the

costumer and implement control of incoming documents as per procedure.

Collect all bid drawings, project bid documents and data turnover by the

Engineering Department (END) Document Controller to the project Task Force

Supervising Engineer during the Hand-over of the project through the assigned

Project manager and implement documentation control procedure.

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DRAFSTMAN

(Assigned at Project Site Engineering Support Group)

Draftsman in the Project Task Force or Project Site Engineering

Support Group is directly supervised by the Project Task Force /

Field Engineering Support Group Site Engineering Head, his

responsibilities includes:

Perform drafting works for fabrication shop detail drawing

including isometric drawings, perform, As-built drawings and

maintain control of drawings, developed and draft lifting & rigging

plans.

PROCEDURES

The details of all actions and responsibilities contained in this

documents are to be found in the department level 3 procedures

and form the basic requirement for the operations and control of

the sections mentioned.