Engineers Make a World of Difference

Collegiate Member and Advisor Awards Training

Maureen MasiulisChair FY15

Awards-chair@swe.org

Agenda

• General Information• Awards• How To Complete a Nomination• Responsibilities of a Nominator • Notification & Feedback• Tips to Applying• FAQs• Questions

INDIVIDUAL•Achievement Distinguished Eng. Educator•Distinguished Service Emerging Leader•Entrepreneur Fellow•Global Leadership Prism•Resnik Challenger Medal Rodney D. Chipp Memorial•SWE Distinguished New Eng Work Life Integration•Suzanne Jenniches Upward Mobility Spark (NEW)•Advocating Women In Engineering (NEW)COLLEGIATE•Outstanding Faculty Advisor Outstanding SWE Counselor•Outstanding Collegiate Member

Nominations Due – March 31st

http://societyofwomenengineers.swe.org/index.php/awards/individual-awards#activePanels_

Individual/Collegiate Awards

Individual & Collegiate Award Changes from 2014

• Introduces two new awards• Advocating Women In Engineering• Spark

• Update to Formal Statement Word Counts and Resume/SWE Resume Page Counts• READ THE REQUIREMENTS CAREFULLY

• Migration to Award Application Tool from Survey Monkey Nomination Form and Package submission via email

• General Cleanup of Awards Package for clarity and consistency

Outstanding Collegiate Member Award

• Only SWE Collegiate Members are eligible for this award

• At least two (2) years of SWE membership• Made an outstanding contribution to SWE, the

engineering community, and their campus • Nominator must be a SWE Collegiate Member,

Collegiate Section Faculty Advisor, or a SWE Member in good standing.

• Maximum of ten (10) awards will be given annually.

Outstanding Faculty Advisor Award

• Made an outstanding contribution to a SWE collegiate section as an advisor.

• Nominator must be a SWE Professional or Collegiate Member in good standing and belong to the section the Faculty Advisor currently advises.

Outstanding SWE Counselor Award

• Only SWE Members are eligible for this award. • Made an outstanding contribution to a SWE

collegiate section as a Counselor. • Nominator must be a SWE Collegiate Member

in good standing or a Faculty Advisor and belong to the section the SWE Counselor currently advises.

How To Complete a Nomination:Process

• Use the ‘Award Guide’ to select the award that best suits the candidate

• Verify the candidate meets the ‘Qualification’ requirements• Collect all items listed in the ‘Nomination Checklist’ for the

award selected

• NEW FOR 2015: Fill out the ‘Application’ online at https://app.smarterselect.com/programs/20842-Society-Of-Women-Engineers

• NEW FOR 2015: Submit the application online by March 31. Packages must be received by 11:59 PM, Central Time. No exceptions will be made for late packages.

NEW FOR 2015: Award Application Tool

• Preview the application• Start a new application• Revisit Existing Application• Nominate More Candidates• Email notifications such as

incomplete package reminders

Create User Name & Password

How To Complete a Nomination: Reminders

• All packages are to be submitted electronically in a Microsoft Word or PDF format

• Individuals are allowed to receive only ONE award per year.• Incomplete nomination packages or nomination packages that do

not meet the award requirements will be disqualified. • Several of our awards have requirements for years of experience.

It is the responsibility of the nominator to calculate this information prior to submitting a nomination, and ensuring that your candidate meets the requirement for the award.

• Packages must be submitted online through the application tool. • All letters of recommendation require some form of authentication

from the author.

Responsibilities of a Nominator

• Submit a complete application by March 31 11:59pm CST. • Accurately complete the nomination form.

• Submit all required artifacts.

• Inform the nominee of the result of their nomination.

• Request feedback from the Awards Chair.• Discuss feedback with the nominee.

THE NOMINATOR IS THE POINT OF CONTACT BETWEEN SWE AND THE NOMINEE

Notifications & Feedback

• Recipients will be presented at the WE15 Annual Conference for women engineers in Nashville, TN, October 22-24, 2015.

• Notifications will be made to nominators starting July 1. • If notification is not received by July 15, nominators are asked to contact the

Awards Program Manager at awards@swe.org.

• All notifications will be completed by July 31. • Feedback will be provided to nominators at their request after July

15 until December 31. • To request feedback on a nomination packet, please send an email clearly

stating the nominee name and award applied for, to the Awards Chair at awards-chair@swe.org.

• Nominators must confirm that the phone number and email address provided on the nomination form is current and correct for both the nominee and nominator or we will not be able to reach you!!!

Tips to Applying

• Plan Ahead - Many of the nomination packages take time/effort to put together• Read the requirements

• Incomplete nomination packages or nomination packages that do not meet the requirements will be disqualified

• Judges come from a variety of backgrounds, review MANY packages, and ONLY score candidates by the material presented• Clearly demonstrate that you meet the requirements• Give Measureable information to demonstrate to the judges the impact

the candidate has made relative to the selection criteria wherever possible• Don’t assume they know things – what your programs are, positions

you’ve held• Include applicable information but be concise; don’t add additional

language just to meet the word limit. • If you have questions ask them

• Talk to people that have applied• Email the awards chair

Frequently Asked Questions

• Is it necessary to obtain new Letters of Support each year if we are resubmitting a candidate?

• If the nomination is more than one year old, we recommend securing up-to-date letters of support, as we would like the information to be as current as possible. We understand that many of the same supporters may be asked to submit new letters, however, this gives the nominator a good opportunity to solicit additional and/or new sponsors for letters of support. If the nomination was submitted in the previous awards cycle, the existing letters of support may be resubmitted, if they are no more than one year old.

• Does Co-op time count towards number of year’s experience?• Co-op time will not be used to count towards years of experience.

• Do we accept submissions from International candidates? Do they have to work in the U.S to be considered?• We will accept submissions from International candidates as long as

they meet the requirements stated within the award criteria.

• Why Signed Letters? What do you mean by Signed Letters of Recommendation? • All required letters need to be signed• We need to ensure the letter of recommendation comes from the person

who is sending in their support for a candidate. Here are the acceptable forms of a “signed” letter.

1. PDF/Word Document/Scanned .jpg with Recommender’s Signature

2. PDF or .jpg of email chain to nominator showing electronic letter came from recommender(s)

• Nominator will certify and maintain documentation should SWE request

Frequently Asked Questions

• Does the Nominator have to be a SWE member?• In some instances yes, for example for the Outstanding Collegiate

Member Award the Nominator must be a SWE Collegiate Member, Collegiate Section Faculty Advisor, or a SWE Member in good standing. - Refer to the Collegiate Award Training presentation

• Can I Nominate myself?• No, we prefer that you find someone to be your nominator to be

another point of contact. You can ask your local SWE organization (Section, Member-At-Large Organization, Region) or someone at your company to nominate you.

• Can a Nominee Request Feedback after they are notified of the results?• Yes, but it is preferred to work with the nominator as sometimes it is

the nominators who may need the feedback.

Frequently Asked Questions

• Does the candidate have to have an engineering degree?• Review the awards packet for each award’s specific qualifications• Here are answers to a few awards seeking more clarification

• Collegiate Member Awards – No, as long as she qualifies for SWE membership and is a member, she can be nominated

• Is There More Credit Given for More Recommendations?• No, we are looking for quality vs. quantity for the letters. However, do

provide the required number of recommendations and from the outlined criteria for the award.

• For example some awards require the person’s local SWE Section to provide a letter, while others require one from a Team Member.

• More recommendations than the allotted also gets a candidate removed from the competition

Frequently Asked Questions

• What is a SWE Resume?• A SWE Resume is a resume of all the activities, projects, leadership

positions your candidate may have done in SWE on the local, regional, and society levels.

• The separate SWE resume is to provide the judges with more information that the normal resume may not contain as not everyone can fit all their SWE participation on their job resume. (Also helps to reduce formal statement word count on SWE activities down and talk more about other criteria for those awards which require a SWE resume)

• SWE Resume not required for ALL of the awards, please see the criteria for each award.

• Recommended for those awards that require SWE involvement such as the Outstanding Faculty Advisor Award.

• Do not include if the criteria does not require it

Frequently Asked Questions

• Any recommendations for Universities, government agencies, small engineering firms, etc. in making submissions / nominations?• Work with your local SWE section officers, members who work for your

company. They may understand the organization better than the company designee to pull award packets together to find suitable candidates

• www.swe.org , click on Local Sections and navigate down to find a local section’s website or click on the Region and email the Region to help provide you with a contact.

• Compare potential candidates to bios found of previous recipients• Work with your potential candidate as you may need her/his help

gathering the right information• Companies who may have had a previous recipient – compare the

format, content of the previous package and cross-check to the award’s current criteria.

Frequently Asked Questions

Questions

• The Training Presentation is available• SWE Website:

• Awards -> Individual Awards

• By Emailing: • awards-chair@swe.org