1. 1. ENHANCING BUSINESS VALUE IN ORGANIZATIONS Using OPM3
2. 2. AGENDA What is OPM3 ? Business Value OPM3 - the tool Applications What Next ? 2
3. 3. WHAT IS OPM3 ? 3
4. 4. 4 Organization Project Management Maturity Model
5. 5. OPM3 ELEMENTS 5 Knowledge Assessment Improvement Understanding Org PM Content of OPM3 Model & How to Use it ? What is our maturity in Org PM ? Where are we ? Where do we want to go ? Implement plans to reach the goal
6. 6. 6 ORGANIZATIONAL PROJECT MANAGEMENT Projects Strategy Programs Portfolio Gap
7. 7. 7 ORGPM PROCESSES I P C E Cl .. These process groups are applicable in each domain Project Program Portfolio Initiating .. Planning.. Executing.. Controlling .. Closing
8. 8. 8 SMCI Standardize Measure Control Improve S M C IFollows PDCA cycle and SEI representation Plan Do Check Act Initial Repeatable Defined Managed Optimized
9. 9. Three Management Domains: Project Program Portfolio Five Process Groups (I, P, E, C, C) Organizational Enablers The Areas of OPM are - 9
10. 10. TERMINOLOGY 10 Best Practice Optimal way currently recognized by industry to achieve a stated goal or objective Capability Specific competency that must exist Outcome KPI Demonstration of existence of a capability . Key Performance Indicator - Criterion or degree of existence of an outcome
11. 11. WHAT IS A BEST PRACTICE ? Optimal way currently recognized by industry to achieve a stated goal or objective Best practices exist in all fields For Organizational Project Management BPs includes the ability to deliver projects successfully, consistently, and predictably to implement organizational strategies Best Practices can change over time and are dynamic 11
12. 12. BEST PRACTICES - EXAMPLES Use Team work - Cross functional teams carry out project activities Prioritize Projects - A project prioritization process is used to directly link projects to the organizations goals Establish Risk Management - The organization utilizes risk management techniques to take measurements and assess the impact of risk during execution Capture and share Lessons learned The organization collects and share lessons learned from projects, programs and portfolios 12
13. 13. CAPABILITIES AND BPS 13 .Stepping stones to reach a goal BP 1410Manage Project Resource Pool Cap 1410. 50 Capability Competency that exists to implement PM processes Cap 1410.20Cap 1410. 40 Cap 1410. 30 Cap 1410. 20Cap 1410.10
14. 14. EXAMPLE 14 Capability 1410.030.10 Outcome Key Performance Indicators Develop a Skills database Skills of individuals Skills Gap Analysis results
15. 15. 15 OPM3 CYCLE Perform Assessment SAM Comprehensive Prepare for Assessment Plan for Improvement Implement Improvements Repeat the process knowledge foundation Compare
16. 16. OPM3 LIKE A MAP 16 Example Travelling to SFO Route 1 Chennai Singapore HK SFO Route 2 Chennai Frankfurt New York SFO Which route you will take depends on cost , time , availability , convenience OPM3 info on possible routes but not on cost / benefits What route to take will be decided by user
17. 17. BUSINESS VALUE 17
18. 18. MEASURES Financial or economic ROI , NPV ,payback etc Cash flow Strategic Market growth ie sales Technical excellence Competency 18
19. 19. ISSUES - CHALLENGES - PROBLEMS - PAIN POINTS Quality improvement Talent shortage On time delivery Cost - over run Expediting approvals Stakeholder management Scope creep Constant changes Unclear requirements 19
20. 20. OPM3 - TOOLS 20
21. 21. Knowledge Foundation - Book Organizational Project Management How to use the model List of Best Practices Self Assessment Questions Online Data Base http://opm3online.pmi.org Best Practices and Capabilities Dependencies Benchmarking facility OPM3 - KNOW FDN & ONLINE DATABASE 21
22. 22. 22 SELF - ASSESSMENT Use Self Assessment Model and Tool involves answering questions . The Tool provides answers in graphical form 33% Organizations relative Maturity Program Portfolio Project Spider graph as PPP also in terms of SMCI and IPECC Project 60 Program 10 Portfolio 5
23. 23. Assessment Tool Manage OPM3 assessment process Evaluate organizational status Report organizational maturity Establishes database for improvement Improvement Tool Manage OPM3 improvement process Analyze organizational maturity Guide improvement planning Link maturity plan to business objectives OPM3 PRODUCT SUITE 23
24. 24. APPLICATIONS 24
25. 25. 1) Does your org follow project mgt processes - based on PMBOK or equivalent standard as a documented process ? 2) Is the process communicated to all necessary stakeholders ? 3) Is it consistently implemented and across the organization in terms of its outputs ? If all 3 questions are answered completely yes you have a Standardized process . You still have to Measure , Control and Improve EXAMPLE 1 USING PMBOK / EQUIVALENT 25
26. 26. Applies to large enterprises organizations with many divisions ,departments which are multi- locational in different geographies Using OPM3 Product suite we can assess and devise improvement plans to compare best practices and capabilities of each division /department Domains - PPP Knowledge area - Scope ,Time Cost Business results project predictability , resource optimization and Balanced Score card factors EXAMPLE 2 - BEST PRACTICE ACROSS ORG 26
27. 27. What are driving factors for sales ? Lower product or operation cost New market sales Better product or process quality and many others . What solutions are recommended to make the above happen ? These become initiatives or projects These projects can be assessed in terms of PPP , gap analysis done and an implementation plan can be suggested EXAMPLE 3- MARKET GROWTH OR SALES 27
28. 28. WHAT NEXT ? 28
29. 29. Use OPM principles e.g are you following portfolio management ? Connect .expected business results to improvement projects Use OPM3 Tools for obtaining business value Do a PILOT business process improvement project using OPM3. HOW CAN YOU DO NEXT ? 29
30. 30. www.xtraplus.co.in rao.raju@gmail.com Tel 0-9884188171 Thank You GETTING IN TOUCH 30