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Environmental
Management SystemImplementation
[Presentation for staff and management who will be involved
in designing and implementing the organisations EMS]
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What is an environmental
management system (EMS)?
Partof an organisations management systemused to develop and implement its
environmental policy and manage itsenvironmental aspects.
(AS/NZS ISO 14001:2004 cl. 3.8)
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What is AS/NZS ISO 14001:2004?
An international standard for requirements
of an environmental management system.
Produced by the International Organisation
for Standardisation.
Adopted jointly by Standards Australia and
Standards New Zealand for application in
Australia and New Zealand.
Used as basis for third party certification of
environmental management systems.
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EnvironmentalPolicy
Planning
Implementation
& Operation
Checking
ManagementReview
ContinualImprovement
The ISO 14001 model of
continual improvement
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Why have an EMS?
Improve management of environmental impacts
Set targets to reduce energy use, water use & waste tolandfill
Initiate and maintain procedures to improve efficienciesincluding:
Environmentally friendly purchasing procedures
Preferred business travel option
Define key responsibilities for achieving targets
Monitor and measure environmental performance against
key indicators Regularly assess progress towards achieving set
objectives
Ensure due diligence and ongoing consideration of legaland other environmental requirements
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Why have an EMS? continued
Assist with environmental reporting as required by s.516Aof the EPBC Act 1999
Government policy encourages commonwealth agenciesto implement an EMS (at least one site)
Contribute to preferred employer status
Achieve cost savings
Show leadership, nationally and/or internationally
Obtain competitive advantage May be required by clients, customers and/or regulators
Build goodwill from customers, employees andstakeholders
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Role of management in
establishing & implementing an EMS
Develop & approve environmental policy as a
statement of commitment
Provide resources
Appoint management representative(s) to ensure
EMS is established, implemented and maintained,
and to report on performance of EMS including
recommendations for improvement
Provide support to management representative in
establishment phase to overcome barriers
Regularly review the EMS to ensure its continuing
suitability, adequacy and effectiveness.
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Our Environmental Policy
Sets the direction for the way the organisation
plans to manages its environmental impacts
Set by top management
Acts as the pinnacle of the EMS
Includes commitments to pollution prevention,
legal compliance & continual improvement Includes framework for objectives & targets
Must be effectively communicated & maintained
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Planning the EMS
Environmental aspects
Legal & other requirements
Objectives, targets & programs
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Environmental aspects
Identify environmental aspects
Determine aspects with significant
environmental impact
Document & maintain in an aspects register
Ensure that significant environmental
aspects are the focus of the rest of the EMS
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Legal & other requirements
Identify environmental legal requirements
applicable to the operations of the
organisation
Identify other environmental requirements to
which the agency subscribes
Show how legal & other requirements apply
to environmental aspects Keep these up-to-date & incorporate them
into other elements of the EMS
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Objectives, targets & programs
Objective: overall goal consistent withenvironmental policy that the agency wants
to achieve
Target: detailed performance requirement toachieve objective
Environmental program/action plan:
to achieve objectives & targets Includes responsibility, means & timeframe
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Implementation & Operation
Resources, roles, responsibility & authority
Competence, training & awareness
Communication
Documentation
Control of documents
Operational control
Emergency preparedness & response
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Resources, roles, responsibility &
authority
Management provides appropriate resources
Document roles, responsibilities &
authorities Appoint management representative to:
Co-ordinate establishment, implementation &
maintenance of EMS
Report to top management on performance ofEMS & recommend improvements
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Competence, training &
awareness
Identify positions & roles associated with
significant environmental aspects
Assess competence
Identify training needs
Fulfil training needs
Propagate awareness of the EMS
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Communication
Develop internal communication process
Ensure that communication from external
parties is appropriately managed Decide how to proactively communicate
externally about significant environmental
aspects
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Documentation
Environmental policy, objectives and targets
Description of the scope of the environmental
management system
Description of the main elements of the
environmental management system and their
interaction, and reference to related documents
Documents and records required by the standard
Documents and records determined by theorganisation to be necessary to ensure the effective
planning, operation and control of processes that
relate to its significant environmental aspects.
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Document control
Document approval
Document review, update and re-approval
Identification of changes and currentrevision status
Availability at points of use
Legibility and identification
Identification and distribution of external
documents
Management of obsolete documents.
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Operational control
Physically control all activities, functions,
products and processes associated with
significant environmental impacts
Operational control must includedocumented work instructions and operating
procedures defining the manner in which
control will be maintained, on a risk
management basis Operational control extends to significant
environmental aspects of goods & services
used by the agency, for communication to
suppliers & contractors.
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Emergency preparedness &
response
Procedures to identify potential for accidents
and emergency situations, appropriately
respond to, and minimise the environmental
impact of, accident and emergencysituations
Test emergency response
Review emergency preparedness & responseprocedures, especially after incidents
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Checking
Monitoring & measurement
Evaluation of compliance
Nonconformity, corrective action &preventive action
Control of records
Internal audit
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Monitoring & measurement
Monitor the activities, functions andprocesses that are associated with asignificant environmental impact
Monitor performance, operational controls, &conformity with environmental objectives &targets
Calibrate or verify any monitoring &
measurement equipment
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Evaluation of compliance
Periodically evaluate compliance with legal &
other requirements
Record the evaluations
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Nonconformity, corrective action
& preventive action
Identify actual & potential nonconformities
Take action to correct nonconformities and
mitigate environmental impact
Investigate nonconformities & determine rootcause
Take corrective action to avoid recurrence, &
preventive action to prevent occurrence
Review effectiveness of action taken
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Control of records
Retain all environmental records required for
the successful development, implementation
and maintenance of the EMS
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Internal audit
Establish & implement internal audit program
to:
evaluate conformity with requirements of EMS &
international standard
evaluate effectiveness of EMS
provide information to top management
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Management Review
Holistic & strategic evaluation, by top
management, of audit findings and the
degree to which organisations
environmental policy, objectives and targets,programs and procedures are functioning to
improve environmental performance.
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Steps to establishing an EMS
1. Obtain commitment from top management.
2. Define responsibilities, appoint management
representative(s), establish EMS steering
committee, develop implementation plan, initialtraining on EMS.
3. Planningidentify environmental aspects, legal
& other requirements; formulate environmental
policy; establish environmental objectives &targets & programs.
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Steps to establishing an EMS
4. Implementation & operationdevelop
documentation & processes
5. Checkingdevelop processes for
monitoring & measurement & corrective &preventive action
6. Develop and deliver presentation on
awareness of the EMS in the agency.
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Steps to establishing an EMS
7. Establish internal audit program, including
training; conduct initial internal audit to
evaluate conformity to requirements of ISO
14001, including evaluation of compliance8. Follow up internal audit with
improvements to system
9. Conduct initial management review of EMS
10. Implement improvements from
management review
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Steps to gaining certification of an
EMS
1. Apply to accredited conformity assessment
body for ISO 14001 certification
2. External comprehensive documentation
review & preliminary audit to evaluatereadiness for certification
3. Implement improvements from
documentation review & preliminary audit
4. Certification audit
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Steps to gaining certification
5. Management review, & implementation offurther improvements
6. Plan corrective action in response to any
nonconformities raised7. Certification granted for 3 years
8. Surveillance audits initially 6-monthly then
annually
9. Annual management reviews
10. Triennial recertification audits.
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What resources are available?
Model environmental management systemfor government agencies.
International standards, especially AZ/NZSISO 14001:2004, AS/NZS ISO 14004:2004,
AS/NZS ISO 19011:2003 Training on environmental management
systems, auditing and lead auditing, andinternal auditing, e.g. NCS International
Consultancy to assist with development ofthe EMS, e.g. NCSI Training & Development
Conformity assessment bodies to certify theEMS to the requirements of AS/NZS ISO
14001:2004.
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What resources are required?
Management representative(s) to co-ordinate establishment, implementation &
maintenance of EMS & report to top
management.
Steering committee to establish the EMS,
and possibly continue to maintain the EMS.
Training of management representative &
steering committee members onenvironmental management systems & ISO
14001.
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What resources are required?(continued)
Training of management representative &internal auditors on internal auditing.
Delivery of awareness training on
environmental management system to staff.
Possible resources for waste segregation,
energy & water efficiency measures, and other
environmental action plans.
Minor modification to procedures to enablemonitoring of key characteristics of
operations that have environmental impact.
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Barriers to effective
implementation
Lack of management support and commitment
Inadequate resources
Lack of support from staff Inadequate awareness and culture within the
organisation
Lack of clear responsibilities and authorities EMS too complex for the organisation
Organisational politics & culture within
functional areas
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Conclusion
An environmental management system takes timeand commitment from the entire organisation.
Effective running of an EMS will provide ongoing
environmental benefits, cost savings and contribute
to building an attractive work place culture.
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Questions?