Enlisted Promotion System (EPS) - Georgia G1 ACTIONS... · The Enlisted Promotion System (EPS) is...

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GAARNG G-1 SOP 2-2, 17 January 2020

GAARNG G-1 SOP 2-2

Human Resources Actions

Branch (NGGA-PEA)

Enlisted

Promotion

System (EPS)

Joint Force

Headquarters Georgia

Army National Guard

Marietta, Georgia 30060

17 January 2020

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SUMMARY of CHANGE

Georgia EPM SOP

o Incorporated Integrated Personnel and Pay System-Army (IPPS-A) Procedures

• Intrastate Transfer Procedures

• Transfer to the Inactive Guard (TING)

• Return to the Inactive Guard (RING)

• Annual Muster Procedures

• E2 to E4 Automatic Promotions processed in IPPS-A

• Administrative Reduction, Reduction for Misconduct and Reduction for Inefficiency

• IPPS-A Workflow Process Steps

This SOP - -

o Supports Chapter 7, Enlisted Promotions and Reductions, effective 16 June 2019. ARNG

promotions and reductions have been integrated into Chapter 7, AR 600-8-19.


Contents/ Chapter 1 Overview

1-1 Purpose

1-2 References

1-3 Explanation of Abbreviations and Terms

1-4 Applicability

1-5 Proponent

Chapter 2 Defining the Program

2-1 Program Sequence

2-2 Convening and Promotion Authorities

2-3 EPS/Board Cycle Dates

2-4 Suspense Dates

2-5 Eligibility Criteria

2-6 Requirements upon Selection

2-7 Career Progression MOS (CPMOS)

2-8 EPS Briefing

Chapter 3 Preparation for the Board

Section I – General Processing

3-1 G-1 Processing

3-2 Major Subordinate Command (MSC) Processing

Section II – Completing the Personnel Eligibility Roster (PER) and EPS Documents

3-3 Determine Eligibility

3-4 Annotate the Personnel Eligibility Roster (PER)

3-5 E4 Word Picture

3-6 GAARNG 4100-B Soldier Verification Addendum

3-7 AWOL Soldiers EPS Documents

Chapter 4 Boards

Section I – General

4-1 Centralized Board Concept 4-2 Board Membership and Responsibility at Centralized Boards using NGABS or SIBx Boards

4-3 Standby Advisory Board (STAB)

Section II – Conducting the Board

4-4 Board Guidance

4-5 Board Documents

Chapter 5 Order of Merit Lists

5-1 Distribution of Lists

5-2 Administrative Removal

5-3 Command Initiated Removal

5-4 Changes to the Order of Merit List (OML)


Chapter 6 Using the OML

Section I – Filling Position Vacancies

6-1 Personnel Reassignments

6-2 Vacancy Fill Process

6-3 Bypassed Soldiers

6-4 Erroneously Selected Soldiers

6-5 Exception to Policy Fills

6-6 Declination Procedures

6-7 Hardships

6-8 Stabilization upon Promotion

Section II – Positions with Special Requirements

6-9 Recruiting Positions

6-10 Additional Skill Identifiers

6-11 25D and 25E Special MOS Alignment Promotion Program (SMAPP)

6-12 Low Density MOS

6-13 00F Positions

6-14 Senior Non-commissioned Officer Assignment Board (SNAB)

6-15 Security Force Assistance Regiment (SFAR) Selection

Section III – AGR/Technician Positions

6-16 AGR Positions

6-17 Technician Personnel

Section IV – PME Requirements

6-18 NCOES Requirements for Promotion and Board Consideration

Section V Mobilization 6-19 Promotion upon Mobilization

Section VI – Additional EPM Policies and Procedures 6-20 Junior Enlisted Promotions 6-21 MOS Award Orders

6-22 Bar to Reenlistment, Immediate Reenlistment, or Extension (BAR) – PME

6-23 Intrastate Transfer

6-24 Transfer to the Inactive Guard

6-25 Return to the Inactive Guard

6-26 Muster

6-27 Reductions Procedures

Section VI – Key Points

6-28 Key Point in the Promotion Process

Chapter 7 IPPS-A Procedures

Section I – General Processing Steps 7-1 Workflow save as preferences 7-2 Creating a Qualification and Skills PAR 7-3 Creating an Administrative Record Corrections PAR 7-4 Creating a Special Promotion PAR 7-5 Creating a Reduction PAR


Appendix A References

Appendix B Table List Figure List

Glossary


Chapter 1

Overview

1-1. Purpose:

a. To provide clear procedural guidance for the Georgia Army National Guard (GAARNG) Enlisted

Promotion System (EPS). These instructions are intended to provide a reference for all EPS actions including the procedures for use by centralized promotion boards. Instructions are intended to standardize the board criteria and point system used and to ensure that board proceedings are fair and equitable. It also provides additional guidance concerning eligibility criteria.

b. The objective of the Enlisted Promotion System, is to fill authorized enlisted vacancies with the

best qualified NCOs that have demonstrated the potential to serve in the next higher rank. AR 600-8-19, Chapter 7, provides guidance and interpretation for the Army National Guard (ARNG) Soldier promotion policy. It identifies the most qualified Soldiers with demonstrated potential and places them into verified vacancies (where no excess Soldiers are available for cross-leveling) in order to meet the needs of the organization and increase personnel readiness. This promotion process affects all Soldiers in the ranks of SPC through SGM within the GAARNG.

1-2. References. References referred to or used in this SOP are identified in appendix A.

1-3. Explanation of Abbreviations and Terms. Abbreviations and special terms used in this SOP are identified in appendix B.

1-4. Applicability. This policy applies to Enlisted Soldiers of the Georgia Army National Guard in a Title 32 status and Title 10 ADOS or mobilized status. Promotion of Title 10 AGR Soldiers is not covered in this policy.

1-5. Proponent. The proponent for this policy is the GAARNG Deputy Chief of Staff, G1. Questions regarding the information contained in this SOP or the EPS process should be referred to the

Human Resources Actions Branch NCOIC or the EPS NCOIC.


Chapter 2 Defining the Program

2-1. Program Sequence. The Enlisted Promotion System (EPS) is an Army program with the objective of filling authorized enlisted vacancies with the best qualified NCO. The EPS program is accomplished through four steps and is outlined below. The process for EPS is designed to occur in its stated order; however, its sequence may vary due to a variety of reasons.

a. Select. Selected Soldiers, referred to as “Legacy II Soldiers”, are 'selected' for vacancies based on their overall career performance. This performance is evaluated during annual centralized promotion boards and is reflected by a Soldier’s position on the Order of Merit List (OML). The Soldier highest on the OML, if eligible, is selected into the vacant position, then transferred and awarded an ASCO of “U5”. At this point, all administrative and training responsibilities will rest with the gaining organization.

b. Train. Training is conducted at the unit level as Soldiers selected for promotion serve in the position for which selected. Informal training includes Non-Commissioned Officer (NCO) professional development, on the job training, and developmental counseling/mentorship. Formal training includes participation in field training exercises and training rotations.

c. Educate. Professional Military Education (PME) courses are a requirement for promotion. Soldiers selected for promotion are required to complete PME training requirements within the timeframe specified in (table 2-3).

d. Promote. Soldiers selected and fully qualified will be promoted concurrently with their assignment to the position for which selected. Vacant positions will be offered to the first Soldier on the promotion list who is available and who has completed the required PME for pin-on. Upon exhausting the promotion list with all PME-qualified Soldiers by Career Progression Military Occupational Specialty (CPMOS), Soldiers will be selected for vacant assignments for which they are eligible and available without the required PME for promotion. Once all eligibility criteria for promotion has been updated in the system of record, units will submit a DA 4187 (Figure 2 -1) and supporting documentation through their Major Subordinate Command (MSC) S1 to the EPM section by way of SIBx Hub to initiate the promotion. AGR Soldiers selected for a control grade position, if fully qualified, will be promoted with an effective date and DOR as of the day a controlled grade allocation becomes available.

2-2. Convening and Promotion Authorities. The Adjutant General (TAG) is the convening and promotion authority for all promotion boards for SGT through SGM.

2-3. EPS Board Cycle Dates. The cutoff date for Soldiers who are eligible for consideration to have records updated is 1 January. Centralized Boards are conducted during January and/or February with dates specified in the G-1's Memorandum of Instruction (MOI). The annual EPS OML will be published no later than 15 March and will be used until the new OML is published the following cycle.

2-4. Suspense Dates. Suspense dates will be announced in the EPS FY20 Cycle Board MOI. This applies to submission of the NGB Form 4100-1-R-E (dated December 2015), the 4100-B Soldier Verification Addendum (dated 8 August 2018), and E4 Word Pictures (dated June 2019). Soldiers are considered based on 4100s received and documentation updated into systems of record on or before 1 January, provided they were otherwise eligible for consideration on 1 January. See paragraph 6-2 d (2) for System of record. Administrative points will not be adjusted based on events or documents dated or received in order to meet State suspense dates. Soldiers must submit substantiating documentation to units in sufficient time to allow for updating into systems of record.

2-5. Eligibility Criteria. The below paragraphs outline the eligibility requirements for

consideration, selection and promotion.

a. Consideration (placed on the EPS list): For consideration, Soldiers must be Military Occupational Specialty Qualified (MOSQ), recommended by their commander for consideration, and meet the below rank specific requirements for Time in Grade (TIG), Time in Service (TIS), PME, and SSD/DLC . The Soldier’s TIG & TIS will be projected out for the life of the cycle


Table 2-1 Requirements for EPS List Consideration (on the EPS List)

Promotion to TIG (at lower rank)

TIS PME SSD

SGM / E-9 36 months 16 years N/A N/A

MSG / E-8 36 months 12 years SLC SSD/DLC 1

SFC / E-7 36 months 8 years ALC SSD/ DLC 2

SSG / E-6 18 months N/A BLC SSD/ DLC 3

SGT / E-5 12 months N/A N/A SSD/ DLC 1

b. Selection (selected for and assigned against a higher graded position): In order to be selected for promotion, Soldiers must be in a promotable status as defined in AR 600- 8-19, paragraph 7-4, at the time of the EPS Vacancy Fill. All SPC/E-4, who have not completed PME that are selected to a SGT position will be laterally appointed to CPL by the G-1.

c. Promotion (pin-on of the higher rank) requirements include:

(1) Be on the EPS list and selected for promotion.

(2) Must not be flagged for any reason.

(3) Have a current passing Army Physical Fitness Test (APFT) (within 14 months M-

Day/8 months AGR) input into DTMS.

(4) Have a current passing height/weight (within 8 months) in DTMS.

(5) Meet the security clearance requirement for the position and MOS.

(6) Agree to extend, if necessary, in order to be enrolled in the first phase of required

PME for the higher grade.

(7) Additional rank specific requirements are:

Table 2-2 Requirements for Promotion

Promotion Service Obligation PME

SGM / E-9 36 months USASMC**

MSG / E-8 36 months MLC

SFC / E-7 36 months SLC

SSG / E-6 12 months ALC

SGT / E-5 12 months BLC

**Beginning with Class 46 of the non-resident US Army Sergeants Major Course (USASMC), completion of Term 1 of Phase 1 will be required for promotion to SGM/E9.

(8) As a clarification to the eligibility criteria for promotion consideration of enlisted

Soldiers participation in an Officer producing program, Officer Candidate School (OCS) or Warrant Officer Candidates (WOCS):

(a) Soldiers entering an officer producing program (OCS or WOCS) with promotion list

status will not be administratively removed.

(b) Upon being awarded special reporting code (SRC) 09S/09W, an enlisted Soldier is no longer eligible or available for selection to a higher enlisted grade. Upon completion of OCS/WOCS or withdrawal of SRC 09S/09W, the Soldier regains eligibility to compete for enlisted


promotion, provided they did not accept their commission.

(c) Simultaneous Membership Program (SMP) 09R participants are not eligible for consideration.

2-6. Requirements upon selection:

a. Soldiers selected from the promotion list without the requisite NCOES must meet the

training requirement within the established time line as outlined in table 2-3. G-1 will code Soldiers “U5” (unit of action assignment) within the Standard Installation/Division Personnel System (SIDPERS) to track successful completion of PME.

b. Commanders will ensure that Soldiers selected and assigned to a higher grade position

who do not have required PME for promotion are enrolled in the required course within 120 days of assignment to meet the requirements of Table 2-3. Commanders must counsel Soldiers that they are required to complete NCOES within the required timeframe.

Table 2-3 PME timeline requirement after selection

Promotion Time to complete PME PME waiver extension authority

SGM NA USASMC** NA

MSG 24 months* MLC NA

SFC 24 months* SLC First General Officer

SSG 24 months* ALC MSC/BDE CDR

SGT 12 months BLC NA

Notes:

a. *Plus an additional 12 months per phase after the second phase.

b. **Must complete Phase 1 of the non-resident course or effective 1 January of the course year for the resident

USASMC.

2-7. Career Progression MOS (CPMOS). The CPMOS will be the Primary Military Occupational Specialty (PMOS) unless there is a compelling reason for it to be another MOS. Soldiers may submit a request to change their CPMOS on DA Form 4187 (Figure 2-5) during EPS turn-in or as a Standby Advisory Board (STAB). Requests for CPMOS change to 79T (recruiting) must be approved by the Recruiting and Retention Battalion Commander prior to G1 approval.

2-8. EPS Briefing. Commanders will ensure a semi-annual briefing is conducted to keep Soldiers informed and updated on EPS processes. Briefings should be conducted by the battalion CSM, unit 1SG or First Line Leader. The G-1 will provide slides and references for briefings on the GKO portal. All pertinent EPS resources can be accessed through the EPS link from the GKO portal or the EPS website. https://gamembership.army.mil/eps/.

https://gamembership.army.mil/eps/


Chapter 3 Preparation for the Board

Section I General Processing

3-1. G-1 Processing. The G-1 will publish an annual promotion board MOI on 1 October of each year outlining the board procedures and requirements for the following year’s EPS Centralized Boards. The MOI will be disseminated via the State Fragmentary Order (FRAGORD) and posted to GKO under the G- 1 EPS tab. A copy will also be emailed to the MSC S1 representatives. It will announce the date of the boards and include guidance for obtaining the following enclosures to the MOI: Promotion Eligibility Roster (PER), 4100s for all eligible Soldiers by Time in Grade (TIG) and Time in Service (TIS), and any special administrative instructions. The MOI will be uploaded on the G-1 website assessed through GKO.

3-2. MSC S1 Process. Turn-in date with EPM for the MSCs will be specified in the annual MOI.

a. During turn-in, the following documents will be submitted electronically to the G-1 EPM turn-in file share folder:

(1) E4 Word Picture (digitally signed and saved on a PDF format as SSN, 012345678x)

(2) The 4100-R-E (used for E4s only) will be saved as a single PDF with the Soldier's full SSN

as the file name.

(3) Orders for Soldiers not eligible for consideration for promotion (discharges, retirements, reductions, etc.)

(4) Non- recommendation for promotion packets (DA 4836, Counseling for Denial of

consideration for promotion (Figure 3-3) and a DA Form for 4187 Denial of consideration for promotion (Figure 3-4).

(5) If Applicable, DA Form 4187 and Memorandum for CPMOS change (Figure 2-5)

b. Addendums are completed and submitted through the EPS website. https://gamembership.army.mil/eps/

Section II

Completing the Personnel Eligibility Roster (PER) and EPS Documents

3-3. Determine Eligibility. See AR 600-8-19 paragraph 7-7 for computation of TIG, TIS, and CES.

3-4. Annotate the Personnel Eligibility Roster (PER).

a. EPB will send out an EPS Eligibility Roster, created through SIBx, to the MSC S-1s.

b. MSC S-1 will make annotations on the EPS Eligibility Roster by highlighting the Soldier's name

and adding a comment in the remarks column; such as, when the Soldier does not meet the eligibility requirement consideration for promotion (DSCH etc.).

c. If Soldiers are missing from the PER, MSC S1s will add names of eligible Soldiers at the bottom of the PER.

d. When forwarding 4100s for consideration, every Soldier on the PER must be accounted for. The

PER must be annotated with the status of each Soldier.

https://gamembership.army.mil/eps/


e. If a Soldier on the PER has been transferred prior to 1 September, the gaining unit will be responsible for turning in their EPS packet.

f. If a Soldier on the PER is transferred after 1 September, the losing unit will be responsible for turning in their EPS packet. Gaining and losing units are required to work together to complete the required packet.

3-5. E4 Word Picture.

a. For Soldiers in the rank of SPC, a GAARNG Form 2166-2-R-E dated June 2019, (See Figure 3-

2) will be submitted. The E4 Word Picture will provide valuable information to board members as they review files that do not contain NCOER(s).

b. E4 Word Pictures will be completed IAW the requirements for the corresponding blocks on the

NCOER. DA Pam 623-3 outlines how to complete the NCOER and can be used as a reference for completing the E4 Word Picture.

c. Word Pictures will be digitally signed by the Soldier, Rater and Sr Rater. The Sr. Rater will be

the Soldier’s First Sergeant or Platoon Sergeant.

d. The E4 Word Picture will be individually saved by the Soldier’s full SSN with a lower case x at

the end (012345678x).

3-6. 4100-B Soldier Verification Addendum.

a. Soldiers will make the following elections on the 4100-B Soldier Verification Addendum digitally

(Figure 2-3):

(1) Whether or not to be considered for promotion. M-Day Soldiers may decline consideration

for promotion without penalty. The declination will be in effect only during the life of the current year EPS list. Soldiers who decline consideration will be considered by the next regularly scheduled promotion board if they remain eligible, do not again decline consideration, and are not denied consideration IAW AR 600-8-19 para 7–33.

(2) Whether or not to be considered for positions requiring specific additional training and/or

qualifications such as, Airborne, Air Assault, Ranger, Instructor, Recruiting, Flight or Cyber.

(3) Title 32 Dual Status Technicians have the option to accept or decline positions that are

incompatible with their technician position. Technicians who accept an incompatible position may be terminated from the technician program. Technicians who decline an incompatible position will remain on the EPS list in their current position.

(4) E7s and above may elect to be considered for Leadership positions. Only Soldiers electing

to be considered for Leadership positions on the 4100-B Soldier Verification Addendum will be eligible for leadership positions during the duration of the cycle.

(5) All Soldiers have the opportunity to select areas of consideration (AOC). A map depicting

EPM regions is found in (Figure 2-4). The AOC options are:

(a) Specific EPM Regions or statewide

(b) AGR Soldiers will be considered statewide only.

(c) Soldiers who do not select an area of consideration will be considered for statewide only.


b. Addendums are completed and submitted through the EPM website. (https://gamembership.army.mil/eps/)

c. The 4100-B Soldier Addendum Verification must be digitally signed by the Soldier and 1SG or CDR.

d. If the Soldier is unavailable to sign, an Authorized Unit Representative can fill out and sign the 4100-B Soldier Verification Addendum. A memorandum of justification will be turned in during the EPS packet turn-in. The memorandum of explanation will explain why the Soldier was unavailable to sign and verify the elections made are the Soldier’s preferences.

e. Commander’s Recommendation: The Commander will elect to recommend or non- recommend

a Soldier for promotion. Any Soldier not recommended for promotion, must be IAW AR 600-8-19, para 7- 33. The appropriate DA Form 4187 (Fig 3-4) and DA Form 4856 (Figure 3-3) must be forwarded for all Soldiers that are not recommended. Soldiers who are not recommended for promotion and/or leadership positions will be afforded 30 days to submit appeal requests through the chain of command to the G-1. Approval authority for Soldiers not recommended are as follows:

(1) Denial of Promotion Consideration for SPC, CPL and SGT: Commander in the rank of

Lieutenant Colonel

(2) Denial of Promotion Consideration for SSG and SFC: Commander in the rank of Colonel

(Chief of Staff for JFHQ and the G-1 for R&R).

(3) Denial of Consideration for Promotion for MSG and Leadership Positions: ATAG

(4) Approval authority for non-recommendation cannot be delegated

(5) TAG is the appeal authority for all ranks

3-7. Unsatisfactory Participants EPM Documents:

(1) MSCs will submit copies of the GA ARNG Form 0151, Enlisted Separations, dated January

2018, for Soldiers who are coded as an unsatisfactory participant.

(2) The G-1 will validate that the Soldier has an ASCO code of “UP” in SIDPERS for

unsatisfactory participation.


Chapter 4 Boards Section I General

4-1. Centralized Board Concept.

a. The centralized board will be conducted for the purpose of evaluating individual Soldier

performance and the potential for Soldiers being considered for promotion to SGT-SGM. This Board will utilize the National Guard Automated Boards System (NGABS) or SIBx Boards system once it becomes available.

b. Centralized boards are conducted at GAARNG JFHQ with each command providing board members. Specific requirements for board members, date, time and place of the board will be established and published by G-1 in the annual MOI.

c. Centralized boards will evaluate Soldiers using their entire record of qualities, qualifications, accomplishments, and failures, known as the “Whole Soldier Concept”; using a baseline that is established by the board members based on guidance received from the Commanding General, and/or SCSM GAARNG.

d. Leadership boards (1SG and CSM) are conducted as centralized boards at GAARNG Joint

Forces Headquarters. The processes and requirements for leadership boards can be found in GAARNG G-1 SOP 2-3 Senior Enlisted Leader Policy.

4-2. Board Members and Responsibilities at Centralized Promotion Boards using NGABS or SIBx Boards.

a. The board is appointed by memorandum from the G1. The board will be comprised of a

president, members, and recorders. MSC requirements for providing members for centralized boards will be published in the annual MOI.

b. Members consist of selected Soldiers from each MSC. Each board will have a mix of NCOs who

are senior to the boarded Soldiers, (e.g. for the SFC Board, the board members must be E8 and above), with a CSM serving as the board president. The board will be composed of maximum diversity to include duty status, combat/support MOSs, gender, race/ethnicity, duty positions.

(1) Members of the board will review the records and documents available for each Soldier

and award points using the “Whole Soldier Concept”. Board members will not confer with each other regarding Soldiers they are boarding.

(2) Members will review each Soldier until each applicant receives a total of 5 votes regardless

of the number of board members.

c. Centralized Board Recorders. Board recorders will be provided by G-1.

(1) The recorder will manage the lists/packets of Soldiers being considered for promotion using an Automated Board System and ensure that training is given to board members on how to evaluate Soldiers being considered for promotion.

(2) Upon completion of the board's review of all records submitted for consideration, the

recorder will close the board. The recorder or G-1 will then generate any reports that are needed and generate an OML by CPMOS.

4-3. Standby Advisory Board (STAB).

a. STAB will be conducted once each EPS cycle on dates specified in the annual MOI.


b. Requests for STAB (Figure 4-1) will be conducted IAW AR 600-8-19, paragraph 7-49. STAB requests will be submitted through command channels with supporting documentation to the G-1 consideration.

c. The suspense for STAB request packets will be specified in the annual MOI. d. STAB request packets will be submitted via IPPS-A by submitting an Administrative Record

Corrections PAR (Refer to Chapter 7 for workflow process).

Section II Conducting the Board

4-4. Board Guidance.

a. General: It is essential that the ARNG has Soldiers who are outstanding troop leaders as well as those who can provide leadership skills in other areas, such as specialist career fields and supporting staff and units. The board must evaluate and rate each Soldier, recognizing that various assignments and MOSs require different strengths, techniques and backgrounds.

b. Centralized boards will evaluate Soldiers using the “Whole Soldier Concept” as well as the

baseline established by the board members.

c. Appraisal: During the proceedings, each board member considers the Soldier's career. This process ensures that no one success or minor setback, in itself, would be an over-riding factor in determining the Soldier's standing in relation to his or her peers.

d. Board members will sign an oath affirming that they will not divulge the proceeding or results of the board except to the proper authority. Board members may discuss the general promotion selection process to help their Soldiers and others better understand the process. They may also counsel their Soldiers on the data in their records and how their qualifications compare to the criteria in Chapter 7, AR 600-8-19.

e. Derogatory information may be made available to the board members for review; and the weight

of given information will be determined by the collective judgment of the board.

f. Restricted files will not be reviewed by board members.

4-5. Board Documents.

a. Board members will review the following documents on each Soldier by accessing IPERMS and

SIDPERS:

(1) Soldier Record Brief (SRB): The SRB is largely used to evaluate Soldiers based on the Whole Soldier Concept. It is imperative for Soldiers to ensure their SRB is updated and accurate. Criteria evaluated may include Assignment History, Deployment History, Military Education, Civilian Education, Weapons Qualification, Awards, and DA Photo (E6 and above). Missing and outdated information on the SRB may negatively affect a Soldier’s evaluation.

(2) NCOERs/E4 Word Pictures: NCOERs or E4 Word Pictures will be used to evaluate the responsibilities and job performance of the Soldier. The NCOER or E4 Word Picture is the primary means of evaluating performance, leadership skills, and potential.

(3) DA Form 1059s: The most important DA 1059 is the completion of NCOES. Soldiers who

“Exceed Course Standards”, will always be given favorable consideration.

(4) Award Certificates: Used to verify awards listed on the SRB and provide the context for the

award. Achievement awards will be weighted most favorably.


(5) DA Form 705, APFT: Used to verify current and passing APFT. Outdated or failing APFTs

may negatively affect a Soldier’s evaluation. A memorandum to the president of the board is required to


explain extenuating circumstances causing an outdated APFT.

(6) DA Photo (promotion to E7 and above): The DA Photo should present a professional military appearance. Missing or outdated DA Photos (E6 and above) may negatively affect a Soldier’s evaluation. A DA Photo for an E4 or E5, will be weighted most favorably. IAW AR 640-30, Paragraph 6 - Frequency; DA Photos are required within 60 days of promotion to SSG or higher. DA Photo appointment requests can be made on the VIOS website at www.vios.army.mil.

b. Other iPERMS documents may be used to verify information contained in one of the above

categories.

c. Memorandum to the president of the board, IAW AR 600-8-19, paragraph 7- 32.

http://www.vios.army.mil/


Chapter 5 Order of Merit Lists (OML)

5-1. Distribution of Lists.

a. Upon completion of the board and data processing, G-1, Human Resources Action Branch

(HRAB) will generate an OML by rank and MOS.

b. OMLs will be reviewed by the G1 before CG approval. After the lists have been approved, they will posted to GKO under the G-1 EPS tab and the EPM website.

c. OMLs are published NLT 15 March of each year.

d. Soldiers should review their eligibility on the EPS list when published to ensure their information is reflected correctly. If there is an administrative error, Soldiers should submit supporting documentation through the chain of command to the G-1 to ensure corrections are made.

e. These OMLs will not be used as a tool for creation of the leadership list nor the selection of

Enlisted Leaders.

5-2. Administrative Removal.

a. When it is found that a Soldier should be removed from the promotion or selection list for

administrative reasons as stated in paragraph 7-44, AR 600-8-19, the unit will submit a DA Form 4187, request for removal from EPS List (Figure 5-1), along with supporting documentation through the MSC to the EPS section.

b. Soldiers requesting removal for personal reasons will complete DA Form 4187, request removal

from EPS list for personal reasons.

c. The MSC will forward the Administrative Removal Request to the G-1 through SIBX HUB. The description will be annotated as LAST NAME, LAST FOUR, and ADMIN Removal Request. Example: SMITH, 1234, ADMIN Removal Request. If approved, the G-1 will remove the Soldier from the list and update the OML.

d. Removal from the EPS list for Soldiers already selected for promotion nullifies their selection.

The Soldier’s current MSC will be responsible for assigning the Soldier into a position that is commensurate to their rank. If the Soldier requests to be transferred back to their previous unit of assignment, a MSC to MSC transfer must be completed.

5-3. Command Initiated Removal.

a. When a Commander elects to remove a Soldier from the promotion or selection list for reasons

stated in paragraph 7-45, AR 600-8-19, the Commander must submit a recommendation for removal through the chain of command to the G-1.

b. Unit will prepare a DA Form 4187 (Figure 5-1) requesting removal. The unit will include a

memorandum of justification and any necessary supporting documentation with the DA 4187. The request will be submitted to the G-1 through IPPS-A.

c. Unit will create an Administrative Record Corrections PAR and route to command channels to

EPM. d. Unit will use the following naming convention in the PAR description: “Command Initiated

Removal from EPS List, MSC name. Example: Command Initiated Removal from EPS List, 648th MEB.


e. Unit will attach applicable supporting documentations and route to command channels. f. The MSC S1s will route the PAR to the GA EPM workflow for further processing (Refer to

Chapter 7 for workflow process).

g. If approved, the G1 will remove the Soldier from the list and update the OML.

5-4. Changes to the Order of Merit List (OML). Updates and corrections resulting from the STAB will

be posted to the OML on a monthly basis.


Chapter 6

Using the OML

Section I Filling Position Vacancies

6-1. Personnel Reassignments. Commanders will fill unit NCO vacancies utilizing the sequence listed

in Chapter 4, NGR 600-200 and AR 600-8-19 Ch. 7-39 before requesting Soldiers from promotion lists.

6-2. Vacancy Fill Process.

a. Vacancy Fills will be conducted on a quarterly basis as established in the annual MOI. The

vacancy fill process will consist of priority placement, transfer of Soldiers excess in their current position, OML Fill and request to fill 00F positions.

b. Request for Fill.

(1) The EPM Team will pull the vacancy report utilizing IPPS-A and will send it to all MSC

S1s at least 5 business days prior to the Vacancy Fill.

(2) The EPM Team will pull the excess report utilizing IPPS-A and will send it to all MSC S1s at least 5 business days prior to the Vacancy Fill. Excess rosters are pulled from IPPS-A under the Assignments Tile and by selecting the assignment report.

(3) Excess Soldiers will be eligible for transfer to a vacant slot that is within a 50 mile radius

of their home of record (HOR) unless there is a reason not to move the Soldier. The comment “Do not Move” along with the specific reason will be annotated on the remark column of the roster for NCOs who will not be moved. In addition to Soldiers on the excess report, Soldiers who are assigned in an over grade or under grade position will be used as excess (i.e. an E6 assigned to an E5 position without a valid reason or an E5 assigned to an E6 position who has not been selected for promotion).

(4) MSCs will identify excess NCOs to fill vacancies within their MSC.

(5) For each vacancy that will not be filled, MSC S1s will add a comment explaining why

vacancies will not be filled. Example: AGR Position.

(6) NCO Assignment changes will not be authorized after the vacancy and excess roster are pulled until completion of the vacancy fill.

c. Priority Placement/ Excess fill.

(1) The first step in filling approved vacancies is the priority placement/excess fill. All

vacancies will be compared against the priority placement list and the excess Soldier list. If an available Soldier exists on either list, that Soldier will be transferred into the vacant position.

(2) The Priority Placement list consists of Soldiers who were promoted against an invalid

vacancy and are not the primary slot holders for a position of the commensurate rank. These Soldiers are eligible for involuntary reassignment based on their PMOS within the area of consideration specified on their 4100-B Soldier Verification Addendum.

(3) The Excess Soldier list consists of all Soldiers within the state that are not slotted in an

unauthorized position as annotated on the unit manning roster and those Soldiers who are assigned in an over grade or under grade position. These Soldiers are excess and available for involuntary reassignment to a position for which they are qualified (PMOS, SMOS, or AMOS) within a 50 mile radius of their HOR (calculated via HOR zip code and unit zip code).


d. EPS Vacancy Fill: If there are no eligible Soldiers on the priority placement or excess lists, the

position will be available for EPS fill. The EPM Section will:

(1) Identify the highest ranked Soldier on the OML who is fully eligible and available for

promotion. Eligibility is verified against the systems of record. Soldiers not fully eligible in the system of

record will be bypassed for selection.

(2) The EPS List can reviewed on GKO under the G-1 EPS Tab or the EPS website.

(3) Promotion requirements and the system of record are listed below:

(a) MOS Qualified: based on CPMOS, verified through IPPS-A.

(b) NCOES Qualification: IPPS-A

(c) SSD/DLC Qualification: IPPS-A

(d) Civilian Education: IPPS-A

(e) Security Clearance: IPPS-A / J2 verification

(f) APFT: DTMS

(g) Height/Weight: DTMS

(h) TIG: IPPS-A

(i) TIS: IPPS-A

(4) Prioritization of Fill. Vacancies will be prioritized based on the unit’s position on the State

Logistic Personnel Prioritization Roster (SLPPR) which is produced quarterly by the G-3 and approved by the CG, GAARNG. Units with a higher priority will have their vacancies filled prior to units with a lower prioritization. Vacancies will be filled in a manner to ensure the highest ranked Soldiers on the OML eligible for selection are selected if there is a position within their area of consideration. As a result, the highest ranked Soldier on the OML may not be assigned to the highest ranked vacancy on the SLPPR.

(5) Following the vacancy fill, initial results will be submitted to the MSC S1s for a 48 hour

review. Following the review, EPM will make any necessary adjustments. Once EPM has verified all information, EPM will initiate an assignment PAR to transfer and, if eligible, promote the Soldier via IPPS-A. If the Soldier is selected against a vacancy within the same unit, EPM will initiate a reassignment. If the Soldier is fully eligible for promotion, EPM will publish a promotion order. The effective date of transfer and Date of Rank (DOR) for Soldiers fully eligible for promotion will be the first day of the Vacancy Fill. Soldiers will be authorized to split with the losing unit for one drill following transfer.

e. Promotion. For Soldiers who were not fully eligible for promotion (lacking NCOES or

Remaining Service Obligation) at the time of selection, unit will request promotion via IPPS-A once the Soldier becomes fully eligible.

f. Unit will create a Special Promotion PAR via IPPS-A and route through the command

channels to EPM. g. Unit will use the following naming convention in the PAR description: Promotion to, Rank,

MSC name. Example Promotion to SFC, 648th MEB.


h. Unit will attach applicable supporting documentations (DA 1059 or DA 4836) and route to

command channels. i. The MSC S1s will route the PAR to the GA EPM workflow for further processing. (Refer to

Chapter 7 for workflow process).

j. The effective date of promotion will be the date the Soldier gained full promotion eligibility. k. Soldiers who are selected from previous cycles will not be considered on the next EPS cycle.

These Soldiers will be on the EPS Select Roster and are eligible for promotion once all promotion requirements are met.

6-3. Bypassed Soldiers.

a. EPM, in the normal course of business, will not promote or select a Soldier who was bypassed during a vacancy fill because the system of record was not updated, which resulted in the Soldier being ineligible for selection or promotion. However, on a case by case basis, MSC’s can request exceptions to policy (ETP) for Soldiers who were bypassed. These ETPs will be reviewed and approved by the G1 and requires that an MSC Commander write a memorandum explaining why the Soldiers eligibility criteria was not updated in the system of record prior to the vacancy fill. The MSC will forward the memo to the G-1, EPM section through IPPS-A (see chapter 7 for workflow process).

b. Soldiers fully eligible for promotion in the system of record on the date of the Vacancy Fill and

erroneously bypassed by EPB will be selected and placed on the Priority Placement List. The current unit is responsible for ensuring the Soldier is enrolled in the required NCOES for the next grade if required.

6-4. Erroneously Selected Soldiers. Soldiers that were erroneously selected because of incorrect

information in the required system of record will be administratively reduced to their former grade and reassigned to a position commensurate with their grade.

6-5. Exception to Policy (ETP) Fills.

a. During November’s vacancy fill, ETPs will be authorized after Priority Placement/Excess Fill

and EPS Vacancy Fill. If an MOS list is exhausted (all Soldiers within the CPMOS have been selected or none are available or eligible) the following priority will be followed:

(1) Using the existing list in sequential order, offer vacancies to those Soldiers originally

bypassed because of their area of consideration elections on the 4100 Soldier Verification Addendum.

(2) Using the entire existing promotion list in sequential order, offer vacancies in order as they

appear to those Soldiers who hold the vacancy MOS as a secondary (SMOS) or alternate (AMOS) within SIDPERS. Soldiers will not be considered for an MOS they possess that is not listed as an SMOS or AMOS within IPPS-A. Soldiers will not be bypassed based on the area of consideration elections on the 4100-B Soldier Verification Addendum.

(3) If a vacancy cannot be filled using the above procedures and has been vacant for over 90

days, the unit can request to announce the vacancy as a Statewide Vacancy Announcement (SWVA) following the November Vacancy Fill. Soldiers that are accepted using the SWVA may be placed in the position but not promoted until all conditions in the SWVA are met.

6-6. Declination Procedures.

a. M-Day Soldiers selected for a position outside of their elected AOC or MOS, may decline


without penalty. The Soldier's MSC will notify the EPM office within 30 days of the results being published by annotating that the declinations was outside of the AOC or Soldier’s MOS.

b. Soldiers who decline assignments, decline training, or fail to respond to promotion offer in the

allotted time established by the promotion authority, for positions in which they are fully eligible and available will be administratively removed from the promotion list. They will not be reinstated on the list under any circumstances and will not be eligible for consideration until the next scheduled annual promotion board. Per AR 600-8-19 para 7–42 (c). (figure 6-1)

c. IAW para 7-42, AR 600-8-19, AGR Soldiers are not authorized to decline promotions.

6-7. Hardships (M-day).

a. M-Day Soldiers who decline due to hardship must submit the M-Day Hardship Request (Figure

6-3) with supporting documentation.

b. Unit will create an Administrative Record Corrections PAR via IPPS-A and route through command channels to EPM.

c. Unit will use the following naming convention in the PAR description: Hardship Request,

MSC name. Example Hardship Request, 648th MEB. d. Unit will attach applicable supporting documentations and route the PAR to command

channels. e. The MSC S1s will route the PAR to the GA EPM workflow for further processing

(Refer to chapter 7 for workflow process). f. If approved, the Soldier will be administratively removed from the promotion list and will not be

reinstated on the list until the next scheduled annual promotion board.

g. For AGR Soldiers, see paragraph 6-16b.

6-8. Stabilization upon Promotion.

a. Soldiers will not be voluntarily transferred for 12 months following the effective date of

selection. The 12 month rule does not prohibit a MSG or SGM from seeking or being approved for a 1SG or CSM command leadership position.

b. The G1 may waive the requirements of this paragraph for the needs of the service.

c. Stabilization will not stop a Soldier's career progression.

Section II Positions with Special Promotion Requirements:

6-9. Recruiting Positions.

a. Recruiter positions are MOS 79T, and only Soldiers from the 79T OML will be considered for

promotion into these positions. Soldiers who are recruiter qualified (SQI 4) but do not hold the 79T MOS are authorized to submit a CPMOS change request to compete on the 79T OML. CPMOS change requests to 79T require approval by the Recruiting and Retention Battalion Commander prior to G1 approval.

b. 00F3O recruiting positions: Soldiers who are not on the 79T EPS List will be offered the

position. Soldiers will not lose their position on the EPS List for their CPMOS by declining a recruiter


position.

6-10. Additional Skill Identifiers (ASI). IAW AR 600-8-19, paragraph 7-39, Soldiers are considered for

selection to position requiring specific ASIs, SQIs and language identification codes without regard to SQI, ASI, and language identification code of the position.

6-11. Special MOS Alignment Promotion Program (SMAPP) for 25D and 25E.

a. ARNG Soldiers may be promoted from Sergeant (SGT) to Staff Sergeant (SSG) upon

completion of the Cyber Network Defender (25D) or Electromagnetic Spectrum Manager (25E) courses. Listed are additional instructions of the promotion order:

(1) Must be a Sergeant

(2) Soldier must be on a current promotion list

(3) Soldier must be serving in a 25E or 25D duty position

(4) Soldier must meet all qualifications for selection to E6.

b. Soldiers without Advanced Leaders Course (ALC) credit must complete Structured Self

Development (SSD) 2, Distributive Leader Course (DLC2) or ALC common core training before attending 25E or 25D MOS reclassification training. The 25E or 25D course is approved as the resident phase ALC equivalent for the MOS.

c. Soldiers not on a current promotion list upon completion of the 25E or 25D course must wait until boarded by the next regularly scheduled board or through supplemental board procedures authorized by AR 600-8-19. Soldiers that meet the zone of consideration on the next board and populate on the promotion list may be promoted.

6-12. Low Density MOS.

a. Soldiers may be considered for assignment and promotion in low density MOSs under the

following conditions:

(1) Soldier is two grades under the authorized grade

(2) There is no authorized position in the unit or immediate geographic area for the

intermediate grade for the low density MOS

(3) There are no other qualified Soldiers available in the unit or immediate geographic area

b. As an example of this situation, if a CBRN battery has an MTOE position for a Chemical

Sergeant authorized in the rank of SSG that is not filled and a position for a Nuclear Specialist authorized in the rank of SPC, the SPC, if promotable (must be considered, on the EPS list, and in the selection objective of the current promotion list) and otherwise eligible for the assignment per section IX (AR 600- 8-19, chapter 7), may be promoted to SGT against the SSG requirement.

6-13. MOS Immaterial Positions:

a. In an effort to fill the most qualified Soldiers by job classification and duty description in MOS

immaterial vacancies, MSCs and O6 staff directorates will provide a memorandum specifying up to three MOSs they feel best to select from and the duty description for each MOS immaterial position to the EPM section no later than 1 NOV for consideration during that year’s EPS cycle.


b. A copy of the memorandum will be uploaded to the GKO Portal under the EPS tab.

c. The G1 will be the approval authority for the M-day MOS immaterial positions and AGR MOS

immaterial positions in the grade of E5-E6. The COS will be the approval authority for AGR MOS immaterial positions in the grade of E7-E9.

d. When a request for vacancy fill is requested for a position that is MOS immaterial, EPB will fill

the vacancy with the highest ranked Soldier possessing one of the approved MOSs for that position. This provides flexibility for job specific skills based on duty description while ensuring the highest ranked Soldier is selected from the chosen list of MOSs on the OML.

e. IAW NGR 600-200, para 2-21C, in the event there is no submission of duty description and

MOS consideration list submitted to EPB prior to 1 NOV, selection for a qualified vacancy will be the highest ranked Soldier on the OML among all MOSs regardless of applicability to the specific vacant position.

6-14. Senior Non-commissioned Officer Assignment Board (SNAB). Procedures for selecting NCOs for CSM and 1SG positions are found in the Senior Enlisted Leader SOP dated 1 October 2019. 6-15. Security Force Assistance Regiment (SFAR) Selection. Provided otherwise qualified pursuant to AR 600-8-19, para 1-10, Soldiers in the rank of specialist or corporal will be promoted to the rank of sergeant on the first day of the month following graduation of the Security Force Assistance Advisor

Course and board appearance, whichever is later.

Section III AGR/Technician Positions

6-16. AGR Vacancies. HRO will process all AGR promotions and vacancy fill requests.

6-17. Technician Personnel/Compatibility.

a. The 4100-B Soldier Verification Addendum offers technicians the opportunity to decline

assignments that are incompatible with their technician position. Technicians who decline assignments due to compatibility requirements will remain on the OML and will only be considered for compatible positions.

b. Military Technicians may be allowed to decline an assignment to a non-compatible position without jeopardy to their standing on the promotion list. There is no limit to how many times a technician may do this on one list. This includes Soldiers assigned to missions such as counter drug operations. AR 600-8-19, PARA 7-42 (a).

c. IAW TPR 303 Military Technician Compatibility, paragraph 2-2c, technicians may request

compatibility waivers through HRO for TAG approval.

Section IV NCOES Requirements

6-18. NCOES Requirements for Board Consideration and Promotion.

a. SSD/DLC:

(1) SSD/DLC 1. Required as a prerequisite for Basic Leaders Course (BLC) and for

consideration to be on the E5 OML. Soldiers who successfully completed WLC prior to 1 January 2014 are not required complete DLC 1 and are eligible for promotion consideration to be placed on the OML.


(2) SSD/DLC 2. Required as a prerequisite for Advanced Leader Course (ALC) and for consideration to be on the E6 OML. Soldiers who successfully completed all phases of the Advanced Leader Course prior to 1 June 2014 do not need to complete SSD 2.

(3) SSD/DLC 3. Required as a prerequisite for Senior Leader Course (SLC) and for consideration to be on the E7 OML. Soldiers who successfully completed the Senior Leader Course prior to 1 January 2014 do not need to complete SSD 3.

(4) SSD/DLC 4. Required as a prerequisite for consideration to be on the E8 OML.

b. Resident NCOES:

(1) BLC is a requirement for promotion to E5 and for OML consideration to E6.

(2) ALC is a requirement for promotion to E6 and for OML consideration to E7.

(3) SLC is a requirement for promotion to E7 and for OML consideration to E8.

(4) MLC is a requirement for promotion to E8 and for OML consideration to E9.

(5) USASMC completion of Term 1 of Phase 1 for temporary promotion to E9.

c. Courses creditable for NCOES. See paragraph 7-24 and 7-25, AR 600-8-19.

Section V Mobilization

6-19. Promotion upon Mobilization.

a. Soldiers mobilized under Title 10 USC 12301(d) in support of a contingency operation and Title 10 USC 12302 or 12304 may be promoted one grade on the basis of a unit vacancy within their mobilized unit or to positions in non- mobilized units.

b. Soldiers will not be released from mobilized units to accept a position in a non-mobilized unit.

These Soldiers will be promoted into their current positions for the duration of the deployment and placed on the Priority Placement List for proper placement upon REFRAD.

c. Soldiers will not be promoted against an active Army TDA or MTOE position.

d. AGR Soldiers are considered statewide and must accept reassignment upon REFRAD.

e. Soldiers returning from mobilization will be eligible for promotion into units regardless of dwell time.

Section VI Additional EPM Policies and Procedures

6-20. Junior Enlisted Promotions.

a. Automatic advancement to PV2, PFC, and SPC will be managed at unit level and processed automatically in IPPS-A. It is the Readiness NCO and the Commander responsibility to manage all Junior Enlisted promotions on a daily basis.

b. The automatic advancement rosters can be located under HR Professional Role in IPPS-A and by selecting the promotion roster tile. Unit will select the applicable board identifier to access the promotion rosters. Soldiers that are fully eligible will be automatically promoted based on effective date of promotion when fully eligible but will not exceed 90 days from the eligibility date.

c. Soldiers that are fully eligible and with no flagging actions but display an effective date of


promotion of more than 90 days will default to Promotion Non-Select. Under these circumstances, further research is required to determine the appropriate effective date of promotion or any previous flagging actions that were not initiated. Once the corrected effective date of promotion is determined, the commander or the designated representative must change the status to Promotion Select on the promotion roster and select the appropriate eligibility date on the Promotion effective Date, Grade Entry Date and Rank Entry Date.

d. Soldiers with any flagging actions or have not met the promotion eligibility requirements will

default to Promotion Non-Select. Soldiers currently flagged must have their flag removed in IPPS-A in order to be eligible for promotion. Flags may be initiated or removed by selecting the view flag tab or by using the restrictions tab. All flagging actions are processed at Battalion level and must have proper supporting documentations (DA 268) for removal or initiation of any flagging actions. Once the flag is removed, the commander or the designated representative must change the status to Promotion Select on the promotion roster and select the appropriate eligibility date on the Promotion effective Date, Grade Entry Date and Rank Entry Date.

e. Promotion with Waiver for TIS and TIG will be processed in IPPS-A. The Commander or the commander’s designated representative must select a status of Promotion Select in order to promote a Soldier with a waiver and select the appropriate eligibility date on the Promotion effective Date, Grade Entry Date and Rank Entry Date.

Table 6-1 Waivers for TIS and TIG

RANK TIG TIG WAIVER TIS TIS WAIVER

PV2 NA NA 6 mos 4 mos

PFC 4 mos 2 mos 12 mos 6 mos

SPC 6 mos 3 mos 24 mos 18 mos

6-21. Awarding an MOS and or ASI. Awarding MOS or ASI are approved at Battalion or Brigade level.

a. Unit will submit all requests through IPPS-A by creating a Qualifications and Skills

PAR for awarding PMOS, SMOS, AMOS or ASI and route to the proper chain of command. (Refer to Chapter 7 for Workflow Process).

b. Unit will ensure all supporting documents are uploaded in the Soldier’s IPERMs record.

6-22. Bar to Reenlistment, Immediate Reenlistment, or Extension (BAR) – PME.

a. A Soldier’s commander may initiate or recommend to initiate a BAR for any untrained Soldier whose time in grade (TIG) is 36 months or more, and the Soldier has failed or refused to attend the requisite PME for their current grade, provided the PME course was available.

b. For processes and procedures, refer to the (G-1 SOP Bar to Reenlistment, Immediate Reenlistment, or Extension (BAR).

c. Unit will create an Administrative Record Corrections PAR via IPPS-A to request a BAR

to Reenlistment, Immediate Reenlistment or Extension and route through command channels to EPM.

d. Unit will use the following naming convention in the PAR description: BAR Request,

MSC name. Example BAR Request, 648th MEB. e. Unit will attached applicable supporting documentations ( BAR Packet) and route to

the GA EPM workflow for further processing (Refer to chapter 7 for workflow process).


6-23. Intrastate transfer.

a. Enlisted Soldiers who want to voluntarily transfer to another major subordinate command (MSC) or Soldier is being involuntary transferred due to command directive and/or Army requirements. Soldiers may be transferred between GAARNG units within the state. Transfer of Soldiers within the state can be either requested voluntary by the Soldier or reorganization according to procedures established by the G-1 and IAW NGR 600-200

b. Voluntary assignment: A request for assignment requires approval from losing and gaining unit

commands. Soldiers promoted into current position are stabilized for 12 months before requesting a voluntary transfer (see EPS SOP). Transfers may be accepted provided:

(1) There is an MTOE/TDA authorized position vacancy.

(2) The Soldier is MOS qualified in the position vacancy or can meet the requirements for

MOS qualification per DA Pam 611-21 and agrees to become qualified within time period given.

c. Involuntary assignment: Soldiers who are obligated by statute or contract may be involuntarily assigned to unit MTOE/TDA position vacancies providing the involuntary travel conditions in AR 135-91, paragraph 5-5, are met. However, Soldiers may voluntarily accept assignments beyond those limits.

6-24. Guidelines for MSC to MSC transfers Process:

a. All MSC to MSC transfers to include attachment to another MSC will be approved by G-1 HR

Actions Branch.

b. All duty positions moving a primary to excess will be approved by G-1 HR Actions Branch

c. Transfers, attachments and duty position changes within an MSC will be approved by MSC.

d. The only authorized Assignment Requests to be actioned by MSC and below are Permanent Change of Assignment (PCA), Duty Position Change (POS), and Attachment (ATC) within MSC.

e. Losing MSC will create an Administrative Record Corrections PAR using the following naming convention in the PAR description: MSC name to MSC name Transfer, Gaining UIC, Position number. Example: 48th IBCT to 648th MEB Transfer, WPQUT0, Position #: 03051325.

f. Unit will ensure to inform the Soldier when a command directed transfer is processed.

g. Loosing MSC will ADHOC to the gaining MSC using the State created MSC to MSC workflow. Example GA Transfer to 648th MEB (Refer to chapter 7 for workflow process).

h. Once the gaining MSC S1 recommends approval, the PAR will automatically route to the G1 Actions Branch via MSC to MSC User defined list.

i. No supporting documentation is required for MSC to MSC Transfer Request. Each MSC will endorse their approval in the Administrative Record Corrections PAR.

6-25. Transfer to Inactive National Guard:

a. Enlisted Soldier requesting to transfer into the Inactive National Guard (ING). All enlisted Georgia Army National Guard Soldiers in active drilling status may request transfer to the ING for the following reasons.

(1) Change of residence.


(2) Incompatibility with civilian employment.

(3) Temporary overseas or out-of-state residency for education, employment, or a missionary

obligation.

(4) Temporary medical disqualification, not due to line-of-duty injury, that can be corrected in less than one year. Both transfer to the ING and back to active status will require verification of medical status. Transfer to the ING is not authorized for injuries that occur while an ING Soldier is temporarily on active status on CTE/ADT orders or at annual muster.

(5) Pregnancy.

(6) Valid reason for delay from entering on active duty with their unit when mobilized.

(7) Released from active duty with a mobilized unit before the release of the unit from its

mobilization status.

(8) As an alternative to serving in the Individual Ready Reserve (IRR) of the United States Army Reserve (USAR) in order to complete the second portion (two, four, or five years) of the 6x2, 4x4, or 3x5 enlistment option, or of another residual commitment to serve in the Ready Reserve of the Army, after an initial period of service on active status with ARNG. Soldiers must execute a DA Form 4836 for the remaining period.

(9) Leaving active status and eligible for and desires to maintain a connection with the ARNG

in inactive status by extending term of service to be placed in the ING instead of being discharged.

b. For a reason other than those cited in this paragraph, a request must be approved by TAG.

c. Unit will assist Soldier in submitting a DA Form 4187 signed by the Soldier and commander requesting transfer to the ING, including a letter from party of interest (such as an employer letter for employment overseas) through their chain of command. (Refer to FIGURE 6-1 Transfer to Inactive National Guard checklist).

d. Unit will have the Soldier sign the ING checklist and muster letter; the Soldier and/or unit will

contact the Education Services Officer (ESO) for information on the impacts to the Soldier's educational benefits and/or incentives.

f. Unit will create an Administrative Record Corrections PAR via IPPS-A to request a TING

and route through command channels to EPM g. Unit will use the following naming convention in the PAR description: TING Request,

MSC name. example TING Request, 648th MEB h. Unit will attached applicable packet and route through command channels i. The MSC S1s will route the PAR to the GA EPM workflow for further processing

(Refer to chapter 7 for workflow process). j. The MSC must forward the complete packet to G-1 HRAB - EPM through IPPS-A at

least 90 days (before the request date). k. All Transfers to the Inactive Guard will be approved by the G1.

6-26. Return from Inactive National Guard:


a. All enlisted GAARNG Soldiers in inactive status may request transfer from the ING to active status.

(1) When transferring ING Soldiers to active status: Bonus-related questions may be located in AR 135-7 and NGR 600-7. Suspension and reinstatement policy is explained in NGR 614-1 paragraph 2-21.

(2) All Soldiers transferring from the ING to an active status must have a current periodic health assessment (PHA), performed annually per AR 40-501, paragraph 8-20, and meet the body composition standards of AR 600-9 prior to transfer.

b. When returned to active status, ING Soldiers will normally be returned to the unit to which they

are assigned.

c. Returning Soldiers must be placed into a valid position (para/line). However, if no valid vacancy exists, the Soldier will be assigned excess. Soldiers that are excess/over grade will be considered priority placements for future vacancies and will be reduced in grade if they are not assigned to a valid vacancy within 12 months of returning to active status.

d. Soldier submits memorandum/ letter requesting return from ING to active status with effective

date through their chain of command. e. Unit will complete a DA Form 4187 signed by the Soldier and commander, and schedule the

Soldier for a PHA and HIV test within 12 months.(Refer to Figure 3-3 Return from Inactive National Guard checklist).

f. Unit will create an Administrative Record Corrections PAR via IPPS-A to request a RING and

route through command channels to EPM. g. Unit will use the following naming convention in the PAR description: RING Request, MSC

name. Example RING Request, 648th MEB. h. Unit will attach applicable packet and route the PAR to through command channels. i. The MSC S1s will review packet and route the PAR to the GA EPM workflow for further

processing (Refer to chapter 7 for workflow process).

6-27. Annual Muster

a. The company commander will send a muster memorandum to each Soldier required to attend annual muster, at least one month before the annual muster, by certified mail with a return receipt request.

b. Unit will conduct the annual muster concurrently with a regularly-scheduled unit training assembly or in conjunction with CTE.

c. Memorandum returned as undeliverable will be maintained at the unit, in an appropriate

suspense file, for further action. d. After the Soldier has mustered, the unit will include a muster attendance roster when returning

the Soldier to an active status for pay purposes.

Note: Soldiers in ING will be returned to an active status at 364 days in the ING if no TING packet has been submitted through the chain of command to extend the Soldier’s initial request date. A RING packet will also be submitted if a Soldier request to return from the ING before the expiration date.

6-28. Reduction Request Procedures.


a. An administrative reduction, reduction due to misconduct and reduction for inefficiency are

processed at state level by HRAB EPM Section.

b. Units will submit all reduction packets through IPPS-A by creating a Demotion PAR and route through command channels to EPM.

c. Units will use the following naming convention in the PAR description: Reduction, Rank, MSC

name. Example: Reduction to SPC, 648th MEB. d. Units will attach applicable supporting documentations and route the PAR to the GA EPM

workflow for further processing. (Refer to Chapter 7 for workflow process).

Section VII Key Points

6-23. Key points in the promotion process.

a. Promotions to Master Sergeant and above require at least an Interim Secret Clearance.

b. Parent units are responsible for submitting promotion packets for Soldiers who are on

temporary Title 10 orders (WTU, Title 10 ADOS, MOB Augmentees, etc.).

c. MSC’s are responsible for ensuring deployed units under their command receive their PER and

4100-B’s prior to any suspense date. (SGT-SGM Boards).

d. Units must fill their vacancies in a timely manner (60 days or less).

e. The PER must be verified when it is received. Losing units will notify gaining units of Soldiers no

longer assigned to them and forward the 4100-B for those Soldiers. Contact the EPM section for assistance, if necessary.

f. Requests for consideration in another CPMOS must be sent through appropriate channels and

approved by the G1 prior to the board date. Previously approved requests may be attached to the packet. Orders awarding a PMOS are also acceptable.

g. Once Soldiers are accepted for a SWVA position, they will not be considered in the CPMOS for which they are on the OML. If they fail to meet the requirements of the SWVA position, they will again be considered in the CPMOS for which they are on the OML.

h. Once Soldiers complete training and become fully qualified for promotion, documentation will be

forwarded to the HRAB who will process the promotion.

i. All promotion personnel action requests will be submitted through the chain of command.

j. A deceased Soldier is eligible for a posthumous promotion when they have been officially

boarded and placed on the promotion list regardless of their positon on the OML. Deaths due to misconduct; occurred while on unauthorized absence or Flagged Soldiers are not eligible for posthumous promotion.

k. Medical Discharge/Retirement Promotions: Per the provisions of 10 USC 1372, Soldiers on a

promotion list who are retired for physical disability (10 USC 1201 or 1204) or who are placed on the temporary disability retired list (TDRL) (10 USC 1202 or 1205) at the time of retirement for disability will be retired for disability at the promotion list grade. The Soldier will be promoted effective the day before placement on the retired list or TDRL regardless of cutoff scores, sequence numbers, or position


availability. In all cases, the Soldier must otherwise be eligible for promotion in accordance with paragraph 1–10 (the NCOES requirements in paragraph 1–28 are waived).


Chapter 7 IPPS-A Process Steps 7-1. Workflow Save as Preference Steps Every HR Professional must save a copy of the G-1 workflows prior to initiating MISC Admin Correction (ADMINCRCTN) action from the HR Personnel Action tile. The following steps details how to save the workflows:

a. From the HR Professional Homepage type “workflow save as” in the global search engine.

b. Select “Workflow Save As Preference”.

c. Select “Shared Templates”

d. Type “john.a.marple” in the created by field and click search.

e. Select the any operator ID options.

f. Select the details next to each description box. This will open up on another tab.

g. Select Import Template. Select Ok. Close the tab.

h. Repeat steps f and g for each template until you have all workflow templates saved.

7-2. Qualifications and Skills PAR Utilize the Qualification and Skills PAR to award Officer Area of Concentration, Functional Area, Additional Skill Identifiers and award WO Primary/Secondary MOS, ASI, SQI.

Guidelines for processing a Qualifications and Skills PAR:

a. From the HR Professional Homepage type “HR Personnel Action Requests” in the global search engine.

a. Select the HR Personnel Action Request Tile.

b. Click the search option on the EMPLID and select the Search Criteria to search for the Soldier the intended action is for.

c. From the Category Field select the ‘PROFILE” option.

d. From the PAR Type Field select “Qualifications and Skills” and click “Create New PAR”.

e. You must type in the required information in the description field applicable to the PAR Action

outlined within the SOP.

f. From the Action Field select the applicable description. Example: Change of MOS or ASI/SQI.

g. From the Reason Field select the applicable description. Example: Completion of Formal Training.

h. Effective date will be the date of completion of training or when the PAR is being submitted.

i. From the Primary Jobcode Field select the applicable description. Example: HR Specialist.


j. Continue to complete all applicable field if the Soldier possess additional MOS or ASI.

k. From the PMOS Basic of Acquiring Field select the applicable description. Example: COMP SCH.

l. Supporting documents are mandatory and must inserted by selecting the Add Attachment Field and be present in the Soldier’s iPERMS records. (DD 214, DA 1059, DA 87).

m. Click save. And Submit.

7-3. Creating an Administrative Record Corrections PAR Every HR Professional must save a copy of the G-1 workflows prior to initiating MISC Admin Correction (ADMINCRCTN) action from the HR Personnel Action tile. The following steps details how to create a MISC ADMINCRCTN PAR:

a. From the HR Professional Homepage type “HR Personnel Action Requests” in the global search engine. b. Select the HR Personnel Action Request Tile.

c. Click the search option on the EMPLID and select the Search Criteria to search for the Soldier the intended action is for.

d. From the Category Field select the ‘MISC” option.

e. From the PAR Type Field select “ADMINCRCTN” and click “Create New PAR”

f. You must type in the required information in the description field applicable to the PAR Action outlined within the SOP.

g. Effective date will be the date the PAR is being submitted.

h. Supporting documents are mandatory and must inserted by selecting the Add Attachment Field and must be present in the Soldier’s iPERMS records. (DD 214, DA 1059, DA 87). i. Click save. And Submit.

j. The MSC S1 will insert the appropriate workflow template that have been saved from para 7-1 as the approver, and route it to G-1 for processing. This action can be completed by clicking on the pending icon on the opened PAR.

k. G-1 will download the packet to review for processing. Approved packets will be placed in service members IPERMS, and a copy of the approved packet will be returned as approved to the PAR request. G-1 will also complete the appropriate IPPS-A action request for the Soldier. Disapproved packets will be returned without action.

7-4. Creating a Special Promotion PAR Every HR Professional must save a copy of the G-1 workflows prior to initiating MISC Admin Correction (ADMINCRCTN) action from the HR Personnel Action tile. The following steps details how to create a MISC ADMINCRCTN PAR:



b. Select the HR Personnel Action Request Tile.

c. Click the search option on the EMPLID and select the Search Criteria to search for the Soldier the

intended action is for.

d. From the Category Field select the ‘PROMOTION” option.

e. From the PAR Type Field select “SPECIALPRO” and click “Create New PAR”

f. You must type in the required information in the description field applicable to the PAR Action outlined within the SOP. Example: Promotion to SFC, 648th MEB.

g. From the Reason Field select the applicable option. Example: Off/Enl Promo one grade.

h. From the Promotion Effective Date, Rank Entry Date and Grade Entry Date Field select the

appropriate Date. Example: PME Completion or Extension date.

i. From the Promotion Rank and Grade Field select the appropriate Rank. Example: SGT, E5.

j. From the Promotion Jobcode Field select the appropriate MOS skill level. Example: 11B2 (Infantryman).

k. From the Promotion Secondary and Additional Field select the appropriate MOS skill level if the

Soldier possess multiple MOSs

n. Supporting documents are mandatory and must inserted by selecting the Add Attachment Field and be present in the Soldier’s iPERMS records. (DA 1059, DA 4836).

l. Click save. And Submit. m. The MSC S1 will insert the appropriate workflow template (GA EPM) that have been saved from

para 7-1 as the approver, and route it to G-1 for processing. This action can be completed by clicking on the pending icon on the opened PAR. 7-5. Creating a Reduction PAR Every HR Professional must save a copy of the G-1 workflows prior to initiating MISC Admin Correction (ADMINCRCTN) action from the HR Personnel Action tile. The following steps details how to create a MISC ADMINCRCTN PAR:


b. Select the HR Personnel Action Request Tile.

c. Click the search option on the EMPLID and select the Search Criteria to search for the Soldier the

intended action is for.

d. From the Category Field select the ‘Demotion” option.

e. From the PAR Type Field select “Request for Demotion” and click “Create New PAR”

f. You must type in the required information in the description field applicable to the PAR Action


outlined within the SOP. Example: Reduction to SFC, 648th MEB.

g. From the Reason Field select the applicable reason for reduction. Example: Misconduct, or inefficiency.

h. From the Demotion Effective Date, Rank Entry Date and Grade Entry Date Field select the

appropriate Date. Example: Effective Date of reduction.

i. From the Demotion Rank and Grade Field select the appropriate Rank. Example: SSG, E6.

j. From the Demotion Jobcode Field select the appropriate MOS Skill level. Example: 11B3O (Infantryman).

k. From the Demotion Secondary and Additional Field select the appropriate MOS skill level if the

Soldier possess multiple MOSs l. Supporting documents are mandatory and must inserted by selecting the Add Attachment Field and

be present in the Soldier’s iPERMS records. (Reduction due to Misconduct Packet, DA 4187 for Administrative Reduction).


n. The MSC S1 will insert the appropriate workflow template (GA EPM) that have been saved from

para 7-1 as the approver, and route it to G-1 for processing. This action can be completed by clicking on the pending icon on the opened PAR. 7-6. Creating an Assignment PAR Every HR Professional must save a copy of the G-1 workflows prior to initiating MISC Admin Correction (ADMINCRCTN) action from the HR Personnel Action tile. The following steps details how to create a MISC ADMINCRCTN PAR:

a. From the HR Professional Homepage type “Assignments” in the global search engine.

b. Select the Assignments Tile.

c. You can search the Soldier’s EMPLID or name on the Search Criteria and select search

d. Prior to submitting any assignment requests, the current permanent assignment must be curtailed one day prior to the new assignment date.

e. Curtailment process steps are as follows:

(1) Click on other actions field on the current permanent assignment and select the curtail/extend

option. (2) Change the projected end date to one day prior to the new assignment then click submit. (3) Return to the assignment field

f. From the Assignment Field select “Permanent”, click create assignment. g. From the Reason Field select Intra Command Move (ICM). h. From the Projected Begin Date Field select the date of the new assignment. Example: 1 day after


the end of the previous assignment date.

i. From the Projected End Date Field select the Soldier’s ETS Date.

j. Add or search the UIC and Position number.

k. From the Overstrength Indicator select the appropriate option.

l. Effective date will be the date the PAR is being submitted.



Appendix A References

Section I Publications

AR 25-50

Preparing and Managing Correspondence

AR 350-1 Army Training and Leader Development

AR 600-8-19

Promotions and Reductions

AR 640-30

Photographs for Military Human Resources Records

DA Pam 623-3 Evaluation Reporting System

DOD 7000.14R Financial Management Regulation (FMR), Volume 7A, Chapter 10

Army Directive 2015-31 Requirements for Noncommissioned Officer Promotions

ALARACT 078/2018 Exception to Policy (AR 600-8-19) Enlisted Promotions and Reductions

ALARACT 143/2015

Noncommissioned Officer Promotion Requirements

Army Deployment/Mobilization Readiness Guidance (ADMR, formerly the PPG)

PPOM 12-057

State Wide Vacancy Announcement (SWVA)

PPOM 18-001 New Implementation Guidance for the ARNG Enlisted Promotion System

PPOM 18-026

Army National Guard Implementing Guidance for Exception to Policy (SGT-MSG) Select, Train, Educate, Promote (STEP)

PPOM 19-033

Refine implementing Guidance for Promotion (pin-on) to Sergeant Major under Select, Train, Educate and Promote (STEP) Methodology.

PPOM 19-026

Modification to Policy of Enlisted Soldiers Participation in an Officer Producing Program.

PPOM 19-027


Revised Selection Procedures Pertaining to fully Qualified Enlisted Soldiers.

PPOM 19-031

Permanent Change to Time-In-Service Requirements for Sergeant First Class (SFC) and Master Sergeant (MSG) Promotion Boards.

PPOM 19-037

Established guidelines allowing Soldiers to be promoted from Sergeant (SGT) to Staff Sergeant (SSG) upon completion of 25D and 25E courses.

NGR 600-5

The Active Guard Reserve (AGR) Program Title 32, Full Time National Guard Duty (FTNGD) Management

NGR 600-200 Enlisted Personnel Management

Section I Forms

NGB Form 4100-1A-R-E

Promotion Points Worksheet

NGB Form 4100-B Soldier Verification Addendum


Appendix B

Table List

Table 2-1 Requirements for EPS List Consideration (on the EPS List)

Table 2-2

Requirements for Promotion

Table 2-3

PME and Timeline Requirements after Selection or Assignment for Promotion

Table 6-1

Waivers for TIS and TIG.

Figure List

Figure 2-1

DA Form 4187, SWVA Request for Promotion

Figure 2-2 DA 4856, PME Requirements upon Selection

Figure 2-3

4100-B Soldier Verification Addendum

Figure 2-4 EPS Regions Map

Figure 2-5

DA Form 4187, CPMOS Change

Figure 3-1

NGB 4100-1A-R-E, Army National Guard Enlisted Promotion Point Worksheet Sergeant Boards

Figure 3-2

GA ARNG 2166-2-R-E, E4 Word Picture

Figure 3-3

DA Form 4856, Example of Denial for Promotion Consideration

Figure 3-4 DA Form 4187, For SPC, CPL and SGT Denial of Promotion Consideration

Figure 3-5

DA Form 4187, For SSG and SFC Denial of Promotion Consideration

Figure 3-6 DA Form 4187, For MSG and Leadership Position Denial of Promotion Consideration

Figure 4-1

Request for Standby Advisory Board (STAB)

Figure 5-1 DA Form 4187, Request for removal from EPS List


Figure 6-1

M-Day Declination of Promotion

Figure 6-2 AGR Hardship Waiver Request

Figure 6-3

M-Day Hardship Waiver Request

Figure 6-4

DA 4187, Mobilization Deferment to PME/ETP Promotion Request

Figure 6-5 Preparation instructions for DA 4187, Mobilization Deferment to PME/ETP Promotion Request Figure 6-6 Transfer to Inactive National Guard Checklist Figure 6-7 Return to Inactive National Guard Checklist


Glossary

Section I Abbreviations

ADOS Active duty operational support

AGR

Active Guard Reserve (also Active Guard/Reserve)

AKO

Army Knowledge Online

ALC

Advanced Leader Course

AMOS Alternate military occupational specialty

APFT

Army Physical Fitness Test

AR Army Regulation

ARNG Army National Guard

ASI Additional skill identifier

BAR

Bar to Reenlistment, Immediate Reenlistment, or Extension

BLC Basic Leader Course

CAB

Combat Action Badge

CES

Cumulative enlisted service

CIB Combat Infantryman Badge

CLASP

Command, Leadership, and Staff Assignment Policy

CMB

Combat Medical Badge

CPL Corporal

CPMOS


Career progression military occupational specialty

CSM Command sergeant major

DFAS

Defense Finance and Accounting Service

DLC

Distributed Leader Course

DOR Date of rank

DPRO

Director’s Personnel Readiness Overview

EFMB Expert Field Medical Badge

EIB

Expert Infantryman Badge

EPM

Enlisted Personnel Management

EPS Enlisted Promotion System

SRB Soldier Record Brief (formerly ERB / ORB)

SRC

Special reporting code

ESO Education Services Officer

ETP Exception to policy

FLL

First line leader

FRAGORD Fragmentary order

HRAC Human Resources Actions Branch

HRO

Human Resources Office

iPERMS

Individual Personnel Electronic Records Management System


IPPS-A

Intergrated Personnel and Pay System- Army

JFHQ Joint Force Headquarters

SNAB

Senior Non-commissioned Officer Assignment Board

M-Day

Mobilization Day (traditional Soldier)

MOI Memorandum of instruction

MOS Military occupational specialty

MOSQ Military occupational specialty qualified

MSC

Major subordinate command

MSG Master sergeant

MTOE

Modified table of organization and equipment

MUTA

Multiple unit training assembly

NCOER

Noncommissioned officer evaluation report

NCOES Noncommissioned Officer Education System

NCOIC Noncommissioned officer in charge

NGABS National Guard Automated Boards System

NGR

National Guard Regulation

OCONUS Outside contiguous United States

OCS Officer Candidate School


OML Order of merit list

PEBD

Pay entry basic date

PAR

Personnel action request

PER Personnel eligibility roster

PME

Professional military education

PMOS Primary military occupational specialty

PPG Personnel Policy Guidance (replaced by AMDR)

PPOM

Personnel Policy Operational Memorandum

RCAS Reserve Component Automation System

REFRAD Release from active duty

RTI Regional Training Institute

SIDPERS

Standard Installation/Division Personnel System

SGM

Sergeant major

SFC Sergeant first class

SLC

Senior Leader Course

SMOS Secondary Military Occupational Specialty

SMP

Simultaneous Membership Program

SOP Standard operating procedure (formerly standing operating procedure, changed by JP 3-31 and JP 1-02)

SPC Specialist


SPORTAL SharePoint Portal

SQI

Skill qualification identifier

SSD

Structured Self Development

SSG

Staff sergeant

STAB Standby Advisory Board

SWVA Statewide vacancy announcement

TDA

Table of distribution and allowances

TIG Time in grade

TIS

Time in service

TPR Technician Personnel Regulation

USASMC US Army Sergeants Major Course

UMR Unit manning report

USC

United States Code

USPFO

United States Property and Fiscal Office

WLC Warrior Leader Course

WOC

Warrant officer candidate

Section II Terms

G1

Deputy Chief of Staff, Personnel (DCSPER); the senior military personnel officer (MILPO) at division and above


G-1 The office and staff of the G1

M-Day

The common term used to describe traditional drilling Guardsmen. The term refers to that unnamed date

in the future upon which a traditional drilling Guardsman is called into active service under Presidential authority for a mobilization.

Unit

A company, troop, or battery.

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