Enrolment &Registration

8/2/2019 Enrolment &Registration

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A

PROJECT REPORT

ON

ENROLLMENT & REGISTRATION SYSTEM

(BECHOLAR OF ARTS)

Under

PUNJAB UNIVERSITY

CHANDIGARH

Submitted To: Submitted By:

Daljeet Singh (1703)

MAHARAJA RANJIT SINGH COLLEGE, MALOUT


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TABLE OF CONTENTS

1. Acknowledgement

2. Objective & Scope of the Project

3. Technology Used (Front-End & Back-End)

4. System Requirements

5. Introduction to Visual Basic

6. Data Dictionary

7. Snapshots of the Forms

8. Coding of Forms

9. Testing

10. References


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ACKNOWLEDGEMENT

We would like to take the opportunity to thank the many people who helped

us in our project.

Mr. for initialize this project and encouragement;

the review of teachers maximizes the willing attitude toward the project. And

other staff members for their valuable comments and very helpful suggestionsthat actually took the project on new heights.

Lastly, we would like to thank all other researchers working on

original idea of Student Enrollment & Registration System for making this

project an extremely interesting and challenging. We must also thank all

others who directly or indirectly tried to help us out in some way or another

.


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Objective & Scope of Project

Objective:-

Project Student Enrollment & Registration System is basically a computer

program to solve the problems coming in the Manual system to manage the

Employee Information efficiently. It actually performs well in Information

Management for a Employee System before this the Operator is dealing lot

of problems while storing, manipulating and retrieving information.

Scope:-

Now on computers with the help of this Enrollment & Registration

System they can easily perform their basic operations timely and

accurately. Also this project saves their lot of time while dealing with

reports. It can help them to generate reports which was very difficult and

time-consuming task in the manual system and now in fraction of second

they can get their details.


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TECHNOLOGY USED

The most popular operating system in almost every part of the world is

obviously Microsofts Windows Family Operating System. The main reason

of the popularity is the simplicity and ease that they provide to the users.

Even an unknown user can work upon it with a little advice given. The

graphical rich environment that they provide is quite smoothing and makes

work easier.


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FRONT END USED

Microsoft Visual Studio 6.0 provides a well-known and popular tool named

Visual Basic 6.0. Visual Basic is one of the most simple and powerful

program language available in the market. The robustness and powerfulness

of VB makes it the most demanded and popular enterprise in the market

BACK END USED

Back end used Microsoft Access

In this application we have used Microsoft Access as Back End to store our

data. Microsoft access is very power full data base and is very easy to use,

also VB and Microsoft Access is made by Microsoft so they are compatible

with each other. The connectivity of Microsoft Access is very much simple

when you are using VB. Database made in Access is easily transferable to

any other machine so we have preferred Microsoft Access to any other

database.


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SYSTEM REQUIREMENTS

Hardware Requirements

1. Processor Minimum P2 (Recommended P4 or above)

2. RAM Minimum 128 MB (Recommended 256 MB

or Above)

3. Screen Resolution Around 600*800 Pixels

4. HDD Minimum 10 GB (Recommended 40 Gb)

5. Keyboard

6. Mouse

7. Printer (To print Reports)

Software Requirements

1. Windows XP or Above

2. Visual Studio 6.0

3. MS-Access 2000

4. Microsoft Internet Explorer


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TOOLS/ENVIRONMENT USED:

Languages:

This project used VISUAL BAISC-6 is development environment that

runs under Microsoft Windows. It is used to write programs that also run under

Microsoft Windows. Visual Basic is a Window programming language developed at

Microsoft Corporation. Visual Basic is powerful programming language to develop

sophisticated window programs very quickly. Visual Basic is one of the RAD

(Rapid Application Development) tools as it enables the programmer to develop

application very easily and very quickly .It contains the same BASIC-like language

extensions required to produce Window programs. Visual Basic application is very

popular as front-end to many Client/server database systems like SQL/SERVER,

MS-ACCESS, and ORACLE etc.

Visual Basic language is having several faces. One is visual, which comprises of

objects and tools that easily assembles themselves into a modern window interfaces.

Another face is Visual Basic language, which is an outcome of the original Basic

language. Basic (Beginners all-Purpose Symbolic Instruction Code). Basic was

invented in the early 1960S.It was intended to be as easy to understand and as close

to layman language as possible.

Visual Basic user interface :

Before you can draw your programs user interface

and write basic code, you have to know how to use the user interface of

Visual Basic itself. The eight main parts of the visual basic interface are

given, although all parts do not necessarily have to be visible are given time.

Pull-down menus:


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Provide access to every available Visual Basic

command, although these menus can be confusing and intimidating to use.

File Edit View Project Format Debug Run Add-ins Window

HelpFig 1: Menu bar

Toolbar:

Display icons that represent the most commonly used Visual

Basic commands-which may still be confusing to use.

Toolbox:

Display the types of objects (such as a command button or

check box) that you can draw on a form. The Toolbox may not list all

possible objects you can draw on a form .To get a complete list of objects

you can display in your Toolbox, press Ctrl +T.

Project explorer:

Show lists all the files that make up a single Visual Basic

program.

Properties window:

Displays the properties of the currently selected from or

object.


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Form layout window:

Enables you to arrange the location where your forms appear

on the screen.

Form:

Provide a window where you can draw objects to design

your programs user interface.

Immediate window:

Enables you to debug your Visual Basic program.

Database Management:

A database can be viewed as a set of

interrelated data. Database management deals with the storage, retrieval and

editing of the data within the database. One of the most important functions

of Database management is the Database security and Database validations.

Visual Basic makes it simple by supplying a variety of tools and approaches

for data management. For significant database applications, utilizing

database functionality that already exists becomes necessary. Visual Basic

6.0 provides full-fledged database engine called Jet. This engine containsvirtually all the database functions that applications may need. The simplest

and easiest way to access the Jet database engine is through bound data

control.

Data Access Object (DAO) has been the standard database access method

for Visual Basic programmers. DAO was the first database interface

included with Visual Basic in its third version.

Remote Data Object (RDO) was then introduced to make data-

access more flexible and functional in VB 4. The most recent release byMicrosoft with Visual Basic is the ActiveX data object, which is in a short

while going to take over all the other methods of data access.


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VISUAL BASIC

The Development Environment

Learning the ins and outs of the Development Environment before you learn

visual basic is somewhat like learning for a test you must know where all the

functions belong and what their purpose is. First we will start with labelling

the development environment.

The above diagram shows the development environment with all the

important points labelled. Many of Visual basic functions work similar to

Microsoft word eg the Tool Bar and the tool box is similar to other products

on the market which work off a single click then drag the width of the object

required. The Tool Box contains the control you placed on the form

window.


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Data Dictionary

Table Subject


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Table Test


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Test Type


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Grade Table


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Main Form


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Misc Form


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Registration Form


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Grading System


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Test Form


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FORM DESING


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Coding Of Main Form

Private Sub Command1_Click()

frmstudent.Show

Me.Hide

End Sub


Me.Hide

frmcalcgrade.Show

End Sub


frmmisc.Show

Me.Hide

End Sub


Unload Me

End Sub



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frmtest.Show

Me.Hide

End Sub


Me.Hide

frmreport.Show

End Sub

Private Sub Form_QueryUnload(Cancel As Integer, UnloadMode As

Integer)

Set adCon = Nothing

Set adRS = Nothing

End

End Sub


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Misc Form


flgTBL = 1

Me.Hide

frmgrading.Show

End Sub


flgTBL = 2

Me.Hide

frmgrading.Show

End Sub


Me.Hide

frmuser.Show

End Sub


Unload Me


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End Sub


flgTBL = 3

Me.Hide

frmgrading.Show

End Sub


flgTBL = 4

Me.Hide

frmgrading.Show

End Sub


frminputgrades.Show

Me.Hide

End Sub

Private Sub Form_QueryUnload(Cancel As Integer, UnloadMode As

Integer)

frmmain.Show

End Sub


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Registration Form

Dim Lname As String

Dim Fname As String

Dim studID As Long

Private Sub Combo1_Click()

Call ParseName(Combo1.Text)

With adRS

If .State = adStateOpen Then .Close

.Open "SELECT * FROM tblstudent WHERE txtstudentlname='" &

Lname & "' AND txtstudentfname='" & Fname & "'", adCon,

adOpenDynamic, adLockOptimistic

If .BOF And .EOF Then Exit Sub

If Not .EOF Then

Call LoadData

End If

End With

End Sub

Private Sub LoadData()


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With adRS

studID = .Fields("intstudentid").Value

Text1.Text = .Fields("txtstudentlname").Value

Text2.Text = .Fields("txtstudentfname").Value

Text3.Text = .Fields("txtstudentmname").Value

Text4.Text = .Fields("txtstudentmobile").Value

Text5.Text = .Fields("memstudentaddress").Value

Text6.Text = .Fields("txtstudentphone").Value

Text7.Text = .Fields("memstudentemail").Value

DTPicker1.Value = .Fields("dtestudentdob").Value

If .Fields("txtstudentgender").Value = "Male" Then

End If

resetControls

Command1.Enabled = True



Command4.Enabled = False

End If

End If

End Sub


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With adRS


If Command1.Enabled = False Then

.Open "SELECT * FROM tblstudent", adCon, adOpenDynamic,

adLockOptimistic

.AddNew

ElseIf Command2.Enabled = False Then

.Open "SELECT * FROM tblstudent WHERE intstudentid=" & studID,adCon, adOpenDynamic, adLockOptimistic

End If

.Fields("txtstudentlname").Value = Text1.Text

.Fields("txtstudentfname").Value = Text2.Text

.Fields("txtstudentmname").Value = Text3.Text

.Fields("memstudentaddress").Value = Text5.Text

For xCTr = 1 To Len(nameSTR)

If flgName = False Then

If Mid(nameSTR, xCTr, 1) "," Then

Lname = Lname & Mid(nameSTR, xCTr, 1)

Else

flgName = True

End If


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Else

Fname = Fname & Mid(nameSTR, xCTr, 1)

End If

Next

End Sub


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Grade Form

Dim colType As Collection

Dim colGrades As Collection

Dim Lname As String

Dim Fname As String

Dim studID As Integer

Private Sub Combo2_Click()

Frame2.Enabled = True

End Sub


List2.Clear

Call GETType

Call CalcEachTtype(studID, GetID(Combo2.Text, 1))

Call GetFinalGRade


'Call putColtolist

End Sub



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With adRS


While Not .EOF

List1.AddItem .Fields("txtstudentlname").Value & "," &

.Fields("txtstudentfname").Value

.MoveNext

Wend

next2:


.Open "SELECT * FROM tblgrading", adCon, adOpenDynamic,

adLockOptimistic


.MoveFirst

While Not .EOF

Combo2.AddItem .Fields("txtgradingname").Value

.MoveNext

Wend

End With

End Sub

Private Sub GETType()

Set colType = New Collection


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With adRS


.Open "SELECT * FROM tbltesttype", adCon, adOpenDynamic,

adLockOptimistic

If .BOF And .EOF Then

Private Sub GetFinalGRade()

Dim xCTr As Integer

Dim Varsum As Double

For xCTr = 1 To colGrades.Count

Varsum = Varsum + colGrades.Item(xCTr)

Next

Label2.Caption = CStr(Round(Varsum, 2))

Set colType = Nothing

Set colGrades = Nothing

End Sub

Private Function getGrading(ByVal typeid As Integer, ByVal gradeid As

Integer) As Integer

Dim adRSTemp2 As New ADODB.Recordset

With adRSTemp2


.Open "SELECT * FROM tblgradingsystem WHERE inttesttypeid=" &

typeid & " AND intgradingid=" & gradeid, adCon, adOpenDynamic,

adLockOptimistic


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If Not .EOF Then

getGrading = .Fields("intvalue").Value

End If

End With

End Function

Private Sub ParseName(nameSTR As String)

Dim xCTr As Integer

End Sub

Private Sub List1_Click()


Call ParseName(List1.Text)

With adRS


.Open "SELECT * FROM tblstudent WHERE txtstudentlname='" &

Lname & "' AND txtstudentfname='" & Fname & "'", adCon,

adOpenDynamic, adLockOptimistic


If Not .EOF Then

studID = .Fields("intstudentid").Value

End If

End With

End Sub


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TEST FORM

Dim Lname As String

Dim Fname As String

Dim studID As Long


If Combo1.Text "" And Combo2.Text "" And Text2.Text "" And

Combo3.Text "" Then

Frame1.Enabled = False


Else

MsgBox "You Must Complete the Following Information First",

vbInformation, "Test Settings"

End If

End Sub






'Command7.Enabled = False


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clearControls

End Sub




End If

End Sub


If Text3.Text "" Then

With adRS


If Command2.Enabled = False Or Command7.Enabled = False Then

If checkDuplicate = True Then

MsgBox List1.Text & "'s Score already Exist", vbInformation,

"Record Exist"

Exit Sub

End If


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.Open "SELECT * FROM tbltest", adCon, adOpenDynamic,

adLockOptimistic

.AddNew

ElseIf Command3.Enabled = False Then

.Open "SELECT * FROM tbltest WHERE intstudentid=" &

studID & " AND dtetestdate='" & DTPicker1.Value & "' AND

intgradingid=" & GetID(Combo2.Text, 1) & " AND inttesttypeid=" &

GetID(Combo1.Text, 2) & " AND intsubjectid=" & GetID(Combo3.Text, 4)

& " AND inttestitem=" & Val(Text2.Text), adCon, adOpenDynamic,

adLockOptimistic

End If

.Fields("intstudentid").Value = studID

.Fields("intscore").Value = Val(Text3.Text)

.Fields("dtetestdate").Value = DTPicker1.Value

.Fields("intgradingid").Value = GetID(Combo2.Text, 1)

.Fields("inttesttypeid").Value = GetID(Combo1.Text, 2)

.Fields("intsubjectid").Value = GetID(Combo3.Text, 4)

.Fields("inttestitem").Value = Text2.Text

.Update

End With

Frame2.Enabled = False





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Else

MsgBox "What is the score for " & List1.Text, vbQuestion, "Save Error"

Text3.Text = ""

End If

End Sub

Private Function checkDuplicate() As Boolean

Dim adrstemp As New ADODB.Recordset

With adrstemp


.Open "SELECT * FROM tbltest WHERE intstudentid=" &

studID & " AND dtetestdate='" & DTPicker1.Value & "' AND

intgradingid=" & GetID(Combo2.Text, 1) & " AND inttesttypeid=" &

GetID(Combo1.Text, 2) & " AND intsubjectid=" & GetID(Combo3.Text, 4)& " AND inttestitem=" & Val(Text2.Text), adCon, adOpenDynamic,

adLockOptimistic

If Not .EOF Then

checkDuplicate = True

Else

checkDuplicate = False

End If

End With

Set adrstemp = Nothing


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End Function

Private Sub clearControls()

Text1.Text = ""

Text2.Text = ""

Combo1.Text = ""

Combo2.Text = ""

End Sub


Unload Me

End Sub


If Combo1.Text "" And Combo2.Text "" And Text2.Text "" And

Combo3.Text "" Then

Text3.Text = ""








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Else

MsgBox "You Must Complete the test setting first. Click New

TestButton.", vbInformation, "Test Settings"

End If

End Sub

Private Sub Form_Load()

List1.Clear

Me.Caption = "Test :: " & Date

With adRS


.Open "SELECT * FROM tblstudent", adCon, adOpenDynamic,

adLockOptimistic

If .BOF And .EOF Then GoTo next1

.MoveFirst

While Not .EOF



.MoveNext

Wend

next1:



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.Open "SELECT * FROM tbltesttype", adCon, adOpenDynamic,

adLockOptimistic


.MoveFirst

While Not .EOF

Combo1.AddItem .Fields("txttesttypename").Value

.MoveNext

Wend

next2:


.Open "SELECT * FROM tblgrading", adCon, adOpenDynamic,

adLockOptimistic


.MoveFirst

While Not .EOF

Combo2.AddItem .Fields("txtgradingname").Value

.MoveNext

Wend

next4:


.Open "SELECT * FROM tblsubject", adCon, adOpenDynamic,

adLockOptimistic



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.MoveFirst

While Not .EOF

Combo3.AddItem .Fields("txtsubjectname").Value

.MoveNext

Wend

End With

End Sub

Private Sub Form_Unload(Cancel As Integer)

frmmain.Show

Unload Me

End Sub

Private Sub ParseName(nameSTR As String)

Dim xCTr As Integer

Dim flgName As Boolean

Lname = ""

Fname = ""

xCTr = 0

dumstr = ""

flgName = False


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For xCTr = 1 To Len(nameSTR)

If flgName = False Then

If Mid(nameSTR, xCTr, 1) "," Then

.MoveFirst

While Not .EOF



.MoveNext

Wend

End With

End If

End Sub


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SYSTEM TESTING

In every software developmentSystem Testing is most Crucial part. In system

testing, individual modules or forms are Assembled

or tested as subsets of the software end product. The

end goal is to prove that the software meets its

functional and performance requirements in the

operational environment. It ensures that the

Software fulfills all the validations applied on it and

according to the requirement of the user .

I have already tested my project. First I tested my project by

testing all the forms individually and then testing the

project as a whole by simply entering the dummy data

into it. It is successfully running all its operations. Thus

my system is fully tested one.


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References

1. Visual Basic 6.0 (PU B.A.Final)

2. Visual Basic 6.0 (Vipin Arora)

3. Microsoft Office 2000. BPB Publications

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