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Enrolment System

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Page 1: Enrolment System

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Page 2: Enrolment System

THE PROBLEM

Computer as part of the innovation in technology manifest bigger changes in

world, economies, banks and other manufacturing centers flourished due to the

catching power of computers in the field of education, not all school can afford to have

numbers of computer to update the school manual system, which somehow caused a

lot of inaccuracy and inefficiency in the date processing records, rules and regulations,

profiles, and program

The present system of IBA College of Mindanao is done manually such as the

enrolment system, and record keeping. From the time it was started to operate, they

use the manual system. Even nowadays, that they have computers, still they use it for

proration of memos and letters.

The present enrolment System caused a lot of inaccuracy and efficiency in

processing the record and data of the students. Too much time and effort are consumed

and cannot give on time.

Statement of the Problem

The aim of this study is to help the registrar in making the enrolment of the

school faster and avoid loss of records.

• Is the system reliable in keeping record and can make the enrolment faster than

before?

• Does the system meet the wants and need of the user using the enrolment

system?

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THE SOLUTION

The researchers immediately took action in this problem a simple prototype of an

enrolment system would do the trick to make it easier for the staff. In the future we could

make it a full system that would cater the staff’s problem.

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MINIMUM REQUIREMENT

The minimum that must be produced is a maintainable audit system that would

cater the staff in knowing the status of the computer units in the school. These are the

following minimum requirement:

• Should be able to record the existing Computer unit of the school

• Updates current status of Computers.

• Less hassle to the auditor in auditing Computer units.

• The Computer system should run Windows XP or Higher

• CPU should be Pentium 4 or Higher

• RAM should be at least 1 GB.

• HDD space should be 4GB or more free space.

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THE SCOPE OF THE PROJECT

The coverage of the project is to provide an enrolment system to IBA College of

Mindanao which is located in Valencia City, Bukidnon. The system can be used only by

the registrar of the school because they are the one who knows the information and

they are the one who knows to use the system also they are in charge in giving the

instructions to the students and are allowed to access the system. Students are not

allowed to use the system because it is limited to users and the system has its own

security features like login that only administrators can access the system. This system

was created using Microsoft Visual Studio and using MySQL as its database.

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BACKGROUND RESEARCH

Research Design

The researchers of the project used cased study as their main research design a

case study is an in-depth study of a particular research problem rather than a sweeping

statistical survey or comprehensive comparative inquiry. It is often used to narrow down

a very broad field of research into one or a few easily researchable examples. The case

study research design is also useful for testing whether a specific theory and model

actually applies to phenomena in the real world. It is a useful design when not much is

known about an issue or phenomenon.

Research Locale

This project was conducted at IBA College of Mindanao. T.N Pepito St., Valencia

City, Bukidnon, where all the sources of information gathered are provided. The

researcher created this project as required for the development of related work to the

school registrar as fits their need in keeping the records of the said school.

System Design and Methodology

Process Model

In this project the researches decided to use the waterfall model as their process

model due to its easy step by step process in developing a system. The waterfall model

is sequential design process, using the software developments process in which

progress is seen as dataflow like a waterfall.

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Fig. 1.1 Waterfall Model

Requirements Analysis

The requirements of the said application must be set first before creating and

constructing the system program. The requirements must be complete first before the

design is applied. And MYSQL database environment in running the server side of the

software.

System Design

After the requirements of the system have been emphasized, the next is

designing. The system can be design in ways that the researcher has to be specified

following the water fall model.

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Requirements Analysis

System Design

Implementation

Testing

Deployment

Maintenance

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Implementation

Implementation followed after the verification of the desired design of the project.

Coding, Debugging, trial and error, prototyping of the system have been done in this

stage of processing.

Testing

The verification followed by implementation to test and see if what part of the

project is at risk. In this stage of processing is the modification of the system has been

done in this stage.

Deployment

 Is all of the activities that make a software system available for use. The

general deployment process consists of several interrelated activities with possible

transitions between them. 

Maintenance

After all the process had been done, the next is the maintenance of the system.

In this processing stage is for the observation of the performance of the system. The

system maintenance is applicable in a running system and should be maintain for the

system to perform well. When the system is deployed to the locale, Feedbacks and

conclusion of the system, functions and limitations have been documented for the

awareness of the system performance.

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DEVELOPMENT TOOLS

The following software’s are used in developing the Enrolments System:

Microsoft Windows (or simply Windows) - Is a metafamily of graphical operating

systems developed, marketed, and sold by Microsoft. It consists of several families of

operating systems, each of which cater to a certain sector of the computing industry.

Active Windows families include Windows NT, Windows Embedded and Windows

Phone; these may encompass subfamilies, e.g. Windows Embedded

Compact (Windows CE) or Windows Server. Defunct Windows families

include Windows 9x and Windows Mobile.

Microsoft Visual Studio - Is an integrated development environment (IDE)

from Microsoft. It is used to develop computer programs for Microsoft Windows, as well

as websites, web applications and web services. Visual Studio uses Microsoft software

development platforms such as Windows API, Windows Forms, Windows Presentation

Foundation, Windows Store and Microsoft Silverlight. It can produce both native

code and managed.

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2010 Version

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MySQL Workbench Is a visual database design tool

that integrates, SQL development administration, database design, creation and

maintenance into a single integrated development environment for the MySQL database

system. It is the successor to DB Designer 4 from fabFORCE.net, and replaces the

previous package of software, MySQL GUI Tools Bundle.

C – Sharp (c#) - is a multi-paradigm

programming language encompassing strong

typing,imperative, declarative, functional, generic, object-oriented (class-based),

and component-oriented programming disciplines. It was developed by Microsoft within

its .NET initiative and later approved as a standard by ECMA (ECMA-334)

and ISO (ISO/IEC 23270:2006). C# is one of the programming languages designed for

the Common Language Infrastructure.

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Version 5.2 CE

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MAINTENANCE ISSUES

A requirement in maintaining the system is that it should be updated. It is

required and advice that the developers of the said system should maintain it constantly

or the school should hire a personnel that has knowledge on Microsoft Visual Studio

Languages. Furthermore the system is very sensitive. The staff could accidentally make

some unwanted changes which lead into some trouble in the system it is best to contact

a professional in maintaining it.

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REQUIREMENT SPECIFICATION

The Following are the requirements in Developing the Enrollment System;

• To develop a computerized system that will help the IBA College of Mindanao in

providing their clients/students a more faster, accurate and efficient enrollment

system.

• To use the skills and knowledge that we gained through studying the subject of

System Analysis and Design, Software Engineering and Database Management

System.

• To enhance the knowledge of individuals in creating program.

• The system should help the IBA College of Mindanao in providing good quality of

enrolment system.

• The system should be easily maintained by the staff.

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THE INTERNAL SYSTEM

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The System Login

Fig. 1.2: The System Login

This is where the admin or user input their account in order to enter the systems

main menu.

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The System’s Main Form

Fig. 1.3: The System’s Main

FormThis where the user can choose from Enrolling to Loading a Student into the

database

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The Systems Enrolment Form

There is where the user will input the student which will be enrolled to the school.

Fig. 1.4: The Systems Enrolment Form

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The Systems Student list

Fig. 1.5: The Systems Student list

This is where all the registered student of the school will be inputted. This also

contains all the information of the student for the administrator to know.

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The Systems Modifying form

Fig. 1.6: The Systems Modifying form

This is where the admin or user can modify changes to the student’s information.

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The System Subject Form

Fig. 1.7: The System Subject Form

This is where the admin will input all the students’ available subjects that will be

taken up during the semester.

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The Systems Course Form

Fig. 1.8: The Systems Course Form

This is where all the Courses that are available for the semester will be inputted.

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The Systems Load Subject

Fig. 1.9: The Systems Load Subject

This where the user will load the subject of the student that are going to be enrolled

during the semester.

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TESTING

During the testing of the system we found out many errors that were eventually

fix on the way to implementing the system. On the login form user login and Username

and password entry where fix and were successful. On the main menu some of the

main form buttons have some issues but we the researchers were able to fix it. The

main form add, edit, update, delete were successfully fix and all works according to

plan, fix account creation/registration in adding the account to the database also added

some security in case of lost accounts.

COMPATIBILITY

The system will run on mostly all windows OS we have not conducted running it on

other OS like Linux and Mac:

Compatible OS: Windows XP, Vista, Windows 7, Windows 8.

FURTHER IMPROVEMENTS

In implementing future upgrade to the system it will base on the user feedback.

Thou we have great improvements in the system in the future like more security futures

for the user and admin.

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CONCLUSION

In conclusion to this, the system is still on its prototype stage any changes could

be applied in the future trough the researchers request or to the users of the system

which is the staff of IBA College of Mindanao the researches will look to in maintaining

the server in order to avoid unseen bugs of the system. This system will surely be a big

help to the registrar of the said school in making their work faster and less hassle.

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