vu ENTERED

Ventilation Systems Capital Asset Projects Safety Significant Confinement Ventilation System (15-D-411)

Exhaust Shaft (15-D-412)

Ronald E. Gill Acting Federal Project Director I Operations Activity Manager

Carlsbad Field Office Office of Environmental Management

February 19, 2016

160215.5

11111111111111111111111111111111111111111111111111

• DOE Order 413.38 "Program and Project Management for t he Acquisition of Capital Assets"

• Disciplined approach for acquiring capital assets

• Project goes through 11Critical Decisions (CD)" during the development and approval of the project

• Many independent reviews by other organizations to ensure acquired asset will meet the mission need

• Secretary of Energy Memorandum December 2014 " Improving the Department's Management of Projects"

• Additional r_eview requirements

• Independent Analysis of Alternatives to General Accounting Office standards

• Additional design maturity requirements for Hazard Category 2 Nuclear Faci lity at CD-2

Line Item Funding

d . 1odeflfndtn1 Base Fun 1ng Requrst Revltwto

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I + onJtrutdon

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D-Approve

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nd C011t lbng'f

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Perlot·mftnce Dnsdlnr: (I~B)

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or

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0· pprovt'

Sim•l of

Oct. 24, 2014 Dec. 23, 2015 , '

11 PARS U R~P?rdn@ for ProjeciJ :!: SIOM •t

NOTES: 1. Operntin:g Fo11ds ma;• be used prJor to C0-4 ror trAIUidou, startup. a:nd tralitlilrt con •• 2. PED funds: .rnn br t~sed nf'l·er CD-3 for drs:lj!.ll.

Base Funding

/ llUY11! --'":

I I ' ' I I ' ' I I

• CD-1 documentation and reviews consisted of the following: • Acquisition Strategy

• Preliminary Project Execution Plan

• Tailoring Strategy

• Independent Analysis of Alternatives

• Independent Cost Review

• Independent Project Review

• Conceptual Design Report I Conceptual Safety Validation Report

• Conceptual Safety Design Report

• National Environmental Policy Act Strategy

• Nuclear Waste Partnership (NWP) proposed a total of 24 alternatives with 2 requiring additional study through Conceptual Design • Alternative 1-A

• Provide a new unfiltered exhaust shaft for mining operations and use existing exhaust shaft with additional filtration capacity for full waste handling and disposal operations

• Alternative 1-D • Existing exhaust shaft with filtered ventilation sufficient for full mining and

waste handling and disposal operations

• An Independent Analysis of Alternatives was contracted with Trinity Engineering Associates that developed 4 alternatives that were similar to the ones developed by N.WP

• Approved Acquisition Strategy

• Approved Preliminary Project Execution Plan

• Approved Tailoring Strategy that combined CD-2 and CD-3

• Alternative 1-A selected with two projects, cost ranges, and proposed CD schedule

• Safety Significant Confinement Ventilation System (15-D-411)

• Use existing exhaust shaft with additional filtration capacity for waste handling and disposal operations

• $189M to $280M

• Exhaust Shaft (15-D-412)

• New unfiltered exhaust shaft for mining operations

• $81M to $118M

• Design Request for Proposal on the two projects

• Design in Fiscal Year 2016, completion in Fiscal Year 2017

• Long Lead Procurements in Fiscal Year 2017

• Salt Removal Systems

• Exhaust Fans

• Filter Housings

• Diesel Standby Generators

WIPP Integrated

Performance Measurement Baseline Workshop

U.S. Department of Energy

Waste Isolation Pilot Plant

February 19, 2016

fnt~grttl>d

1\-rform•rwe M'!"~~ul't.'fntnt i}a .. elirro

Agenda

• Introduction and Workshop Objective

• Integrated Performance

Measurement Baseline

• Integrated PMB Details

• CD-1 Process - Permanent

Ventilation System

• Questions and Answers

2

3/10/2016

Combustible Control Zone

.. if"J., :-,. { - !. !

• • ~ I~ --· AIB/SMP Corrective Actions

1

Introductions and Workshop Objective

3

Introductions

The objective of this workshop is to provide a forum for a detailed discussion of the WIPP Integrated Performance Measurement Baseline and to address stakeholder questions and comments

The review will include: Development of the Integrated Performance Measurement Baseline The scope and schedule critical path specific to the recovery effort Integrated PMB costs The risks and challenges associated with the recovery effort How progress is being monitored and measured

Integrated Performance Measurement Baseline (PMB)

Wh1t Ia thelntearated PMB?

The DOE WIPP Project includes several participants • Carlsbad Federal Office (CBFO)

Nuclear Waste Partnership (NWP) los Alamos National laboratory-carlsbad LANL) Sandia National labs (SNL) Carlsbad Technical Assistant Contr.tctor (CTAC)

The integrated PMB presents the scope, cost and schedule activities for all of the WIPP participants. It combines the previously issued Recovery PMB with Base Operations activities and the capital Asset Project (Permanent Ventilation System)

The integrated PMB is primarily focused on FY16 and FY17. This represents the current contract period.

The integrated PMB was developed to an 80% confidence level.

The integrated PMB was built utilizing 3 tools : Activity Based Cost sheets, Primavera P6 Scheduling Software and Cobra cost processor.

Changes to the baseline scope, schedule and estimate are being managed through a formal Change Control Process

3/10/2016

4

2

Integrated PMB - Key Assumptions

Waste emplacement is scheduled to begin in December 2016, after a DOE Operational Readiness Review with the CH TRU waste stored at WIPP and site-derived TRU waste .

• Pre-event emplacement rates is not expected to be achieved until the Permanent Ventilation System is brought online. After the emplacement of the Site-Derived waste and Contact Handled (CH) waste stored in the Waste Handling Building, then waste emplacement from the active TRU waste generator sites will begin with up to 5 shipments per week.

• The waste hoist controller upgrades will start in FY17.

5

3/10/2016

Integrated PMB Key Assumptions .. continued

• Pre-start required improvements in the Safety Management Programs at the WIPP site from the corrective action plans, in response to the Accident Investigation Reports, will be completed.

Annual audits of CBFO and direct CBFO participants (NWP, SNL-CB, LANL-CB), certification audits for the approval of new processes and for the initial certification of the CCP characterization activities at each TRU waste generator site and annually thereafter will continue to be required.

• Support for the Carlsbad Environmental Monitoring and Research Center for its independent monitoring function will continue.

6

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Documented Safety Analysis (DSA)

Safety Basis Documents are reviewed and approved by DOE as the rules (controls) to operate a nuclear facility.

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Documented Safety Analysis (DSA) • The DSA documents the facility configuration, the processes to be performed,

and analyzes accident scenarios appropriate for the facility and operations.

Technical Safety Requirements (TSRs) • TSRs are "the rules" that come from the DSA analysis, and these rules are in

place to reduce the probability and/or consequences of accident scenarios.

3/10/2016

10

5

DSA Hazard Analysis

Types of Accidents Analyzed in DSA

Natural Phenomena Hazards (Earthquake, Tornado, Wind, Snow)

Fires (pool fires, combustible fires, internal drum fires)

Explosions, deflagrations

Roof Falls

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Punctures

"Repeat Event" from February 2014 drum rupture (exothermic chemical reaction)

The most significant accidents are fire, explosion and loss of confinement.

11

Sequence of Implementation

~

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The type of readiness activity for resumption of waste emplacement at WIPP has been determined to be a DOE led Operational Readiness Review.

Prior to DOE conducting the Operational Readiness Review (ORR), it is prudent for the Contractor to conduct additional assessments to ensure they are ready.

These include a Management Self Assessment and a Contractor ORR.

16

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Experts

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• Ensure the plant, people and the processes are ready for safe and compliant resumption of waste emplacement activities

• From the Contractor ORR - Good Practices, Findings and Opportunities for Improvement may be identified. Findings that are considered to be pre-starts will be evaluated for closure prior to beginning the DOE Operational Read iness Review (CORR) or during the DOE ORR.

NWP will formally declare readiness to the DOE, prior to start of the DOE ORR. 18

3/10/2016

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3/10/2016

DOE Readiness Review (DORR)

Conducted by the DOE utilizing a team of independent Subject Matter Experts to assess and determine if waste emplacement activities can be resumed.

Similar to the CORR, the DORR will focus on: • Implementation of corrective actions associated with the AlB reports • Implementation of Safety Management Program corrective actions • The assessment will ensure the plant, people and the processes are ready for safe and

compliant resumption of waste emplacement activities.

From the DOE ORR- Good Practices, Findings and Opportunities for Improvement may be identified. Findings considered to be a prestart activity for commencement of waste emplacement will be addressed and closed.

DOE will provide concurrence with the closure of the prestart findings.

20

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Once the DOE has completed the DOE Operational Readiness Review and agreed upon prestart findings have been satisfactorily closed, authorization to Commence Waste Emplacement will be provided to NWP.

In conjunction with the DOE, NMED will perform an evaluation of readiness to restart waste emplacement activities as it applies to their areas of oversight.

The current schedule has resumption of waste emplacement starting in December 2016

22

3/10/2016

11

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Level 7 Activities Print 0.11!1 Oll..fet..\6 -Cf- II.~WG11 Paget~t

Integrated PMB- Risk Approach How were risks Identified?

A comprehensive risk and estimating uncertainty assessment was performed . The initial Recovery risk register was expanded to include those risks that could impact the WIPP base operational activity program to form an integrated risk register containing both Recovery Project and Base operational activity risks and opportunities.

Because the integrated baseline is primarily focused on FY16 and FY17 and the resumption of waste emplacement operations, a specific risk analysis was conducted for the risk items that have the potential to impact the resumption of waste emplacement operations.

Estimate Uncertainty (Management Reserve and Contingency)

A cost probability distribution was developed for each risk using the best, most likely and worst case residual cost impacts. The management reserve and contingency estimates have been rolled back into work activities to support resumption of waste emplacement.

Schedule Uncertainty The analysis provides and estimate of schedule duration necessary to respond to realized risks .

An 800/a schedule uncertainty was derived for the recovery scope.

3/10/2016

24

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Schedule Uncertainty Buffer

• The Integrated PMB was developed with an 80% schedule confidence level.

The schedule buffer provides additional time to mitigate risks that affect the critical path schedule; eliminating or greatly reducing the potential to impact the commencement of waste emplacement .

26

3/10/2016

13

Integrated PMB -Monitoring of Progress

Plan of the Day (POD) meetings (Monday. Wednesday and Friday) Review of the current two week window of schedule activities The Champions status schedule activities to be performed in that window that are scheduled to start or scheduled to complete

• Issues that would prevent activities from starting or completing as scheduled are discussed and a path forward is developed to minimize impact

Plan of the Week meetings (Tuesday) A review of the critical path schedule

• A review of the programmatic activities (Safety Management Programs, AlB actions) Actions are taken to mitigate the critical path activities

Monthly Project Status Meetings with CBFO • Cost and schedule performance are reviewed against the baseline

Monthly Change Control Board Meeting • Changes to the baseline (schedule or cost) that impact schedule milestones or 27

cost impacts greater than $250,000 are reviewed.

3/10/2016

14

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!d !

C"l a = = Q.. ~ 0

= a ......

w ........ ...... 0 ........ N 0 ...... 0"1