ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL · PDF filethe masters library. the master is liable...

ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL

THIS MANUAL WILL BE IN THE MASTERS POSSESSION-IN

THE MASTERS LIBRARY. THE MASTER IS LIABLE FOR THE UPDATES OF THIS

MANUAL.

CAPT. S. YONA

ENVIRONMENTAL MANAGEMENT SYSTEM

MANUAL

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CONTENTS

Chapter Description Revision Status

Amendment………………………………………………………… 0.04 Introduction……………………………………………………….. 0.04

1 Environmental Policy Statement..................................... 0.04 2 Reporting a Marpol Non Compliance............................... 0.04 3 Environmental Officer Job Description............................ 0.04 4 Awarness ......................................................................... 0.04

4.1 Ship's Staff 0.04 4.2 Shore Staff 0.04 4.3 MARPOL Compliance Requirements Booklet 0.04 4.4 Reporting MARPOL Non Compliance Poster 0.04 4.5 Oil Pollution Declaration of Undertaking (MC-1007D & MC-1007Dc). 0.04 4.6 Pollution Prevention Declaration of Undertaking (MC-1007E for Entire Crew) 0.04 4.7 Environmental Training Declaration (MC-1007F) 0.04 4.8 Green Board 0.04 4.9 Non Crew members environmental awareness poster 0.04

5 Training………………………………………………………………. 0.04 5.1 Shipboard Staff 0.04 5.2 Shore Staff 0.04

6 Marpol Compliance………………………………………………… 0.05 6.1 Machinery Space Bilge Water Management 0.05 6.2 Sludge and Waste Oil Management 0.05 6.3 Ballast Water & Biofouling Management 0.06 6.4 Air Pollution Prevention 0.05 6.5 Sewage Management 0.05 6.6 Garbage Management 0.05 6.7 Recycling 0.05 6.8 Emergency Bilge Pumping System 0.05 6.9 Operation of Oily Water Separator 0.05 6.10 Drawings, Manuals and Layout 0.05 6.11 Other Waste Generated Onboard 0.05 6.12 Seal Program 0.05 6.13 Inventory of Deck and Engine Room Flexible Hoses 0.05

7 Equipments…………………………………………………………. 0.04 7.1 Oily-Water Separating Equipment and Oil Filtering Equipment 0.04 7.2 Operation of Sludge Burning Equipment Incinerator or Boiler (if approved) 0.04

7.3 Oil Spill Response Equipment Carried On Board 0.04 7.4 Spares 0.04 7.5 Action in case of equipment failure 0.04

8 Environmental Related Logbooks and forms ……………… 0.04 8.1 Oil Record Book 0.04 8.2 Seal Logbook 0.04 8.3 Tank Sounding Logbook 0.04 8.4 MC-1007D & MC-1007Dc Environmental Management System Oil Pollution

Declaration of Undertaking 0.04

8.5 MC-1007E- Environmental Management System Pollution Prevention Declaration Of Undertaking

0.04

8.6 MC-1007G-Environmental Management System Shipboard Environmental Training Log

0.04


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Chapter Description Revision Status

8.7 MC-1007F Environmental Management System - Environmental Training Declarations

0.04

8.8 MT-133 Environmental Management System - Oil-To-Sea Interface Log 0.04 8.9 MC-1511 A Environmental Management System - Environmental Component

of Master’s Handing Over Notes 0.04

8.10 MC-1511B Environmental Management System- Environmental Component of Chief Engineer’s Handing Over Notes

0.04

8.11 MC-1511C Environmental Management System - Environmental Component Of Ship Environmental Officer (SEO) Handing Over Notes

0.04

8.12 MC-1511D Environmental Management System - Environmental Component of Chief Officer’s Handing Over Notes

0.04

8.13 OFT-004 Environmental Management System - Environmental Management System Audit Checklist

0.04

8.14 BT-134 Environmental Management System – Deck and Engine Room Flexible Hose Inventory

0.04

8.15 VT-122 Environmental Management System - Seal Replacement Report 0.04 8.16 MT-134 Environmental Management System - Seal Inspection Report 0.04 8.17 Non Crew members environmental awareness poster 0.04

9 Appendices…………………………………………………………… 0.04 9.1 Appendix A- 0.04 9.2 Appendix B- Marpol Compliance Booklet 0.04 9.3 Appendix C- Oil Pollution Declaration of Undertaking

(MC-1007D & MC-1007D c) 0.04

9.4 Appendix D- Pollution Prevention Declaration of Undertaking. (MC-1007E for Entire Crew)

0.04

9.5 Appendix E- Shipboard Environmental Training Log (MC-1007G) 0.04 9.6 Appendix F- Crew Training Declaration (MC-1007F) 0.04 9.7 Appendix G- Oil to sea interface log (MT-133) 0.04 9.8 Appendix H- Environmental Component of Master Handing Over Notes (MC-

1511A) 0.04

9.9 Appendix I- Environmental Component of Ch-Eng. Handing Over Notes (MC-1511B)

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9.10 Appendix J- Environmental Component of Environmental Officer Handing Over Notes (MC-1511C)

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9.11 Appendix K- Environmental Component of Ch-Officer Handing Over Notes (MC-1511D)

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9.12 Appendix L- Environmental Management System Audit Checklist (Supt.) (OFT-004)

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9.13 Appendix M- Deck and Engine Room Flexible Hose Inventory (BT-134) 0.04 9.14 Appendix N- Seal Replacement Report (VT-122) 0.04 9.15 Appendix O- Seal Inspection Report (MT-134) 0.04 9.16 Appendix P- Non Crew members environmental awareness poster 0.04

10 Particular Vessel Copy of following documents……………. 0.04 10.1 IOPP 0.04 10.2 15 PPM Alarm Monitor Calibration Certificate 0.04 10.3 Copy Of Class Approval Incase Of Any Modifications 0.04 10.4 List of flanges and valves including a diagram where seals are placed 0.04 10.5 OWS + Bilge Line Diagram 0.04 10.6 Sewage Plan Diagram 0.04 10.7 Oily Water separator Operating Instructions 0.04 10.8 Incinerator Operating Instructions 0.04


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AMENDMENT

Chapter Page Description of Change Revision

Status

Date of Issue Authorized By

All All Newly issued 0.00 01.07.09 Capt. S. Yona

Introduction 6 Added ENV-A File table of contents 0.01 01.06.10 Capt. S. Yona

Chapter 4 1 4.1 new paragraph added 0.01 01.06.10 Capt. S. Yona

Chapter 5 1 5.1 added description of basic training 0.01 01.06.10 Capt. S. Yona

Chapter 6 1 6.1 Bilge water retention maintenance amended

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Chapter 6 4 6.8 Valves and interconnections amended 0.01 01.06.10 Capt. S. Yona

Chapter 8 3-5 8.9, 8.10, 8.11, 8.12 comments added to forms

0.01 01.06.10 Capt. S. Yona

Chapter 9 Appendix

G

MT-133 Oil to sea interface amended 0.01 01.06.10 Capt. S. Yona

Chapter 6 1,5 Amended paragraph 6.1 and 6.9 0.02 15.10.10 Capt. S. Yona

Chapter 9 Appendix

g

MT-133 Oil to sea interface amended 0.02 15.10.10 Capt. S. Yona

Chapter 6 4 6.8 Emergency Bilge Pumping System 0.03 31.03.11 Capt. S. Yona

Chapter 6 2 6.4 Air Pollution Prevention 0.03 31.03.11 Capt. S. Yona

Chapter 6 3 6.5 Sewage Management 0.03 31.03.11 Capt. S. Yona

Chapter 6 5 6.11 Other Waste Generated On Board 0.03 31.03.11 Capt. S. Yona

All All Newly Issued 0.04 01.07.11 Capt. S. Yona

Chapter 1 Pg. 4 Change of company name 0.05 01.08.12 Capt. S. Yona

Chapter 1 Env. pol Change of company name 0.05 01.08.12 Capt. S. Yona




Chapter 6 All Updated Emission levels 0.05 01.03.13 Capt. S. Yona

Chapter 6 All 6.3 Ballast Water & Biofouling Management 0.06 01.06.15 Capt. S. Yona


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INTRODUCTION This manual is supplement to the company's Fleet Standing Instructions (FSI) and Quality Safety Environmental Procedures Manual (QP). This manual is for providing guidance to the crew on implementing the company policy.

WE ARE COMMITTED TO MAKING THESE SEAS AND OCEANS OF OURS A SAFER AND

CLEANER PLACE FOR US ALL.


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ENV-A FILE (HOLDING PERIOD 3 YRS)

TABLE OF CONTENTS

� ENV-A FILE # 1 (MASTER)

1. ENVIRONMENTAL REPORT MT-132 2. ENVIRONMENTAL MANAGEMENT SYSTEM AUDIT CHECK LIST OFT-004 3. SHIPBOARD ENVIRONMENTAL TRAINING LOG- MC-1007G 4. ENVIRONMENTAL TRAINING DECLARATION- MC-1007F

� ENV-A FILE # 2 (MASTER)

1. ENVIRONMENTAL COMPONENT OF MASTER HANDING OVER NOTES-MC-1511A 2. ENVIRONMENTAL COMPONENT OF CH-ENG HANDING OVER NOTES-MC-1511B 3. ENVIRONMENTAL COMPONENT OF SHIP ENVIRONMENTAL OFFICER (SEO) HANDING OVER NOTES- MC-1511C

4. ENVIRONMENTAL COMPONENT OF CH-OFF HANDING OVER NOTES- MC-1511D 5. OLD GREENBOARD NOTICES/MATERIAL

� ENV-A FILE # 3 (CH-ENG)

1. OIL TO SEA INTERFACE LOG - MT-133 2. SEAL REPLACEMENT REPORT – VT-122 3. SEAL INSPECTION REPORT- MT-134 4. DECK& ENG ROOM HOSE INVENTORY- BT-134 5. SPARE PARTS FOR MARPOL EQUIPMENT (FOR VESSELS CALLING USA) 6. OZONE DEPLETING SUBSTANCES QT-132


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1. ENVIRONMENTAL POLICY STATEMENT XT MANAGEMENT LTD is committed to protecting the environment from all forms & types of pollut ion caused by its activit ies. To achieve th is objective, XT MANAGEMENT LTD is dedicated to:

• Taking all practical steps to safeguard the working environment and ensure the safety of all personnel working in or visit ing any facility operated by the Company;

• Setting and rev iewing of environmental objectives and targets;

• Providing adequate resources to meet the set company objectives and targets;

• Raising awareness of the environment amongst personnel;

• Achieving continual improvement in the company's safety and environmental record;

• Reviewing the suitability of alternative or new technology, systems or equipment which can enhance safer operations and reducing environmental impact;

• Disposing, handling and controlling all waste in an environmentally sound manner;

• Considering all environmental consequences where practical when engaging in goods or services from third parties;

• Providing appropriate training to all personnel whose work may create a significant impact upon safety and environment;

• Ensuring compliance with all applicable national and international laws, regulations and other requirements as applicable and ident ified by the Company;

• Observing the requirements of the company's Quality & Environmental system (ISO 9001 and ISO 14001) and the IMO's International Safety Management Code;

• We encourage our crew to report directly or anonymously regarding any MARPOL violation onboard the vessels without fear of any retaliat ion from the company's side.

• Making the company's policy available for public scrutiny.

ENVIRONMENTAL MANAGEMENT

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2. REPORTING MARPOL NON COMPLIANCE


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3. ENVIRONMENTAL OFFICER JOB DESCRIPTION

A Ship's Environmental Officer (S.E.O.) shall be designated on each ship, and normally will be the 1st Assistance Engineer. The master may appoint another engine officer (subject to office approval) whenever the circumstances so required. The Environmental Officer is directly responsible to the Master for controlling, supervising and implementing the company's Environmental Policy and MARPOL regulations in respect of pollution prevention and protecting the environment. The duties and responsibilities of the Environmental Officer shall include but are not limited to: 1. Adherence to the Company's Environmental Policy and Marpol regulations, supervising

and controlling environmental aspects/activities on board and raising awareness of the environment aspects amongst crew on board.

2. Undertaking regular environmental aspect inspections of the ship to ensure appropriate

measures are maintained.

Monitoring and reporting inoperative or ineffective pollution prevention equipment such as oil water separator, incinerator, sewage plants, purifier and any other equipment affecting and or related to pollution prevention.

Monitoring and reporting any leakages stemming from pump seals, packing glands or line breaks, or due to any other causes contributing to the accumulations of bilge fluids.

3. Crewmember environmental training:

The S.E.O will provide routine and interim training of shipboard personnel on environmental policies and procedures, and on the operation and use of pollution prevention equipments including but not limited to: bilge pumps, ballast pumps, incinerator, oil water separator and the making of entries in the Oil Record Book, Garbage Book or any other logs required.

Will ensure that proper records of all training on environmental matters are maintained.

4. Supervise and ensure that the Chief Officer is controlling all wastes generated or

accumulated in accommodation, on deck and in cargo holds excluding the engine room. This includes all wastes such as, plastics, floating dunnage, lining or packing material, paper and food waste as described in MARPOL Annex V (prevention of pollution by garbage from ships). The chief officer will remain responsible for updating the garbage log/record book.

5. Supervise and ensure that the chief officer is implementing the ballast water

management. The chief officer will remain responsible for ballast water exchanging and keeping the ballast water logs.

6. Supervise and control incineration and or removal to port facility of accumulated sludge

including capacity of sludge storage tank on board for the intended voyage.


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7. Supervise and control proper storage and discharges of oily bilge water to sea or to port facility. This in accordance with MARPOL Annex I Regulation 15 which requires that oily water be discharged to the sea only thru the 15 PPM system or discharged to a port facility.

8. Supervise and control proper storage handling and or removal/disposal to shore facility

the following items:

Plastics • Solvents • Degreasers • Cleaning wastes • Batteries • Paints • Oily rags • Fluorescent and incandescent bulbs • Expired boiler and engine chemicals • Used boiler and engine chemicals • Galley greases • Pyrotechnics • Medical supplies • Contaminated fuels • Used Oils and greases • Incinerator ash • Transformer oils • Contaminated refrigerants • Hazardous materials (The above list is not limited, the E.O. shall identify other hazardous and or pollutant liquid/material).

9. Supervise and monitor the following records, including a complete comparative analysis

of recorded values (against each other where possible):

Oil Record Book Engine Room Alarms Tank sounding sheets

Personnel work records and lists Maintenance records Vendor service records Bilge waste and sludge receipts Deck Log Garbage Record Book

Wastewater Discharge Log Oil to Sea Equipment Interface Logs Hazardous waste manifests Solid waste discharge receipts Content Monitor (OWS) calibration logs

Training records Inspection Documents


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SMS Audit documents 10. Monitor on a daily basis the shipboard generated waste including machinery space

generated wastes and the conditions of any environmental equipment including equipments having oil to sea interfaces.

11. Monitor (in conjunction with the Chief Engineer) the pollution prevention equipment's

spare parts replacement program. 12. In the monthly safety meeting the S.E.O. will share information with the participants and

he shall include a report regarding the performance of any pollution prevention equipment and any equipment having oil to sea interfaces. The report will include the following:

The condition of the equipments, planned maintenance or repairs. Such equipment may be included but not be limited to oil discharge monitoring equipment oily water separators, incinerators or oil content meters.

The present accumulated quantity of sludge, oily bilge water and garbage versus storage capacity including discharges planning to port facility.

Any environmental incident spills discharges, and other relevant environmental performance data.

Any effort done to mitigate pollution risk and ensure environmental protection. An evaluation of crew performance and crew training. Any recommendations for achieving improvements in reducing risks of pollution

The above responsibilities including any activities which are to be carried out by ship's Environmental Officer on board are not limited and it is expected that he will identify any other environmental aspects that can be controlled and influenced in order to protect the environment. The Ship Environmental Officer is responsible directly to the master, however on a routine basis:

The S.E.O will report to the Chief Engineer on any environmental activities concerning machinery spaces.

The S.E.O will work in conjunction with the Chief Officer and will supervise activities concerning deck department.

Whenever the circumstances so required: The S.E.O will report directly and immediately to the Master of any activities and or

environmental aspects which are not in line with the regulations and company policy. The S.E.O will report to the office (in writing or by phone) whenever in his opinion there is a

breach of Company Environmental Policy and the Master is not enforcing his authority to prevent it.


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4. AWARENESS

4.1 Ship's Staff:

Each crew member should understand that it is the Company's policy and objective to firmly support the International Convention for The Prevention of Pollution from Ships (MARPOL) and operate their ships in a safe and efficient manner so as to prevent any pollution as well as to protect the marine environment.

Each crew member agrees at al l t imes to comply with al l applicable rules and regulations and with the procedures set out in the Company's manuals to prevent pollution as well as to protect the marine environment.

Each crew member is encouraged to report to the Company's DPA in case he observes onboard the vessel any wrong practices being followed which consequences to a violation of MARPOL.

Each crew member agrees that MARPOL compliance is a condition of employment, and failure to comply is a dismissible offence.

Crew members awareness adherence and compliance with MARPOL requirements as well as company environmental policy and EMS will be evaluated on a quarterly basis and be logged and reported to company in the QC-1200 crew evaluation report.

4.2 Shore Staff:

Employees clearly understand the Company Policy and agree to comply at all times with all applicable rules and regulations and with the procedures set out in the Company's manuals to prevent pollution as well as to protect the marine environment.

Employees shall not knowingly instruct advice or encourage any other employee ashore or onboard the company's managed vessels to carry out any act which can or may result in a violation of MARPOL.

Employees undertake to report to the Company's DPA immediately in case he/she observes onboard the vessel or in the office any wrong practices being followed or instructions being given, which can or may result in violation of MARPOL.

Employees agree that failure to comply with the above requ i rements wi l l be cons idered as a breach of Company regulations, and may result in disciplinary action being taken against the employee, including but not limited to instant dismissal and / or legal action.


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4.3 MARPOL Compliance Requirements Booklet

MARPOL Compliance Guidelines is a pocket booklet containing the Company's MARPOL Policy which is in l ine with MARPOL regulations. It also contains contact details for reporting MARPOL Non Compliance. One copy is provided to each crew member.

(See appendix B)

4.4 Reporting MARPOL Non Compliance Poster

Reporting MARPOL Non Compliance Poster is a poster which encourages crew members to report MARPOL Non Compliance directly or anonymously.

It also contains DPA contact details for reporting MARPOL Non Compliance

Refer to section 2 of this manual

4.5 Oil Pollution Declaration of Undertaking (MC-1007D)

Oil Pollution Declaration of Undertaking is a letter which engine crew members are required to sign before joining a ship. In this letter engine crew members declare that:

They understand the Company Policy and instructions regarding the correct handling of Oil, Oil Sludge and Machinery Space Bilge Contents.

They understand that the penalties for illegal disposal of oil or oily waste include criminal prosecution and that the managers will not support a crew member if he is found to be guilty of a criminal action.

They understand that Compliance is a condition of employment, and failure to comply is a dismissible offence.

(See Appendix C)

4.6 Pollution Prevention Declaration of Undertaking (Mc-1007E for Entire Crew)

Pollution prevention declaration of undertaking is a letter which the Entire Crew (ratings and officers) are required to sign before joining a ship. In this letter each crew member declares that:

The crewmember understands the Company Policy and objectives for preventing pollution. He agrees to comply with all applicable MARPOL rules regulations and procedures set out by the company and he is aware that the company encourages employees to report to the DPA for any violations.

(See Appendix D)

4.7 Environmental Training Declaration (MC-1007F) Environmental training declaration is a letter which the Entire Crew (ratings and officers) are required to sign after receiving training. In this letter each crew member declares that: The crewmember declares that he has received environmental training and is fully aware of the consequences to "XT MANAGEMENT LTD" for failure to comply with company policies and Marpol regulations.


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(See Appendix F)

4.8 Green Board

As the environmental issues in general are becoming increasingly relevant in our daily routine, it was decided to contribute to the effort of raising the awareness amongst the vessels crewmembers. Therefore it was decided to have a green board placed onboard. The green board is of the cork material, the size of about width 80 cm and

height 40 cm and is placed in a conspicuous place onboard which is visible to

all crew members and to all visitors. Periodically the office sends the vessels material for placing on the board.

4.9 Non Crew Members Environmental Awareness

A poster is placed onboard requesting All persons (Non Crew Members) boarding the vessel to adhere to the requirements for protecting the environment. (See Appendix P)

For more details please refer to:

1 Quality /Environmental/Safety Procedures Manual (QP Manual) - Chapter 09 2 MARPOL Compliance Requirements Booklet 3 MARPOL Non Compliance Reporting Poster 4 See QA Form MC-1007D (for Chinese crew MC-1007D (c)) 5 See QA Form MC-1007E 6 See QA Form MC-1007F 7 See Appendix P


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5. TRAINING 5.1 Shipboard Staff

A l l sh ipboard s taf f sha l l undergo training on MARPOL (Environmental Aspects) so as to make them aware of the relevant sections of MARPOL and the Company's Policy on MARPOL Compliance.

Training shall occur annually for crewmembers onboard and be performed by the Environmental Officer. A basic training will include:

Pollution preventing practices on board. Identifying the Ship Environmental Officer and the Company Environmental

Officer. Familiarization with Company Environmental Policy Statement. Engine crew - proper operation of all environmental equipment.

The above will be carried out within seven (7) days, and full training within one (1) month of joining the vessel.

The full training shall consist of pertinent sections of, the EMS and existing marine environmental protection requirements. The full training shall include: 1 Shipboard-related technical and practical information associated with pollution

prevention and the operation, maintenance and repair of pollution prevention equipment and systems and be appropriate for the work responsibilities and departments in which an employee works.

2 Discussion of the consequences to XT MANAGEMENT LTD and its employees for failure

to comply with the requirements of this EMS and existing marine environmental protection requirements.

3 Instructions regarding:

(A) Comprehensive overview of the EMS and other marine environmental protection requirements.

(B) The reporting system used to report non-compliance.

(C) Sanctions and consequences for violations such as remedial training, suspension,

termination, and civil and criminal liability.


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(D) Pollution prevention and minimization programs specifically relating to steward, deck, and engine department procedures and operations.

(E) Position specific training in the operation, maintenance and repair of oily water

separators, incinerators, oil content discharge monitoring equipment, and other pollution prevention equipment.

(F) Procedures for hazardous and non-hazardous solid waste segregation, storage, disposal, and reporting of releases.

(G) All other shipboard environmental protection related procedures described in the

required IER (Initial Environmental Review)- If applicable

All training shall be documented onboard (See Appendix E), verifying that all officers and all crewmembers working onboard have received the required training. (See Appendix E-Shipboard Environmental Training Log)

The Environmental Officer onboard shall prepare independent written verification that all officers and all crewmembers working onboard have received the training. All officers and all crewmembers shall sign and date a statement acknowledging completion of the training. This written verification, together with the signed acknowledgment, shall be completed annually and maintained with the vessel's Master’s EMS file. (See Appendix F- Environmental

Training Declaration)

Training accessories shall include the following:

1. This Manual

2. FSI (Fleet Standing Instructions)

3. QP (Quality/Environmental/Safety Management Procedures Manual)

4. MARPOL compliance presentation

5. SOPEP

6. Environmental Plan

7. DVD Movies including:

Oily Water Separator

Bunkering Procedures

Onboard Pollution Response

US Port State Control

The ISM Code

5.2 Shore Staff

Shore s taf f (Mar ine Super in tendents) sha l l undergo training on MARPOL (Environmental Aspects) so as to make them aware of the relevant sections of MARPOL and the Company's Policy on MARPOL Compliance.


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Training shall occur annually for each and be performed by the Company Environmental Officer.



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6. MARPOL COMPLIANCE 6.1 Machinery Space Bilge Water Management

BILGE WATER accumulated in Machinery Space must be transferred to and retained in the BILGE HOLDING TANK, till it is disposed of to a Shore Reception Facility or pumped out through an operational Oily Water Separator. BILGE WATER TANK sounding must be recorded and must be signed by the Chief Engineer daily. Under normal operation Bilge Water retention during the voyage is to be minimized and should be maintained above 15% and below 45% of the Retention Tank capacity. In order to avoid fouling of the OWS filters it is prohibited to pump if the content/ level is 5% or less, unless for cleaning of the bilge holding tank. The bilge holding tank (BHT) is to be completely pumped/drained and cleaned every 6 months. The cleaning operation must be logged / entered in the oil record book using I code. Accumulated Bilge Water should be pumped out ONLY through a fully operational Oily Water Separator, when the vessel is in permissible area and it is recommended during daylight hours. In case of MALFUNCTION of Oily Water Separator or 15 ppm Alarm and Monitoring unit, Bilge Water should be discharged to Shore Reception Facilities ONLY. Disposal of Bilge Water to Shore Reception Facilities should be done ONLY through the Standard MARPOL Discharge Connection on deck. RECEIPTS obtained from the Shore Reception Facilities for all Bilge Water discharged ashore, must be attached to relevant entry in the Oil Record Book.

6.2 Sludge and Waste Oil Management

SLUDGE and WASTE OIL accumulated on board should be retained in designated SLUDGE and WASTE OIL TANK. TANK sounding must be recorded and same to be reviewed by Chief Engineer daily. Accumulated Sludge and Waste Oil should be burnt in the INCINERATOR or Boiler (as applicable), and all such operations must be recorded in the Oil Record Book. Accumulated Sludge and Waste Oil should be discharged to Shore Reception Facilities whenever it is convenient or the holding capacity of the tanks is not sufficient to hold the predicted accumulated sludge and waste oil for the next passage. Disposal of Sludge Waste Oil to Shore Reception Facilities should be done ONLY through the Standard MARPOL Discharge Connection on deck. Receipts obtained from the Shore Reception Facilities for all Sludge and Waste oil discharged ashore, must be attached to relevant page of the Oil Record Book.



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6.3 Ballast Water & Biofouling Management 6.31 Ballast Water Management

Ballast Water on board, shall be treated or exchanged as per BALLAST WATER MANAGEMENT PLAN. Exchange of Ballast Water shall be carried out only when the weather permits taking into consideration Stresses and Stability and the safety of the vessel. Ballast Water exchange can be carried out either -by Flow through Method (Overflowing the tank at least three times the tank volume). OR

-by Sequential Method (Empty and Refill). Any ballasting operations should be recorded in the ENV-B (QA Form) Ballast Handling Log. Ballast Water Tanks must be inspected in accordance with QA Form QT-129 and at every Dry Dock and accumulated sediments must be removed. Removing ballast sediment on a timely basis- Where practicable, routine cleaning of the ballast tank to remove sediment should be carried out in mid-ocean or under controlled arrangements in port or dry dock, in accordance with the provisions of the ship's ballast water management plan.

6.32 Biofouling Management Practices Studies have shown that biofouling can also be a significant factor for the transfer of invasive aquatic species. Biofouling on ships entering the waters of States may result in the establishment of invasive aquatic species which may pose threats to human, animal and plant life, economic and cultural activities and the aquatic environment. Studies have shown that the biofouling process begins within the first few hours of a ship's immersion in water. The biofouling that may be found on a ship is influenced by a range of factors, such as follows: 1. Design and construction, particularly the number, location and design of niche areas; 2. Specific operating profile, including factors such as operating speeds, ratio of time underway compared with time alongside, moored or at anchor, and where the ship is located when not in use (e.g., open anchorage or estuarine port); 3. Places visited and trading routes; and 4. Maintenance history, including: the type, age and condition of any anti-fouling coating system, installation and operation of anti-fouling systems and dry-docking/slipping and hull cleaning practices.



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Implementing practices to control and manage biofouling can greatly assist in reducing the risk of the transfer of invasive aquatic species. Such management practices can also improve a ship's hydrodynamic performance and can be effective tools in enhancing energy efficiency and reducing air emissions from ships. Definitions AFS Convention means the International Convention on the Control of Harmful Anti-Fouling Systems on Ships. Anti-fouling coating system means the combination of all component coatings, surface treatments (including primer, sealer, binder, anti-corrosive and anti-fouling coatings) or other surface treatments, used on a ship to control or prevent attachment of unwanted aquatic organisms. Anti-fouling system means a coating, paint, surface treatment, surface, or device that is used on a ship to control or prevent attachment of unwanted organisms. Biofouling means the accumulation of aquatic organisms such as micro-organisms, plants, and animals on surfaces and structures immersed in or exposed to the aquatic environment. Biofouling can include microfouling and macrofouling (see below). In-water cleaning means the physical removal of biofouling from a ship while in the water. Invasive aquatic species means a species which may pose threats to human, animal and plant life, economic and cultural activities and the aquatic environment. Marine Growth Prevention System (MGPS) means an anti-fouling system used for the prevention of biofouling accumulation in internal seawater cooling systems and sea chests and can include the use of anodes, injection systems and electrolysis. Member States means States that are Members of the International Maritime Organization. Macrofouling means large, distinct multi cellular organisms visible to the human eye such as barnacles, tubeworms, or fronds of algae. Microfouling means microscopic organisms including bacteria and diatoms and the slimy substances that they produce. Biofouling comprised of only microfouling is commonly referred to as a slime layer. Niche areas mean areas on a ship that may be more susceptible to biofouling due to different hydrodynamic forces, susceptibility to coating system wear or damage, or being inadequately, or not, painted, e.g., sea chests, bow thrusters, propeller shafts, inlet gratings, dry-dock support strips, etc. Treatment means a process which may use a mechanical, physical, chemical or biological method to remove or render sterile, invasive or potentially invasive aquatic species fouling a ship.



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In-water inspection of ships In-water inspection can be a useful means to inspect the condition of anti-fouling systems and the biofouling status of a ship. In-water inspections should be undertaken periodically as a per flag/class requirements. In addition the in water inspections may be taken in the following occasions

1. After any planned period of inactivity or significant or unforeseen change to the ship's operating profile.

2. Prior to undertaking in-water cleaning to determine the presence of known or suspected invasive aquatic species or other species of concern on the ship. 3. After a known or suspected marine pest or other species of concern is discovered in a ship's internal seawater cooling systems; and 4. Following damage to, or premature failure of, the anti-fouling system. It is recommended that ship’s command identify niche areas on the ship that may accumulate biofouling to enable these areas to be effectively targeted during inspections. Areas may include the following: - Propeller thrusters and propulsion units. - Sea chests. - Rudder stock and hinge. - Stabilizer fin apertures. - Rope guards, stern tube seals and propeller shafts; - Cathodic protection anodes. - Anchor chain and chain lockers. - Free flood spaces inherent to the ships' design. - Sea chest and thruster tunnel grates. - Echo sounders and velocity probes. - Overboard discharge outlets and sea inlets; and - Areas prone to anti-fouling coating system damage or grounding (e.g., areas of the hull damaged by fenders when alongside, leading edges of bilge keels and propeller shaft y" frames). Records related to Biofouling management 1. Maintenance Records related to biofouling management to be logged in the vessels particular plan maintenance system (PMS- MT 115) and marked as EMSM (environmental management system manual/biofouling). 2. Inspection reports and technical information should be kept with Dry Docking file under Biofouling Records chapter and includes the following: 2.1 Details of the anti-fouling systems and operational practices used (where appropriate as recorded in the Anti-fouling System Certificate), where and when installed, areas of the ship coated, its maintenance and, where applicable, its operation. 2.2 Dates and location of dry-dockings including the date the ship was re-floated, and any measures taken to remove biofouling or to renew or repair the anti-fouling system.



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2.3 The date and location of in-water inspections, the results of that inspection and any corrective action taken to deal with observed biofouling. 3. Details of when the ship has been operating outside its normal operating profile including any details of when the ship was laid-up or inactive for extended periods of time to be recorded with deck log book and voyage report. Training And Education Training for ships' masters and crews, as part of the environmental training, includes the following: 1. Review of this chapter 2. Requirements for of appropriate records and logs. 3. Impacts of invasive aquatic species from ships' biofouling. 4. Benefits to the ship of managing biofouling and the threats posed by not applying management procedures; 4. Biofouling management measures and associated safety procedures; and 5. Relevant health and safety issues.

6.4 Air Pollution Prevention

Under MARPOL Annex VI, vessels should use Fuel Oil with Sulphur content less than 3.50%, and less than 0.50% after January 1st 2020, while in all areas, except while vessels are in Emission Controlled Areas (ECA*). While in Emission Controlled Areas (ECA*), vessels should use fuel oil with Sulphur content less than 0.10%. *ECA is under MAROL (IMO REQUIRMENTS). For Geographic definition of Sox Emission Control Area's (ECAs) refer to Marpol annex VI.

Local Emission Reduction Regulations for MDO/MGO exist in addition to ECA required by IMO in other areas such as California Regulated Waters controlled by California Air Resources Board (CARB) and /or European Union (EU) areas; Hong Kong water; for fuel grade/type and sulphur limitation refer to the relevant company circular. Refer to FSI chapter 20. A separate Fuel Oil tank is to be dedicated to store Low Sulphur Fuel. All details of receipt, sampling, storage and consumption of Low Sulphur Fuel must be recorded in the relevant QA Form.



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It is recommended that Bunkering samples are to be collected at the ship’s bunker manifold during all bunkering operations, and to be retained on board the vessel for at least 1 year. ‘Bunker Delivery Note’, detailing the specifications and the Sulphur Content of the fuel supplied, must be retained on board for at least 3 years. Release and purging of Ozone Depleting Substances (ODS) such as Halons, CFC etc. into the atmosphere is prohibited. Condemned/Malfunctioned Equipment containing ODS refrigerants must be landed ashore and recorded in QA Form VT-116A and receipt should be attached to the relevant form. It is permitted to use the incinerator in ports; however Special rules on incineration may be established by authorities in some ports and may exist in some special areas (I.E it is prohibited to use the incinerator in California USA). Incineration of sewage sludge and sludge oil is not permitted in the boilers or diesel engines inside ports, harbors and estuaries. Incineration of Garbage with Heavy Metals, Plastic etc. which releases ODS, is prohibited. The Master will consult the agent if any applicable Local regulations/restrictions to operate the Incinerators.

6.5 Sewage Management & Graywater

All sewage generated on board, shall be discharged in accordance to ‘MARPOL Annex IV Regulations. This includes

Drainage and other waste from any part of toilets urinals and WC scuppers,

Drainage from hospital and medical premises,

Drainage waste water when mixed with drainage specified above.

Vessels fitted with the Sewage Treatment Plant should ensure that all sewage passes only through the treatment plant and only treated effluent is discharged after chlorination. For vessels which are NOT fitted with an Approved Sewage Treatment Plant, the sewage should be collected in the Sewage Holding Tank while in port and whenever the vessel is at a distance of less than 12 nautical miles from the nearest land. UNTREATED SEWAGE from Sewage Holding Tank, and Sewage Sludge from the Sewage Treatment Plants, should only be discharged at a moderate rate, when the vessel - is en-route, proceeding at a speed of not less than 4 knots and

- is more than 12 nautical miles from the nearest land.

Disposal of Sewage to Shore Reception Facilities should only be done through the Standard Discharge Connection on deck.

Graywater means:

Water from showers, baths, sinks, and laundry facilities



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In all ports the Master must consult the agent if any applicable Local regulations/restrictions to operate the Sewage Treatment Plant and or discharge graywater.

6.6 Garbage Management

All Garbage generated on board the vessel must be collected, segregated in following categories and stored in closed fire proof receptacles;

- Plastics Recyclable & Non-recyclable - Red - Food wastes - Green - Oily rags - Black - Recyclable material* - Yellow - *except plastics and cooking oil

As far as possible, bio-degradable bags should be used for collecting and storing Food Waste and Other Garbage. Plastic bags, used for storing garbage, must be retained onboard after disposal of garbage at sea and must be stored with the Plastic Garbage. All garbage collected, should either be incinerated, comminuted or compacted and should be disposed off as per the Marpol Annex V Regulation. Disposal of garbage should be done under the supervision of the Chief Officer and / or the Environmental Officer. Hazardous waste such as Expired Pyrotechnics, Batteries and Medicines must be landed to Shore Reception Facilities and a receipt obtained (for the complete list of hazardous waste refer to GRP Garbage Management Plan/System). All activities involving Garbage Disposal and Incineration of oily rags should be recorded in the Garbage Record Book. Receipts must be obtained for all Garbage (Hazardous waste and none Hazardous waste) which is landed to Shore Reception Facilities; the receipt must be kept onboard the ship with the Garbage Record Book for two years.

6.7 Recycling

Recycling is an excellent way of saving energy it makes a positive contribution to the global conservation of energy resources and conserving the environment.

Recycling involves processing used materials into new products in order to prevent waste of potentially useful materials and reduce the consumption of fresh raw materials.

On board, crews are encouraged to do their utmost in contributing to the global conservation of energy and resources.

Papers: if there is a double side printer available on board double sided printing is preferable, scrap paper is preferable as note books, scrap paper can be reused for packing.



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The following materials are being recycled ashore in many countries: Used printer cartridges, waste batteries, Medicine containers, kitchen waste (for composting), computer and electrical equipments, glass, plastics, sludge, aluminum, steel, and wood.

Materials which are intended to be landed a shore must be well segregated in order to assist in future recycling.

Whenever condemned spares are landed ashore signatures of the receiving party must be obtained (condemned spares include any equipment not in use (scrap) on board i.e. cylinder liners, engine liners, engine spares) refer to condemned spares removal report (VT 116A).

The above list is not limited; we encourage the crew for recycling initiatives.

6.8 Emergency Bilge Pumping System and Bilge Main Cross Connections.

Non-emergency use of cross connections from engine room bilge mains to the suction piping of larger pumps which may be referred to as the "fire and general service pump" or "fire, bilge and ballast pump”. The usage of these crossovers is similar to bypassing the OWS equipment and strictly prohibited.

Direct bilge suction and overboard discharges, are provided in accordance with SOLAS requirements for EMERGENCY USE ONLY AND should only be used under ‘Express Authority’ of the Master. This system is NOT TO BE

Isolated Impeded with blanks or locks, or Used for disposal or routine transfer of bilge accumulator from machinery

spaces. Valves and inter –connections in this system should be clearly marked / painted bright orange to distinguish from other valves and connections in the system. To avoid inadvertent use or operating of those valves, a loose U or a W piece may be fitted over the valve handle. These valves should be sealed. Date and time of sealing and the seal number should be recorded in the designated Log Book.

6.9 Operation of Oily Water Separator

It is recommended to discharge Bilge Water through Oily Water Separator during daylight hours only, to ensure proper monitoring. The OWS overboard discharge valve should be kept locked with Padlock to prevent illegal use of the system. The key will be retained by the Chief Engineer. A Poster / Placard, indicating that ‘This Valve Shall Only Be Opened Under Express Authority of the Chief Engineer ‘, must be displayed near the overboard valve.

6.10 Drawings, Manuals and Layout



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All pipe lines of bilge and sludge transfer and management system should confirm to ‘As Built ‘Drawings of Systems. Piping to and from sludge tanks and sludge pumps should have no direct connection overboard other than Standard Discharge Connection on Deck. Machinery Spaces Bilge Water and Sludge Transfer Lines should be operated separately and have no common piping. In case, where the vessel is provided with the interconnection between bilge water transfer and sludge transfer system-Company and Class are to be informed and relevant modifications are to be carried out and approved to remove such interconnections. Bilge pumping system provided for handling machinery spaces bilge water should only be used for internal transfer of bilge water and for use with Oily Water Separator. All the above pipeline drawings should be displayed near the Bilge and Sludge system for ready reference.

6.11 Other Waste Generated On Board

All Waste oil compromising of, Accumulated waste hydraulic oil and leakages from various machinery and

Accumulated waste lubricating oil and leakages from various machineries.

Accumulated Cooking Oil.

All wastes stated above should be collected in the sludge or Waste oil tank. This should then be burnt in the Incinerator or the Boiler (where applicable) or discharged with the sludge to the shore facility and such should be logged in Section I of the Oil Record Book.

Other Waste Including

Waste grease from the various machinery and wire ropes,

Oily rags used for cleaning and

Sawdust used for cleaning oil on deck, should be collected and incinerated in the Incinerator or the Boiler (where applicable).

Empty metal paint drums, Empty metal lubricating oil drums and Empty metal hydraulic oil drums must be collected cleaned to remove residues and can be disposed only to shore facility.

6.12 Seal Program

Valves To prevent unauthorized usage, the following valves should be fitted with seal: Bilge Main Cross – Connections from engine room bilge mains to the suction piping of larger pumps which may be referred to as the fire and general service pump and other bilge suction valve not connected to bilge main including independent emergency suction. Blank Flanges



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To prevent unauthorized connections within the engine-room and machinery spaces, every blank flange associated with any piping leading overboard on systems such as salt water service, main engine raw water cooling or other systems, shall be permanently secured, removed or fitted with seals through the flange bolts to prevent unauthorized connections and discharges. The blank flange and valve securing the bilge and sludge shore piping connection shall also be sealed. The seals used shall be recorded in the seal logbook. Note:- The Technical Department of the company will approve the list of blank flanges and the list of valves which are to be sealed and the list is to be attached to the seal logbook.

For further information, refer to section 10.4 of this manual.

The seal numbers shall be tracked in the Chief Engineer’s Seal Logbook and explanations shall be given any time a seal is broken, removed, or replaced. The Master shall retain the replacement seals in the vessel's safe. The Master will keep an additional Seal Log documenting when seals are replaced and their respective numbers. The master will report to the office (to the vessel supt.) whenever a seal was opened accidentally without the Ch-Eng authorization or not on a routine basis (such as sludge delivery ashore). (See appendix N- Seal replacement report) The company's Technical Department will be responsible for ensuring that no duplication of seal numbers occur and will have a master-tracking document indicating which series were supplied to each vessel. The seal program including the log books will be checked by supt. will visiting the vessel. For further information, refer to section 8.2 of this manual and to the relevant seal logbook.

6.13 Inventory of Deck and Engine Room Flexible Hoses

The ship environmental Officer aboard each Company vessel shall maintain An inventory of all flexible hoses 40 mm in diameter or more in current used or stored onboard the vessel, not including fire hoses. The hoses be inventoried and tagged with their intended use and a record be maintained in the designated form for reporting and tracking see Appendix M. The form shall be completed every six months or when a change in use/status of an existing hose occurs or upon purchase of a new hose. Completed copies of this form shall be filed as hard copy in the ENV-A File (Ch-eng.) onboard and forwarded to the Technical Supt. of the vessel as scanned copy. (See Appendix M)


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7. EQUIPMENTS 7.1 Oily-Water Separating Equipment and Oil Filtering Equipment

Oil f iltering equipment is any combination of a separator and a filter or coalescer which is designed to produce effluent containing not more than 15 ppm of oil. Oily Water Separator Maintenance

Weekly

15 PPM Bilge Alarm- Glass cell-tube to be cleaned internally by using the bottle brush supplied. Oil monitor is to be flushed with clean water. Where a 3- way valve is fitted after the OWS, is to be checked for correct. Where practicable, the 15 PPM monitor should be tested / checked onboard as per the maker's instructions.

Monthly

Switchboard- Check the electric function.

Pump- The gland of pump shaft is to be inspected. If there is a leakage of more than 10 drops per minutes, then soft packings have to be tightened carefully (below this limit nothing has to be done).

Annually

Separator housing- To be cleaned internally. Coating to be checked for intact physical condition, if defective, it shall be repaired to prevent severe corrosion.

5 Yearly

15 PPM bilge alarm- Calibration (from manufacturer or authorized personal) Oil Content Meter (OCM) The Calibration of OCM to be carried out as per maker's recommendations.

Note:- Hycasep element (if fitted) must change if the pressure difference is too high, out of range.


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Operating procedures for the above equipment vary from one maker to another and manufacturer's operating instructions should always be followed. All equipment must be maintained in good working order and the instruction book kept readily available.

Maintenance of the OWS, and associated equipment should always be carried out in accordance with maker's recommendations or more frequently should the performance of the equipment deteriorate.

A ll in spect ions, checks, te sts and maintenance done on the OWS must be du ly reco rded in the o il reco rd boo k using I code and in the ve sse l' s Qt 114 fo rm and / o r in t he OW S Ma in t enance Log Book and/ o r in t he MT 115 (PMS P lan Ma in t enance Syst em).

Any remova l o f ove rboard d ischa rge p ip ing fo r in spect ion must be re corded in t he o il re cord book using I code .

OWS friendly chemicals It is recommended that chemicals used for general cleaning of the engine room, are to be oily water separator friendly chemicals. For the list of chemicals refer/consult the manufacture recommendations. Equivalent chemicals may be used as well.

See Chapter 10.7 OWS Makers' Maintenance Requirements

For more details refer to FSI Chapter 5 Paragraph 3.7

7.2 Operation of Sludge Burning Equipment Incinerator or Boiler (if approved).

Ships fitted with incinerators should make the fullest use of this equipment to dispose of both oily residues and solid waste.

1 The equ ipment must be kept in good ope rat ional o rde r and is to be duly used for the burning of sludge and waste oil in accordance with the equipment maker's instruct ions and taking into account applicab le MARPOL regulations.

2 It is permitted to use the incinerator in ports; however Special rules on incineration may be established by authorities in some ports and may exist in some special areas (I.E it is prohibited to use the incinerator in California USA). Incineration of sewage sludge and sludge oil is not permitted in the boilers or diesel engines inside ports, harbors and estuaries.

3 Simple and clear instruct ions detailing the start-up, checks, operation and shut-down of the equipment should be clearly posted at the location.

Maintenance of the incinerator and associated equipment should always be carried out in accordance w ith maker's recommendations or more frequently should the performance of the equipment deteriorate.

See chapter 10.8 Incinerator Makers' Maintenance Requirements.

A ll in spect ions, checks, te sts and maintenance done on the inc ine rator must be duly recorded in the MT 115 (PMS p lan ma in t enance syst em).


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FOR more details refer to FSI Chapter 5 Paragraph 10

7.3 Oil Spill Response Equipment Carried On Board

For Spillage Clean up Equipment refer to SOPEP Appendix 8

7.4 Spares

Sufficient spares should be maintained onboard for routine maintenance of the equipment in accordance with maker's recommendations.

T he Chie f Enginee r should rev ie w t he make r' s r e com mend at io n s fo r m a int en ance and l is t o f recommended spares and ensure that the vesse l has suff ic ient spares to meet these requirements.

The review shall cover all equipment associated with the bilge water and sludge management system fitted onboard.

7.5 Action in Case of Equipment Failure

If there is a malfunct ion / failure of the OWS, 15-ppm monitoring equipment or Incinerator, the Company must be in fo rmed o f th is immediate ly and an entry must be made in the O il Reco rd Book regard ing the equipment malfunct ion. PROH IBIT USE TILL SATISFACTORY REPAIR!

All machine ry space b ilge w ate r and / o r sludge and o il re sidues as app l ic ab le , mu st t he reaft e r be re t ained onboard in designated ho ld ing t anks fo r d ispo sal to sho re rece pt ion facilit ies unt il such time as the equipment is conf irmed to be fully operat ional and funct ional.

Re fe r to QP Manual Chapte r 06 and Sect ion 6 "O ily W ate r Separator 15 Ppm A larm and Cut Out".


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8. ENVIRONMENTAL RELATED LOGBOOKS AND FORMS: 8.1 Oil Record Book:

The Master should attach importance to the correct keeping of the Oil Record Book which must be accurate with written entries made as soon as possible after any operation has been completed. Incorrect entry in the Oil Record Book will be considered as a violation of MARPOL regulations and a criminal offense. For further information refer to FSI Chapter 3 paragraph 6, FSI Chapter 5 paragraph 12 and Chapter 16 paragraph 15.

8.2 Seal Logbook Master and Chief Engineer Seal Logbook:-

The seal numbers shall be tracked in the Chief Engineer’s Seal Logbook and explanations shall be given any time a seal is broken, removed, or replaced. The Master shall retain the replacement seals in the vessel's safe. The Master will keep an additional Seal Log documenting when seals are replaced and their respective numbers. The seal program including the log books will be checked by supt. will visiting the vessel. Please refer to Section 6.11 of this manual

8.3 Tank Sounding Logbook

All waste, sludge, and bilge tanks associated with bilge water, oil wastes, or sludge should be sounded and logged in the relevant tank sounding log book, once a day for a vessel having a manned engine room or twice a day (morning and evening) for those having an unmanned engine room. A comment is to be entered in the remarks column when there is a change in level from previous sounding due to specific operation, i.e. OWS incineration operation or transfer from tank to tank. The Tank Sounding Log shall be signed by the crewmember that obtained the reading and counter signed by the chief engineer.

8.4 MC-1007D Environmental Management System Oil Pollution Declaration of

Undertaking- Appendix C

This form is also included in the QA forms editor and can be accessed through the computers onboard. The form is divided into 4 parts which contain the same information in different languages. The form is applicable to all Engine Room staff, and anyone who has access to the OWS/15PPM equipment. All engineer officers, motor men and engine trainees. The Crew member will be receiving this form from the manning agent and is to hand over the signed form to the master within 24 hours of boarding or prior leaving the port


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(refer to familiarization form MC-1007B, MC-1007C) If the crew member boards the vessel without the form the master is to make sure the crewmember signs the form onboard. He should insert his name in the section with the language he can read and sign at the bottom to show he has read the declaration and understands the content. The original copy is to be retained on board (file OPR-G), by the Master for the duration of 1 years. Copy is to be filed with other crew documents/licenses.

8.5 MC-1007E-Environmental Management System Pollution Prevention

Declaration Of Undertaking- Appendix D

This form is also included in the QA forms editor and can be accessed through the computers onboard. This form is Applicable to all crew members' onboard (including Engine Room staff). The Crew member will be receiving this form from the manning agent and is to hand over the signed form to the master within 24 hours of boarding or prior leaving the port (refer to familiarization form MC-1007A, MC-1007B, MC-1007C) If the crew member boards the vessel without the form the master is to make sure the crewmember signs the form onboard. The original hard copy is to be retained on board, by the Master for the duration of two years and to be filled in OPR-G. A Copy is to be filed with other crew documents/licenses.

8.6 MC-1007G Environmental Management System Shipboard Environmental

Training Log- Appendix E

Each crew member boarding the vessel is to go through Basic training and full training which is to be logged on this form. Basic Training Includes: Awareness of the Environmental Management System and the consequences to the company for failure to comply. Pollution preventing practices on board will be able to identify the Ship Environmental Officer and the Company Environmental Officer; will be familiar with Company Environmental Policy Statement. Engine crew - proper operation of all environmental equipment. Full Training – Please refer to Environmental Management System Manual Chapter 5. This Form is to be filed in ENV-A and retained for the period of 4 years.

8.7 MC-1007F Environmental Management System - Environmental Training

Declarations- Appendix F

All officers and all crewmembers working onboard shall sign this declaration declaring they had received training. This form is to be filed in ENV-A (as hard copy in the ENV-A folder and as a scanned copy in the ENV-A electronic folder) and is to be retained for the period of 4 years.


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8.8 MT-133 Environmental Management System - Oil-To-Sea Interface Log- Appendix G

Oil-to-Sea Interface systems may be I.E oil lubricated stern tubes, bow or stern thrusters, stabilizers, hydraulically operated controllable pitch propellers, and similar equipment whereby the leakage of a sealing component may cause a loss of operating medium into the surrounding waters of the vessel. Any replenishment of oil into the head tanks, operating systems reservoirs or other receivers associated with this equipment shall be logged regardless of quantity in the Remarks column. Ingress of water into these systems must also be logged as observation in the Remarks column. This form is to be filed in ENV-A (as hard copy in the ENV-A folder and as a digital copy in the ENV-A electronic folder) and is to be retained for the period of 4 years.

8.9 MC-1511A Environmental Management System - Environmental Component

of Master’s Handing Over Notes- Appendix H

This is a handing over form which is to be completed at sign-off from the vessel by the off-signing Master and discussed with the on-signing Master. This form to be filed in ENV-A as hard copy and sent to the office as electronic copy in the monthly CD. Comments to be specifically inserted for the following items (if any):

EMS details- this includes revision status, revision date, last update if any recent updates.

Any supply order made for environmental component. Environmental Policy- latest update Training of personnel- status of crew training.

Condition of the following equipment- OWS, Incinerator, Boiler, Sewage plant. Last report to Company as per EMS requirements or if any anonymous reports

received.

If any bunkering under process or planned. Disposal/reduction of various waste streams generated onboard such as stern

tube consumption, sludge quantity, sludge incinerated, sludge delivery ashore planned, any leakages affecting the waste stream (refer to MT-132).

If any PSC Environmental deficiencies affecting environmental / Marpol compliance.

8.10 MC-1511B Environmental Management System- Environmental Component

of Chief Engineer’s Handing Over Notes- Appendix I

This is a handing over form which is to be completed at sign-off from the vessel by the off-signing Chief Engineer and discussed with the on-signing Chief Engineer. This


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form to be filed in ENV-A as hard copy and sent to the office as electronic copy in the monthly CD. Comments to be specifically inserted for the following items (if any):


Any supply order made for environmental component. Environmental Policy- latest update Training of personnel- status of crew training. Condition of the following equipment- OWS, Incinerator, Boiler, Sewage plant. Last report to Company as per EMS requirements or if any anonymous reports

received.

If any bunkering under process or planned. Disposal/reduction of various waste streams generated onboard such as stern

tube consumption, sludge quantity, sludge incinerated, sludge delivery ashore planned, any leakages affecting the waste stream (refer to MT-132).



8.11 MC-1511C Environmental Management System - Environmental Component

Of Ship Environmental Officer (SEO) Handing Over Notes- Appendix J

This is a handing over form which is to be completed at sign-off from the vessel by the off-signing S.E.O and discussed with the on-signing S.E.O. This form to be filed in ENV-A as hard copy and sent to the office as electronic copy in the monthly CD. Comments to be specifically inserted for the following items (if any):


Any supply order made for environmental component. Environmental Policy- latest update Training of personnel- status of crew training.

Condition and operational status including status of leakages of the following equipment- OWS, Incinerator, Boiler, Sewage plant, pumps, machinery, piping.

Last report to Company as per EMS requirements or if any anonymous reports received.

If any bunkering under process or planned.

Disposal/reduction of various waste streams generated onboard such as stern tube consumption, sludge quantity, sludge incinerated, sludge delivery ashore planned, any leakages affecting the waste stream (refer to MT-132).



Storage location of hazardous wastes, any planned disposal of solvents, used oils, chemicals, oily rags contaminated fuel, incinerator ash, etc.


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8.12 MC-1511D Environmental Management System - Environmental Component

of Chief Officer’s Handing Over Notes – Appendix K

This is a handing over form which is to be completed at sign-off from the vessel by the off-signing Chief Officer and discussed with the on-signing Chief Officer. This form to be filed in ENV-A as hard copy and sent to the office as electronic copy in the monthly CD. Comments to be specifically inserted for the following items (if any):


Any supply order made for environmental component. Environmental Policy- latest update Training of personnel- status of crew training. Condition of the following equipment- OWS, Incinerator, Boiler, Sewage plant.

Last report to Company as per EMS requirements or if any anonymous reports received.

If any bunkering under process or planned.

Disposal/reduction of various waste streams generated onboard such as stern tube consumption, sludge quantity, sludge incinerated, sludge delivery ashore planned, any leakages affecting the waste stream (refer to MT-132).


Storage location of hazardous wastes, any planned disposal?. Garbage Handling – Collection, segregation, disposal, recordkeeping,

accumulated garbage versus storage capacity, when last time garbage landed to port facility, Disposal of paint cans, chemicals, thinners, galley oils/greases, etc.

Ballast management, status of ballast tanks which tank, any de ballasting or ballasting planned, was the ballast exchanged recently where and when?

8.13 OF-004 Environmental Management System - Environmental Management

System Audit Checklist- Appendix L

This form is to be completed by the Superintendent while visiting the vessel (twice a year). Onboard: This form is to be filed in ENV-A (Audit Record) as hard copy.

8.14 BT-134 Environmental Management System – Deck and Engine Room Portable Pumps and Flexible Hose Inventory- Appendix M

The ship environmental Officer aboard each Company vessel shall maintain an inventory of all portable pumps and flexible hoses 40 mm in diameter or more in current used or stored onboard the vessel, not including fire hoses. The hoses and pumps are to be inventoried and tagged with their intended use and a record is to be maintained in the designated form for reporting and tracking. The form shall be completed every six months or when a change in use/status of an existing hose occurs or upon purchase of a new hose.


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Completed copies of this form shall be filed as hard copy in the ENV-A File (Ch-Eng.) onboard and forwarded to the Technical Supt. of the vessel as a scanned copy.

8.15 VT-122 Environmental Management System - Seal Replacement Report-

Appendix N

This report is to be sent to office as electronic copy whenever a seal was opened accidentally without the Ch-Eng authorization or not on a routine basis (such as sludge delivery ashore). This form does not supersede the Ch-Eng and Master Seal Log Book, (this form is for reporting to the office) entries in the seal log book are to be made regardless of the entries made in this form.

8.16 MT-134 Environmental Management System - Seal Inspection Report-

Appendix O All seals are to be inspected on a weekly basis and this report is to be filled up on a weekly basis and sent to office as digital format copy on a monthly basis. A hardcopy is to be filed onboard in ENV-A File. This form does not supersede the Ch-Eng and Master Seal Log Book and Appendix N of the EMS, (this form is for reporting to the office) entries in the seal log book are to be made regardless of the entries made in this form.

8.17 Non Crew Members Environmental Awareness Appendix P

A poster is placed onboard requesting All persons (Non Crew Members) boarding the vessel to adhere to the requirements for protecting the environment.


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9. APPENDICES: 9.1 Appendix A –


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9.2 Appendix B- Marpol Booklet


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9.3 Appendix C- Oil Pollution Declaration of Undertaking (MC-1007D & MC-1007Dc)


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9.4 Appendix D –Pollution Prevention Declaration of Undertaking

(MC-1007E)


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9.5 Appendix E- Shipboard Environmental Training Log (MC-1007G)


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9.6 Appendix F- Crew training declaration (MC-1007F)


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9.7 Appendix G- Oil to Sea Interface Log (MT-133)


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9.8 Appendix H- Environmental Component of Master Handing Over Notes

(MC-1511A)


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9.9 Appendix I- Environmental Component of Ch-Eng. Handing Over Notes

(MC-1511B)


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9.10 Appendix J- Environmental Component of Environmental Officer Handing Over Notes (MC-1511C)


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9.11 Appendix K- Environmental Component of Ch- Officer Handing Over Notes

(MC-1511D)


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9.12 Appendix L- Environmental Management System Audit Checklist (Supt.)

OFT-004


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9.13 Appendix M- Deck and Engine Room Flexible Hose and Portable Pumps Inventory (BT-134)


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9.14 Appendix N- Seal Replacement Report (VT-122)


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9.15 Appendix O- Seal Inspection Report (MT-134)


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9.16 Appendix P-Non crew members environmental awareness poster


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10. PARTICULAR VESSEL COPY OF FOLLOWING DOCUMENTS

Copies of the follow ing documents will be placed along with this chapter by the Chief Engineer. 10.1 IOPP


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10.2 15 PPM Alarm Monitor Calibration Certificate


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10.3 Copy of Class Approval Incase of Any Modifications


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10.4 List of flanges and valves including a diagram where seals are placed.


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10.5 OWS + Bilge Line Diagram


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10.6 Sewage Plan Diagram


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10.7 Oily Water separator Operating Instructions


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10.8 Incinerator Operating Instructions

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