EOCY for Accounting

Denise Hansondhanson@sfcatholic.org

Change Mileage for Priest

W-2 Setup in CN Accounting• Payroll/Forms/W-2 Setup

• Be sure to hit submit to save your changes!

Priest Mileage

• If your priest has been getting the first 1,000 miles paid from payroll – most do. If he gives you a mileage sheet for each month stating the date, where traveled and amount of miles, then his first 1,000 miles becomes a reimbursable expense not federal wages.

Reduction of W-2/941Mileage Calculation for Auto Allowance

January 700

February 500

March 1250

April 1400

May 790

June 2500

July 1500

August 900

September 700

October 750

November 950

December 200

Total Business Mileage for the year 12140 The priest traveled over the alotted amount and therefore

Less: Mileage Included in Auto Allowance 12,000 the total amount of mileage paid is reduced from box 1 on W-2

Taxable Mileage for W2 Reporting -140 and on box 2 of the 941.

Total Auto Allowance $6,720.00

Calculated Amount for Taxable Miles $ (78.40) If the priest waits until the end of the year for reimbursement of

Amount needed to edit off of W-2/941 $6,798.40 miles traveled over the 1000 per month then parish would owe him

the 78.40

Partial Reduction of W-2/941Mileage Calculation for Auto Allowance

January 700

February 500

March 1250

April 1400

May 790

June 700

July 900

August 900

September 700

October 750

November 950

December 200

Total Business Mileage for the year 9740 The priest did not travel the full 12000 miles for the year but was paid each

Less: Mileage Included in Auto Allowance 12,000 month. Thus the amount reduced on the W-2 and 941 will be 5454.40. The

Taxable Mileage for W2 Reporting 2,260 remaining 1265.60 is taxable wages to him.

Total Auto Allowance $6,720.00

Calculated Amount for Taxable Miles $1,265.60

Amount needed to edit off of W-2/941 $5,454.40

Edit the W-2

Payroll – Forms – Edit Employee’s W-2 InformationClick on the employee you want to edit.

Edit the 4th quarter 941

Run W-2 Review Report

Forms/W-2s/W3 report – Be sure the calendar year is 20141. Select W-2 Review Report2. Verify on W-2 that box 1, box 3 and box 5 are

the same amount. If box 1 is less that 3 & 5 you should have the same dollar amount that it is off in box 12E. If you don’t stop and call or double check your W-2 setup.

Run W-3

Forms/W-2s/W3 report – Again be sure calendar year is 2014.1. Select W-3 Blank paper2. Calculate all four quarters of the 941 reports

for the calendar year. I have a spreadsheet if you would like it to do this calculation on.

Spreadsheet of reconciliation

What to look for in reconciliation

• After you edit be sure that the 4 quarters of the 941’s balance with your W-3.

• The W-2’s should balance with the W-3.• If box 1 is different from box 3 and box 5.

Verify the W-2 review for the difference in box 12E.

Health/Dental Changes 2015These totals are based on the following monthly amounts beginning Jan. 1, 2015Traditional HealthSingle $ 556.72

Employee/Child $ 1,298.98 Family $ 1,453.12

HDHP Health HDHP OffsetSingle $ 455.24 $ 50.74 Employee/Child $ 1,061.92 $ 118.53 Family $ 1,197.78 $ 127.67

Bronze PlanSingle $ 352.28 Employee/Child $ 820.82 Family $ 908.89

DentalSingle $ 46.92 Family $ 120.36

Spreadsheet for 50% splitHealth Traditional Monthly/Parish (12) Monthly/Emp (12) Semi-Mon Parish (24) Semi-Mon Emp (24) Semi-Week Parish(26) Semi-Week Emp (26)

Single $ 278.36 $ 278.36 $ 139.18 $ 139.18 $ 128.47 $ 128.47

Emp/Child $ 649.49 $ 649.49 $ 324.75 $ 324.75 $ 299.76 $ 299.76

Family $ 726.56 $ 726.56 $ 363.28 $ 363.28 $ 335.34 $ 335.34

Health (High deduct) Monthly/Parish (12) Monthly/Emp (12) Health Offset (12) Semi-Mon Parish (24) Semi-Mon Emp (24) Health Offset (24) Semi-Week Parish(26) Semi-Week Emp (26) Health Offset (26)

Single $ 227.62 $ 227.62 $ 50.74 $ 113.81 $ 113.81 $ 25.37 $ 105.06 $ 105.06 $ 23.42

Emp/Child $ 530.96 $ 530.96 $ 118.53 $ 265.48 $ 265.48 $ 59.27 $ 245.06 $ 245.06 $ 54.71

Family $ 598.89 $ 598.89 $ 127.67 $ 299.45 $ 299.45 $ 63.84 $ 276.41 $ 276.41 $ 58.92

Bronze Plan Monthly/Parish (12) Monthly/Emp (12) Semi-Mon Parish (24) Semi-Mon Emp (24) Health Offset (24) Semi-Week Parish(26) Semi-Week Emp (26)

Single $ 176.14 $ 176.14 $ 88.07 $ 88.07

$ - $ 81.30 $ 81.30

Emp/Child $ 410.41 $ 410.41 $ 205.21 $ 205.21

$ - $ 189.42 $ 189.42

Family $ 454.45 $ 454.45 $ 227.22 $ 227.22

$ - $ 209.74 $ 209.74

Dental Monthly/Parish Monthly/Emp Semi-Mon Parish Semi-Mon Emp Semi-Week Parish(26) Semi-Week Emp (26)

Single $ 23.46 $ 23.46 $ 11.73 $ 11.73 $ 10.83 $ 10.83

Family $ 60.18 $ 60.18 $ 30.09 $ 30.09 $ 27.78 $ 27.78

To change the mileage/ins amount

Payroll/Employees/click go on priest/pay data tab/change amount in pay period. Be sure to hit submit for changes. This example is with a priest who has a main parish and two missions.

1099 Processing

• Any vendor who is not incorporated and has been paid by the parish of $600 or more should receive a 1099 from the parish.

• Run the vendor basic list for amounts paid to vendors, paying close attention to vendors paid over 600 dollars. Then run the vendor audit checking the 1099 and this will bring up all vendors that are marked as a 1099.

• Once you verify list then you can go in and run the 1099’s for recipients to plain paper or on forms.

1099 vendors report

Notice that custom date range for calendar year and Include only 1099 trans checked

Printing 1099

Questions