Epayments Doc

8/11/2019 Epayments Doc

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Contents

Introduction: 2

DDO Login: 3

Benefciary details entry: 4

Employee bank details:

!"ird #arty Bank details: $

%ie&ing t"e data completed

'

Deletion or (odifcation o) *ccount numbers

+,

Bill preparation-generation in DDO .e/uest module

+3

!B. 0umber generation : +3

!B.1Benefciary details entry

+3

O. BILL B(I!ED I0 DDO BILL B(IIO0 (ODLE 5ot"er t"an regular

salary bills6 +3

O. BILL #.E#*.ED 7B(I!ED I0 8.( (ODLE:

+$

I) a bill passed in !reasury and t"e amount is not credited to benefciaries9

*ccount due to erroneous account:

+$

kno& t"e payment status o) a bill:

+'

.ole o) DDO in e1payments23


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Introduction:

This department has started implementation of electronic

payments in all District Treasuries during the month of March -2014 as

per the Government Memo o!1"#$"%$T&'$201 Dt!1(-02-2014 of

&inance)T&'* Department! Mainly+ three sta,e holders are involved in

the electronic payment scenario+ namely+ Draing and Dis.ursing /fficer

)DD/* of all Govt Depts+ Treasury department and .an,ing authorities!

The DD/s are prominently responsi.le for data entry issue in

payment procedures in vie of electronic payments! Therefore+ the

department has implemented the system for most of the payments in

District Treasury ithin a span of 2 months!

The Director of Treasuries and ccounts+ !! has revieed this

issue during DT/s conference held on 2#-0%-2014 to ascertain the

status of implementation at grass root level+ the operational issues+ and

the facilities to .e provided to the DD/s to ma,e it successful at u.

Treasury level also in the coming days!

3ased on the feed.ac, provided .y the DT/s+ the folloing user

manual is provided to disseminate the information regarding the

procedure to .e folloed .y the DD/ in preparation of .ills to facilitate

them to ,ey in the error free data to ensure smooth payments in the

Treasury in electronic mode!


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BILL PREPARATION PROCESS FOR ELECTRONIC PAYMENTS

DD/ ogin:

Screen 1: Welcome Screen

DDOs can access the application through following

URL "ttp:--treasuryapgo;in-ddore/

The DDOs have to login with their User ID and

assword!

Select "#enf #an$ details% su& module under "a'

&ills% (odule!
http://treasury.ap.gov.in/ddoreqhttp://treasury.ap.gov.in/ddoreq


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The following screen appears!

Step 1:

3eneficiary details entry:

The .eneficiary details i!e!+ the .an, account num.ers and other details

of all employees and DD/ have to .e updated in 5 3enf Details entry6

screen availa.le in 5ay.ills6 module of 7'M pac,age!

'egistering DD/ current ccount um.er

The DD/ code in the a.ove screen ill .e automatically populated

ith your DD/ 8ode!


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9hen you are entering first record+ you have to feed I&8 code and

.an, account num.er of DD/ current account in Treasury 3an,

I&8 code and DD/ 88/ fields respectively!

There is no provision for deletion or editing of this num.er at DD/

evel+ once it is confirmed!

If there are any errors found at a later point of time+ this should .e

.rought to the notice of Treasury concerned ith necessary proof

).an, pass .oo, copy* so that it ill .e intimated to DT here theaccount num.er or I&8 code or .oth can .e updated!

mployee .an, details:


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&or every employee+ the details have to .e fed .y the DD/! Type employee code in the a.ove screen! The name of employee

ill automatically .e displayed!


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Type I&8 code of the .an, .ranch in hich the employee is

maintaining .an, account for receipt of his salary and other .enefits

should .e provided in 5I&8 code6 field! /nce the data is fed+ the

name of the .an, .ranch ill .e displayed for cross verification!

The MI8' code ill automatically .e displayed in the 5MI8' code6

field+ if availa.le in the data.ase! 9henever it is not automatically

filled+ you may type te;t 5MI8'6 in the field or if you ,no the MI8'

code of that .ranch+ the same may .e intimated to Treasury

concerned so as to update the same in central data.ase duly

intimating it to DT!


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The DD/ has to enter the .an, account num.er of that employee!

Third arty 3an, details:

In this case+ no employee code is re


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The DD/ can vie the list of .eneficiaries using 5IT6 .utton!

file ith hyperlin, name ddocode.txtill .e displayed on the top of

screen as shon a.ove!

The list ill .e displayed as follos!


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ote: In any case+ if any num.er is found rong after confirming the

.eneficiaries account num.ers in the a.ove screen+ the account num.er

can .e deleted as follos:

Deletion or Modification of ccount num.ers

Case 1: Before the beneficiaries account number details

are registered in bank portal by DTA:

The DD/ can delete the details of any .eneficiary using the option 53enf

3an, details delete6 + if they are not registered in .an, portal .y DT!

The details of such .eneficiary details ill .e availa.le in the said screen

as follos:

The DD/ can delete any record ).eneficiary details* .y clic,ing in

corresponding chec, .o; provided under delete column


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Case 2: If the beneficiarybeneficiaries account numbers

details are already registered in bank portal by DTA:

In this case+ the a.ove screen loo,s li,e this:

There are no records to delete in the a.ove screen!

In this case+ the DD/ has to approach respective Treasury office

for deletion$modification of any .eneficiary details of their office! The

Treasury /fficer ill delete such .eneficiary details in Treasury data.ase

)since they are already registered in .an, portal .y DT*+ so that the

DD/ can add the correct details of such .eneficiary again in 7'M

pac,age! )There is no provision for modification of details+ e;cept to

delete and add!*


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Step 2:

3ill preparation$generation in DD/ 'e


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The DD/ has to enter the T3' num.er in the a.ove module as input!

Then net amount of the .ill ill .e displayed as in the folloing screen!

Then DD/ has to select the party$employee in the 5party name6option!

Then the amount related to the party$employee is to .e entered in5M/@T6 column! The DD/ has to chec, the correctness of the


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amount fed and clic, on insert .utton for inclusion of the record

in .eneficiaries list for the claim!

Then the screen loo, li,e the .elo! The entry can .e deleted if it

is rong .y clic,ing in chec, .o; at the end of this record!

If the net amount is to .e distri.uted among several employees$

.eneficiaries+ then the a.ove process has to .e repeated for each

.eneficiary! 3y adding records+ the list ill .e displayed as shon

.elo! ny record can .e deleted .y clic,ing in chec,.o; provided

against each record until the list is confirmed .y pressing 5u.mit6

.utton!


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The user ill get u.mit .utton hen the distri.ution of amount

among the .eneficiaries made .y the DD/ tallied ith the net amount of

the .ill! t this stage+ the DD/ has to chec, the correctness of the

.eneficiary details and press 5u.mit6 if all records are correct! If any

record is rong the same can .e deleted as stated a.ove and re enter

the correct details and finally 5u.mit6 the details!


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F! BI""# $!%$A!%D 'B(IT%D I) *!(# (D'"%:

su. module 5T3'>3eneficiary details entry6 is provided under5ay.ills6 module of 7'M pac,age! The DD/ has to enter the T3'

num.er in the a.ove module as input! Then the system displays all

employee details on the screen! The DD/ has to chec, the correctness

of the details and su.mit them if every thing is correct!

This completes the su.mission .ill to the Treasury online using DD/

claims module along ith .eneficiary details for transfer of amounts to

the .eneficiaries? accounts directly from the Treasury

If a .ill passed in Treasury and the amount is not credited to

.eneficiaries? ccount due to erroneous account:

In such case+ the details of such .eneficiary have to .e rectified

ith the procedure mentioned at tep 1+ for permanent change in the

data.ase! imilarly+ the Treasury /fficer has to ma,e the same change

in the .eneficiary data of that particular .ill .y o.taining the proof to

ensure correctness details of .eneficiary!

,no the payment status of a .ill:

The DD/s can ,no the status of a .ill using 5Treasury .ill details6 su.module in 5General ervices6 module of 7'M pac,age!


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In the a.ove screen+ select district code+ T/ code and the to,en

num.er+ as shon .elo!


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o press 5u.mit6 .utton.

8ase1 :

In the a.ove screen+ the fist ta.le indicates the .ill passing status in

Treasury! The second ta.le indicates the status of transmission of

funds! s seen from the second ta.le+ the payment status is 5success6!

That means+ the payment is successful to the .eneficiaries!

8ase 2:

In some cases+ the payment status ill .e 5uccess6 .ut the .eneficiary

may not get the amount into his account! This state specifically occur+ if


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the .eneficiary account .elongs to other than 3I )&T transmissions*+

hich is .ecause of technical issues in .an,! In this case+ the fact

should .e intimated to Treasury ith necessary evidence )proof li,e copy

of pass.oo,*! The Treasury /fficer shall .ring it to the notice of DT to

reprocess the payment! If the same situation occur in case of 3I

ccounts+ the Treasury /fficer shall re process the payment+ duly

ma,ing necessary chec,s!

8ase ":

The status remains .lan, even after " to 4 days from the date on hich

the .ill is sent to .an,!

This is .ecause the payment status is not received .y DT from .an,!

This should .e .rought to the notice of DT through Treasury /fficer

concerned to update the status!

This status report is useful to the DD/s to intimate the payment

details to the .eneficiary henever re


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