Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia

Erasmus Mundus - Al Idrisi: A scholarship scheme for exchangeand cooperation between Europe and the Maghreb

http://www.al-idrisi.eu

ERASMUS MUNDUS

Al Idrisi

Organization of themobility flows

Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia

ERASMUSMUNDUS

Al Idrisi

Index

Mobility flow overview Timetable Call for applications Selection procedure Mobility management Study recognition

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Al Idrisi

Mobility flow overview

Target Groups Types of scholarships

Level and duration of mobility Credit transfer programme Degree seeking programme Short stays

Doctorate Post-doctorate Staff

Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia

ERASMUSMUNDUS

Al Idrisi

Mobility flow overview

Target Group 1 (TG1) Nationals from Algeria, Morocco and Tunisia

who are registered in one of the higher education institutions (HEI) in the region that is a member of the partnership.

Nationals of European countries who are registered in one of the European HEIs that is member of the partnership.

All levels of mobility flows (undergraduate, master, doctorate, post-doctorate, staff)

Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia

ERASMUSMUNDUS

Al Idrisi

Mobility flow overview

Target Group 2 (TG2) Nationals from Algeria, Morocco and Tunisia

who are registered in a higher education institution of these countries that is not included in the partnership, or

who have obtained a university degree or equivalent by an institution of these countries.

Only master, doctorate and post-doctorate mobility flows

Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia

ERASMUSMUNDUS

Al Idrisi

Mobility flow overview

Target Group 3 (TG3) Nationals from Algeria, Morocco and Tunisia

who are in particularly vulnerable situations, for social and political reasons.

For example: having a refugee status or asylum beneficiaries

(international or according to the national legislation of one of the European recipient countries) or

Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia

ERASMUSMUNDUS

Al Idrisi

Mobility flow overview

it can be proved that they have been the object of unjustified expulsion from university on racial, ethnic, religious, political, gender or sexual inclination or

they belong to an indigenous population targeted by a specific national policy or IDPs (Internally Displaced Persons)

Only undergraduate, master, doctorate and post-doctorate mobility

For Al Idrisi: limited to undergraduates from Algeria and Tunisia

Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia

ERASMUSMUNDUS

Al Idrisi

Mobility flow overview

Scholarship Distribution

CountryUndergra

duatesMasters

Doctorates

Post-doc

Staff TOTAL

Algeria 15 10 7 4 4 40

Morocco 12 10 9 5 4 40

Tunisia 15 10 7 4 4 40

Sum 42 30 23 13 12 120

EU 18 12 10 5 5 50

Total 60 42 33 18 17 170

Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia

ERASMUSMUNDUS

Al Idrisi

Mobility flow overview

Type of Mobility

Outgoing

Third country

Incoming

TOTALEuropeans Third-Country nationals

Target Group 1

Target Group 1

Target Group 2

Target Group 3

Undergraduates

18DZMATN

121212

---

3-3

60

Masters

12DZMATN

686

424

---

42

Doctorates

10DZMATN

686

111

---

33

Post-doctorates

5DZMATN

343

111

---

18

Academic staff

5DZMATN

444

---

---

17

TOTAL 50 98 16 6 170

Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia

ERASMUSMUNDUS

Al Idrisi

Mobility flow overview

Level of mobility Credit transfer programme / Short stays

Degree seeking programme

Undergraduate1000 € per monthTG1 & TG3

6 or 10 months (TG1)10 months (TG3)

Morocco: No TG3

Not applicable

Master1000 € per monthTG1 & TG2

6 or 12 months (TG1, non EU)6 or 10 months (TG1, EU)

12 or 24 months(TG1 and TG2, non EU)

Doctorate1500 € per monthTG1 & TG2

6 or 12 months (TG1, EU)6 months (TG1, non EU)

36 months(TG1 and TG2, non EU)

Post- doctorate1800 € per monthTG1 & TG2

6 months (TG1 and TG2) Not applicable

Staff2500 € per monthTG1

1 month (TG1) Not applicable

Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia

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Al Idrisi

Fields of Study

Study fields should focus on regional needs defined already in the project application

Engineering (6) Water and Environment, Renewable Energies (7) Languages (9) Information and Communication Technologies (11

and 15) Health and Life Sciences (12)

Discussion additional fields?

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ERASMUSMUNDUS

Al Idrisi

Fields of Study

additional fields agreed on Business studies and management sciences (4) Natural Sciences (13) Social Sciences (14) Administrative Staff (16.9)

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Al Idrisi

Tentative timetable

Deadline for receiving the academic offer from the partners 28/10/2011

Call for applications 01/11/2011 – 16/01/2012

Awareness rising campaign in the MaghrebNovember/December

2011

Preparation of the applications for grading for the home and host universities

17/01/2012 – 20/01/2012

Start of the evaluation process- validation and grading by the home universities- grading by the host universities

23/01/2012

Deadline for validation and grading by the home universities 10/02/2012

Confirmation of eligibility sent to all candidates 13/02/2012 – 17/02/2012

Deadline for appealing against the home universities 24/02/2012

Deadline for resolving appeals by the home universities 02/03/2012

Deadline for grading by the host universities 09/03/2012

Confirmation of admissibility sent to all candidates 12/03/2012 – 16/03/2012

Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia

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Al Idrisi

Tentative timetable

Deadline for appealing against the host universities 23/03/2012

Deadline for resolving appeals by the host universities 30/03/2012

Preparation of the applications for selection 02/04/2012 – 06/04/2012

Advisory and Selection Committee meeting 11-12/04/2012

Final confirmation by home and host universities 16/04/2012 – 27/04/2012

Award decision sent to the selected candidates end of April 2012

List of selected scholars sent to the EACEA 15/05/2012

Start of the first mobility flows 01/06/2012

Latest starting date for student mobility flows 31/12/2012

Latest starting date for staff mobility flows 30/09/2013

Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia

ERASMUSMUNDUS

Al Idrisi

Tentative timetable

Discussion Reception of the academic offer

Deadline for partner institutions Start of the mobility flows at each level and

institution How to get all mobility flows started by

31/12/2012: Preparatory activities for selected candidates Language training Visa issues, …

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Al Idrisi

Call for applications

On-line application tool Academic offer How to apply Documents required Output Video tutorial

Discussion Documents to be uploaded

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Al Idrisi

Selection procedure

Principles Impartial and transparent Based on merit and equal opportunities Resecting cross-cutting requirements

Gender-balance Real participation of socioeconomically

disadvantaged people Balanced distribution of scholarships

with clear and effective appeal mechanisms

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Al Idrisi

Selection procedure

Tools Common grading grids Double grading: home and host institutions Distribution algorithm

Discussion Selection criteria: evaluation grids

Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia

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Al Idrisi

Selection procedure

Undergraduate & Master(once all exclusion requirements fulfilled)

Home University Host University

Strategic importance of the discipline 3 3

Academic merit (GPA, motivation, …) 4 5

Disadvantaged Groups 1 -

Other: to be specified 2 2

Subtotal 10 10

Final grade 20

Double grading scheme Basis for the selection procedure Common grading grid

Undergraduate & Master: only for priority areas

Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia

ERASMUSMUNDUS

Al Idrisi

Selection procedure

Doctorate (*)

(once all exclusion requirements fulfilled)Home University Host University

Academic Merit (CV, GPA, motivation, research plan, …) - 20

Letter of support 5 5

Institutional commitment in (re)incorporating the candidate 5 -

Disadvantaged Groups 3 -

Other: to be specified 2 2

Subtotal 15 27

Final grade 42

Double grading scheme

* Candidates applying for one of the priority areas, receive 5 extra points.

Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia

ERASMUSMUNDUS

Al Idrisi

Selection procedure

Post-Doctorate & Staff (*)

(once all exclusion requirements fulfilled)Home University Host University

Academic Merit (CV, GPA, motivation, research plan, …) - 20

Strategic discipline 5 5

Letter of support 5 5

Institutional commitment in (re)incorporating the candidate 5 -

Subtotal 15 30

Final grade 45

Double grading scheme

* Candidates applying for one of the priority areas, receive 5 extra points.

Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia

ERASMUSMUNDUS

Al Idrisi

Selection procedure

Overview The PMU will prepare the applications for evaluation by

the partners The applications will be validated by the home

universities (TG2 and TG3 applications will be checked by the member of the Selection and Advisory Committee representing the corresponding country)

Home and host universities will simultaneously grade the applications according to the common evaluation grid

Each evaluation step is followed by an opportunity for appeals against the evaluating institution

Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia

ERASMUSMUNDUS

Al Idrisi

Selection procedure

The PMU will prepare the applications for the selection of candidates

The selection will be done by the Advisory and Selection Committee (ASC) Foreseen dates: 11-12/04/2012 Distribution algorithm: see Project Proposal

Final check of the selection by the ASC Balanced mobility distribution Readjustments in the mobility flow distribution

if necessary

Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia

ERASMUSMUNDUS

Al Idrisi

Mobility Management

The ASC will send the results to the PMU The PMU will forward the results to the home and

host universities asking for a final check and admission, respectively.

The PMU will inform the selected candidates through a scholarship letter

The selected candidate has to sign a contract accepting the terms and conditions of the grant

Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia

ERASMUSMUNDUS

Al Idrisi

Mobility Management

The PMU will send a list of the candidates having accepted the grant to the home and the host universities

The host university will provide the grantees with an invitation letter

Host and home universities will guide all grantees and assign a supervisor or contact person to each incoming and outgoing student and scholar

The host university must provide support to their hosted grantees for obtaining the corresponding visa and residence permits

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ERASMUSMUNDUS

Al Idrisi

Mobility Management

The EU partners will be in charge of managing the scholarships for incoming and outgoing grantees Payment of the monthly allowance Providing a prepaid ticket on request Assurance (health, travel, etc.)

obeying the minimum requirements established by the EACEA

Each partner will be responsible of monitoring the stay of the hosted grantees

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Al Idrisi

Mobility Management

Host universities will organize regular individual and joint meetings with the grantees

A complete grantee file will contain at least: Scholarship agreement Certificate of arrival Progress report(s) Certificate of departure Final report

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ERASMUSMUNDUS

Al Idrisi

Mobility Management

Templates for these documents will be available at the Intranet of the Al Idrisi website (http://www.al-idrisi.eu)

The files will have to be kept by the corresponding partner during five years after the end of the project.

A certified copy of the complete file will have to be sent to the PMU

Online management of the files is under study.

Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia

ERASMUSMUNDUS

Al Idrisi

Study recognition

Recognition and transfer of credits Non degree seeking students

Erasmus type learning agreement To be signed before departure by the home and

host universities Degree seeking students

Obtain a full European Degree Diploma Supplement simplifies recognition

Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia

ERASMUSMUNDUS

Al Idrisi

Study recognition

Doctorate students & Post-doctoral fellows Detailed work plan Agreed with their respective supervisors at the

home and the host universities prior to departure Guarantees the work done at the host university,

if completed successfully, to be fully recognized at the home university.

Academic and administrative staff Detailed work plan Agreed with their respective contact persons at

the home and the host universities prior to departure

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Al Idrisi

Study recognition

The mechanisms for student examination will always follow the local regulations and rules established at the host universities

All partners will provide the students with a comprehensive transcript of records. The European universities will make use of ECTS while the Maghreb partners will use their local grading and study load accounting systems

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Al Idrisi

Study recognition

Tables of equivalence will be established and employed for a relatively straight forward conversion between the different systems. If possible, the grades converted to ECTS will also be included in the official transcript

Discussion Tables of equivalence

Work/study load Qualifications

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Al Idrisi

Study recognition

Erasmus type learning agreement

Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia

ERASMUSMUNDUS

Al Idrisi

Study recognition

Diploma Supplement

Erasmus Mundus Action 2 - Strand 1Lot 1: Algeria, Morocco, Tunisia

ERASMUSMUNDUS

Al Idrisi

Discussion

Do you have any further questions? Are there any suggestions? Ideas …

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Al Idrisi

Organization of themobility flows

Thank you for your attention

http://www.al-idrisi.eu

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Al Idrisi