eRA@TU Users Group

November 30, 2011

eRA@TU Users Group Meeting Agenda

• Agenda– Preparing for January, 2012– Metrics– Community of Science – Ming-Hui Chou– eSirius Demo: Setting up accounts – Joanne Drew, ULAR– Known Issues– Open floor to Q&A and discussion

• NSF and PD• email notifications, how much is too much and how often is too often?• Dealing with college internal deadlines• Finalize button: Who, what, where, when and how?• Supporting vs Temple Documents: Whats the difference?

eRA@TU UGM: Preparing for January

“…This was my first grant sent from Temple and I found the process far easier and more flexible than in my previous Institution; I attribute this efficiency to the good will of the people who assisted me but also to the user-friendly software for the online management of the application. I look forward to learn more about all the possibilities of the software you have established, but just the fact that at 3.00 AM I could up-load my science was beautiful……”

eRA@TU UGM: Preparing for January

January 2012•eSPAF will be mandatory•All submissions will be done using PD•Exceptions to the rule

– Program projects– Transfers– Non-competitive renewals*– Where opportunity specifically indicates a paper submission*

•Clarifications to the rule– NSF will be treated like a non-Federal submission?**

* These will be addressed in coming months

** Until NSF complies with OMB guidance

eRA@TU UGM: Preparing for January

Resources available to you and your colleagues•Documentation website http://www.research.temple.edu/login.asp?val=era

eRA@TU UGM: Preparing for JanuaryResources available: Video Tutorials and Documentation

eRA@TU UGM: Preparing for JanuaryResources available: Training in a variety of flavors•Remotely via the web

– Personalized webinars for your department or individuals or groups of individuals– Sessions last from 30-60 minutes– People can log in from anywhere to participate– Conference call line or chat room communications

•In Person– Hands on or hands off– Personalized to your department and sponsors– Hands-on sessions from 30-60 minutes – Hands-off sessions from 60-90 minutes (depending on size of group)

•One on one with faculty or administrators•Webapalooza – December 15th 9 AM to Noon•No matter what your training parameters are, there is a plan for you!

eRA@TU UGM: Preparing for JanuaryResources available: After January 1st

•Ongoing training through the year

•Ongoing support through the year

•Bi-Weekly Webinars

•Webapalooza – December 15th 9 AM to Noon

eRA@TU UGM: Metrics

• Proposals Successfully Submitted: ~ 2,000*• eSPAFS Completed and Routed: 260• Number of Non-NIH Federal Submissions: ~ 100

- AHRQ - Air Force - Bureau of Health Professions - Agriculture/NIFA- DARPA - Defense Threat Reduction Agency- Dept of Defense - Dept of Education- Army - ONR- Dept of Energy - Dept of Justice

• Number of non-Federal Proposals routed: ~ 35

* There is a story here

eRA@TU UGM: Community of Science• Community of Science is back

– New “Pivot” to be released in January of 2012– CoS strengths added to SPIN strengths for greater toolkit for faculty

– Demo by Ming-Hui Chou

eRA@TU UGM: eSirius Animal Ordering• eSirius – Web-based animal ordering system

– Going live in December 2011– Protocol information fed from eRA@TU Lab Animals System– Functions

• Running animal inventory counts• Import of valid protocols from eRA@TU• Key personnel can order animals• Can only order approved animals from protocol

– Based on species and pain level• Export of monthly chargest sent to Banner

• Demo of setting up Banner accounts – Joanne Drew, ULAR

eRA@TU UGM: Advisory• FedNonFederalBudget form for some Non-NIH submissions

– Known bug in our software.– If you find a proposal using this form, you must submit using Adobe

Forms and a paper SPAF.

eRA@TU UGM: Advisory• Uploading Spreadsheets.• Be sure to save your spreadsheets in either .xls or .xlsx format

before uploading to eRA@TU.• Spreadsheets with macros will cause issues viewing during

the routing process.

eRA@TU UGM: Open Forum• Discussion Agenda

– NSF & PD

– email notifications, how much is too much and how often is too often?– Dealing with college internal deadlines– Finalize button: Who, what, where, when and how?– Supporting vs Temple Documents: Whats the difference?

eRA@TU UGM: Forum NSF & PD• National Science Foundation

– One of our larger potential sponsors (51 submissions last FY)– Will be able to submit system-to-system when we move to version 12.803.01,

early 2012.– NSF has finally admitted they do NOT want to limit submissions to FastLane– But until that time, 2 options

• Treat NSF using the NonS2S Formset– Other institutions are using this method– Manually set up a proposal to select NSF then require a minimum amount of information

to complete the eSPAF, attach documents and submit for internal approval

• Keep NSF on list of exemptions to electronic eSPAF and rely on data entry from hardcopy spaf and using “sneaker net” for routing

– Decision will be made internal to Sponsored Programs but input is welcome.

– Demo

eRA@TU UGM: Forum eMail Notifications• eMail Notifications

– We have control over how often emails are sent for reviewing proposals– Current settings

• Based on how close the deadline is.

eRA@TU UGM: Other Forum Topics• Dealing with college internal deadlines

– How does the plan complicate the SPA deadline and school deadlines?

• Finalize button: Who, what, where, when and how?– Who should complete it, when and how?

• Clinical Trials and the eSPAF• Supporting vs Temple Documents: Whats the difference?

eRA@TU UGM: Q & A

Questions/Concerns/Issues?

eRA@TU UGM: Next Meeting

Look for the eRA Listserv for information on the next UGM meeting.

Send and email to listserv@listserv.temple.edu In the body of the email enter

Subscribe era yourfirstname yourlastname