ESCalate funding workshopPart one

Dr Julie AndersonJune 12 2007

University of Bristol

Welcome …and Housekeeping

• Toilets are on the third floor – down the stairs, through the double doors and opposite the lifts.

• No Fire alarm drill is planned; in case of alarm therefore please congregate outside, up the road in the Square.

• If taxis are required for the end of day, please let Teresa know by/ at lunchtime

Introductions

• Dr Julie Anderson – five years with ESCalate; current Projects Manager

• Teresa Nurser – Projects Administrative Coordinator• Invitation to introduce yourself – (name, institution,

reason for being here, hopes for the day etc?!)

Three types of grant

• Research – April deadline for EOIs• Student – as above• Development – October 31st 2007 deadline

Overall very similar style of management - so today will cover them all but please chip in with queries as we

go along - or write on a “post it” for

later in the afternoon!

How to write a successful grant application

Our team of evaluators tell us that it helps if…• You not only have a good idea/ innovative - but

explain the rationale clearly – with, where appropriate literature review and context( eg CETLs), methodology, theoretical framework, data collection, how you will undertake your analysis, evaluation etc.

• It is realistic: scale, time, costings• Demonstrates home institution support and/ or works

with other partners where appropriate.

How to write a successful application cont...

Crucial…• Have thoughts about dissemination of your findings/

outcomes/ resources. These could be via: – networks, workshops, seminars, papers,

report, articles for in house and/ or ESCalate publications, conferences and events –plus increasingly CDs, DVDs, web based video clips etc

Costings and finance - 1

We can give you funds ( usually in thirds) for:

• Travel, consumables ( eg paper, photocopying), meetings, refreshments, speaker fees, secretarial/ researcher and transcriber costs bought in

• We cannot pay salaried staff costs.

Costings 2

• FEC and VAT. If your institution levies these they need to be costed into your application.

• We expect to see match funding as a demonstration of the commitment of your institution to your work.

• This can often be in terms of your time/ space etc

Our evaluation process for EOIs / and project bids

• If all the previous points are covered effectively, then the external evaluation team can usually recommend funding.

• The ESCalate team then make final decisions according to funding available.

(end part one)

Part TwoHow to work with us – the Administration side

Online Applicationand project management

Teresa Nurser and Julie Anderson

Register as a member

Member page

Complete the proposal form – on your member page – vital!

Submission and evaluation

• You can add to your proposal anytime up until the deadline date

• It will then be sent to our evaluators• They are sent a evaluation and comments sheet to

complete, and a deadline to reply by• The evaluations are reviewed by ESCalate team• Timing – patience is a virtue; slippage does happen!

Outcome• You will be sent notification by letter of the outcome,

usually within 4-6 weeks • For Research and Student grants, those who are

successful move to the second stage of the bidding process. Again evaluated and outcomes given

• Evaluation feedback offered to all• Development grants – Agreement form sent to you

for signing and returning by HoD and self.• Once we receive the Agreement form the project is

then activated and you may invoice us for the first third of the agreed costs

Project page

Running the project

• The responsibility for invoicing is YOURS!• Stay in touch – especially if you need to adjust/

change details etc.• Discuss administration issues with Teresa• Email or phone Julie over substantial issues over the

content etc.

Some final points…

• You do not need to be a professor – and / or in what may be termed a prestigious institution!

• Our remit is to encourage good practice in teaching and learning wherever it is found

• We can support you as little or much as you need in the day to day running of the project ( e g by setting up a mentoring scheme).

• An ESCalate project often leads to other things….!