eSchoolPLUS Users Guide for -...

MISD exists to provide an excellent education for all

eSchoolPLUS Users Guide for

Secondary Teachers

Teacher Access Center (TAC)

McKinney Independent School District

# 1 Duvall Street

McKinney, TX 75069

MISD exists to provide an excellent education for all

eSchoolPLUS Guide for Secondary Teachers Revised 9/12/2011 McKinney ISD School Year 2011-2012

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Table of Contents

Helpful Hints ............................................................................................................................ 3

Logging into Teacher Access Center....................................................................................... 5

Your “My Home” Page ............................................................................................................ 6

My Classes ........................................................................................................................................ 6

My Reports ....................................................................................................................................... 7

News .................................................................................................................................................. 7

Your Navigation Links .................................................................................................................... 7

Viewing Your Student Lists ..................................................................................................... 9 To view your class lists based on scheduled courses .................................................................................... 9

Viewing Individual Student Information .............................................................................. 12

Taking Attendance ................................................................................................................. 15 To View Attendance ................................................................................................................................... 15 To Take Attendance .................................................................................................................................... 16 To Edit Attendance ..................................................................................................................................... 17

Entering Gradebook Assessments ......................................................................................... 19 To Define Class Categories and Assessments ............................................................................................. 19 To Copy Categories and Assessments ........................................................................................................ 24 To Score Assessments ................................................................................................................................. 29

Loading Grades into Interim Progress Reports .................................................................... 37 To Enter Interim Progress Information ....................................................................................................... 37 Sample Secondary Interim Progress Report ............................................................................................... 39

Distribution Dates for Interim Progress Reports .................................................................. 40

Loading Grades into Report Cards ........................................................................................ 43 To Load From Gradebook into Report Cards ............................................................................................. 43 Sample SecondaryReport Card ................................................................................................................... 44

Distribution Dates for Report Cards ..................................................................................... 45

E-Mail Contact: Students and Parents/Guardians .............................................................. 47 To Email Students and Guardians ............................................................................................................... 47


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Helpful Hints

For more detailed information on each entry field please use the button

on the upper right corner of the screen. Once the screen help is displayed

you may click on the field in question.

You may use the Search, Save, Next and other buttons at the top or the

bottom of the screen.

Do not use the browser “Back” button. This will abort your operation and

you will lose your data entry. If you make a mistake finish the entry, save

and then update the information.

Enter dates as M/D/YYYY or MMDDYY format. For example, to search for

March 03, 2007, enter 3/3/2007 or 030307.

When a task has been completed your home page will display beside

that task. For example: After attendance is taken.

Data entry fields with a red asterisk are required choices.

To report errors, take screen shots when possible to provide more

information for troubleshooting.

Laptop: Press fn+prt sc to capture the screen. Next, open MS Word and

paste (Ctrl+v or Edit / Paste on menu). Click Save. E-mail this as an

attachment to Technical Support.

Desktop: Press prt sc. Follow steps above after screen capture.

Technical Support

Call the Help Desk: 469.742.4048

OR

E-mail: [email protected]

mailto:[email protected]


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BASIC

NAVIGATION


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Logging into Teacher Access Center

From the Novell window, click on the MISD Web Applications “globe.”

Double click the TAC icon . To access TAC from home, go to the MISD home

page and select “Staff Resources” from the toolbar then “Web Grade Book.”

1. Enter your 6-digit user name and password.

User Name: ######

Password: _________________

MISD Business Rule: Your user name will be provided during your training

workshop and is your 6-digit MISD Employee Number. The following guidelines

have been adopted by MISD with regard to eSchoolPLUS user names and

passwords:

Your user name and password are not to be shared or provided to other users on

the system.

Guard your password and do not display it in a prominent place.

You will be accountable for data entered using your user name and password.


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Your “My Home” Page

When you login into Teacher Access Center, your My Home page will display.

My Classes

Clicking the link for any attendance or report card option (the underlined actions)

will display information based on the fields along the top of the grid:

Courses: The list of courses will display one of four options:

Current MP Courses: Courses meeting in the current

marking period as dictated by the System Administrator

Attendance Courses: Those current courses or

homerooms which take attendance

Graded Courses: Those current courses which receive

grades

All Courses: Includes courses from both semesters

Attendance Date: The date to view attendance will display

RC Run: Indicates the current marking period for report card grades


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IPR Date: Indicates the processing date for Interim Progress Reports

My Reports

This section will hold reports you have generated.

News

Messages from the eSchoolPLUS System Administrator will display in the

News Section. This information is from your campus office and not central

office.

Your Navigation Links

The left hand of your Home Page contains your navigation links.

Clicking <<Max will hide the left-hand navigation links.

Clicking Restore>> will display these links.

NOTE: The left-hand navigation window links (View Student List, Take

Attendance, Define Assessments, Score Assessments, Enter Interim Progress and

Enter Report Cards) are related to individual courses. Once you have selected an

Action for a specific course, the navigation links will be functioned for that

course.


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Class Rosters


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Viewing Your Student Lists

To view your class lists based on scheduled courses

1. Click the List link next to one class.

The Class Roster displays the Course Information and the Students in your class.

Click “Show Options” to customize the class roster.

OPTIONS:


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*By default, only active students are shown on the roster. To see all students

who have ever been enrolled, click the drop-down arrow next to “Show

Withdrawn Students” and select whether the students are to be displayed

alphabetically or as a group.

*Student names will always be displayed in the roster. To add other columns,

hold the CTRL key while selecting additional columns.

*To add blank columns to the roster, check the Display Grid box and select the

number of columns to display.

*To add attendance dates as headings to the blank columns, check the Display

Attendance Dates box and select the Start Date for the headings.


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2. Click on a student’s name to display demographic, scheduling, and/or

attendance information about that student or to access student’s progress report,

report card or standardized test data.

IPR Summary – Gives student’s progress report (or report card) grade for all

courses for the selected report date.

RC Summary – Gives student’s year-to-date report card grades for all courses.

Test Summary – Gives student’s standardized test scores.


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Viewing Individual Student Information

You can view additional information for those students on your class roster.

Sample Student Summary Screen.

IPR Summary – Gives student’s progress report (or report card) grade for all

courses for the selected report date.

RC Summary – Gives student’s year-to-date report card grades for all courses.

Test Summary – Gives student’s standardized test scores.

Exit this screen by clicking the close button at the top or bottom of the screen or

the X in the top right corner.


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Attendance


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Taking Attendance

To View Attendance

1. Click the Morning Bulletin link to display a list of students whose absences

for the day have been entered by the office or previous period teachers.

2. You can select an Attendance Date to view attendance other than today’s – or

– you can display attendance for all students in your school by selecting

Show, All Students.

To return to your classes, click the “Home” button in the top right-hand

corner of your screen or select an item from the left-hand navigation window

links.


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To Take Attendance

1. Click the Att (Take Attendance) link next to the desired class.

2. To make a student absent, click in the A checkbox. To mark a student tardy,

click in the T checkbox and enter the arrival time. You do not need to click P

to mark a student present. Click Save.

3. If all students in a class are present, click the “All P” link on the home

page rather than “Att.”

Absent Tardy

Present


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To Edit Attendance

Attendance can be edited until midnight on the attendance date only. To edit

attendance after the attendance date, report the change to your campus

attendance clerk.

MISD policy states if a student is missing from class, that student is marked

absent. Even if you know a student is on a school-sponsored activity, that

student is marked absent and the office will correct the absence as excused.

1. Click the Att link next to the desired class.

2. If a student’s absence needs to be removed, click the “P” box. (Unchecking the

“A” box will remove the absence mark but will not record the attendance

change.)

3. Click save.


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Gradebook


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Entering Gradebook Assessments

The Gradebook feature in Teacher Access Center allows teachers to enter student

grades for tests, quizzes, and other assignments given to students. Categories must

be defined first each quarter and consist of summative and formative categories.

Assessments are defined after categories are defined. Assessments are defined as

needed throughout each quarter.

Scores are entered for each student for each assessment.

Score = Numeric Grade

Assessment = Specific item to be graded

Category (Summative or Formative) = Type of Assessment

To Define Class Categories and Assessments

1. From the My Home page click Def for the appropriate course:

2. Click the Categories tab to view the Categories (Summative and

Formative) that your class will use. The Categories tab will display

automatically if you have no category types defined.


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District defined categories are:

Formative = 30%

Summative = 70%

Summative Grades (70%): Grades taken after learning has happened to sum up

achievement at a particular point in time. (Tests, Major Quizzes, Projects)

Formative Grades (30%): Grades taken on a regular basis to inform teachers and

students about the progress of learning while learning is taking place.

(Homework, Quizzes)

The same categories and percentages must be used throughout the year.

3. Select Calculation to be either rounded or truncated. Round is the default

choice.


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4. Place a check mark next to each assessment type that you will use in your

class.

Weight: Defines the weight for each category. The weight fields

should be set as follows:

Formative = .30

Summative = .70

Select Save to update.

Drop Lowest: Specifies how many lowest grades to drop within a

category.

Exclude Missing: Specifies whether a missing grade in the

gradebook is ignored or calculated as zero. If “Missing scores count

as zero (0) in the average” is selected and the grade is not entered

on the due date, it will be included in the average as a zero.

Enter the appropriate Marks next to each competency.

5. Click the Assessment tab to define specific assignments that you are

grading. You must assign each assessment to a category. The following

fields are available on this page.

NOTE: Grading is defined as Assessment of and for Learning.

MISD Business Rule: Calculate Average Using Total Points will not be supported.

Do not select this option; it will disable the Category Weight fields.


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Enter the date assigned or click on the calendar .

Enter the due date* or click on the calendar .

Select the category* for the assessment. Note that these choices match

the category types selected on the Categories page.

Select whether or not the assessment is for extra credit. If it is for extra

credit, select Add to Average since Total Points is not supported. By

default, the assessment is not for extra credit (i.e., the assessment

“counts” as part of the student’s grade). If it is for extra credit, any

points earned will be added to the final average for the quarter. If an

assessment is designated as extra credit, students who do not complete

the assessment will not be penalized.

Description* field, you may enter a brief description of the assessment.

The More… button allows for more details to be entered if desired.


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In the Points* field, enter the maximum number of points that can be

earned on the assessment. Do not include any Extra Credit points.

In the Weight* field, enter the weight for this

assessment. The weight is a multiplier that can be

used to weight certain assessments differently

within a category. If you are not using weighted

gradebook, this column is not visible.

Publish Item makes the assessment visible in the

Home Access Center.

Publish Score makes the score visible in the Home Access Center.

6. Click the Save link to save the current

entry and add more assessments.

Clicking the Save link also enables the

Files icon. The Files icon allows you to

attach a document to an assessment if,

for example, you would like to provide

an electronic copy of a homework

assignment. This document would be accessible through the Home

Access Center.

After an assessment has been saved,

changes can be made to the assessment by

clicking the Edit link at the far right.

Clicking the Delete link will delete an assessment that has already been

saved. Assessments that have scores entered cannot be deleted unless

the scores are deleted first.

*Required Fields


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To Copy Categories and Assessments

To copy definitions from one class to other classes:

1. On My Home page, select the report card run for which you have

assessments defined.

2. Click Def link for the course in which assessments are defined.

3. Click Copy button at either top or bottom of screen.


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4. In Copy Direction field, select To Courses from the drop-down arrow.

5. In the Copy Type field, select the options you want to copy.

Categories and Assessments to copy the selected categories and

assessments.

Categories Only to copy the categories, without copying assessments.

Use this option if different assessments are used for selected courses.

Attachments Only to copy the attachments.

6. In the Include Marking Periods fields, check the marking periods for

which you want to copy information.

7. To overwrite existing category information for the courses, check

Overwrite Categories.

8. To copy attachments defined for the course (syllabus, course info, etc),

check Copy Course Attachments.

9. To copy attachments defined for the assessments you select to copy, check

Copy Assessment Attachments.


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10. In the To Courses section of the page, check the Include box for each

course to which you want to copy categories and assessments.

11. In the Q3 To and Q4 To columns that are available for each course, select

the button for the marking period to which you want to copy information.

If the courses meet for the same marking periods, you will most likely

select the same marking period as the marking period being copied. But,

if you have a section of a course that meets marking periods 1 and 2 and

you want to copy to a section that meets marking periods 3 and 4, you

might copy from marking period 1 to marking period 3.


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12. In the Categories and Assessments section of the page, select the

categories and assessments you want to copy by entering a check for the

ones you want to copy.

When you check an assessment, the associated category will

automatically be selected.

To copy all categories, click All in the header row at the top of the list

of Categories and Assessments.

To copy a category and all of its assessments, click All in the header

that displays below the row of the category you want to copy.

13. Click Copy.

14. If you copied assessments from one marking period to another, you must

edit the date due for the assessments.

The Copy function may also be used to copy gradebook information from a

different course to your selected course and to copy gradebook information from

last year's gradebook.


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Course Attachments

Course attachments (syllabus, information pages, reading lists, etc.) can be added

to each course.

1. Click DEF next to the appropriate course.

2. Click the Attachment tab.

3. Browse to find the desired file.

4. If you wish the file to be available each marking period, check Include In

All MP’s checkbox.

5. Click Upload.


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To Score Assessments

1. On My Home page, select the report card run for which you have

assessments defined.

2. Click Score link for the course you want to input scores. The Course score

assessment page is displayed.


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REMINDER: You can see more student scores by clicking the <<Max button above

the left-hand navigation menu.

Click the Restore>> button to see the left-hand navigation buttons again.

3. Enter student scores in each of the assessment columns. You may TAB

between fields. All grades are saved automatically as they are entered. As

student scores are entered, the student’s cumulative average automatically

updates. The student’s average is NOT recalculated if the assessment’s due

date has not yet been reached.

NOTE: Holding the cursor over a column/date heading will display the assessment

description for that column.


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The Notes icon will allow you to enter notes about each student. Click on the

notes icon next to the student.

The following screen will display.

Enter the Date and Comment (required fields). If you want the comment published

to the Home Access Center (HAC) for the guardians to see, check the Publish box.

Click Save. Click Scores button at the top or bottom of the screen.


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Abnormal scores may be displayed as:

Incorrect – Score not a valid numeric mark.

Dropped – Score is not included in Student’s average.

Exceeded – Score has exceeded point value of the assessment.

Comments – A note has been entered for this score.

Option buttons near the top of the score entry page are:

My Classes will return you to your Home page.

Assessments will return you to the list of assessments.

Printable will show a printer-friendly version of the score entry page.

Student Detail will generate a PDF report of student data that has

been entered in the gradebook for all students or a selected student.

Missing Scores will generate a PDF report of grades missing from the

gradebook for all students or a selected student.

Assignment Averages will generate a PDF report comparing the

selected student’s cores to the class average.

Student Aliases will allow the teacher to specify aliases in place of a

students name if, for example, grades would be posted in a classroom.

The order of the names can also be rearranged.


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Default Grade will allow the teacher to mass-enter a grade if many

students earned the same score on an assessment. Individual scores

can be changed after the scores are mass-entered.

Comment allows you to enter a note for a particular student’s

assessment and choose whether to publish or not.

Averages will display a spreadsheet of the students’ current quarter

and semester averages. This spreadsheet can be exported to Excel.

Score Threshold will generate a PDF report of students whose

assessment scores (or specified averages) fall within user-defined

parameters.

The tabs on the score entry page (F, S, All) allow you to view individual

categories of grades. By default, all grade categories are visible in the gradebook.

Categories that have not been defined in a class are grayed out.

To see scores for students who have withdrawn from the current course, select

an option from the drop-down arrow for the Show Withdrawn Students box.


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To display scores for an individual student only:

First place your cursor next to the student you want to display (click on the

student row or click on a test score). Check the box next to Show Only Selected

Row.

This will allow you to show a student the scores without seeing the other

students in the class.

Uncheck the Show Only Selected Row box to return to the entire class display.


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Interim Progress Reports


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Loading Grades into Interim Progress Reports

To Enter Interim Progress Information

1. From the My Home page click the IPR option under the Actions column

for the appropriate course.

2. Click Load From Gradebook


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3. Enter comments for each student, using only the dropdown choices.

There are two kinds of comments defined by the District: Regular and

Conduct.

Regular Comments:

Conduct Comments:

.

4. Click Save to save the screen.

MISD Business Rule: Do not use the Show Notes button. Only predefined district

wide comments provided by the drop down will be allowed.


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Sample Secondary Interim Progress Report


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Distribution Dates for Interim Progress Reports

Interim Progress Report Distribution Dates

2011-2012

SECONDARY CAMPUSES

Dates for Distribution of Progress Reports

September 9, 2011

September 30,2011

November 4, 2011

December 2, 2011

January 23, 2012

February 10, 2012

April 5, 2012

April 27, 2012


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Report Cards


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Loading Grades into Report Cards

When Marking Period grades are due, you may click the Report Cards option to

load in the current average as well as add exam grades and report card

comments.

To Load From Gradebook into Report Cards

1. Click the Enter Report Cards option on the left menu or the RC link in the

My Classes section of the My Home page. The Enter Report Cards page

will display.

2. If it is the end of a semester, enter exam grades in the EXM column,

making sure the checkbox labeled OVR: has been checked for each grade.

If a student is exempt from the exam, enter an X.

3. Click the Load From Gradebook option to insert the numeric Marking

Period grades.

4. Review grades and adjust if necessary. If you have changed a calculated

grade, you must be sure that the checkbox labeled Ovr: has also been

checked. This will prevent the adjusted grade from being reloaded from

Gradebook.

5. Click Save when finished.


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Sample SecondaryReport Card


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Distribution Dates for Report Cards

Grade Collection and Distribution Dates

2011-12

SECONDARY CAMPUSES

Note: Teachers will be able to make corrections to Report Card grades for

two extra days after the quarter is over.

Grading

Period

Grading Period

Ending Dates

Grades Due Dates Grade

Verification

+2

Campus Fixes

+2

Report Card

Delivery

+2

1st Quarter Friday, October 14,

2011

Friday, October 14,

2011

Start Monday,

October 17, 2011

Finish Tuesday,

October 18, 2011

By 4 PM

Tuesday,

October 18, 2011

Available

after 12:00 PM

Monday,

October 24,

2011

2nd Quarter Friday,

December 16, 2011

Friday,

December 16, 2011

Start Tuesday,

January 3, 2012

Finish

Wednesday,

January 4, 2012

By 4 PM

Wednesday,

January 4, 2012

Available

after 12:00 PM

Friday,

January 6,

2012

3rd Quarter Friday,

March 9, 2012

Friday,

March 9, 2012

Start Monday,

March 19 , 2012

Finish Tuesday,

March 20, 2012

By 4 PM

Tuesday,

March 20, 2012

Available

after 12:00 PM

Thursday,

March 22,

2012

4th Quarter Thursday,

May 31,2012

Thursday,

May 31,2012

Start Thursday,

May 31, 2011

Finish Friday,

June 1, 2012

By 4 PM

Wednesday,

June 6, 2012

Available

after 12:00 PM

Friday,

June 8, 2012


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Parent/Student Contact


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E-Mail Contact: Students and Parents/Guardians

Teachers may send an email to all students and/or guardians in their homerooms

or classes.

To Email Students and Guardians

1. From the left menu of the My Home page select Email Students and

Guardians.

Scroll to the bottom of the page to compose the e-mail.


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Use the Attach a file link to attach a document to the email.

MISD Business Rule: The emails sent from TAC will not show up in your

GroupWise sent box. To save a copy for your records you will need to print the

email.


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2. Check the boxes of the classes to include or Click the folder of a specific class

to select individual students or to view email addresses.

3. Click Send to send the email

NOTE: E-mail address updates and changes must be made by your campus

registrar. Teachers cannot make the changes. If you know of e-mail changes

or additions, please contact your campus registrar.

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