ESE Department Safety Meeting Monday Sept 13th 1999

• Agenda– the COT acronym– ESE Vacation & Illness Procedures– ESE Department Home Page– ESE PC Account & Password Policy Changes– Safety: Epilepsy– Safety: Integrated Safety Management System– Safety: The ESE Department Safety Manual

ESE Department Safety Meeting Monday Sept 13th 1999

• Agenda– the COT acronym– ESE Vacation & Illness Procedures– ESE Department Home Page– ESE PC Account & Password Policy Changes– Safety: Epilepsy– Safety: Integrated Safety Management System– Safety: The ESE Department Safety Manual

Monday Sept 13th 1999

ESE Department Safety Meeting Slide# 3

the C O T acronym

"COT" is the acronym for the

CDF “Central Outer Tracker”

ESE Department Safety Meeting Monday Sept 13th 1999

• Agenda– the COT acronym– ESE Vacation & Illness Procedures– ESE Department Home Page– ESE PC Account & Password Policy Changes– Safety: Epilepsy– Safety: Integrated Safety Management System– Safety: The ESE Department Safety Manual

ESE Department Safety Meeting Monday Sept 13th 1999

• Agenda– the COT acronym– ESE Vacation & Illness Procedures– ESE Department Home Page– ESE PC Account & Password Policy Changes– Safety: Epilepsy– Safety: Integrated Safety Management System– Safety: The ESE Department Safety Manual

Monday Sept 13th 1999

ESE Department Safety Meeting Slide# 6

We currently use (too) many Vacation & Illness notification options:

Email. Verbal. Telephone.

Info written on "the calendar" by my office.

Notes written to a dept manager, including notes under doors or in mailboxes, yellow 3M sticky note pad sheets on doors, trails through condensation on glass, and every once in a very great while someone uses the formal CD form.

Monday Sept 13th 1999

ESE Department Safety Meeting Slide# 7

New ESE Vacation Policy :

2 days or less: email to one of the 4 ESE managers– The ESE manager will reply by email as confirmation,

cc'ing all of ESE management (and CD clerical staff)

3 days or more: fill out the formal CD Vacation Request form and hand it to one of the 4 ESE managers.– The ESE manager will return the signed copy, reply by

email as confirmation, cc'ing all of ESE management and CD clerical staff

– longer vacations require longer warnings

(the “Calendar Method” is no longer acceptable.)

Monday Sept 13th 1999

ESE Department Safety Meeting Slide# 8

ESE Illness Policy :

3 days or less: email one of the 4 ESE managers, or phone an ESE manager.– the ESE manager will

• reply by email as confirmation, • cc'ing rest of ESE management (and CD clerical staff)

More than 3 days: In addition to the above, Lab rules require a doctors note to be turned in to the medical office upon returning to work.

ESE Department Safety Meeting Monday Sept 13th 1999

• Agenda– the COT acronym– ESE Vacation & Illness Procedures– ESE Department Home Page– ESE PC Account & Password Policy Changes– Safety: Epilepsy– Safety: Integrated Safety Management System– Safety: The ESE Department Safety Manual

ESE Department Safety Meeting Monday Sept 13th 1999

• Agenda– the COT acronym– ESE Vacation & Illness Procedures– ESE Department Home Page– ESE PC Account & Password Policy Changes– Safety: Epilepsy– Safety: Integrated Safety Management System– Safety: The ESE Department Safety Manual

Monday Sept 13th 1999

ESE Department Safety Meeting Slide# 11

ESE Department Home Page

The new Home Page will be put into effect

in the next couple of days.

We received only a couple of comments, so the rest of you must think it’s OK.

ESE Department Safety Meeting Monday Sept 13th 1999

• Agenda– the COT acronym– ESE Vacation & Illness Procedures– ESE Department Home Page– ESE PC Account & Password Policy Changes– Safety: Epilepsy– Safety: Integrated Safety Management System– Safety: The ESE Department Safety Manual

ESE Department Safety Meeting Monday Sept 13th 1999

• Agenda– the COT acronym– ESE Vacation & Illness Procedures– ESE Department Home Page– ESE PC Account & Password Policy changes– Safety: Epilepsy– Safety: Integrated Safety Management System– Safety: The ESE Department Safety Manual

ESE Department Safety Meeting Slide# 14

ESE PC Account & Password Policy changes– Proper Use Banners are already in place.– Each user should have his/her own account.

Generic Accounts are being disabled.– Remaining Users are Required to use :

• Complex Password Structure– Increased security against hackers

• Periodic Expiration

– Period = 6 Months– Why do this? . . . . . . .

Monday Sept 13th 1999

ESE Department Safety Meeting Slide# 15

ESE PC Account & Password Policy changes

We all signed the Fermilab Policy on Computing

( http://www.fnal.gov/cd/main/cpolicy.html )

It is quite specific : "Fermilab employees and registered users (who have been issued an ID number) are responsible for their own actions under the computer security policy, as well as for the actions of any person who they permit to access a Fermilab system."

and then

"Individuals are implicitly authorized to access accounts in their own name, and to alter or delete data in those accounts, and they may access files which are enabled for reading for a class of individuals including the person attempting to access them. The burden of proof of authorization rests with the person attempting to access an account; possession of a password is not proof of authorization.”

Monday Sept 13th 1999

ESE Department Safety Meeting Slide# 16

ESE PC Account & Password Policy changes

These 2 paragraphs from DOE/Directorate imply :• Letting others know your password isn’t against the rules,

but . . .• Letting others know your password is permitting their

access to a Fermilab system. • Since you permitted their access you remain responsible

for their actions. This is OK as long as you really trust those you share your password with.

• Periodic Expiration keeps this sharing down to a required minimum, hopefully zero.

• Complex Password Structure inhibits hacker losses.

ESE Department Safety Meeting Monday Sept 13th 1999

• Agenda– the COT acronym– ESE Vacation & Illness Procedures– ESE Department Home Page– ESE PC Account & Password Policy changes– Safety: Epilepsy– Safety: Integrated Safety Management System– Safety: The ESE Department Safety Manual

ESE Department Safety Meeting Monday Sept 13th 1999

• Agenda– the COT acronym– ESE Vacation & Illness Procedures– ESE Department Home Page– ESE PC Account & Password Policy changes– Safety: Epilepsy– Safety: Integrated Safety Management System– Safety: The ESE Department Safety Manual

Monday Sept 13th 1999

ESE Department Safety Meeting Slide# 19

Safety: Epilepsy– Diagnosed ~25 years ago, I periodically remind others.– Classical Shivering Shakes? No!– Every muscle turns “on”; I go stiff, exhale (scream), and faint. I

can not swallow my tongue. Do not attempt to insert anything into my mouth. Often I bite my tongue, but any bite damage has already happened. In a bit my muscles relax. Incontinence.

– 20 minutes later, I regain consciousness.– I don’t recognize any warning signs, if there are any. I’ve been

told my speech becomes nonsensical immediately prior. It has only happened when I’ve been very very overheated. No saunas or steamy showers or marathons.

– Just ease me to the floor if possible and call x3131. They know what to do.

ESE Department Safety Meeting Monday Sept 13th 1999

• Agenda– the COT acronym– ESE Vacation & Illness Procedures– ESE Department Home Page– ESE PC Account & Password Policy changes– Safety: Epilepsy– Safety: Integrated Safety Management System– Safety: The ESE Department Safety Manual

ESE Department Safety Meeting Monday Sept 13th 1999

• Agenda– the COT acronym– ESE Vacation & Illness Procedures– ESE Department Home Page– ESE PC Account & Password Policy changes– Safety: Epilepsy– Safety: Integrated Safety Management System– Safety: The ESE Department Safety Manual

ESE Department Safety Meeting Slide# 22

Integrated Safety Management System– “Yellow Cards”

• Principles» Line Management responsible for safety.

» Clear Roles and Responsibilities.

» Competence Commensurate with responsibilities.

» Balanced Priorities.

» Identification of Safety Standards & requirements.

» Hazard Controls Tailored to Work

» Operations Authorization

ESE Department Safety Meeting Slide# 23

Integrated Safety Management System– “Yellow Cards” (continued)

• Core Functions» Define Work

» Analyze Hazards

» Establish Controls

» Perform Work

» Provide Feedback & Improvements

ESE Department Safety Meeting Monday Sept 13th 1999

• Agenda– the COT acronym– ESE Vacation & Illness Procedures– ESE Department Home Page– ESE PC Account & Password Policy changes– Safety: Epilepsy– Safety: Integrated Safety Management System– Safety: The ESE Department Safety Manual

ESE Department Safety Meeting Monday Sept 13th 1999

• Agenda– the COT acronym– ESE Vacation & Illness Procedures– ESE Department Home Page– ESE PC Account & Password Policy changes– Safety: Epilepsy– Safety: Integrated Safety Management System– Safety: The ESE Department Safety Manual

ESE Department Safety Meeting Slide# 26

ESE Dept. Safety Manual :

– Reflects the recent Lab-Wide Re-Emphasis

on Safety Issues

– Not an implication that we were being unsafe, but that we need to establish a formal paper trail.

(easier said than done)

– D.O.E. visit scheduled for late September

ESE Department Safety Meeting Slide# 27

ESE Dept. Safety Manual (continued)– MSDS’s in Right-to-Know Centers (on-line later)– The Dept. Safety Manual is on-line, still a draft, still

reflects the differing styles of the differing authors. – We welcome constructive comments.– Reviewed by various Fermilab Safety people– You are ALL responsible for

• taking the necessary time to study this manual, and • following the intent of this manual

– You’ll all receive the URL by email, and a Safety topic will appear on the (new) ESE Home Page.

ESE Department Safety Meeting Slide# 28

ESE Dept. Safety Manual (continued)– Note that the Safety Manual includes other safety

manuals» the Fermilab ES&H Handbook, » the Fermilab ES&H Manual, » the Fermilab Radiological Control Manual» the Fermilab Industrial Hygiene Manual» the DOE Handbook of Electrical Safety» the NFPA National Electrical Code» the OSHA Standards

Why duplicate what others have done?

ESE Department Safety Meeting Slide# 29

ESE Dept. Safety Manual (continued)– Imposes formalities

• Hazard Analysis procedures• Operations Authorizations• New Employee/Guest Safety Introduction form

– These Forms are to be signed and kept on file.– A Locked Cabinet restricts access to the signed originals

of hazard analysis forms, system, module, design and test stand reviews.

– Copies will be posted in FCC335 and FCC328

ESE Department Safety Meeting Slide# 30

ESE Dept. Safety Manual (continued)– ESE hazards include:

• Low Voltage High Current• High Voltage Low Current• Radiation Source Handling• Radiation Area Access• Laser Use• Beryllia Handling• Soldering Stations• Safety Grounding of Electrical Equipment

ESE Department Safety Meeting Slide# 31

ESE Dept. Safety Manual (continued)– ESE hazard Analysis Form :