Provision of Hotel Services-UBOS UGANDA BUREAU OF STATISTICS Subject of Procurement: “Workshop services for Survey B Training Workshop” Procurement Reference No:UBOS-UNPS/SRVCSS/11-12/0001 Submitted by: Esella Country Hotel Limited, Plot 1452, Kiira, Namugongo, P.O Box 22946, Kampala-Uganda Submitted to: Attn: Head, Procurement & Disposal Unit - UBOS Street Address: Plot 9 Colville Street Floor/Rm No: Ground Floor,Rm G.8 Town/City: Kampala P.O Box No:7186,Kampala Country:Uganda 1 Esella Country Hotel
Transcript
Provision of Hotel Services-UBOS
UGANDA BUREAU OF STATISTICS
Subject of Procurement: “Workshop services for Survey B Training Workshop”
Annex A: Application Submission Sheet :Bid security-Not Applicable Price Schedule Qualification Form Reference Letters : Current Relevant Projects : Legal Status
- Trading Licence- Power of Attorney- Certificate of
Incorporation- Memorandum & Articles
of Association- VAT Certificate- Income Tax Clearance
Certificate
Appendix 1
Names of Contact person Company Profile Biographical Data Copy of Bidders PPDA Certificate
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PROPOSAL SUBMISSION SHEET
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Date: 14th .09.2011
To: Head, Procurement & Disposal UnitUganda Bureau of Statistics;
We, the undersigned, declare that: (a) We have examined and have no reservations to the Bidding Document, including Addenda
No.: None ; (b) We Offer to provide the Services in Conformity with the Bidding Document for the
“Provision of Workshop Services for Survey B Training Workshop”(c) The Total Price of our Bid is UG SH 28,601,695.00 (Twenty eight thousand six hundred one
thousand six hundred ninety five);this amount is exclusive of local taxes which we have estimated at UGSH 5,148,305.00 (Five million one hundred forty eight thousand three hundred five)
(d) Our Bid shall be valid for a period of 120 calendar days from the date fixed for the bid submission deadline in accordance with the Bidding Document, and it shall remain binding upon us and may be accepted at any time before the expiration of that period;
(e) If our bid is accepted, we commit to obtain a Performance Security in accordance with the Bidding Document Where required in the amount of ……………………..for the due performance of the Contract; Not applicable
(f) We, including our associates or Joint Venture partners for any part of the contract, have nationals from the following eligible countries; Kenya and Uganda
(g) We, Undertake to abide by the code of Ethical Conduct for Bidders and Providers during the procurement process and execution of any resulting contract;
(h) The following Commissions, gratuities, or fees have been paid or are to be paid with respect to the bidding process or execution of the contract:”None”
(i) We are not participating, as Bidders, in more than one bid in this bidding process;(j) We, Including any subcontractors, do not have any conflict of interest as detailed in ITB
Clause 4.4;(k) We ,our affiliates or subsidiaries-Including any subcontractors or providers for any part of
the contract-have not been suspended by the Public Procurement and Disposal of Public Assets Authority in Uganda from Participating in public Procurement;
(l) We ,Including any subcontractors or providers for any part of the contract or contracts resulting from this pre-qualification process, are eligible to participate in public procurement in accordance with ITB Clause 4.1;
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(m)Our Bid is binding upon us, subject to modifications agreed during any contract negotiations;
(n) We Understand that this Bid, together with your written acceptance thereof included in your Letter of Bid Acceptance, shall constitute a binding contract between us, until a formal contract is prepared and Executed;
(o) We understand that you are not bound to accept the lowest evaluated bid or any other bid that you may receive;
Name: Richard Mugulusi
In the capacity of Director
Signed:
Duly authorised to sign the bid for and on behalf of: Esella Country HotelDated on 14 th day of September, 2011
Hall Hire 1 10 days 300,000 3,000,000Conference PackageLunch 75 10 days 25,000 18,750,000Teas with snacks (morning & afternoon) 150
10 days6,000 9,000,000
Water – ½ litre bottles(morning & afternoon) 150
10 days2,000 3,000,000
VAT – 18% Inclusive
Total 33,750,000
Signed:
Name: Richard Mugulusi
In the capacity of Director
Duly authorised to sign the bid for and on behalf of: Esella Country HotelDated on 14 th day of September, 2011
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Qualification Form:
Name of Bidder: Esella Country Hotel
1. The work performed providing Services of a similar nature and value over recent years is: (List also details of services under way or committed, including expected completion date.)
No Name of Client and Contact person
Type of work Performed Duration and Dates of Contract
Value of contract
1 US Peace Corps
Charity-0782581310
Workshop 22/3/10-25/3/10 $ 10,000
2 GOSPE Power Church
Joshua-0772447944
Workshop 27/01/10-27/01/10
$ 22,000
3 DFCU Bank
Wilbrod-0772760368
Graduation 13/02/10-13/02/10
$ 4,000
4 Arch Design Ltd
Lawino Miriam-0752234488
Graduation 22/01/10-22/01/10
$ 3,000
5 AAR Health Services Workshops/Meetings/Parties On going $ 27,000
6 Uganda Martyrs University
Workshops/Meetings/Parties On going $ 12,000
7 Child Fund Uganda Workshop June 2010 $ 7,000
8 Farm Africa Workshop July 2010 $ 11,000
9 Justice Centres Project Attorney General Office
Workshop June 2010 $ 8,000
10 International Labour Workshops On going $ 20,000
2. The major items of Equipment proposed for carrying out the services are:
Item of Equipment
Description, make and age
(years)
Condition (new, good, poor) and number
available
Owned, leased, or to be purchased
Kitchen Equipment
Oven, Ben MARK
SALAMANDER (2009)
NEW OWNED
Audio Visual
Lcd MACHINE (2009)
NEW OWNED
Audio Visual
TV, DVD PLAYER, PUBLIC
ADDRESS SYSTEM
(2009)
NEW OWNED
TENTS TENTS (2008) NEW OWNED
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3. The qualifications and Experience of Key personnel Proposed for administration and execution of the Contract are (CV’s Attached)
Position Name Years of Experience(General)
Years of Relevant Experience in Proposed Position
Manager ALBERT ONG’ONGO 8 8 YEARSSupervisor FRANCIS MJOMBA 6 6 YEARSIn Charge of House Keeping
JOEL JOLA 3 3 YEARS
Marketing Manager
LUCKY NAMWAGALA
3 3 YEARS
In charge of Food Production
BEATRICE KWAMBOKA
5 5 YEARS
3. Banks that may provide references if contacted by the Procuring and Disposing Entity are:
Bank of AfricaNtinda Branch,Tel: +256 414 288779Fax: +256 414 288779
4. Additional Qualification Information is attached, as required
We, the undersigned declare that(a) The information contained in and attached to this form is true and accurate as of the date
of bid submission.(b) The originally submitted pre-qualification information remains essential correct of the
date of bid submission.Signed:
Name: Richard Mugulusi
In the capacity of Director
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Duly authorised to sign the bid for and on behalf of: Esella Country HotelDated on 14 th day of September, 2011
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Reference Letters from clientsAttached
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EXPERIENCE: CURRENT RELEVANT CONTRACTS
Name of Employer Description of Contract
Contract Price Value completed and certified
Uganda Revenue Authority
Framework Contract 100m Nil
Ministry of Finance, planning and Economic Development
Framework Contract 80m Nil
Uganda Investment Authority
Framework Contract 75m Nil
Uganda Blood Bank Prequalified Nil NilNational Curriculum Development Centre
Prequalified Nil Nil
Uganda Bureau of Statistics
Prequalified Nil Nil
Diakonia-People changing the world
Prequalified Nil Nil
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LEGAL STATUS
1 Enclose a copy of the Memorandum and Articles of Association or its equivalent. A separate list of Directors/Partners/Proprietors should be attached. Attached. A joint venture agreement should be attached where applicable. Attached
2. Enclose a copy of the certificate of incorporation or its Equivalent. Attached
3. Enclose a copy of the power of Attorney to the Signatory of the short listing document registered by the Registrar of Companies or written authorization to submit the Application. Attached
4. Please a copy of a Trading Licence for the previous year certified by an issuing authority. Attached
5. Please enclose a copy of your firm’s insurance policy coverage (applicable to motor vehicle maintenance, repair of office equipment, e.t.c) Not Applicable
6. Original tax clearance certificate. Attached
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Copy of the Bidders Power of AttorneyAttached
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Copy of Bidders Certificate of IncorporationAttached
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Copy of Bidders Memorandum and Articles of Association
