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Essay & Assignment
Preparation using
MindGenius
This workshop is aimed at those of you who struggle gathering
and sorting information when beginning to write an essay.
Using MindGenius you can plan essays and presentations
visually and then export your work to MS Word or PowerPoint
MindGenius is a
useful tool for
people with dyslexia,
as well as anyone
who wants a visual
tool for processing
ideas and planning.
Last updated
Faye Brockwell
July 2018
This document and other Information Services documents are held online
on our website: https://staff.brighton.ac.uk/is/training
University of Brighton Information Services
Page | 2 July 2018
Contents
Workshop requirements ................................................................................... 4
System and software ................................................................................ 4
1.1.1 Mind Genius 2018 .............................................................................. 4
1.1.2 Internet access and a web browser .................................................... 4
1.1.3 Microsoft Office .................................................................................. 4
What is MindMapping? ..................................................................................... 5
The Origin of MindMapping ....................................................................... 6
The 8 Steps to successful Mind Mapping ......................................................... 7
The Screen Layout ........................................................................................... 9
Create a New Map ..........................................................................................10
Creating a New Mind Map ........................................................................10
Saving a Mind Map ..................................................................................10
Editing and Adding Branches ...................................................................11
Collapsing and expanding branches ........................................................13
Zooming ...................................................................................................13
Changing your map layout .......................................................................13
Moving and deleting branches of a map ...................................................15
Deleting branches of a map .....................................................................16
Editing branch text ...................................................................................16
Adding colour and images to your map ...........................................................17
Changing the colour of branches automatically ........................................17
Editing Branch Properties ........................................................................17
Adding a boundary ...................................................................................18
Editing the map style ................................................................................19
Templates ................................................................................................20
6.5.1 Creating a Template .........................................................................20
6.5.2 Using a template for a new map: .......................................................20
Adding pictures to the map .............................................................................21
Add a picture from the MindGenius picture gallery ...................................21
Add a picture from your own files .............................................................21
Change the position and size of branch pictures ..................................... 22
7.3.1 Adding branch numbers ................................................................... 23
Adding Notes and Associated Resources ....................................................... 23
Adding Notes........................................................................................... 23
Adding links to websites and linking to other files .................................... 24
Adding links to a document ..................................................................... 25
Spell-checking your map ................................................................................ 25
Exporting your Mind Map into Word ............................................................ 26
Exporting your Mind Map into PowerPoint .................................................. 27
Additional help and resources ..................................................................... 29
University of Brighton Information Services
Page | 4 July 2018
Workshop requirements
No files are required for this workshop
Videos to accompany this document can be found at
https://staff.brighton.ac.uk/is/training/Pages/Mind%20Mapping/mindgenius.aspx
System and software
1.1.1 Mind Genius 2018
This document uses MindGenius 2018. MindGenius is not available for Apple Mac.
1.1.1.1 Within the university:
All Windows computers in student pool rooms and teaching rooms have
MindGenius 2018 installed.
Any new university Windows computers have MindGenius 2018 installed.
Most staff Windows computers have MindGenius installed, but some may have
an older version as the upgrade was not pushed out automatically.
If you don’t have MindGenius installed on your computer, or you find you have
an old version, all staff can request free installation of this on their university
Windows computer by contacting the Service Desk on 4444.
1.1.1.2 Home installation:
All staff and students can also install Mind Genius 2018 on their home windows
computers for free. For more information:
visit https://staff.brighton.ac.uk/is/computing and click on the Software link in the
left-hand menu
click on the Discounted software for staff or Discounted software for students
link on the page
1.1.1.3 Mind Genius on iOS devices
The Mind Genius app is available for free from the App Store. Whilst the
functionality of the app is minimal, you can use the app to create the structure of a
map, which you can then email to yourself to work on further using the desktop app.
1.1.2 Internet access and a web browser
This is required for adding links to the internet to your mind map.
1.1.3 Microsoft Office
This is required for the export to PowerPoint and Word..
Essay & Assignment Preparation using MindGenius
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What is MindMapping?
Mind mapping (or concept mapping) involves writing down a central idea and
thinking up new and related ideas which radiate out from the centre. By focussing
on key ideas written down in your own words, and then looking for branches out
and connections between the ideas, you are mapping knowledge in a manner which
will help you understand and remember new information.
University of Brighton Information Services
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The Origin of MindMapping
Linear Note Taking: We tend to write notes linearly, writing on lines and in
sentences. However, this process is lengthy and unfortunately valuable key
information is lost within masses of information quickly.
Highlight Keywords: When reviewing information we tend to highlight or
underline keywords – little ‘nuggets’ of information that are important within
the body of text.
Eliminate Insignificant Information: MindMapping takes this a stage
further. By highlighting and focusing on keywords you eliminate at least
90% of the notes and are left with the highlighted, important text.
Connect keywords: The keywords don’t mean much on their own but when you connect, order and associate them they form a comprehensive summary.
Categorise the Information: The use of colour helps to
distinguish and categorise information. Your brain is more likely
to be excited by colour and as a result become more interested in
the subject content.
Personalise the Information: Create your own personal images
and symbols that will help you understand and remember the
relationships between your thoughts.
Mind Maps can be applied to most of life's situations providing clarity of thought and
purpose in whatever needs tackled. You can use a map for:
University of Brighton Information Services
Page | 8 July 2018
Why Computer-aided mapping?
Both maps above are based on text on the website www.mindgenius.com
Essay & Assignment Preparation using MindGenius
Page | 9
The Screen Layout
Before we begin to work with MindGenius it is important to understand the screen
layout.
1 The File tab is where you will find the key functions such as save and print.
2 The ribbon appears at the top of the screen. The icons on the ribbon allow
quick access to functions in MindGenius. Icons are grouped together on tabs.
3 The Map Explorer appears at the left hand side of the Map Editor and is used
to navigate large Maps. The Map Explorer immediately allows you to focus in
on an area of the Map
4 The Notes Editor is displayed below the Map Explorer. It is a text editor
allowing you to add related notes to any selected branch
Note: You can change the location of the Notes editor by clicking on the
button on the Task Pane. This will move the Notes Editor to the bottom of the
screen (as found in PowerPoint).
5 Below the notes editor is the task pane. This is a series of buttons that give
you easy access some features of MindGenius such as Word Cloud and Picture
Gallery. Clicking on an icon in the Task Pane loads the function into the window
above.
6 The Map Editor takes up the largest part of the screen and is where maps are
created and edited
7 The Templates pane appears at the right hand side of the Map Editor and
comprises a template gallery with many pre-defined templates to get you
started, as well as resources to help you use Mind Genius.
2. Ribbon
3. Map
Explorer
4. Notes
editor
5. Task
pane
7. Templates
6. Map editor
1. File tab
University of Brighton Information Services
Page | 10 July 2018
Create a New Map
So let’s get mapping!
Our assignment is to write an essay on making the perfect cup of tea.
Creating a New Mind Map
Open MindGenius from the desktop.
Click on the File tab and click to select New from the menu or click on
New Blank Map in the Templates Pane.
In the dialogue box type the text for the root branch of your map and click OK.
The Root Branch is the first branch in a map; it describes what the map is
about.
Exercise A Create a new mind map
1 Create a new map with the title Making the perfect cup of tea.
Saving a Mind Map
Click on the File tab and click to select Save from the menu.
Specify a location to save the map.
Students working on university computers should save the map to One Drive or
to a memory stick.
Specify a name for the map and Click on Save.
Exercise B Save your map
1 Save your map with the filename Tea essay.
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Editing and Adding Branches
Double-click on a branch to edit the text.
To add a new branch:
o click once on the parent branch
o type the text for the new branch
o press the Enter key on your keyboard.
To add another new branch at the same level:
o type the text for the new branch
o press the Enter key on your keyboard.
Exercise C Essay essentials
All essays need an:
Introduction
Main body
Conclusion
Bibliography
Let’s put these key elements for an essay into our map to ensure that we don’t forget them. Let’s start by adding the first one:
1 Single click on the branch Making the perfect cup of tea and then type
Introduction and then press the Enter key on your keyboard.
The new branch has been added to the parent branch Making the perfect cup of
tea
2 Use these techniques to build the map as shown below:
University of Brighton Information Services
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Exercise D Brainstorming your ideas for your essay
Now we can get our ideas down for our essay.
At this point, don’t worry about the order of your ideas or the structure. We can
organise that later.
For now, just think of everything you can to do with making a cup of tea and add it
to your map. The technique for this is:
Click once on the topic on your map that you want to brainstorm ideas about
Type your idea (no need to click the mouse anywhere else)
Press ENTER on the keyboard
Type your idea (no need to click the mouse anywhere else)
Press ENTER on the keyboard
And so on.
Let’s do that now. Let’s add ideas of the main body of our essay (once we have
these we can plan the introduction and the conclusion later)
1 Single click on the branch Main body and then type Cup type and then press
the Enter key on your keyboard.
The new branch has been added to the parent branch Main body
2 Use these techniques to build the map as shown below:
Essay & Assignment Preparation using MindGenius
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Collapsing and expanding branches
You can also collapse the map to only display selected levels. This is a useful
technique when revising a topic or if you do not want to display the lower-level detail
of the map. To do this:
Click anywhere on the blank background of the map to ensure that no branches
are selected.
On the Home tab click on the Display Levels icon
Click to select the level you want to display
The map will only display only the
selected level. denotes that a
branch has children.
Click on the symbols in the map to
expand branches and show detail.
Tip: Once expanded, holding down the SHIFT key and then pressing the right or
left arrows on the keyboard will collapse the children of a selected branch
To display all levels again, click on the Display Levels icon on the Home tab
Click to select All from the list.
Zooming
Is your map too big to read on the screen? Try zooming out using
the Zoom tool on the toolbar at the bottom right of the screen.
Changing your map layout
Do you find the map layout difficult to read? Each of us has a preference for mind
mapping. To change your map layout:
On the Home tab, click on the Map Layouts icon.
Select a layout from the gallery of layouts.
For more layouts (including a change in the default order of the position of
branches, click to select More Layouts and click on Map Diagram.
Some like to read maps left to right (as the maps on the previous pages are laid
out).
University of Brighton Information Services
Page | 14 July 2018
Others prefer a
more circular
layout:
Whilst others may prefer a list-like layout like
the one shown on the left.
Essay & Assignment Preparation using MindGenius
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Moving and deleting branches of a map
Now we have our ideas down, we need to organise them into a logical order for our
essay. We can do this by moving the branches around.
To move a branch, drag and drop with your mouse. The
arrows on the screen will indicate which parent branch you
are moving to:
These move a branch to become a sub-branch of
the branch the pointer is over, i.e.in the example on the right
it would become a sub-branch of Pitfalls of a Team. The
arrow direction changes depending on the position of the
branch.
In this case the branch will be inserted at the same level
as of the branch the pointer is over but above it.
In this case the branch will be inserted at the same level
as same level as of the branch the pointer is over but below
it.
The no-entry sign is displayed dropping the branch will
have no effect and no move will take place.
Exercise E Moving branches to form your essay structure
Looking at our map, we can get an overview of our ideas and try to see patterns
and links and see which of the ideas are more important for each topic.
For instance, the answer to the questions Milk first? depends on the answer to two
other questions – the type of cup and whether a teapot is used. So it may be best to
talk about those two things first in our essay.
In addition to this, the most important thing about when to add your milk is that the
tea needs to be brewed at 100C. So we should put that first when talking about that
topic.
With this in mind, move the branches on your map so that your map looks like the
map on the next page:
University of Brighton Information Services
Page | 16 July 2018
Deleting branches of a map
To delete a branch:
click to select the branch
press the Delete key on the keyboard.
A pop-up window will appear asking you to confirm the deletion. Click on OK.
Exercise F Deleting branches
1 Delete the Glass node from the cup type.
2 Add another node in its place called Paper.
Editing branch text
To edit the text on a branch, double-click on that branch.
Exercise G Editing branch text
1 Change the China cup type to read Bone China.
Essay & Assignment Preparation using MindGenius
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Adding colour and images to your map
When you started to create your MindGenius
Map it was based on a default style template that
defined the shapes of each branch and the
colour and fonts of the text used.
Some people find colour and images help when
planning using a mind map.
You can change the colour and appearance of your map in a number of different ways.
Note: some people find it useful to change the colours on their map. However, it is
not an essential part of using MindGenius for planning an essay or assignment.
Changing the colour of branches automatically
If colour helps you to distinguish between areas of
your map, try the auto-colour function:
Click on the Format tab.
Click on the Auto-colour icon.
Click on the Auto-colour icon again to turn it
off.
Editing Branch Properties
Sometimes you may want to make one branch stand out from the others for
emphasis. You can do this by editing its properties.
Exercise H Editing the appearance of one branch
This exercise takes you through just some of the things you can do to format a
branch’s appearance:
1 Click once on the branch you want to edit to select it. For this exercise, click
once on the Cup type branch.
2 Click on the Format tab on the ribbon at the top of the screen and use the icons
to format the branch.
3 For example, use the Solid Fill option to
change the colour of the Branch to Light
Green.
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4 For more formatting options, click on the
icon in the Branch group on the Format tab
(under the Connector Style icon) to open the
Branch Appearance dialogue box.
5 For example, click on the Branch Shape tab
to edit the style of your selected branch
including the Shape Style, Line type/colour
and Fill Colour.
6 Click on the Font tab to edit the appearance of the text within the branch.
7 Click OK to finish editing the branch.
Try editing Font Colour and Font Size and the Shape Style, Fill Colour and Line
Style of the Cup Type branch on your map.
Adding a boundary
You can add a boundary to an area of the map for extra emphasis and to group
areas together.
Click once to select the highest branch of the area want to add the boundary to.
On the Format tab, within the Boundary group, use the Style and Fill
options to apply a boundary to the selected branch and all of its sub-branches.
Exercise I Adding a boundary
Let’s try that.
1 Add a boundary to the Milk first? node of your map.
That section of your map may
now look something like
this:
2 Before moving on try editing the properties of a branch in different ways,
change the fonts used and the styles of the shapes and connectors to make
you familiar with what is possible.
Essay & Assignment Preparation using MindGenius
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Editing the map style
Editing a style saves you time as if you update the formatting for a certain branch
level, the changes will automatically apply to all branches of the same level.
Click on the Format tab.
Click on the Edit Map Style icon to open the Format Styles window.
On the Style
Formatting tab
choose the branch
level to update.
Format the
branch as required
using the icons on
the tabs.
Click on OK.
This will apply the
changes to the map.
If the changes are not applied to the map, check that the Style Assignment tab
has the correct assignments.
Exercise J Editing the map style
Let’s change the look of the Core and the Level 1 Branches:
1 On the Format tab, click on the Edit Map Style icon, then click on the Style
Formatting tab
2 Select Core from the list of levels on the left (this will allow us to change the
root level of the map)
3 Click on the Branch Shape Tab and choose Ellipse from the Shape Style
List, note the sample
changing
4 Try changing the font
colour for Level 1 to red.
Then change the branch
fill to be yellow. Click OK
when you have finished.
University of Brighton Information Services
Page | 20 July 2018
Templates
So now you know how to alter the style of a map. What if you have created your
own style and want to use it every time you start a new map? What if you find
yourself creating many similar maps? In this case you need to create a template. A
template can contain more than simply an embedded style; it can also contain
content.
6.5.1 Creating a Template
To create a template:
Update your styles as above. If you want the
template to open as a new empty map, without any
predefined content, delete all of the branches from
the map too before you save it as a template.
Click on the File tab and choose Save As.
Click on the drop down in the Save as type box and choose MindGenius
Template.
In the Save in box, choose a file location (staff can use MyFiles or use the
default file location, students should save to their M drive or USB stick).
Specify a name for your template in the File Name box. For this example, name
the template mind mapping
Click on Save.
6.5.2 Using a template for a new map:
In the Navigation Pane on the right click on My Templates.
Navigate to find where you saved your template, select the it and click
Open.
1 For this exercise, navigate to and choose the mind_mapping template we
just created.
The map opens, prompting you to re-name the root branch – you can alter the
name core level.
After clicking OK, note that this new map looks identical to the one you
opened earlier but it is a different map.
It is based on the template you created. Using this procedure you can create
templates for commonly used types of maps. Remember there already is a set of
templates included with MindGenius
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Adding pictures to the map
It is believed that the memory's storing and recalling powers can be enhanced
through the use of pictures for emphasis and association.
In other words adding associated pictures to a branch may help you remember the
information held in that branch. So let’s add some pictures!
Add a picture from the MindGenius picture gallery
Click once on the branch that you want to add the picture
to.
Click on the Picture Gallery icon at the bottom left of
the screen.
Scroll down to find a relevant picture.
Double click on the picture to add it to the selected
branch.
Exercise K Add a picture from the MindGenius picture gallery
1 Click on the Cup type branch of your map
2 Click on the Picture Gallery icon at the bottom left of the screen.
3 Scroll down to find a relevant picture.
4 Double click on the picture to add it to the Cup type branch.
Add a picture from your own files
Click once on the branch that you want to add the picture to.
On the Insert tab click on the Browse for a Picture icon.
Locate the picture file on your computer, click once to select it, then click Open.
Exercise L Add a picture from file
1 Add a picture to the Teapot or cup? branch. Look in the My Pictures folder or
library on your computer and choose a picture file to add.
*You may need to find some suitable pictures on the internet and save them to your
computer first. Remember to reference any images from the web if your mind map
will be used as part of an assignment.
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Change the position and size of branch pictures
Click on the branch containing the picture
Click on the Insert tab
To change the size of the picture use the Size icons and
To change the position of the picture within a branch, use the
Position icon.
To delete an image from a node, click on the Remove icon
Your map may now look something like this:
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7.3.1 Adding branch numbers
Branches are added sequentially, in other words they have a numeric order. To display the
branch numbers:
click on the Format tab
Click on the Numbering icon.
Adding Notes and Associated Resources
Completing an essay or assignment involves a varying degree of time spent researching the
subject. MindGenius allows you to store the information associated with your branches in a
number of different ways. So let’s have a look at what you can do.
Adding Notes
Branch titles should be short. However, sometimes you want to store more text for a
branch, for example:
explanatory notes about a topic
a flash of inspiration for what you want to write about a topic
a quotation that you want to use when writing about a topic.
The Notes Editor can be used to contain this additional information.
If you export your map to MS Word, any notes will be included as body text in your Word
document.
If your export your map to MS PowerPoint, any notes will be included in your presentation
as speaker notes.
Click to select the branch you want to add notes to.
In the Task Pane, click on the icon to display the Notes Editor.
Above the notes pane, click on the icon to dock the notes panes below the
map and to make more formatting options become available.
Click inside the Notes Editor and type your notes
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Click anywhere on the map. An icon will appear on that branch to indicate
that there are notes associated with the branch. To view the notes you will need
to click on the branch.
Tip: You can copy and paste text into the Notes Editor documents using CTRL+C
and CTRL+V as normal. You can also format the notes using the toolbar above the
Notes Editor.
Exercise M Add notes to your map
1 For this exercise add the following notes to the ‘Optimum temperature for
brewing is 100C’ sub-branch..
“The water temperature for green tea should be around 80c; using a lower
temperature avoids the bitterness that can be experienced using freshly boiled
water”
Taken from https://www.tea.co.uk/make-a-perfect-brew on 26/07/18.
Adding links to websites and linking to other files
During your research process you will probably gather resources to support your
essay or assignment; these can also be stored in your map. Here’s how:
Exercise N Adding links to websites
Let’s say you’ve found a collection of useful websites that you would like to refer to
in your assignment or essay, adding them to a branch would be a useful way of
storing and using the links, so here’s how:
1 Click on the sub-branch that you want to add a link to.
2 On the Insert tab click on the on the Hyperlink icon.
3 In the dialogue box that opens up type the details of the website and then click
on OK.
4 For this exercise, add the details above to the ‘Optimum temperature for
brewing is 100C’ sub-branch.
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5 You will see an icon has appeared on the relevant branch (the icon will be the
icon for your default internet browser).
Now add a second website of your choice, following the instructions 1 – 3.
If you add more than one website address the
icon will change to a paperclip . Hover over
this icon with your mouse to display the web
sites you’ve just added. To visit one of the sites
simply click on the title.
Adding links to a document
It’s possible to add attachments to your map. For instance, if you’ve created a
separate document containing your detailed notes for a certain topic, you can add a
link to this document to your map. This is useful when you export your map to Word
as all linked information can be exported with your map.
To add a link to a document:
Click on the sub-branch that you want to add a link to.
On the Insert tab, click on the Attachment icon.
In the Add Attachments dialogue box, type the description of the file in
the Description box.
Click on the Browse icon.
Locate the document file on your computer and double-click to select it
Click OK.
An icon will appear on your selected branch to indicate that an attachment has
been added. For instance, if you add a Word document, you will see the logo. If
you add multiple attachments to one branch, the icon will change to a paperclip
Exercise O Adding a link to a document
1 Try adding a file attachment to one of the branches in your map.
Spell-checking your map
To check the spelling of your map:
Click on the Tools tab on the ribbon and click on the Spell Check icon.
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Exporting your Mind Map into Word
So we’ve created branches, added images, resources and notes, now how do we
get this information into an essay form?
Exercise P Exporting into Word
1 Close MS Word if you already have it open on your computer.
This is because the export to Word only works if you do not already have MS
Word open on your desktop.
2 Save your map.
3 Click on the Export tab on the ribbon and click on the Word icon.
4 In the Save As dialogue box that appears:
o choose the location to save your file to (your One Drive or a USB
stick)
o give the file a name
o click on Save.
When using a university computer, do not save to the desktop or to the C drive
as these files will be deleted when you log off.
5 In the Save as Word dialogue enter the details as shown below:
6 Click OK.
Word should now open with your new document, ready for you to expand upon your
initial preparation and research.
If you get an error message saying that the call was rejected by the rejectee, it may
be that you have Word open in another window. Close Word and try to export your
map again.
Essay & Assignment Preparation using MindGenius
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Each branch of your map will be assigned a heading style according to its level.
Using styles in Word will save you a lot of time when working with long documents,
such as essays and theses, as they allow you to:
Save time formatting long documents
Produce professional-looking documents
Create tables of contents easily
Edit the structure of your document easily.
If you use Word, you should really know how to use styles properly. To learn more
about styles, see our Working with Long Documents information on
https://staff.brighton.ac.uk/is/training/Pages/Word/longdocs.aspx
Exporting your Mind Map into PowerPoint
Mind Maps can be exported to MS PowerPoint. Your map forms the structure of the
presentation.
You can plan the structure of the presentation in Mind Genius. The export works as
follows:
The Core node will export as the title slide of the presentation.
An introduction slide is created with the Core as the title and all Level 1 nodes
shown as bullet points.
One slide per Level 1 node is created*, with sub-branches appearing as
bulleted text.
Notes are exported as speaker notes.
Exercise Q Exporting into PowerPoint
1 Close PowerPoint.
2 Save your map.
3 Click on the Export tab on the ribbon and click on the
PowerPoint icon.
4 In the Save As dialogue box that appears:
o choose the location to save your file to (your One Drive or a USB stick)
o give the file a name and click on Save.
When using a university computer, do not save to the desktop or to the C drive
as these files will be deleted when you log off.
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Use the drop down to specify the maximum
number of bullet points per slide.
Specify which levels in your map will be converted
to the titles of slides in your presentation.
With the default setting of Level 1 and Page Break:
o The Core node will export as the title
slide of the presentation.
o An introduction slide is created with the
Core as the title and all Level 1 nodes
shown as bullet points.
o One slide per Level 1 node is created*,
with sub-branches appearing as bulleted text.
For larger maps, you may want to change this.
Click on the Include Options tab for more options.
Use the checkboxes to specify which elements of your
map you want to export and Click OK.
With the default settings:
the root branch has become the title of the slideshow
each level 1 branch has become a slide header
sub-branches have become bulleted points on the slide
notes have become the speaker notes of each slide.
to get rid of the MindGenius branding, click on the Design tab and choose an
alternative design for your presentation.
your slideshow is practically ready!
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Additional help and resources
For more training materials on using MindGenius, see:
https://staff.brighton.ac.uk/is/training/Pages/Mind%20Mapping/mindgenius.aspx
For more information about mind mapping you may be interested in visiting:
www.mind-mapping.co.uk
http://www.mindgenius.com
https://www.nottingham.ac.uk/studentservices/documents/structuringanessaymindmap.pdf