Essential 4

Essential 4

Anomalies

Essential 4 - Anomalies v1.12, June 09, 2014


Who’s Supposed to Be Here

Individuals assigned toCALPADS maintenance

Supervisor of staffassigned to CALPADS

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Training Sequence

Essential 1:Overview & Requirements

Essential 3:Data Submission

Fall 1

Fall 2

End of Year 2 & 3

End of Year 1& 4

Essential 4: Anomalies

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Courtesy Guidelines

HOLDMute yourself

Silencecellphones

Name & LEA 1conversation

at a time

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Agenda

2 hours

SSID Anomalies

CCEERDMID

Anomaly Reports

Anomaly Roles

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SSID Anomalies


CCEERDMID

6

What Is An SSID Anomaly?

An SSID Anomaly is a problem with an SSID’s enrollment or a student being assigned more than one SSID


These anomalies are detected once a day, during the nightly process

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Anomaly Responsibilities


KeepBelow 2%maximum

Download MIDReplacement SSIDs

Resolve Regularly

8

How To Resolve Anomalies


Online Maintenance

SSID Anomaly Reports

Batch Upload

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Changes for 2013-2014


Implemented Functionality Description

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Anomaly Roles

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Anomaly Roles


Gives access to view and resolve anomalies

Anomalies

Used to determine contact information shown to users resolving anomalies

Anomaly Contact

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Concurrent Enrollment


CCEERDMID

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CCE Definition

An SSID has a primary enrollment at

more than one LEA at the same time


ABCSchool

XYZSchool

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CCE Example


Sun Mon Tue Wed Thu Fri Sat

1

2 3 4 5 6 7 8

9 10 11 12 13 14 15

16 17 18 19 20 21 22

23 24 25 26 27 28 29

30 31

Enrollment at School 1 (3rd – 13th)

Enrollment at School 2 (12th – 25th)

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Enrollment Status Combinations


* A student can have secondary and/or short term enrollments in addition to the primary one

Primary

Short-Term* (less than 30

days)

Secondary*

Do notcause CCEs

Primary Primary

Short-Term (more than

30 days)Primary

LEA 1 LEA 2

LEA 1 LEA 2

Cause CCEs

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CCE Ownership


LEA with most recent enrollment is relieved of CCE after 14 days

8/16* Fall 1 Census

DayAll LEAs with overlapping enrollments during

8/16 – Fall 1 Census Day

* of year prior to Census Day

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Exit Reason Discrepancy


CCEERDMID

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ERD Definition

An inconsistency exists between a student’s exit reason and subsequent

enrollment status in a school


? ?? ??

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ERD Warning Type Definitions


Expected to enroll

CPotential Dropout

The student is expected to enroll at another school but does not.

Not expected to enroll

ACompleterRe-enrolled

The student is a completer (e.g., graduate) based on their exit code, but the student has a subsequent enrollment.

BDropout

Re-enrolled

The student’s is a dropout based on their exit code, but the student has a subsequent enrollment.

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ERD Examples


Warning Type A or B

Exited with dropoutor completer code

(e.g., E230/100, E140)

Enrolled

ABC School XYZ School

Warning Type C

Exited with code where studentis expected to continue school

(e.g., T160)ABC School

No subsequentenrollment

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ERD Ownership


All LEAs involved

Dropouts, completers, or transfers between 8/16/2012

and 8/15/2013-----

No show dropouts between 5/15/2012 and 8/15/2012

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Exits That Can Cause ERDs

Warning Exit Reason Description Completion Code

A

E125 PriorComplSpecEd n/aE130 Died n/aE230 CompleterExit 100, 106, 108, 250T280 TransCollege n/a

B

E140 NoKnownEnrollTruantE300 ExpellNoKnownEnrollE400 OtherOrUnknownN420 NoShowSameSchlN430 NoShowMatricSchlT270 TransDropAdultT380 TransInstNoHSDip

C

T160 TransCASchlRegularT165 TransCAEnrollDiscipT167 TransScholDistReferralE490 Summer or Intersession Exit

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Exits That Do Not Cause ERDs

Exit Reason

Description Completion Code

E230 CompleterExit 104, 120, 320, 330, 360, 480E410 MedicalRsns n/aE450 PreK-6Exit n/aN470 NoShowOther n/aT180 TransPrivate n/aT200 TransUS n/aT240 TransOutUS n/aT260 TransInAdult n/aT310 TransHealthFacil n/aT370 TransInstHSDipl n/aT460 TransHomeSchl n/a

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Multiple Identifier


CCEERDMID

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MID Definition

Two or more SSIDs have very similar or identical demographics, indicating that a

student may have multiple SSIDs


MID Example

Student 1 Student 2SSID 4265874932 359875167

Name* Ann Smith Annie Smith

Alias Name*

Gender F F

Birth Date 7/6/2000 7/6/2000

Primary Language 00 00

Birth State** US-CA US-CA

Birth Country** US US


* Soundex is used to match similar names and match can be made against either alias or regular name

** Only used for MID matching if provided for both students involved in MID match

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MID Ownership


LEA with most recent enrollment of all SSIDs involved

Enrollments within 14 months prior to

Census Day

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Anomaly Reports


Common Problems


Overlapping enrollment not allowed when

combining MID anomalies

Focus ID’s current enrollment record is

closed

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Reminders


Anomalies are detected nightly throughout the year

Unresolved lost transfers

(ERD type C) count as

dropouts

Replacement SSIDs

should be downloaded

regularly

MIDs found outsideMID anomaly report can

be resolved using “Resolve MID Not On

Report” button

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Resources

Detailed descriptions of anomalies and how to resolve themCALPADS SSID and Enrollment Procedures, Chapter 4

MID resolution errorsCALPADS Error List, MID Errors tab

All available at:http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp

List of exit, completer, and other codesCALPADS Code Sets, School Completion Status & Student Exit Category code set names

Exit reason and completion status descriptionsCALPADS Data Guide, Appendix D

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http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp

http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp

Support


Web: http://www2.cde.ca.gov/calpadshelp/default.aspx

Phone: 916-325-9210

E-mail: [email protected]

Listserv: http://www.cde.ca.gov/ds/sp/cl/listservs.asp

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Essential 4

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