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Establishing an effective epmo

Date post: 08-Jan-2017
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Establishing an Effective EPMO Developed by: Wael Genina – Projects & Planning Manager
Transcript

Establishing an Effective

EPMO

Developed by: Wael Genina – Projects & Planning Manager

1.

EPMO Development Paradigm

EPMO Implementation Plan

2.

Executive summary

Requirements

3.

4.

Executive Summery

Develop Implementation plan with phases

Identify requirements

Propose Implementation time frame

Objectives

The purpose of this presentation is to give a brief on how to create a successful

EPMO that fit with the company strategy and objectives.

Executive Summary Create EPMO

Overview on EPMO Components Create EPMO

Collaboration & Knowledge

Management

Business Strategy Alignment

Methodology & Process Consistency

Professional / Organizational

Development Resource Management

Project / Program / Portfolio Visibility and Coordination: (e.g. Issues, Risks, Schedule,

Cost, Quality, etc.)

Phase 1

EP

MO

Cap

ab

ilit

y M

atu

rity

Level

• Knowledge

Management

• Documented best

practices

• Portfolio

governance

• Business

alignment

• PM resource pool

• ‘Projectized

Organization’

• Executive

Decision Support

• Portfolio

Integration

• Resource

Optimization

• Advanced PM

tools &

Automation

• PM Performance

Measurement

Portfolio

Management

Resource

Allocation

Management

Project

Performance

Measurements

Enhance PM skills

for entire Org.

Portfolio

Management and

Collaboration tools

Portfolio

visibility

Resource

Planning

Minimum

PM standard

Standard / Self-

controlled

Repeatable /

Consistent

Integrated /

Predictable Optimized /

Sustained

Phase 2

Phase 3

Phase 4

EOMO Maturity Level Create EPMO

• What is the current level for the company EPMO? (Culture / Employee adoptability and knowledge)

• What is the targeted level of maturity the company want to reach in the future?

Range of services provided by EPMO

Support Directive

• Project Administrative Support

• PMO standard, Methodology, Processes

• Project Consulting Mentoring

• PM Coaching and training • Project Reporting • PM tools, templates

• Project Audit • Cost / Schedule Controls • Business Case & Benefit Realization

Mentoring • Portfolio management – more mature

prioritization and approval process • Resource Management (Dept / Division) • Asset Management • Integration of Application Portfolio

Management and

EOMO Maturity Level Create EPMO.

Understand how project performing and status

• How to deliver your project

• what process • what is the

project life cycle

“One Stop Shop” for view of key project indicators

Provide broader insight to investments and improve value to organization

Common processes / methodology for project delivery

Ability to determine skills gaps and training focus for project leadership

Support improved adoption of Project management through an organization

EOMO Value Proposition Create EPMO

Quantify PMO benefits by establishing and meeting goals

i

Identify Business Objectives

STEP 1

Identify Strategies

STEP 2

Project Selection Criteria's (Scope, barriers and enablers, risks statements ,

how to implement)

STEP 3

Develop Tools , Processes & Secure Resources

(establish a time frame that include resources and

deliverables)

STEP 4

Successful Project / Program

Delivery Road Map

STEP 5

Implementing a PMO Create EPMO

Current State Assessment

• Where are we today? • What assets do we have today? • What skills do we have today? • What services and processes are

being delivered today? • Who is your customer?

Future State Vision

Define Key EPMO Responsibilities: 1. Reporting 2. Informed Governance (monitoring

progress) 3. Project Prioritization / Approval 4. Process, Methodology, best practices

and training 5. Financial management 6. Define clients and suppliers 7. Define organization (staff, roles,

responsibilities, skills, position in org.)

8. Define products and services

Implementing a PMO Create EPMO

Services / Process Catalog

PPM tools

Desktop tools

Collaboration Platform with partners (conference videos)

EPMO Needed tools Create EPMO

Potential Service Example Metrics / Success Criteria

Business Strategy / Alignment # of projects aligned with key business strategies (e.g. how many project contribute to innovation)

Methodology and process consistency # of projects following approved methodologies # of mile stones completed as planned

Knowledge management # of best practice documents submitted to knowledge base # of issues resolved leveraging lessons learned #training courses delivered

Professional development % decrease in expenditures #training co

Resource Management % improvement in employees satisfaction

Risk Management # of issues reported # of issues reolved

EPMO Performance Indicators Create EPMO

Thank You


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