Estimated cost: Rs. 1, 26, 00,000/- ( Year 2020-22 Cost of ...itg.nio.org/tenders.nsf/0...Name of...

NATIONAL INSTITUTE OF OCEANOGRAPHY (Council of Scientific & Industrial Research)

DONA PAULA – GOA – 403 004

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No. 1/296/2020 -Gen

Tender Document for Annual Housekeeping (Scheduled Employment & Sweeping and Cleaning Works

at CSIR-NIO, Dona Paula –Goa.

Estimated cost: Rs. 1, 26, 00,000/- (approx for Two years)

Year 2020-22

Cost of Tender Document: Nil

CONTENTS

Sr. No. Description Page No.

1 Notice Inviting Tenders 1-3

2 Instruction to bidders 4-6

3 Terms & Conditions of Contract 7-13

4 Scope of Work ( (Annexure – I) 14-16

5 Checklist (Annexure II) 17

6 Rate Schedule (Annexure III) 18

7 Form of Contractors Bid (Annexure IV) 19

Tender issued to

M/s_______________________

__________________________

__________________________

SIGNATURE OF THE OFFICER SIGNATURE OF THE TENDERER

OF NIO ISSUING TENDER WITH DATE & SEAL



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No.1/235/2020-Gen date =========

TENDER NOTIFICATION NO.Advt.No.==================. Cost of Tender = NIL

In case of any other requirement, it will be dealt as per Govt of India / Govt of Goa instructions. On behalf of the Director, CSIR-NIO tenders are invited for the following work:-

Name of Work Tender Cost Cost of the tender Earnest Money Contract

Period

Contract for providing ANNUAL

HOUSEKEEPING (SCHEDULED

EMPLOYEMENT & SWEEPING AND

CLEANING) WORKS AT CSIR-NIO,

DONA PAULA –GOA for Two

Years.

NIL Rs 1,26,00,000/- Rs.2,52,000/- 24

months

The critical dates are as follows:

Sl. No. Schedule of activities Date and time

1 Publish date on CPP Portal ======= from 16:00 Hrs.

2 Bid document download start date ======== from 11:00 Hrs.

3 Bid document download end date ======== upto 11:00 Hrs.

4 Tender document submission start date ========from 15.00 Hrs.

5 Tender document submission end date ======== upto 15.00 Hrs.

6 Technical Bid opening date (cover-I) ======= at 15:00 Hrs.

7 Financial bid opening date (Cover-II) To be intimated after

finalising Technical Bid

The estimated yearly annual value is Rs. 63, 00,000/-(approx.)



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Note: The e-tender submitted without EMD will not be accepted. However,

exemption will be given as per Govt. of India orders/Instructions on the subject

matter issued from time to time. MSME are exempted subject to production of

certificate/proof of exemption.

For other details and complete tender document, http://www.etenders.gov.in & www.nio.org may be referred to/visited.

Administrative Officer

http://www.etenders.gov.in/



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On behalf of the Director, CSIR-NIO the tenders online at https://etenders.gov.in are invited in the prescribed format under Two Bid systems, for the following work

Name of Work Tender Cost Cost of the tender Earnest Money Contract

Period

Contract for providing ANNUAL

HOUSEKEEPING (SCHEDULED

EMPLOYEMENT & SWEEPING AND

CLEANING) WORKS AT CSIR-NIO,

DONA PAULA –GOA for Two Years

.

NIL Rs 1,26,00,000/- Rs.2,52,000/- 24

months

The Agencies/Contractors should fulfill the following requirements

1. The Contractors having annual turnover of Rs. 25,04,450/- and above, continuously during the preceding 3

financial years (2015-16,2016-17 & 2017-18) holding valid registration and licence under Contract Labour

(Regulation & Abolition) Act, 1970; ESI Act 1948 and EPF Act 1952 and having GST registration and have

undertaken/executed One/two/three similar works (providing housekeeping service) each in a single contract

of 1 year duration within last three years as follows:-

One Contract of value 80% of the estimated cost i.e. 62,61,126/- Rs.50,08,900/-

Two Contracts of Value 50% of the estimated cost i.e. 62,61,126/- Rs. 31,30,563/-

Three Contracts of Value 40% of the estimated cost i.e. 62,61,126/- Rs. 25,04,450/-

2. In case the contract prevailed for duration more than one year, the average value of work done in a year may

be worked out accordingly. The contract for duration of less than one year shall not be considered.

1. Prospective tenderers are advised to get registered themselves at NIC CPP portal, obtain ‘Login ID & ‘Password’ and go through the instructions available in the Home Page after loging into the CPP- portal parallel which is essentially required for submission of their tender.

https://etenders.gov.in/



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2. The tenderer shall be required to submit the bids in two bids system and a hard copy of tender shall not be entertained in that case.

For information, window NIT is also available in website http://www.etenders.gov.in & www.nio.org Interested and eligible contractors may download and go through the tender document.

3. Evaluation of Tenders - For evaluation of bids under this contract, the lowest tenderer (L-1) will be decided keeping in view the component of profit margin in the form of Service Charges quoted by the prospective bidders, as the Contractor is liable to pay minimum wages (as notified by Govt. of Goa/Govt of India which is higher) plus the Statutory taxes / dues like ESI, EPF, Bonus, etc and GST as applicable. In case, the Service Charges quoted by two or more agencies are equal, L1 will be decided based on highest turnover (Average of 3 years), as described in Annexure-A, as submitted by the bidders in a separate sheet.

4. Tenderers must ensure that all the uploaded documents should be of quality. Vague/poor quality of printed documents and incomplete documents will not be accepted.

5. The tenderers must note if a firm quotes NIL charges/consideration, the bid shall be treated as unresponsive and will not be considered. L-1 will be decided keeping in view the component of profit margin in the form of service charges quoted by the prospective bidders, as the Contractor is liable to pay minimum wages as fixed by Central Government or State Government, whichever is higher, plus the statutory dues like ESI, EPF, Bonus. Service Tax etc.

6. The Successful bidder, after getting the LOI (letter of intent), has to sign in each and every page of contract documents (hard copies) with date and seal downloaded from https://etenders.gov.in.

7. The Director, CSIR-NIO reserve the right to disallow issue of tender document to working agencies whose

ongoing performance is below par and usually poor.e.g invoking of penalty clause/notice issues for non- compliance of terms and conditions of agreement and any other irregularities in execution of contract He also reserves the right to verify the credentials submitted by the agency at any stage (before or after the award of work). If at any stage, any information/documents submitted by the tenders is found to be incorrect/false or have some discrepancy which disqualifies the contractor then the following action will taken :

a) Forfeit the entire amount of EMD submitted by the firm. b) The agency shall be liable for debarment from tendering in CSIR-NIO, apart from any other appropriate

contractual/legal action. The Director, CSIR-NIO reserves the right of accepting or rejecting any or all tenders or any part thereof without assigning any reason.

http://www.etenders.gov.in/https://etenders.gov.in/



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(A) Eligibility Criteria for Technical Qualification:

(Under Envelope 1) The following documents may be attached as per requirement: - under point 1)

1 EMD shall be deposited in favour of Director, CSIR-NIO, Goa through RTGS/NEFT (Account No.30267368692 IFSC Code of the Branch SBIN 0003566 (Bank Address State Bank of India, NIO Campus, Dona Paula-403004) and attach copy of payment details.

2 Copy of Labour Licence Number 3 Copy of EPF Registration Number 4 Copy of ESIC Registration Number 5 Copy of GST Registration Number 6 Copy of PAN Card 7 RTGS Details 8 Undertaking Performa at Annexure –‘C’ 9 Proof of having annual turnover of Rs. 25, 04,450/- and above for financial year 2015-16, 2016-

17 & 2017-18, (Certificate from CA may be furnished). 10 Proof of carrying out of One/two/three similar works for providing skilled/semi-skilled/un-skilled

workers in (Refer pt. 1 of NIT) a single contract of duration of 01 year within last three years, ending on last date of previous month. (Award letters & Completion certificates)

11 Financial e- bid through CPP portal:-: (Envelope-II) 12 All rates shall be quoted in the format provided and no other format is acceptable. If the price bid has been given as standard BOQ format with the tender document, then the same to be downloaded and to be filled by the bidders. Bidders are required to download the BOQ file is open it and complete the unprotected cells with their financial quotes and other details (such as name of the bidder) No other cells should be changed/tempered. Once the details have been completed; the bidder should save it and submit online, without changing the file name. If the BOQ file is found to be modified or tampered by the bidder, the bid will be rejected.

The rates to be quoted should be in the prescribed format as per ANNEXURE –I and should be valid for

period of 90 days Interim enquiries will not be entertained. The contractor will be required to provide housekeeping services at CSIR-NIO Dona Paula- Goa the

minimum wages rate will be applicable. The Director, NIO, reserves the right to accept or reject any or all the tenders either in full or part thereof

without assigning any reason whatsoever, and his decision on all matters in this regard shall be final and binding. Administrative Officer



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GENERAL TERMS AND CONDITIONS

The Director, National Institute of Oceanography, Dona Paula, Goa (a constituent institute of the Council of Scientific & Industrial Research, New Delhi), invites competitive offers from Agencies/Contractors for providing “ANNUAL HOUSEKEEPING (SCHEDULED EMPLOYMENT & SWEEPING AND CLEANING ) WORKS AT NIO, DONA PAULA – GOA. NOTE. The tenderer shall not be permitted to tender in the concerned unit of CSIR i.e. NIO in which his/her relative is posted in a supervisory capacity. He shall also intimate the names of persons who are working with him in any capacity or subsequently employed by him and who relatives are as defined below. The tenderer should not be related to any of the staff members working, posted in a supervisory capacity in the tendering unit of CSIR , in this case National Institute of Oceanography. The tenderer is also required to furnish the information regarding the ex-employee of NIO if has been subsequently employed by them. A declaration in this regard will have to be furnished along with the tender. The definition of the word “relative” is defined as below:- NOTE:- A person shall be deemed to be relative of another if, and only if (a) they are members of a Hindu undivided family, or (b) they are husband and wife, or (c) the one is related to the other in the following manner. Father, mother (including step mother) son (including step son), son’s wife, daughter (including step daughter) father’s father, son’s son, son’s wife, son’s daughter, son’s daughter husband, daughter’s son, daughter’s son’s wife, daughter’s daughter, daughter’s daughter’s husband, brother (including step brother), brother’s wife, sister (including step* sister), sister’s husband.

1. The tenderer submitting tender would be deemed to have inspected the premises, considered and

accepted all the terms and conditions of contract. The areas are purely approximate and likely to vary on either side up to any limit. NIO through its officers, reserves the right of altering the specifications of work of adding to or omitting any items of work or of having portions of the same carried out in the institute by others and such alterations and variations shall not violate this contract.

2. The Contractor is required to have a valid Labour License issued by the Regional Labour Commissioner

and comply with the provisions of the Contract Labour (Regulation and Abolition) Act 1970 and rules made there under.

3. No verbal or written enquiries will be entertained in respect of acceptance or rejection of the tender. Any

action on the part of the tenderer to influence any officer of the NIO or canvassing in any form shall make the tender liable for rejection. The Director, NIO reserves the right to cancel or reject in full or part any or all tenders received, without assigning any reasons.



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4. Before signing the agreement, the contractor shall deposit 5 % biennial value of the contract as Security Deposit in the form of Bank Guarantee in favour of The Director, CSIR-NIO which would be released on expiry / termination of the contract and completing all contractual obligations.

5. On award of contract the contractor will have to provide the required manpower 26 (Twenty Six Nos.) at

NIO Hq Goa having sound health and who are within the age group of 18 years to 60 years. The personnel engaged and posted at NIO should be able to read/ talk/ understand Konkani, Hindi and Marathi. The contractor shall be personally responsible for the conduct of his workers deployed in the institute and in case of any complaint against the workers the contractor will be under an obligation to change the worker concerned when instructed by NIO authority. The contractor & his staff shall follow the instructions issued from time-to-time. The NIO will be free to take action against the contractor for violating the same.

6. The contractor shall abide by all laws and regulations and statutory obligations in force from time to time

including labour laws and shall indemnify the NIO from any claims in this regard. It will be the sole responsibility of the contractor to abide by the provisions of Employment of Children Act, Worker’s Compensation Act, Employment and Labour / Contract Labour Act, Industrial Employment Act, Contract Labour (Regulations and Abolition Act) 1970, Minimum Wages Act, 1948, Employees Provident Fund, ESI Fund, any other act or legislation, which may govern the nature of the contract.

7. The contract will be for a period of TWO YEARS from the date of operation of the contract. Normally the

contract will not be extended but in case of certain circumstances, it may be extended for shorter period of time on the same existing conditions mutually agreed basis.

8. Time is the essence of this contract. In case the contractor fails in fulfilling the obligations fully and in time, the NIO shall have the absolute right to take up the work at the Contractor’s cost and risk and recover any and all such expenses from the amounts due to him including Security Deposit. NIO shall have right to impose penalty commensurate with the fault and amount towards damages, if any, shall be recovered from the bill. In the event of the contractor failing to execute the contract awarded to him for NIO premises in whole or in part, an alternative arrangement will be made by the NIO totally at the cost & risk of contractor besides suitable penalty.

9. The contractor should note that under no circumstances the contract is transferable i.e. on award of contract; he shall not transfer, assign or sublet the contract. In the event of non compliance the contract will be immediately terminated entailing forfeiture of EMD.

10. The contractor must have a well established office at Goa and the details such as complete address,

telephone number, both mobile and land line, furnished to NIO, to enable the office to contact the authorized person during emergency and as when required. Further the contractor may note that all the correspondence posted to him at the address furnished to the office will be considered to have been delivered in time.



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11. The contractor on award of contract should maintain a register as per the Labour Department Format furnishing the Name, Address, Character Certificate, Latest Photograph, Telephone Number of the contract personnel engaged by him and posted at NIO. This register completed in all respects furnishing the above requirements should be handed over to the officer appointed by office within 15 days from the date of award of contract. Any change in respect of the above details should be informed immediately to office. He must submit all the documents as directed by the labour departemt.

12. The contractor should maintain duty register in the format approved/issued by labour department

furnishing the details of attendance which is required to be signed by the workers deployed at NIO, while reporting for duty in the morning and in the evening at the time of departure from office on all working days. The register should be made available for inspection to the authorized representative of the Director whenever called for.

13. The rates as quoted by the contractor in the tender based on which the contract has been awarded will be applicable for entire period of the contract and the contractor will not make any claim for additional charges under any circumstances unless any revision is notified by the appropriate Government Authority in the Minimum wages and other related statutory benefits. He shall make payment to his labourers as per the Minimum Wages Act. In case of any default in this regard it shall be sole responsibility of the contractor to meet the obligations under the Act.

14. The contractor should see that the workers deployed for housing (scheduled employment & sweeping & cleaning )work are present in the premises and carry out duty for entire eight hours excluding meals/tea hours in shifts to attend to the duties assigned by the office. They should maintain highest discipline and behave politely in proper manner with the office staff and guests.

15. On award of contract, the contractor is required to execute all works as per detailed specifications,

requirements and as directed by an officer nominated by the Director, NIO. He is required to guide the workers for proper execution of the work as per the directions of the Officer nominated by the Director. He is required to post authorized representative at the site who should be available on all working days during the office hours to receive the instructions from the Officer nominated by Director from time to time. Schedule of work carried out in the areas of work as well as daily checks should be prepared and maintained and produced as and when required/asked by the office. All such instructions both verbal/written given/received by the authorized representative on behalf of the contractor shall be deemed to have been received by the contractor within the scope of work order.

16. Verification report from the concerned police station in respect of all the workers deployed at NIO by

the contractor should be submitted within a period of one month to the NIO authorities from the day of award of contract. Similarly fitness certificate from AMO should be obtained and submitted to office. Each worker should be issued I.D. Card with instructions to display the same by the worker while performing duty at the institute

17. The contractor is required to provide 2 (TWO) sets of uniform to the workers deployed at NIO (both male and female) which should be approved by NIO along with one pair of Safety Shoes, Gloves, and raincoat .



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18. On award of contract if it is observed that the quality of work is not satisfactory , the contract may be terminated and security deposit will be forfeited. Also during the period of the agreement the contract may be terminated by the Director, NIO if it is found that continuation of the contract is not in Public Interest by giving one calendar month’s notice and the contractor is not eligible for any compensation or claim in the event of such cancellation. Also if at any later date it is found that the documents submitted by the contractor at the time of award of contract are manipulated/forged, the work order issued will be cancelled and security deposit will be forfeited without any claim whatsoever on NIO and the contractor is liable for action as appropriate under the extent laws. In case the contractor is not interested in carrying on with the contract he is required to give a written notice to the office. Further, if the work undertaken is of inferior quality and proper action is not taken at the time of execution of work, the contractor shall remain liable to pay compensation to the institute for the inferior work as determined by NIO and in the event all payments have been released to the contractor for the work already undertaken, the amount towards compensation will be deducted from any sum due/security deposit/EMD to the contractor.

19. The contractor shall remove all workers deployed by him on termination of the contract or on expiry of

the contract from the NIO premises, and ensure that no such person shall create any disruption/hindrance/problem of any nature in the institute either explicitly or implicitly.

20. The contractor should ensure payment of wages to the workers deployed at NIO, strictly as per the provisions of the “Minimum Wages Act” – 1948 and adhere to the provisions of contract labour (Regulation & Abolition)_ Act 1970, contract labour (Regulation & Abolition) Rules 1971. The wages of the workers should be credited to the respective individuals bank account on or before 7

th of every month.

21. The monthly pre-receipted bill in duplicate drawn in favor of the Director, NIO, towards the labour

provided should be submitted to office for reimbursement along with EPF, ESI remittance challans for the month the reimbursement bill pertains, specifying the names and number allotted to the labourers deputed at NIO by the concerned authorities commencing the second month of award of contract.. The bill should be submitted to the officer appointed by the Director, for verification. In case of any delay in the part of the office in processing the monthly reimbursement bill, the contractor is required to ensure the payment of wages to his workers deployed at NIO, are credited to respective individuals bank account, by 7

th of every month and there should be no linkage between the disbursement of wages and

settlement of the bill submitted to the office.

22. GST and TDS and other statutory levies as applicable from time to time will be deducted from the monthly bills of the contractor as per the approved government rates

23. The contractor shall furnish an Indemnity bond at his own cost to indemnify NIO against any claim arising out of or connected with this contract. The contractor shall indemnify the institute against all claims out of action under the Employees State Insurance Act, Employees Provident Fund & Miscellaneous Provision Act, or the Workmen’s Compensation Act or any other Civil or Criminal Law in force in so far or they related to the contract personnel employed by him or claims arising out of such employment.



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24. The contractor shall be solely responsible for all the accidents or injuries to the contract personnel employed by him and deployed at NIO. The NIO shall not be liable for any disability claims/compensation due to such accident/injury, death etc. During the period of contract. Contractor will be fully responsible for any accident or mishaps involving workers engaged by him and it is his responsibility for settlement/ pay claims made by these victims. The contractor shall indemnify the NIO from any claims arising out of accidents, disabilities of any nature, death arising out of provisions under law or any other nature in respect of all workers engaged by the contractor. The contractor will fully indemnify NIO against all claims in this regard. Any compensation of disengagement on account of death, disability of any workers/ deployed by the contractor at NIO even though such disability manifests after the termination of the contract shall be contractor’s exclusive liability.

25. The contractor should note that during the tenure of the contract, water and electricity for the use of machines and for watering the plants will be free of cost i.e. Charges will be borne by NIO.

26. The contractor should note that the members of the contract personnel provided by him shall be the employees of the contractor and not of the NIO to any extent under any circumstances.

27. The contractor shall execute an agreement on stamp paper of required value for due performance of the

contract which should be as per the approved format issued by CSIR and the same will be handed over on award of contract. The contractor should be aware that the agreement executed by him shall not confer any tenancy right upon him at all times. He should be aware that the NIO premise along with all the other items is the sole property of the NIO/CSIR.

28. It shall be the sole responsibility of the contractor to ensure security and safety of all the property and assets movable/ immovable of the institute, issued to carry out the jobs in the garden. The contractor should instruct the workers to handle the tools, diligently and any misplacement, damage, stolen/broken due to the manhandling by the contract workers, the contractor should report immediately in writing to the office. The NIO will be at liberty to recover the cost of the said item from the contractor or ask the contractor to replace the damaged item which should be of the same quality, under approval from the officer appointed by the Director, NIO. If there is any loss to the institute on account of dishonesty, connivance, negligence on the part of his workers or due to any cause, the contractor shall make good on demand the loss to the institute.

29. The personnel of contractor should observe only three closed holidays in a calendar year irrespective of number of the holidays observed by the state. The 3 National closed holidays normally cover Republic Day, Independence Day and Mahatma Gandhi’s Birthday. The services of workers deployed by the contractor should be made available on all days i.e. six days in a week basis i.e. 26/27 days in a month irrespective of holidays except on Sundays. The contractor shall be fully responsible for providing leave benefits, weekly off, festival holidays etc., to the personnel deployed. When any of the worker deployed at NIO comes late or proceeds on leave or absents himself/herself it is the responsibility of the contractor to immediately provide a suitable substitute.

30. The Contractor is required to commence the work FOR ANNUAL HOUSEKEEPING (SCHEDULED EMPLOYEMENT & SWEEPING AND CLEANING) AT NIO, DONA PAULA – GOA. With effect from the date of



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acceptance of award letter. In case it is found that the contractor, has not commenced the work, on the specified date the NIO at its sole discretion may cancel the work order and the EMD/Security Deposit shall be forfeited without any further reference to the Contractor.

31. The contractor will have to furnish a Bank Guarantee from a Nationalized Bank for an amount equivalent to 5 % of total value of the contract as security within 15 days from date of taking over which should be valid for a period of Thirty (30) months with effect from the date of award of contract The validity of the bank guarantee will be revalidated to the extended period of contract + 6 months and released to the contractor only after satisfactory completion of the contract and after deducting the amount towards damages/missing items etc as reported to the office and submitting a proof that he has met with all the statutory obligations of the laborers deployed by him to the satisfaction of NIO Authorities.

32. PENALTIES/LIABILITIES:

32.1 That the Contractor shall be responsible for faithful compliance of the terms and conditions of this agreement. In the event of any breach of the agreement, it may be terminated and the performance guarantee deposited with NIO will be deemed as forfeited and further the work may be got done from another agency at his risk and cost.

32.2 That if the Contractor violates any of the terms and conditions of this agreement or commits any fault or his

services are not to the entire satisfaction of officer authorized by the Director of the Lab in this behalf, a penalty

leading to a deduction up to a maximum of 10% of the total amount of bill for a particular month will be imposed.

32.3 The performance guarantee so deposited shall be liable to be forfeited or appropriated in the event of

unsatisfactory performance of the contractor and/or loss/damage if any, sustained by the CSIR-NIO on account of

the failure or negligence of the workers deployed by him or in the event of breach of the agreement by the

Contractor.

33. Termination Clause: The contract may be terminated in any of the following conditions.

a) On expiring the contract without any notice

Or

b) On giving One month notice at any time during the current of services, in case the service given by the

contractor is not satisfactory.

Or

c) If the contractor is not interested to continue the contract shall give minimum 2 months notice, if the

contract does not give the required notice period ,the security deposited will be forfeited and bank

guarantee will be invoked

34. In the event of any question, dispute or difference arising under this agreement or in connection therewith

except as to matter the decision of which is specifically provided under this agreement, the same shall be referred



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to Delhi International Arbitration Centre (DIAC), Delhi High Court, and New Delhi. The arbitration shall be

conducted under the Indian Arbitration and Conciliation Act 1996 and any amendments thereof.

35. The decision of the Director, NIO, regarding any disputes whatsoever arising out of the contract will be final and binding on the Contractor.



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ANNEXURE I

SCOPE OF WORK OF THE CONTRACT



The institute is of international repute and is being visited by dignitaries both local and international in

connection with the seminars and meeting organized at CSIR-NIO. As such the aesthetic of the institute/laboratory

and surrounding areas is to be maintained.

Keeping this in the mind the contractor is required to clean the building premises and the surrounding

areas and maintain hygienic and sanitary conditions. Cleaning of rooms and bathrooms has to be ensured during

the morning shift taking into account the convenience of the occupants/ users. Unoccupied rooms/premises

should be clean every day.

The workers deployed by the contractor should be highly disciplined and behave politely with the guests

and staff members . the contractor should instruct them not to indulge in arguments with staff members and

guests .

The contractor should note that the laborers deployed for the housekeeping work should be present in the NIO premises for eight hours on all working days excluding meals/tea to carry out the duties assigned by the officer nominated by NIO.

Housekeeping work to be attended daily. The contractor /workers are required to undertake twice daily the sweeping and mopping of all the

institute floors inclusive the lifts. Cleaning, removal of stains, cob webs etc from the walls, railings, corridors and lifts should be attended daily.

Cleaning of waste paper baskets, sanitation bin & spittoon set & disposing of garbage/refuse as directed.

Cleaning glasses of windows, doors and partitions. Dusting of furniture, cupboards, phones, partition walls, doors, windows, notice boards, flower vases and pieces of decoration and other materials available in the institute.

Cleaning the common toilets and urinals regularly every two hours throughout the day with phenyl and

other disinfectants. Suitable number of female cleaners should be deployed for cleaning the ladies toilets and gents toilets should be cleaned only by male cleaners. Porcelain fixtures are to cleaned with vim or other approved cleaner. Cleaning of vertical marble and mosaic surfaces. The rooms should be thoroughly cleaned with dettol and other approved disinfectant and the rooms should be sprayed with room fresheners/perfume to maintain pleasant odor.



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Drains, sanitary fixtures, manholes and sewer lines should be attended/cleaned whenever required for

smooth functioning. Bleaching powder, hit, should be sprayed on regular basis to prevent breeding of flies, mosquitoes, lizards etc.

The contractor will provide heavy duty bags for collection and disposal of classified garbage from the

institute premises as per the instruction of officer nominated by the office. The infectious and non infectious waste should be collected and disposed as directed by the officer nominated by the office.

Housekeeping work to be attended weekly.

- Cleaning of carpets, fans, AC, Grills, tube lights and other electrical fitting, ceiling, walls, O2 and CO2 pipes, venetian blinds.

- Cutting and removal of road side bushes, tree branches, etc at the institute as instructed by the officer nominated by the office.

- Cleaning of NIO Staff Club premises at NIO Colony.

Housekeeping works to be fortnightly

- Cleaning of ceiling and electrical fitting and roofs.

- Cleaning, scrubbing and washing of floor with automatic machines with required cleaning material.

- Cleaning of storm water drains, water pipes and overhead tanks.

Housekeeping work to be attended monthly

- Wax polishing of floor and furniture and carpet shampooing.

- Sweeping and cleaning of service ducts, service rooms, and service shafts.

- Cleaning of drains and manhole lines from all type of building to the main drain and sewer line.

- Washing of building from outside with prior permission from the officer nominated by the office.

Signature of the bidder

(Name and Address of the bidder) Telephone Number



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Approximate area of operation for Annual housekeeping (Scheduled employment of sweeping and cleaning) work for NIO premises.

Sr. No.

Description of work Lab./Building Area covered

1 G.O.D, P.O.D, M.I.C.D and P.M.N. Divisions i.e Basement ,Ground Floor, 1

st and 2

nd Floor including Staircase of the building

5605 Sq. Mtrs.

2 PMN New Building (Ground and 1st

Floor) 2085 Sq. Mtrs.

3 Computer Building –First ,Second and third floor 2090 Sq. Mtrs.

4 Surrounding Areas of PMN new building and internal approach roads 1280 Sq. Mtrs.

5 Road from S.B.I Bank to Old Hostel and V.I.P Guest House to Auditorium including Aqua Culture approach road

4000 Sq. Mtrs.

6 Store Godown and store issue Counter 540 Sq. Mtrs.

7 Cardium Built-in-area 1175 Sq. Mtrs.

8 Cardium Surrounding Area 1065 Sq. Mtrs.

9 P.M.N Block First floor 600 Sq. Mtrs.

10 NIO Club House and Surrounding Area 5000 Sq. Mtrs.

11 NIO Dispensary and Surrounding Area 1040 Sq. Mtrs.

12 COD Second floor 810 Sq. Mtrs.

13 BOD total rooms 63, Clean lab. No. 7, Staircase No.5, Surrounding Area 5700 Sq. Mtrs.

Total Area of Sl. No.1 to 13 30990 Sq. Mtrs.

14 New Admin building, Ground floor & 1st

floor including staircase of the building

2500 Sq. mtrs

General Instructions: the floors of the above mentioned building shall be mopped daily with chemicals. Bathrooms/Toilets of Both Guest Houses &Hostel building shall be cleaned and Mopped with disinfectants, water closets shall be thoroughly cleaned using suitable material. All the utility areas and area within the compound on all the sides of the building shall be swept and shall be kept clean all the time and on a daily basis.





(www.nio.org)

17

ANNEXURE – II



Check list to be submitted along with Bid Documents

Sl.No Documents asked for Page number at which document is placed

1. Bid Security (EMD)of Rs 2,52,000/- (Rupees Three lakh Twenty Thousand Only) in the form of DD issued by any scheduled commercial bank in favour Director NIO and should be valid for 90 days beyond the tender validity period.

2. One self-attested recent passport size photograph of the Authorized person of the firm/Agency, with name, designation, and address and office telephone numbers. If the bidder is a partnership firm, name, designation, address and office telephone numbers of Directors/Partners also.

3. Self –attested copy of the PAN card issued by the Income Tax Department with copy of Income-Tax Return of last financial year.

4. Self –attested copy of GST Registration No.

5. Self attested copy of valid registration number of the firm /agency.

6. Self -attested copy of valid Employee provident Fund Registration number.

7. Self –attested copy of valid ESIC registration No.

8. Self- attested copy of valid Licence no. Under Contract Labour (R&A) Act, 1970.

9. Self -attested copy of character certificate issued by the DC of district.

10. Proof of experiences of last five financial Years Along with satisfactory performance certificates from the concerned employers.

11. Banker’s certificate

12. Any other documents, if required.





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18

ANNEXURE – III

No. 1/235/2020-Gen dated: ==========.



FORMAT OF FINANCIAL BID

Description Service charges

in Figures %

percentage

Service charges in words

Service charges on Minimum

wages in % percentage only

Note:

The tenderers must note that if NIL charges/considerations are quoted, the bid shall be treated as

unresponsive and will not be considered. Contractors, before quoting for service charges for the work

must take into consideration various aspects such as deduction of Income Tax at source, other expenses to

run the establishment, payment of statutory charges to contract workers as well as to the State / Govt. /

Statutory Bodies, supply of Photo Identity Cards, maintenance of proper record at site & other related

things/documents/liveries in some cases.

Signature

Date:

Place:

SIGNATURE OF THE TENDERER WITH DATE & SEAL

NAME AND ADDRESS OF THE TENDERER



(www.nio.org)

19

ANNEXURE – IV

CONTRACTOR’S BID

FORM OF CONTRACTOR’S BID (Covering Letter)

(TO BE SUBMITTED ON LETTER HEAD OF THE BIDDER ALONG WITH FINANCIAL BID)

From To The Director, National Institute of Oceanography, Dona Paula – Goa – 403 004.

Subject: - Tender Document for Annual Housekeeping (Scheduled Employment & Sweeping and

Cleaning Works at CSIR-NIO, Dona Paula –Goa.

Sir, With reference to your tender No================ dated=============I/we have understood the

terms and conditions as specified in this tender document. I/we hereby undertake that I/we will abide the terms and conditions of the contract explicitly/indicated in the documents supplied along with the tender form. In matters not dealt with there in, I/we will abide by the decision of the Director, NIO.

I/we state that the offer is valid for a period of 90 days from the date of opening of the tender. I/we have enclosed duly attested copies of certificates and references and experience. Your faithfully, Signature. Name Seal Place Telephone No. Date.

2020-08-06T10:19:12+0530eProcurement System for Central PSUsGONSALVES AGNELO

Date post:	22-Oct-2020
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