eThekwini Municipality Service Delivery and Budget ... · Plan 4 Dr Musa Gumede 46 73.91 Plan 5...

Plan Name Number of KPIs

Achieved

Number of KPIs Not

Achieved

Annual targets & No

target in Q1

Achievement Rate

(%) (not considering

Annual Target)

Develop and Sustain our Spatial, Natural and Built

Environment

19 0 1 100.00

Developing a Prosperous, Diverse Economy and

Employment Creation

72 14 3 83.72

Creating a Quality Living Environment 13 12 23 52.00

Fostering a Socially Equitable Environment 34 8 4 80.95

Creating a Platform for Growth, Empowerment and Skills

Development

41 3 2 93.18

Embracing our Cultural Diversity, Arts & Heritage 20 5 1 80.00

Good Governance and Responsive Local Government 22 6 13 78.57

Good Governance and Responsive Local Government 59 9 0 86.76

Financially Accountable and Sustainable City 29 10 9 74.36

309 67 56 82.18Overal Achievement 432 71.53

Plan 7B Sipho Nzuza 68 86.76

Plan 8 Dr Krish Kumar 48 60.42

Plan 6 Dr Musa Gumede 26 76.92

Plan 7A Sipho Cele 41 53.66

Plan 4 Dr Musa Gumede 46 73.91

Plan 5 Dumisile Nene 46 89.13

Plan 2 Phillip Sithole 89 80.90

Plan 3 Sipho Nzuza / Philemon Mashoko 48 27.08

Plan Number Plan Owner Total number of

KPIs

Achievement Rate (%)

(considering Annual Target)

Plan 1 Phillip Sithole 20 95.00

eThekwini Municipality

Service Delivery and Budget Implementation Plan

SDBIP REPORT AS AT 30 SEPTEMBER 2017SUMMARY OF

Programme Programme

Driver

Project Project

Manager

Sub Project Sub Project

Owner

Unit Of

Measure

Annual Target as at

2017/2018

Quarter 1

Target as at 30

September

2017/2018

Quarter 1

Actual as at 30

September

2017/2018

Indicator Reason For Variance Steps Taken to improve

Performance

Means Of

Verification/Evidence

Comment

Lihle Phewa 1.1.1. Spatial Development

Framework review for 18/19

Helene Epstein % Review the Spatial

Development Framework

for the 18/19 Financial

Year by 30 June 2018 in

compliance with

SPLUMA

0 0 A The project is reported as an annual target

Lihle Phewa 1.1.2. Preparation of Local

Area Plans

Helene Epstein 1.1.2.1. Vulamehlo

Local Area Plan &

Scheme Phase 2

Marcus

Govender

% Draft LAP and FAP

prepared by 30 June

2018

25 25J

Development Framework

Report, Pre-inception

meeting minutes (evidence

available with project

manager)

1.1.3.1.

Nsimbini/Golokodo

Formalisation Phase 2

Ndumiso

Zondo

% Draft Scheme Report

prepared by 30 June

2018

25 25J

Land Use framework report,

Minutes and attendance

register, minutes of the PSC

meeting, Invoice

Evidence sent to PME

1.1.3.2.

Waterfall/Inanda Rd

FAP and Scheme

Francis

Ngcobo

% Draft Functional Area

Plan prepared by 30 June

2018

25 25J

Attendance register for

Stakeholder Engagement,

Emails,Final Conceptual

framework report


1.1.3.3. Mpumalanga

Northern FAP and Draft

Scheme incl. MR385

Corridor Precinct Plan

Francis

Ngcobo

% Draft Conceptual

Framework Plan

prepared by 30 June

2018

25 59J

The consultants were

requested to undertake

multiple phases in

paralell due to

budgetary constraints.

Attendance register, Minutes

for stakeholder needs

assessment, Draft status quo

report,, Attedance register

and minutes for the

PSC,Emails, final Status Quo

Report, Stakeholder

Workshop attendance

register and minutes


1.1.4.1. Central &

Scheme Review

Justin Rajan % Central Scheme Report

prepared by 30 June

2018

25 25J

Attendance registers, working

Central Scheme Document

and inception report.

Evidence availble at my office and Sindis office.

1.1.4.2. Student

Accomodation Precinct

Shikar Singh % Student Accomodation

Precinct Plan prepared by

30 June 2018

25 25J

Final situational analysis and

status quo report, minutes

and attendance register

Evidence to be obtained in Sindi's office

Plan 1 :Develop and Sustain our Spatial, Natural and Built Environment

Plan Owner: Philip Sithole

1.1. Develop

and Implement a

sustainable and

integrated

spatial planning

system

Lihle Phewa 1.1.3. Preparation of

Functional Area Plans

Helene Epstein

Lihle Phewa 1.1.4. Undertake Special

Projects

Claire Norton

Programme Programme

Driver

Project Project

Manager


Owner

Unit Of

Measure

Annual Target as at

2017/2018

Quarter 1

Target as at 30

September

2017/2018

Quarter 1

Actual as at 30

September

2017/2018


Performance

Means Of


Comment

Chumisa

Thengwa

1.2.1. D'MOSS (Durban

Metropolitan Open Space

System) and Finescale

Systematic Conversation

Planning (SCP)

Richard Boon 1.2.1.1. Publish and

maintain D'MOSS and

the finescale Systematic

Conservation Plan.

Cameron

Mclean

% 1. Update the

Municipality's Systematic

Conservation

Assessment (SCA). 2.

Subject to Council

approval, publish a new

version of D'MOSS as

part of the town planning

schemes. 3. Publish or

review, as necessary, the

Municipality's Biodversity

Sector Plan. 4.

Incorporate D'MOSS and

the SCA into the

hierarchy of municipal

plans as required.

25 25J

Reports, comments, emails,

minutes, presentations,

advertisements, attendance

sheets (evidence uploaded

on EPMA)

1. Reviewed the World Bank’s report on the valuation of

Durban’s natural assets, and met with the lead author (Jane

Turpie, Anchor Environmental) to initiate inclusion of

ecosystem services into the next iteration of the Systematic

Conservation Assessment. 2. ECOD authority granted on 20-

07-2017 to advertise. Proposal advertised on 17 & 18-

082017 with expiry date on 02-10-2017. Public meetings

conducted between 28 & 31-08-2017. Meeting held with the

eThekwini Amakosi Forum on 15-09-2017. A number of

enquiries and objections have been dealt with in order to

minimise objections and appeals against the process. 3.

Held a meeting to discuss next steps for the Biodiversity

Strategy. The Biodiversity Strategy prepared in 16/17

identified compliance and enforcement as key to achieving

municipal biodiversity objectives. The development of an

Enforcement Strategy aligns well with this goal and will be

one of the aspects of the strategy that will be explored in the

17/18 financial year. A project team has developed a project

plan for the development of an Enforcement Strategy. 4.

Provided comment for the status quo of the Ward 105 FAP,

LAP, and draft scheme. Met with the environmental

consultant to discuss comments and agree on a way

forward. Provided comments for the Central Densification

Strategy. Provided comments for the Mpumalanga North

FAP and attended a project steering committee meeting to

workshop the way forward.

1.2.2.1. Fire and

Invasive Species

Control Programme.

Bongani

Zungu

% Fire and Invasive Species

Control: Construction of

new Ecology Base at

Assagay

10 10J

CSA 2752-Assagay EMC-

Site Plan 2017; Meeting

munites with Architecture

(including e-mail

communication) and Report

to ECOD to request the listing

of the project on Capex

Budget (evidence uploaded

on EPMA)

An update meeting with Architecture confirmed that project

was making progress. A report was drafted for ECOD as

the project, although previously approved, did not appear on

this year's CAPEX budget.

1.2.2.2. Community

Reforestation

Programmes

Errol

Douwes

% Community Reforestation

Programmes:

Reforestation Hub;

Infrastructure upgrades

20 20J

Meeting minutes,

appointment letter, report to

BAC (evidence uploaded on

EPMA)

Work on Centre of Excellence is on track, and vehicle

acquisition is in progress

Chumisa

Thengwa

1.2.3. Land Acquisition and

rezoning to secure critical

environmental assets

Richard Boon 1.2.3.1. Acquire land

identified for possible

acquisition

Bhekizizwe

Mdletshe

% Select sites for acquisition

and obtain authority and

purchase land. 100% of

budget spent by the end

of the financial year.

25 25J

Minutes of meetings, office

memo, table showing

2017/2018 selected

properties, report to Council

(evidence uploaded on

EPMA)

Properties have been selected and prioritised for acquisition

in the 2017/2018 financial year. A report to obtain Council

authority has been drafted and will be tabled at the ECOD

meeting in October 2017. Requests for valuations have

been sent to the Real Estates Department; some of the

valuations will be done by private valuers. The

Environmental Acquisition Liaison meeting was held in

August 2017 to discuss budget and 2017/2018 acquisition

projects.

Chumisa

Thengwa

1.2.4. Regular state of

biodiversity reporting

Richard Boon 1.2.4.1. Produce an

annual State of

Biodiversity report

Natasha

Govender

% Produce the State of

Biodiversity report, submit

to the Economic

Development & Planning

committee for noting and

present at the Biodiversity

forum by 30 June 2018

40 40J

Data collection database;

word documents of 1) Advert,

2) Terms of Reference, and

3) Draft write up initiation


EPMA)

1. Data has been collected from internal (Restoration

Ecology and Biodiversity Planning Branches) and external

(Natural Resources Division, SANBI, the Energy Office, and

eThekwini Economic Development) sources. 2. - The

template for the report has been created and the write-up

has been initiated. 3. The advert and terms of reference has

been drafted. A PQ number has been requested.

1.2. Ensure the

long term

sustainability of

the natural

resource base

Chumisa

Thengwa

1.2.2. Large scale

programmes for

implementation of biodiversity

and climate protection, and

for green job creation

Errol Douwes

Programme Programme

Driver

Project Project

Manager


Owner

Unit Of

Measure

Annual Target as at

2017/2018

Quarter 1

Target as at 30

September

2017/2018

Quarter 1

Actual as at 30

September

2017/2018


Performance

Means Of


Comment

1.2.5.1. Strategic

Environmental

Assessment (SEA)

Joanne

douwes

% 1) Implement the SEA; 2)

Integrate critical outputs

from the SEA into the

major review of the

Spatial Development

Framework in 2018.

25 25J

The previous Section 36

contract with the University of

KwaZulu Natal was cancelled

due to a breach on the

agreement. As a result of

this, non-award was declared

for the stakeholder

engagement contract that

was undergoing procurement.

Letters of non-award have

been issued to all tenderers.

A new procurement process

has commenced for a service

provider to undertake the

Strategic Environmental

Assessment for eThekwini

Municipality.(evidence

uploaded on EPMA)

1.2.5.2. Durban's 100

Resilient Cities

Programme

Joanne

douwes

% 1) Finalise Council

approval of Durban's

Resilience Strategy; 2)

Begin implementation of

Durban's Resilience

Srategy through relevant

engagement with

stakeholders to

implement work plans

proposed for the

Resilience Building

Options in the Resilience

Strategy; 3) Develop a

monitoring and

evalulation plan to track

progress on the

implementation of the

Resilience Strategy; 4)

Continue implementation

of 100RC pilot projects

where relevant

(Resilience Framework

pilot project, Biodiversity

Skills pilot); 5)

Consolidate learnings

from 100RC pilot projects

that have concluded (e.g.

Take Back our Rivers

pilot)

25 25J

Durban's Resilience Strategy

was approved by Council in

August 2017. The 100RC

Multi-stakeholder Reference

group for RBO 1:

Collaborative informal

settlements action was

convened to understand the

current work being done by

the various stakeholders in

relation to each of Durban's

Resilience strategy outcomes

and to understand what role

Durban's 100RC Team can

play to support this work.

Durban’s Resilience Strategy

was circulated to local

Durban stakeholders in

September 2017. The 100RC

pilot projects- the Resilience

Framework pilot project and

Biodiversity Skills pilot

continue to make steady

progress.(evidence uploaded

on EPMA)

1.2. Ensure the

long term

sustainability of

the natural

resource base

Chumisa

Thengwa

1.2.5. Influence city planning

to address environmental

sustainability and resilience

Joanne

douwes

Programme Programme

Driver

Project Project

Manager


Owner

Unit Of

Measure

Annual Target as at

2017/2018

Quarter 1

Target as at 30

September

2017/2018

Quarter 1

Actual as at 30

September

2017/2018


Performance

Means Of


Comment

Sbu Ndebele 1.3.1. Meet scorecard

stipulated processing time

frames for applications

Richard

Holgate

% 99% applications

submitted are on target in

terms of National Building

Regulations (30 days for

applications less than

500m2 and 60 days for

applications greater than

500m2)

99 100J

1. Plan Tracker register and

report 2. application form and

receipt. 3 Decision record.

decision notice 4 Resub

confirmation 5 Approval

stamp 6 consolidated stats


EPMA)

Sbu Ndebele 1.3.2. Enhance signage

opportunities on Council

owned assets and provide

support to Citywide

Programs (a) Clean My City

Campaign (b) UMZ

Ntombi Maema % Two advertising tenders

to be finalised (100%)

25 25J

BSC Report (evidence

uploaded on EPMA)

Sbu Ndebele 1.3.3. Inspect 100% of

identified completed buildings

in compliance with the

approved plans are initiated

for valuation and rating

purposes within 30 days from

date of entry on the

valuations register.

Daniels

Pentasaib

% Inspect 100% of identified

completed buildings and

initiate the process for the

valuation of buildings for

rating purposes within 30

working days from date

eligible for valuation.

100 100J

Collated monthly reports ,

Valuations register and

occupation certificates

Evidence is too large to be uploaded. It will be obtained in

Project Manager's Office

Sbu Ndebele 1.3.4. Provide an

Enforcement and

Prosecution response to

Citywide Programs (a)

Clean My City Campaign

(b) UMZ

Abdull

Domingo

% A full statement or spot

summons submitted to

Metro Police within 21

days for 100% of all

prosecuted cases

100 100J

Stats _BPM - Fines

Processing System (Metro

Police)

The evidence is too large to be uploaded. It will be

obtained in Steven/Abdull's office

Chumisa

Thengwa

1.4.1. Implementation of the

Durban Adaptation Charter

(DAC).

Sean

O'donoghue

% Implement DAC work

programme with local &

international partners

25 25J

Lusaka Learning Exchange

visit planning,CKZNCCC

Engagement (evidence

uploaded on EPMA)

Chumisa

Thengwa

1.4.2. Facilitate the

implementation of the Durban

Climate Change

Strategy(DCCS)

Sean

O'donoghue

% Develop sector based

implementation plans for

the DCCS

25 25J

Minutes for Sector Plan

Development, Council

Approval for the

Development for

Implementation Plan - C40


EPMA)

1.3. Manage

and regulate the

built

environment

1.4. Develop

and implement a

Municipal

Climate

Protection

Programme

Programme Programme Driver Project Project Manager Sub Project Sub Project

Owner

Unit Of

Measure

Annual Target as at

2017/2018

Quarter 1

Target as at

30

September

2017/2018

Quarter 1

Actual as at

30

September

2017/2018

Indicator

Ajiv Maharaj 2.1.1. Providing a strategic economic

framework

Ajiv Maharaj 2.1.1.1. Review Economic Growth

and Job-Creation Strategy for

2018_19

Ajiv Maharaj % Revised Economic Growth

and Job-Creation Strategy

25 25 J

2.1.2.1. Produce Quarterly EDGE

Publications

Tshegang

Chipeya

% 4 Publications (100%) 25 25 J

2.1.2.2. Organize Quarterly EDGE

Seminars/ events

Tshegang

Chipeya

% 4 Seminars (100%) 25 25 J

2.1.2.3. State of the Economy Report

Presentation

Tshegang

Chipeya

% Electronic Report 0 0 A

Ajiv Maharaj 2.1.3. Ease of Doing Business Mimi Ndokweni 2.1.3.1. Study on the ease of doing

business

Mimi Ndokweni % Report 0 0 J

Ajiv Maharaj 2.1.4. Industrial revitalisation Nuthan Maharaj 2.1.4.1. Industrial Revitalisation

Study

Nuthan Maharaj % Report 10 10 J

Ajiv Maharaj 2.2.1. Facilitation of Innovation

Programme

Aurelia Albert 2.2.1.1. Facilitation of Innovation

Programme

Aurelia Albert % Close-out report 0 0 A

2.3.1.1. Proactive and reactive

alternate and standard advertising in

existing framework

Farah Dawood % Minimum 20% of Annual

Budget invested in

alternative investment

marketing channels by year

end

25 25 J

2.3.1.2. Diplomatic Community

Investment Promotion Campaign in

Cape Town, plus existing network

Farah Dawood % Host an event/s in

continuation of the existing

investment promotion

campaign active to the

Diplomactic community

25 25 J

Plan 2 :Developing a Prosperous, Diverse Economy and Employment Creation


2.1. Provide Economic

Intelligence and a Strategic

Economic Framework

Ajiv Maharaj 2.1.2. Provide economic intelligence Tshegang

Chipeya

2.2. Innovation

Programme

2.3. Investment Promotion

and facilitation Russell Curtis 2.3.1. Investment Promotion and

Marketing

Farah Dawood


Owner

Unit Of

Measure

Annual Target as at

2017/2018

Quarter 1

Target as at

30

September

2017/2018

Quarter 1

Actual as at

30

September

2017/2018

Indicator

2.3.1.3. Maintenance of web platform

plus active campaigning of the

refreshed brand thereon

Farah Dawood % To continue the exisiting

online campaign of

promoting Durban as an

investment Destination

worldwide and promote the

services of the investment

Promotion Office in Durban

25 25 J

2.3.2.1. Implement Investment

Promotion Strategy plus

Implementation Plan

Joseph Mazibuko % Implement two projects

from the investment

Promotion Strategy

25 25 J

2.3.2.2. Prepare and conduct an

outbound FDI mission to Europe or

USA

Kajal Singh % To implement the FDI

business engagement by

June 2018

25 25 J

2.3.2.3. To conduct an FDI investor

survey for Businesses located

within selected Priority sectors

Kajal Singh % An FDI Database 25 10 L

2.3.3.1. BR&E Program extension in

current targeted areas

Sibusiso

Makhathini

% Extended Program in

current area with Business

structure engaged/formed

& Council line Depts.

locked in by year end

25 25 J

2.3.3.2. Continued activation of the

existing Business Investor

Engagement Strategy and Action

Plan

Sibusiso

Makhathini

% To implement the Action

Plan in respected of

selected key investors by

year-end

25 25 J

2.3.3.3. Identify, explore and project-

package two new FDI opportunities

in ICT or existing clusters

Sibusiso

Makhathini

% To identify two new FDI

opportunities and project-

manage them for actioning

by departmental project

managers by year-end

25 25 J



Marketing

Farah Dawood

Russell Curtis 2.3.2. Foreign Direct Investment

Strategic Action Plan

Joseph Mazibuko

Russell Curtis 2.3.3. Local existing Investor Support Sibusiso

Makhathini


Owner

Unit Of

Measure

Annual Target as at

2017/2018

Quarter 1

Target as at

30

September

2017/2018

Quarter 1

Actual as at

30

September

2017/2018

Indicator

Philip Sithole 2.4.1. Point Waterfront Afika Ndima % 100% achievement of

projects as outlined in the

Project Plans

15 0 L

Philip Sithole 2.4.2. Warwick Junction Themba

Masimula

% 100% achievement of


Project Plans

25 25 J

2.4.3.1. Cornubia Retail Facility Steven Angelos % 100% achievement of


Project Plans

50 34 L

2.4.3.2. Flanders Drive Upgrade Steven Angelos % 100% achievement of


Project Plans

100 90 L

Philip Sithole 2.4.4. Dube TradePort Steven Angelos % 100% achievement of


Project Plans

25 25 J

Philip Sithole 2.4.5. Southern Densification Corridor

(Kind Edward, Montclair, Umlazi)

Zakhi Mkhize % 100% achievement of


Project Plans

25 0 L

Philip Sithole 2.4.6. Keystone Phase Two Zakhi Mkhize % 100% achievement of


Project Plans

25 0 L

Soobs Moonsamy 2.5.1. Facilitate Revitalization of the

Inner City

Afika Ndima 2.5.1.1. Beachfront upgrade Afika Ndima % Implementation of projects 10 0 L

Soobs Moonsamy 2.5.2. Inner-City LAP, Regeneration

Strategy & Implementation Plan

Zakhi Mkhize 2.5.2.1. Pixley ka Seme, Anton

Lembede and Mahatma Gandhi

Rejuvenation

Zakhi Mkhize % Draft Inner-City

Regeneration Strategy

25 0 L

Takalani Rathiyaya 2.6.1. Automotive Sector

Development Support

Ravesha

Govender

2.6.1.1. Automotive Sector

Development Programmes

Ravesha

Govender

% Facilitate the

Implementation of

Automative Sector


25 25 J

2.4. Catalytic Projects

Philip Sithole 2.4.3. Cornubia Steven Angelos

2.5. Urban Renewal

2.6. Stimulate key sectors

that promote economic

growth and create jobs

through providing support

for prioritised sectors


Owner

Unit Of

Measure

Annual Target as at

2017/2018

Quarter 1

Target as at

30

September

2017/2018

Quarter 1

Actual as at

30

September

2017/2018

Indicator

Takalani Rathiyaya 2.6.2. Chemical Sector Development

Support

Ravesha

Govender

2.6.2.1. Durban Chemical Sector


Ravesha

Govender

% Facilitate the

Implementation of the

Chemicals Sector


25 25 J

Takalani Rathiyaya 2.6.3. Maritime Sector Development

Support

Nomalanga

Sokhela

2.6.3.1. eThekwini Maritime Sector


Nomalanga

Sokhela

% Facilitate the


Maritime Sector


25 25 J

Takalani Rathiyaya 2.6.4. Furniture Sector Development

Support

Anu Pather 2.6.4.1. Furniture Sector


Anu Pather % Facilitate the


Furniture Sector


25 25 J

Takalani Rathiyaya 2.6.5. Clothing and Textile Sector

Development Support

Anu Pather 2.6.5.1. Clothing and Textile Sector


Anu Pather % Facilitate the


Clothing and Textile Sector


25 25 J

2.6.6.1. Edamame Soya Bean

Programmes

Phakamile

Mbonambi

% Facilitate the


Edamane Soya Bean

Initiative Development

Programmes

25 25 J

2.6.6.2. Agri-Park Sivani Pather % Implementation of project

plan

25 25 J

Takalani Rathiyaya 2.6.7. Business Process Outsourcing

Initiative

Simanga

Magwenyane

2.6.7.1. Business Process

Outsourcing Initiative

Simanga

Magwenyane

% Facilitate the Finalisation

and Implementation of the

BPO Development

programmes

25 25 J

2.6.8.1. SmartXchange ICT

Incubator

Simanga

Magwenyane

% Facilitate the

Implementation of the ICT

Business Incubation

Programmes

25 25 J

2.6.8.2. ICT FORUM Simanga

Magwenyane

% Facilitate the Convening of

the ICT Forum

25 25 J






Takalani Rathiyaya 2.6.6. Agri Processing Sector

Development Support

Phakamile

Mbonambi

Takalani Rathiyaya 2.6.8. ICT Sector Initiatives Simanga

Magwenyane


Owner

Unit Of

Measure

Annual Target as at

2017/2018

Quarter 1

Target as at

30

September

2017/2018

Quarter 1

Actual as at

30

September

2017/2018

Indicator

Takalani Rathiyaya 2.6.9. Durban Leisure, Entertainment

and Tourism Sector Development

Gary Cullen 2.6.9.1. Durban Leisure,

Entertainment and Tourism Sector


Gary Cullen % Facilitate the Development

of the Durban Leisure,

Entertainment and Tourism

Sector Development

Programmes

25 25 J

2.6.10.1. Durban Green Corridor Gary Cullen % Facilitate the


Durban Green Corridor Eco-

Tourism Programmes

25 25 J

2.6.10.2. Waste Materials Recovery

Industry Development Programmes

Phakamile

Mbonambi

% Facilitate the


Waste Materials Recovery

Industry Development

Programmes

25 25 J

Takalani Rathiyaya 2.6.11. Sector Advisory Programme Shivani Naicker % Facilitate the roll out of a

industrial census for the

eThekwini region

20 20 J

2.7.1.1. Develop a programme to

ensure the integration of women into

the economy (Women Empowerment

Programme)

Nonku Mthembu % 100% 40 40 J

2.7.1.2. Access to information

Empowerment Workshops

Nelisa Mshengu % 100% 40 40 J

2.7.1.3. BEE Workshops Nonhle Memela % 100% 20 20 J

2.7.1.4. Support to enterprise Nonku Mthembu % 100% 30 35 J

Philip Sithole 2.7.2. Fashion Development Program Thulani Nzama 2.7.2.1. Durban Fashion Fair Sindi Shangase % Implementation of

Programmes

60 70 J

Philip Sithole 2.7.3. Creative Arts Development

Program

Thulani Nzama 2.7.3.1. Arts and Craft Sector

Development

Sindi Shangase % 100% 25 25 J






Takalani Rathiyaya 2.6.10. Green Economy Sector

Development Support

Gary Cullen

2.7. Facilitating Industry

Skills and Economic

Inclusion

Philip Sithole 2.7.1. Implementation of

Empowerment initiatives

Thulani Nzama


Owner

Unit Of

Measure

Annual Target as at

2017/2018

Quarter 1

Target as at

30

September

2017/2018

Quarter 1

Actual as at

30

September

2017/2018

Indicator

Philip Sithole 2.7.4. Construction Development

Program

Thulani Nzama 2.7.4.1. Construction Development

Program

Nonhle Memela % Implementation of


45 45 J

2.7.5.1. Tourism Enterprise

Development


2.7.5.2. Rural and eco-tourism

product development (Hazelmere

Dam; Valley of 1000 Hills;

Umgababa)


2.7.5.3. Developing cultural and

heritage tourism (e.g. Inanda

Heritage Route)


2.7.5.4. Promoting SMMEs through

tourism


Philip Sithole 2.8.1. Provide support to the informal

economy

Michael Hlangu 2.8.1.1. Provide infrastructure

support and development to informal

trade

Michael Hlangu % 100% 25 25 J

2.9.1.1. Development of Sales Hall Sipho Jwara % Completion of internal

redecoration and

replacement of ammonia

coils

15 3 L

2.9.1.2. Development of Distribution

Facilities

Kumeras Naidoo % Completion of Traders Hall

Upgrade

50 50 J

2.9.1.3. Gatehouse Shelter Sipho Jwara % Extended roof cover over

the gatehouse at the

entrance of the Market

complete

20 20 J

2.9.1.4. Ripening Holding Facility Kumeras Naidoo % Completion of Ripening

Holding Facility

15 10 L

Philip Sithole 2.9.2. Providing a platform to enable

the Sale of Fresh Produce

Jason Moonsamy Days Total number of trading

days achieved

77 77 J


Skills and Economic

Inclusion

Philip Sithole 2.7.5. Tourism Development

Program

Thulani Nzama

2.8. Managing the Informal

Economy

2.9. Managing the Bulk

Fresh Produce market Philip Sithole 2.9.1. Enhancement of Facility Andre Young


Owner

Unit Of

Measure

Annual Target as at

2017/2018

Quarter 1

Target as at

30

September

2017/2018

Quarter 1

Actual as at

30

September

2017/2018

Indicator

David Lievaart 2.10.1. Expanded Public Works

Programme

Sbu Chamane 2.10.1.1. The number of work

opportunities (i.e. 230 person days-

FTES) created through the municipal

capital and operating budget per line

dept. this year.

Sbu Chamane Number 8208 work opportunities

created

1000 1259 J

2.11.1.1. Enterprise Development

and Business Linkages

Nonhle Memela % 100% 30 30 J

2.11.1.2. Strategic Partnerships Nonhle Memela % 100% 30 30 J

2.11.2.1. Durban Business Fair and

Regional Business Fairs

Nonku Mthembu % 100% 20 20 J

2.11.2.2. Rural and Township Retail

Development (Retail centres and

spaza shops)


2.11.2.3. Access to finance Nonhle Memela % 100% 20 20 J

2.11.2.4. Sister Cities Programme Sindi Shangase % 100% 30 30 J

2.11.2.5. Ink Construction Incubation

Program


2.11.2.6. Cooperative Development

Programme


2.11.2.7. Construction Indaba

2017/18


Antoinette Monty 2.12.1. Marketing & Communications Mbalenhle

Gumede

2.12.1.1. 1. Marketing Strategy

2.Communications Plan

Mbalenhle

Gumede

% Implementation of Annual

Projects as outlined in the

individual Performance

Plans

30 30 J

Antoinette Monty 2.12.2. Market Access and Audience

Development

Antoinette Monty 2.12.2.1. Durban FilmMart Mbalenhle

Gumede




Plans

25 25 J

Thulani Nzama

2.10. Socio-Economic

Development through the

creation of sustainable jobs

within various sectors.

2.11. Enterprise and sector

Development Philip Sithole 2.11.1. Facilitate strategic

partnerships (including public-private

partnerships) to support Enterprise

Development

Thulani Nzama

Philip Sithole 2.11.2. Provision of Support Services

to Small Enterprises and

Cooperatives

2.12. Special Purpose

Vehicle to support, market

and promote the local film

and digital media industry.


Owner

Unit Of

Measure

Annual Target as at

2017/2018

Quarter 1

Target as at

30

September

2017/2018

Quarter 1

Actual as at

30

September

2017/2018

Indicator

Antoinette Monty 2.12.3. Development Programmes Fezile Peko 2.12.3.1. 1.Development Grant

Programmes; 2. Micro Budget

Programmes

Sibongiseni

Shangase




Plans

30 30 J

Antoinette Monty 2.12.4. Strategic Projects Antoinette Monty 2.12.4.1. 1.Location Development

2.Sector Strategy

Fezile Peko % Implementation of Annual



Plans

25 25 J

2.13.1.1. Brand and destination

positioning through Events and MICE

sponsored by the City

Zandile Mthembu % Reports detailing the

impact of the specific

events

25 0 L

2.13.1.2. Manage 100 site

inspectioins for verification of

product quality as a tourist offering

Roshni Mehta % Site Inspection Reports 25 25 J

2.13.1.3. Conduct 4 socio economic

impact assessments

Roshni Mehta % Four Socio-economic

impact assessment reports

25 25 J

2.13.1.4. Brochure Distribution Sibusiso

Mngoma

% Distribution Reports 25 25 J

2.13.1.5. Conference Support Sibusiso

Mngoma

% Reports detailing the

support rendered to

Conferences

25 25 J

2.13.1.6. Cruise Industry support Sibusiso

Mngoma

% Report detailing the nature

of support to the Cruise

Industry

0 0 A

2.13.1.7. Domestic Trade and

Consumer travel shows

Sibusiso

Mngoma

% Reports outllining details of

Trade and Consumer

Travel Shows Attended

25 25 J

2.13.1.8. Enhance the perception of

Durban as a tourism destination

online/web presence globally

Siphokazi

Mxinwa

% Report detailing number of

visits/hits, etc. on the

Durban website and

number of information

quieries.

25 0 L

2.13.1.9. Radio, TV and print

communications nationally & globally

(SABC Radio, TV, Print media and

CNBC)

Mayasree

Moodley

% Report listing the nature

and number of

communications through

the various media

resources.

30 30 J

Philip Sithole





2.13. Tourism Marketing

Philip Sithole 2.13.1. Expansion of the Tourism

Sector


Owner

Unit Of

Measure

Annual Target as at

2017/2018

Quarter 1

Target as at

30

September

2017/2018

Quarter 1

Actual as at

30

September

2017/2018

Indicator

2.13.1.10. Broaden the Destination

footprint through the entire European

region

Meryl Mbuli % Report Outlining the

marketing material and list

of sources in which it was

advertised

25 25 J

2.13.1.11. Strategically position the

city of Durban as a "must visit

tourism destination" in America

Ntombenhle

Dlamini

% Report Outlining the nature

and number of marketing

initiatives in American

media

25 25 J


city of Durban as a "must-see

tourism destination" in Asia

Ntombenhle

Dlamini

% Report on the leveraging of

Sports Partnerships in the

City

50 50 J

2.13.2.1. Australia Trade &

Consumer Mission

Melusi Khumalo % Reports describing the

participation in the

Australian Trade and

Consumer Mission

25 25 J

2.13.2.2. Destination Profiling in key

Africa Countries

Melusi Khumalo % Report outlining the number

of marketing initatives in

key African countries

25 25 J

2.13.2.3. Strategic Domestic

Marketing in key regions i.e Gauteng

Melusi Khumalo % Report detailing marketing

initiatives in Gauteng

25 25 J

Lennard Baars 2.14.1. Town Centre Renewals Vuyolwethu Jayiya % 75% implementation of

Town Cente Projects as per

unit Sub-Projects Plan

10 0 L

Lennard Baars 2.14.2. Tourism Nodes & Corridor Nkululeko Mkhize % 75% implementation of

Tourism Nodes and

Corridors Development

Projects as per Department

Sub Project Plan

20 0 L

Philip Sithole

Philip Sithole 2.13.2. Marketing of eThekwini as a

Tourism Destination

Philip Sithole

2.14. Promoting investment

in priority nodes and

corridors



Sector


Owner

Unit Of

Measure

Annual Target as at

2017/2018

Quarter 1

Target as at

30

September

2017/2018

Quarter 1

Actual as at

30

September

2017/2018

Indicator

Lennard Baars 2.15.1. Neighbourhood Development

(NDPG)

Peter Gilmore % 75% Implementation of

NDPG funded projects as

per Department Sub-

project plan

10 10 J

Lennard Baars 2.15.2. Rural Development Nkululeko Mkhize % Magabheni, 100%

completion of Government

Mall, Mbululu 100%

completion

10 10 J

2.15. Ensuring Township

Development


Owner

Reason For Variance Steps Taken to improve

Performance

Means Of Verification/Evidence Comment PME Comment

Ajiv Maharaj 2.1.1. Providing a strategic economic

framework

Ajiv Maharaj 2.1.1.1. Review Economic Growth

and Job-Creation Strategy for

2018_19

Ajiv Maharaj Report outlining preparatory notes for

update of the Strategy

2.1.2.1. Produce Quarterly EDGE

Publications

Tshegang Chipeya SOE EDGE Publication and Project Plan 25

2.1.2.2. Organize Quarterly EDGE

Seminars/ events

Tshegang Chipeya Attendance Reg, Invite, Programme,

Motivation to CM Signed.

Achieved.

2.1.2.3. State of the Economy Report

Presentation

Tshegang Chipeya Annual

Ajiv Maharaj 2.1.3. Ease of Doing Business Mimi Ndokweni 2.1.3.1. Study on the ease of doing

business

Mimi Ndokweni This is an Annual Target Not applicable on this

Quarter (Q1)

Ajiv Maharaj 2.1.4. Industrial revitalisation Nuthan Maharaj 2.1.4.1. Industrial Revitalisation Study Nuthan Maharaj 2 Reports attached

Ajiv Maharaj 2.2.1. Facilitation of Innovation

Programme

Aurelia Albert 2.2.1.1. Facilitation of Innovation

Programme

Aurelia Albert This is an Annual target

2.3.1.1. Proactive and reactive

alternate and standard advertising in

existing framework

Farah Dawood

2.3.1.2. Diplomatic Community

Investment Promotion Campaign in

Cape Town, plus existing network

Farah Dawood

2.3.1.3. Maintenance of web platform

plus active campaigning of the

refreshed brand thereon

Farah Dawood

2.3.2.1. Implement Investment

Promotion Strategy plus

Implementation Plan

Joseph Mazibuko

2.3.2.2. Prepare and conduct an

outbound FDI mission to Europe or

USA

Kajal Singh

2.3.2.3. To conduct an FDI investor

survey for Businesses located within

selected Priority sectors

Kajal Singh PM Kajal Singh returned to

her substantive post in July

2017 to Planning

department.

Project to be deleted at

MTAs

PM Kajal Singh returned to

her substantive post in

July 2017 to Planning

department.

2.3.3.1. BR&E Program extension in

current targeted areas

Sibusiso

Makhathini

2.3.3.2. Continued activation of the

existing Business Investor

Engagement Strategy and Action

Plan

Sibusiso

Makhathini

2.3.3.3. Identify, explore and project-

package two new FDI opportunities

in ICT or existing clusters

Sibusiso

Makhathini

Plan 2 :Developing a Prosperous, Diverse Economy and Employment Creation


2.1. Provide Economic

Intelligence and a Strategic

Economic Framework

Ajiv Maharaj 2.1.2. Provide economic intelligence Tshegang

Chipeya

2.2. Innovation Programme



Marketing

Farah Dawood

Russell Curtis 2.3.2. Foreign Direct Investment

Strategic Action Plan

Joseph Mazibuko

Russell Curtis 2.3.3. Local existing Investor Support Sibusiso

Makhathini


Philip Sithole 2.4.1. Point Waterfront Afika Ndima No reporting done this

Quarter

Philip Sithole 2.4.2. Warwick Junction Themba

Masimula

draft report to ECOD and Draft MOA

2.4.3.1. Cornubia Retail Facility Steven Angelos Project on track as per

contract. Target too

ambitious

Set more realistic targets

based on contract

timeframes

Minutes of Site Meeting Project on track, target

was too ambitious

2.4.3.2. Flanders Drive Upgrade Steven Angelos Delays experienced by

contractor on site for various

reasons

Issues outside the control

of the PM

Minutes of last site meeting Delays experienced by

contractor on site for

various reasons

Philip Sithole 2.4.4. Dube TradePort Steven Angelos Presentation showing progress of

Aerotropolis Masterplan

Ongoing facilitation on a

number of issues relating

to this programme

Philip Sithole 2.4.5. Southern Densification Corridor

(Kind Edward, Montclair, Umlazi)

Zakhi Mkhize No reporting done this

Quarter

Philip Sithole 2.4.6. Keystone Phase Two Zakhi Mkhize No reporting done this

Quarter

Soobs Moonsamy 2.5.1. Facilitate Revitalization of the

Inner City

Afika Ndima 2.5.1.1. Beachfront upgrade Afika Ndima No reporting done this

Quarter

Soobs Moonsamy 2.5.2. Inner-City LAP, Regeneration

Strategy & Implementation Plan

Zakhi Mkhize 2.5.2.1. Pixley ka Seme, Anton

Lembede and Mahatma Gandhi

Rejuvenation

Zakhi Mkhize No reporting done this

Quarter

Takalani Rathiyaya 2.6.1. Automotive Sector

Development Support

Ravesha

Govender

2.6.1.1. Automotive Sector


Ravesha

Govender

Means of verification uploaded

Takalani Rathiyaya 2.6.2. Chemical Sector Development

Support

Ravesha

Govender

2.6.2.1. Durban Chemical Sector


Ravesha

Govender

Means of verification uploaded

Takalani Rathiyaya 2.6.3. Maritime Sector Development

Support

Nomalanga

Sokhela

2.6.3.1. eThekwini Maritime Sector


Nomalanga

Sokhela

Board Pack (agenda, minutes, reports,

financials, attendance register, projects

progress reports, clairwood land use

assessement,

Project on schedule


Philip Sithole 2.4.3. Cornubia Steven Angelos

2.5. Urban Renewal






Takalani Rathiyaya 2.6.4. Furniture Sector Development

Support

Anu Pather 2.6.4.1. Furniture Sector


Anu Pather Draft Bp; Quarterly reports; Business Plan

for Cluster; EXCO Agenda and Minutes;

Monthly Reports; PSC Minutes; Board

Meeting; SAFI workshop; Financials; Expo

and AGM Planning; Contract; Furniture

workshop Presentation; BEEE

Presentation; Press release; Meeting

Notes; SAFI SETA Roadshows; Invitation

SAFI AGM and Industry Event; Training

Recruitment Advert; TR Session; GIZ

Funding Proposal;BI SAFI Presentation;

DTI Furn Design Competition; TOE; Draft

MOA; Adjudication Sheet;

on track

Takalani Rathiyaya 2.6.5. Clothing and Textile Sector

Development Support

Anu Pather 2.6.5.1. Clothing and Textile Sector


Anu Pather Meeting Minutes; Draft Addendum; Memo

Addendum; Letter of Addendum;

Chairperson's Nominations; Invitation to

Magic Trade Platform; Invitation to

Participate Egypt; News Briefs; AGM Pics;

CMT tour Pics; Exco Invite;

Financials(AFS); Quarterly Report;

Innovation session Invite; Ethekwini

Tranche invoice; Cluster Invoice;

Management Accounts; Newsletter; Exco

Minutes; Invitation Origin africa; C&T

Industrial Hub Presentation; Project plan;

Export study Proposal; Correspondance;

Feasibility-Hubs; KZNCTC Activity Plan;

on track

2.6.6.1. Edamame Soya Bean

Programmes

Phakamile

Mbonambi

Please provide

evidence

2.6.6.2. Agri-Park Sivani Pather Uploaded

Takalani Rathiyaya 2.6.7. Business Process Outsourcing

Initiative

Simanga

Magwenyane

2.6.7.1. Business Process

Outsourcing Initiative

Simanga

Magwenyane

Implementation plan, email

correspondance and Quarter report

Achieved

2.6.8.1. SmartXchange ICT Incubator Simanga

Magwenyane

Monthly financials, Quarter report Achieved

2.6.8.2. ICT FORUM Simanga

Magwenyane

Value chain study Achieved

Takalani Rathiyaya 2.6.9. Durban Leisure, Entertainment

and Tourism Sector Development

Gary Cullen 2.6.9.1. Durban Leisure,

Entertainment and Tourism Sector


Gary Cullen

2.6.10.1. Durban Green Corridor Gary Cullen Report, POE supplied on disk Please advise where

can the evidence be

obtained from

2.6.10.2. Waste Materials Recovery

Industry Development Programmes

Phakamile

Mbonambi

Please provide

evidence

Takalani Rathiyaya 2.6.11. Sector Advisory Programme Shivani Naicker Evidence uploaded






Takalani Rathiyaya 2.6.6. Agri Processing Sector

Development Support

Phakamile

Mbonambi

Takalani Rathiyaya 2.6.8. ICT Sector Initiatives Simanga

Magwenyane

Takalani Rathiyaya 2.6.10. Green Economy Sector

Development Support

Gary Cullen

2.7.1.1. Develop a programme to

ensure the integration of women into

the economy (Women Empowerment

Programme)

Nonku Mthembu PR & Marketing plan and Media buying

proposal + concept document, invite,

delegation list & programme +

implementation plan + workshop

programme & attendance register + invite,

programme + attendance register

The Women Economic

Engagement took place

during the ESSENCE

Festival hence the

marketing and creative

were integrated into the

Festival's program and

planning

2.7.1.2. Access to information

Empowerment Workshops

Nelisa Mshengu 1. Schedule of Empowerment Workshop

for Q1; 2. Attendance Registers.

2.7.1.3. BEE Workshops Nonhle Memela Registers Please advise where

can the evidence be

obtained from

2.7.1.4. Support to enterprise Nonku Mthembu 2 Enterprise & Supplier

Development workshops

were done in this quarter

instead of 1. The supplier

development workshop was

scheduledfor Q2

Invites, programmes & attendance

registers + training schedule

Philip Sithole 2.7.2. Fashion Development Program Thulani Nzama 2.7.2.1. Durban Fashion Fair Sindi Shangase Essence Festival was

moved to the first quarter

Marketing and Pr Reports, Production

Report, Fashion Show schedule, Designer

Manual, Mentorship Reports, Mentorship

Registers, DFF Sales Report

Philip Sithole 2.7.3. Creative Arts Development

Program

Thulani Nzama 2.7.3.1. Arts and Craft Sector

Development

Sindi Shangase Product Development Trining Report,

attendance registers, Decorex

Johannesburg Report

Philip Sithole 2.7.4. Construction Development

Program

Thulani Nzama 2.7.4.1. Construction Development

Program

Nonhle Memela Please provide

evidence

2.7.5.1. Tourism Enterprise

Development

Nelisa Mshengu 1. TOR for Tourism Sector Transformation

through Enterprise & Supplier

Development; 2. Report on Participation of

township tour operators on the Soweto

Trade Show.

2.7.5.2. Rural and eco-tourism

product development (Hazelmere

Dam; Valley of 1000 Hills;

Umgababa)

Nelisa Mshengu TOR for Rural and Eco-Tourism Product

Development

2.7.5.3. Developing cultural and

heritage tourism (e.g. Inanda

Heritage Route)

Nelisa Mshengu

2.7.5.4. Promoting SMMEs through

tourism

Nelisa Mshengu

Philip Sithole 2.8.1. Provide support to the informal

economy

Michael Hlangu 2.8.1.1. Provide infrastructure

support and development to informal

trade

Michael Hlangu

2.9.1.1. Development of Sales Hall Sipho Jwara Due to challenges with the

implementing department,

this project will commence in

the new financial year

2018/2019

The project is not going

commence this year -

therefore there is nothing

to improve this year

Please provide

evidence of the work

done

2.9.1.2. Development of Distribution

Facilities

Kumeras Naidoo Project is in progress and target for

quarter 1 was achieved.

2.9.1.3. Gatehouse Shelter Sipho Jwara target achieved


Skills and Economic

Inclusion

Philip Sithole 2.7.1. Implementation of

Empowerment initiatives

Thulani Nzama

Philip Sithole 2.7.5. Tourism Development

Program

Thulani Nzama

2.8. Managing the Informal

Economy



2.9.1.4. Ripening Holding Facility Kumeras Naidoo Delays in appointing a

consultant by implementing

department due to SCM

challenges.

Implementing department

to expedite the

appointment of the panel

consultant in order to

expedite the project

programme. Implementing

department to also

provide an action plan in

this regard.

Please provide

evidence

Philip Sithole 2.9.2. Providing a platform to enable

the Sale of Fresh Produce

Jason Moonsamy Daily Agents Sales Payments

David Lievaart 2.10.1. Expanded Public Works

Programme

Sbu Chamane 2.10.1.1. The number of work

opportunities (i.e. 230 person days-

FTES) created through the municipal

capital and operating budget per line

dept. this year.

Sbu Chamane Over achieved More FTEs will be

reported when data is

recieved and captured on

time

Over achieved Please provide a

reason for over

achieving

2.11.1.1. Enterprise Development

and Business Linkages


evidence

2.11.1.2. Strategic Partnerships Nonhle Memela Please provide

evidence

2.11.2.1. Durban Business Fair and

Regional Business Fairs

Nonku Mthembu Project plan, marketing plan, progress

reports, exhibitors and conference

delegates lists,

2.11.2.2. Rural and Township Retail

Development (Retail centres and

spaza shops)

Nelisa Mshengu Report on the Cornubia Agribusiness

Project. 2. Cornubia Retail Centre

Progress Report.

2.11.2.3. Access to finance Nonhle Memela Please provide

evidence

2.11.2.4. Sister Cities Programme Sindi Shangase fashion show schedule, list of exhibitors,

international pavilion stand design

2.11.2.5. Ink Construction Incubation

Program


evidence

2.11.2.6. Cooperative Development

Programme


evidence

2.11.2.7. Construction Indaba

2017/18


evidence

Antoinette Monty 2.12.1. Marketing & Communications Mbalenhle

Gumede

2.12.1.1. 1. Marketing Strategy

2.Communications Plan

Mbalenhle

Gumede

Available on hard copy for submission All on par

Antoinette Monty 2.12.2. Market Access and Audience

Development

Antoinette Monty 2.12.2.1. Durban FilmMart Mbalenhle

Gumede

Available on hard copy for submission All on par

Antoinette Monty 2.12.3. Development Programmes Fezile Peko 2.12.3.1. 1.Development Grant

Programmes; 2. Micro Budget

Programmes

Sibongiseni

Shangase

Available on file 11th Floor Rennie House

Antoinette Monty 2.12.4. Strategic Projects Antoinette Monty 2.12.4.1. 1.Location Development

2.Sector Strategy

Fezile Peko Available on file 11th Floor Rennie House

2.13.1.1. Brand and destination

positioning through Events and MICE

sponsored by the City

Zandile Mthembu No reporting done this

Quarter

2.13.1.2. Manage 100 site

inspectioins for verification of product

quality as a tourist offering

Roshni Mehta step one projecgt plan, step 2 walk

through survey, step 3 certificates, step 4

database of products

Thulani Nzama



2.10. Socio-Economic

Development through the

creation of sustainable jobs

within various sectors.

Philip Sithole

2.11. Enterprise and sector

Development Philip Sithole 2.11.1. Facilitate strategic

partnerships (including public-private

partnerships) to support Enterprise

Development

Thulani Nzama

Philip Sithole 2.11.2. Provision of Support Services

to Small Enterprises and

Cooperatives







Sector

2.13.1.3. Conduct 4 socio economic

impact assessments

Roshni Mehta step 1 accomodation stats analysis, step 2

easter season stats analysis of previous

season, step 3 presenation and

dissemination to management minutes

and emails

2.13.1.4. Brochure Distribution Sibusiso Mngoma Evidence uploaded Project achieved

2.13.1.5. Conference Support Sibusiso Mngoma Evidence uploaded Project achieved

2.13.1.6. Cruise Industry support Sibusiso Mngoma Annual Target

2.13.1.7. Domestic Trade and

Consumer travel shows

Sibusiso Mngoma Evidence uploaded Project Achieved

2.13.1.8. Enhance the perception of

Durban as a tourism destination

online/web presence globally

Siphokazi Mxinwa No reporting done this

Quarter

2.13.1.9. Radio, TV and print

communications nationally & globally

(SABC Radio, TV, Print media and

CNBC)

Mayasree Moodley Durban Fun Season - Kaya Fm; Radio

2000 media partnership. VDJ Media Radio

2000 - OB's. Essence Festival Durban -

CNBC Africa; Independent newspapers.

First Quarter Report

2.13.1.10. Broaden the Destination

footprint through the entire European

region

Meryl Mbuli WTM London


city of Durban as a "must visit

tourism destination" in America

Ntombenhle

Dlamini

Emails, Motivation and Report (report is

available at 90 Florida Road.)

report is available at 90

Florida Road.


city of Durban as a "must-see

tourism destination" in Asia

Ntombenhle

Dlamini

Emails & Report

2.13.2.1. Australia Trade &

Consumer Mission

Melusi Khumalo Durban Tourism Participation at the

Australia Roadshow Report, Participation

Confirmations.

2.13.2.2. Destination Profiling in key

Africa Countries

Melusi Khumalo SADC & Africa Trade & Media Hosting

Invitations/ Itenerary/Report

Achieved

2.13.2.3. Strategic Domestic

Marketing in key regions i.e Gauteng

Melusi Khumalo Durban Summer Launch Initiative Report/

Gauteng Activations Reports. Summer

Guide Brochure Hard Copie available at

Durban Tourism Office 90 Florida Road

Durban.

Achieved

Philip Sithole

Philip Sithole 2.13.2. Marketing of eThekwini as a

Tourism Destination

Philip Sithole



Sector

Lennard Baars 2.14.1. Town Centre Renewals Vuyolwethu Jayiya No reporting done this

Quarter

Lennard Baars 2.14.2. Tourism Nodes & Corridor Nkululeko Mkhize No reporting done this

Quarter

Lennard Baars 2.15.1. Neighbourhood Development

(NDPG)

Peter Gilmore

Lennard Baars 2.15.2. Rural Development Nkululeko Mkhize Two documents attached. Achieved

2.14. Promoting investment

in priority nodes and

corridors

2.15. Ensuring Township

Development

Programme Programme

Driver

Project Project Manager Sub Project Sub Project Owner Unit Of Measure Annual Target as

at 2017/2018

Quarter 1

Target as at

30 September

2017/2018

Quarter 1

Actual as at

30 September

2017/2018


Performance

Means Of


Comment PME Comments

3.1. New

Integrated

Housing

Development.

Beryl

Mphakathi

3.1.1. Upgrading

informal

settlements,

relocations and

greenfield

projects.

Bheki Shabane 3.1.1.1. The number of subsidized

HOUSES constructed/ built.

Bheki Shabane Number 4 688 1875 642L

Poor performance by

contractors which

lead to some of them

being terminated.

Hence there are

delays on SCM

process in regard to

appointment of new

contractors e.g.

Cornubia. Slow

progress on

installation of services

resulted in a delay on

building of top

structures e.g.

Ntuzuma D

Phase2&3, Umlazi

etc.

Turnkey panel is now in

place so SCM processes will

now be fast tracked. Some

projects will now be handed

over to Housing Engineering

in order to fast track the

installation of services.

D3 certificates available

from: Bheki Shabane DH-

Projects- 3rd Floor Shell

Hse (tel: 311-3489);

PEARL NDWALANE Snr

Manager South (tel: 311-

3025) Shell Hse 3rd Floor;

Oscar Kunene- Snr

Manger North (tel: 311-

2474) 17 Doveside Place,

Phoenix; Nontobeko

Mhlongo - Snr Manager

West (tel: 311-3448) 90

Qashana Khuzwayo(ex

Shepstone) Rd, New

Germany. Lindi Dlamini/

Phumlani Dlamini

Beryl

Mphakathi

3.1.2. Provision

of Services for

informal

settlement

upgrading &

relocations

Lorato Kegakilwe-

Piki

3.1.2.1. The number of households

benefitting from serviced sites handed

over for subsidised housing units

Ashley Roopnarian Number 3 599 1440 291L

Delayed contract

commencement due

to the lack of an

agreed relocation

plan, 1 contractor in

financial difficulties

and delayed services

relocations by line

departments.

Better planning regarding

services relocations and

household relocations,

curtailed scope of works for

the contractor in financial

difficulties and a tender is

currently out to complete the

scope of works that was

curtailed.

PM records available from

Doug Jooste 6th Floor City

Engineers (tel:311-6375)

Beryl

Mphakathi

3.1.3. Access to

Land for Housing

Dumisile Malambe 3.1.3.1. Hectares of land acquired for

Housing

Dumisile Malambe Number 300 120 0L

No funding was

provided for land

acquisitions in the

budget.

Have motivated fro R100mn

in the adjustment budget.

Awaiting approval by Exco.

Mkomazi Sibisi - Snr

Manager AdminShell Hse

Ground Floor (tel: 311-

3102) & Dumi Makhete -

Manager : land Shell Hse

3rd floor (Tel:311-3433)

Beryl

Mphakathi

3.1.4.

Occupation of

new fully

subsidised

houses

Mkhomazi Sibisi 3.1.4.1. Number of new fully subsidized

housing units allocated

Dumezweni Ngema Number 4 988 1995 821L

Number of houses

allocated are based

on keys received,

some houses, due to

threat of invasion at

Umlazi, were

relocated without

approvals which is

now in progress.

These allocations are

not included here and

will be included next

month.

The department is working

on backlogs to improve

stats, and fast tracking

approvals.

Evidence available from

Mkhomazi Sibisi - Snr

Manager Admin Shell Hse


3102) & Gugu Ngema

Shell Hse 1st floor (311-

3023)

How is the department

working on backlogs?

What measures or tasks

have been put in place to

ensure that stats improve

and the target is met?

3.2.1.1. CRU's - upgrading,

refurbishment, of new family units (at

existing hostels).

Walter Ngubane Number 60 family units

upgraded/

refurbished.

0 0 N/A

3.2.1.2. Construction of new family units

(at existing hostels).

Walter Ngubane Number 30 new family uits

constructed.

0 0 N/A

Plan 3 :Creating a Quality Living Environment

Plan Owner: Sipho Nzuza

3.2. Rental

Housing

Strategy

Beryl

Mphakathi

3.2.1.

CRU/Hostel

management

Yunus Sacoor

Programme Programme

Driver


at 2017/2018

Quarter 1

Target as at

30 September

2017/2018

Quarter 1

Actual as at

30 September

2017/2018


Performance

Means Of



3.2.2.1. Sale of rental and BNG housing Dumezweni Ngema Number 4 500 1800 610L

Double registrations,

Outstanding Sectional

Title for flats. Opening

of the Township

Register. Outstanding

high balances.

Outstanding

Regularisation of

illegals. Levy

clearance certificate

administration fee. A

standard levy

certificate fee has

been agreed with all

management and

payment before

releasing levy

clearance certificate.

Poor responses from

beneficiaries when

invited to come and

sign sales

documents. Expired

Projects and projects

not on DOHS

business Plan.

Province is attending to the

appointment of consultants

to open sectional title

registers. Title Deed

STEERCOM hasbeen

established coprising of

Deeds Office,COGTA,

PROVINCE,

CONVEYANCER, and

SURVEYOR GENERAL to

resolve the issue. Despite

application of indiplume rule

there arestill balances to be

paid and purchasers are

unable to pay these

balances. Extension of the

cut off date for the

regularisation of illegals is

being reviewed for

extension from 1 of July

1997 to 2010. Beneficiaries

will be signed up prio to

relocation to the units. In the

process of renewal of

projects contracts and align

Ethekwini Business Plan

with KZN DOHS Business

Plan.



Manager Admin (tel: 311-

3102) & Sipho Ngema -

Manager Conveyancing

(tel: 311-3437) Shell Hse

2nd floor (Dayalan

Govender)

3.2.2.2. Upgrade and refurbishment of

pre-1994 housing units.

Visvanathan

Moodley

Number 160 housing units 64 166J

Over achieved. From

the financial year

2015/16 to date there

is/was a backlog of

2727 units to be

signed off by Province

of which, 1658 were

signed off in 2015/16

financial year, 749

were signed off in

2016/17 year and

Province is currently

busy signing off the

balance. The unit is

considered completed

after Province’s

signature.


Vis Moodley - Project

Executive (tel: 311-3436)

Shell Hse 2nd floor.

3.2. Rental

Housing

Strategy

Beryl

Mphakathi

3.2.2. Rental

stock

rationalisation

strategy

Mkhomazi Sibisi

Programme Programme

Driver


at 2017/2018

Quarter 1

Target as at

30 September

2017/2018

Quarter 1

Actual as at

30 September

2017/2018


Performance

Means Of



3.3.1.1. Number of title deeds submitted

to the deeds registrar for registration for

subsidized housing

Dumezweni Ngema Number 400 160 449J

Over achieved. Title

Deeds STEERCOM

was established

comprising Deeds

Office, COGTA,

CONVEYANCER, and

SURVEYOR

GENERAL to facilitate

the Township

Establishment

process.


Manager Admin (tel: 311-

3102) & Sipho Ngema -

Manager Conveyancing

(tel: 311-3437) Shell Hse

2nd floor (Dayalan

Govender)

3.3.1.2. Number of Title Deeds issued to

owners for subsidised housing

Dumezweni Ngema Number 1250 500 259L

Due to poor response

from beneficiaries

when invited to collect

title deeds.

A rollout programme to

issue titrle deeds has been

prepared to encourage

collection of title deeds


Manager AdminShell Hse


3102) & Sipho Ngema

Manager 2nd Floor Shell

House. 3113473. (Dayalan

Govender)

3.3. Title Deeds

strategy Beryl

Mphakathi

3.3.1. Issuing of

Title Deeds

Mkhomazi Sibisi

Programme Programme

Driver


at 2017/2018

Quarter 1

Target as at

30 September

2017/2018

Quarter 1

Actual as at

30 September

2017/2018


Performance

Means Of



Beryl

Mphakathi

3.4.1. The

number of

households

benefitting from

Incremental

Services to

Informal

Settlements –

Roads and

Footpaths access

with Stormwater

controls.

Douglas Jooste Number 5000 0 0 N/A

Adrian Peters 3.5.1. Address

Service

Backlogs:

Strategy office

Ken Breetzke 3.5.1.1. Built Environment Performance

Plan produced in accordance with

National Treasury guidelines and

timeframes

Ken Breetzke % 100 0 0 N/A

3.6.1.1. The number of consumer units

provided with access to AT LEAST a

FREE basic level of potable WATER

either by means of an individual h.h.

yard supply (ground tank or metered

flow limiter connected to a yard tap) or,

for informal settlements, by a standpipe

within 200m.

Bongani Mngoma Number 10000 2500 1800L

Funding has run out.

The application for

further funding is at

an advanced stage.

The application for further

funding is at an advanced

stage.

Evidence uploaded in

system.

3.6.1.2. The number of consumer units

provided with access to AT LEAST a

FREE basic level of SANITATION by

means of a UD toilet, an existing VIP or,

for informal settlements, by means of a

toilet/ablution block within 200m.

Vusumuzi

Mkhwanazi

Number 15 000 3750 1800L

Funding has run out.

The application for

further funding is at

an advanced stage.

The application for further

funding is at an advanced

stage.


system.

Philemon

Mashoko

3.6.2. Demand

management

Simon Scruton 3.6.2.1. The % of non-revenue water

loss.

Devashan Govender % 39 40 24.77J

The reason for the

Variance is due to the

high Sales Figure

from RMS over the

first quarter as

compared to the

historic Sales Figures.


system.

3.7.1.1. The number of connections

energised and captured on Ellipse, for

provision of prepaid electricity to

residential dwellings

Jay Kalichuran Number 30 000 6000 2515L

Delays in supplier of

meters from Supplier

Top management are

engaging with suppliers.

Delivery of meters has

commenced

Connections recorded on

Ellipse

Informal settlements being

electrified. Spatial info not

readily available for deign

of networks

3.7.1.2. The number of connections

energised and captured on Ellipse, for

provision of conventional electricity to

residential dwellings

Jay Kalichuran Number 800 200 217J

Connections

dependent upon

customers meeting

requirements

Connections recorded on

Ellipse

Connections dependent

upon customers meeting

requirements

3.7.1.3. Cumulative number of

consumer units collecting FREE BASIC

ELECTRICITY

Leshan Moodliar Number 1 101 705 275426 310861J

FBE Reports / Excel

Calculation Spreadsheet

Please provide reasons for

variance.

3.4. Provision

of Incremental

Services to

Informal

Settlements -

Roads,

Footpaths,

Stormwater

control.

3.5. Address

Infrastructure

backlogs:

Strategy office

3.6. Address

Infrastructure

backlogs:

Water

Philemon

Mashoko

3.6.1. Address

Service

Backlogs: Water

Ednick Msweli

3.7. Address

Infrastructure

backlogs:

Electricity

Philemon

Mashoko

3.7.1. Address

Service

Backlogs:

Electricity

Jay Kalichuran

Programme Programme

Driver


at 2017/2018

Quarter 1

Target as at

30 September

2017/2018

Quarter 1

Actual as at

30 September

2017/2018


Performance

Means Of



3.8.1.1. The % of households wiith

access to a basic level of Solid Waste

Removal once a week.

Thandeka

Gwamanda

% 100 100 100J


system.

3.8.1.2. The % of municipal landfills in

compliance with the Environmental

Conservation Act.

John Parkin % 100 100 89.18L

The non compliance

is mainly related to

the poor water quality

and shortage of cover

material

More protection to the

monitoring boreholes will be

provided; daily cover

material will be increase to a

minimum of 150mm to

cover the waste filling by the

end of each working day.

3.9.1.1. The number of properties below

the eThekwini defined level of service

provided with STORM WATER solutions

.

Randeer

Kasserchun

Number 440 80 120J

Overachievement due

to previous and

current years storm

damage.


system.

3.9.1.2. The number of km of

SIDEWALK constructed.

David Thomas KM 25 2 2J


system.

3.9.1.3. The km of unsurfaced ROAD

converted to surfaced

David Thomas KM 10 0 0 N/A

Thami

Manyathi

3.10.1. Address

Service

Backlogs: ETA

Carlos Esteves 3.10.1.1. The number of PUBLIC

TRANSPORT RANKS constructed

Japhet Mkhabela Number 2 0 0 A

3.8. Address

Infrastructure

backlogs: CSW

Philemon

Mashoko

3.8.1. Address

Service

Backlogs: CSW

Raymond

Rampersad

3.9. Address

Infrastructure

backlogs:

Engineering

Gregory

Evans

3.9.1. Address

Service

Backlogs:

Engineering

Gregory Evans

3.10. Address

Infrastructure

backlogs: ETA

Programme Programme

Driver


at 2017/2018

Quarter 1

Target as at

30 September

2017/2018

Quarter 1

Actual as at

30 September

2017/2018


Performance

Means Of



3.11.1.1. Infrastructure Asset

Management Plan Water & Sanitation

Bhavna Soni % 100 0 0 A3.11.1.2. Infrastructure Asset

Management Plan Electricity

Maxwell Mthembu % 100 0 38 A Chapters 2, 3 and 4

submitted to the IMS

department.

This is an annual target.

Actual reported here is

progress made in the first

quarter.


Management Plan Level 2 -Roads

Provision

David Thomas % 100 0 0 A


Management Plan CSCM

Randeer

Kasserchun

% 100 0 0 A


Management Plan Solid Waste

John Parkin % 100 0 0 A The asset maangement

plan comprises of eight

section. Section one to four

has been completed. In

terms of the percentage

the plan is 43% complete.


Management Plans- ETA

Thami Manyathi % 100 0 0 A3.11.1.7. Infrastructure Asset

Management Plan Architecture

Nina Saunders % 100 0 0 A3.11.1.8. Infrastructure Asset

Management Plan Parks & Leisure

Thembinkosi

Ngcobo

% 100 0 0 A

3.11.1.9. Integrated Infrastructure Asset

Management Plan Bridges & Retaining

Walls

David Thomas % 100 0 0 A


Management Plan Information Services

Robert Dlamini % 100 0 0 A


Management Plan-Fleet

Malcolm Joshua % 100 0 0 A3.11.1.12. Infrastructure Asset

Management Plan uShaka

Stella Khumalo % 100 0 0 A


Management Plan ICC

Lindiwe Rakharebe % 100 0 0 A


Management Plan Moses Mabhida

Stadium

Vusi Mazibuko % 100 0 0 A

3.11.1.15. Integrated Infrastructure

Asset Management Plan for the City

David Lievaart % 100 0 0 A

Adrian Peters 3.11.2. Asset

Management

Policy

David Lievaart % Revised policies

approved by

Council

0 0 A

3.12.1.1. Public Transport Services. No.

of passengers (People with dissabilities)

using accessible scheduled public

transport services.

Japhet Mkhabela Number 50000 15000 19004J

The target was over-

achieved - service has

gained momentum,

and is attracting more

passengers with

dissabilities.

Records from the

monitoring firm

3.11.

Infrastructure

Asset

Management

Adrian Peters 3.11.1. Establish

an Asset

Management

Plan

David Lievaart

3.12.

Implement an

effective public

transport plan

for the

Municipality

Thami

Manyathi

3.12.1. Improve

public transport

Carlos Esteves

Programme Programme

Driver


at 2017/2018

Quarter 1

Target as at

30 September

2017/2018

Quarter 1

Actual as at

30 September

2017/2018


Performance

Means Of



3.12.1.2. Public Transport Services -

No of passengers using scheduled

public transport services

Japhet Mkhabela Number 31000000 10850000 7555197L

The target was under-

achieved - the service

has not fully

recovered since last

year's service

disruption

Measures have been put in

place to ensure that no more

disruptions are experinced.

The controls put in place

include:

Contract between

municipality & Operator-

Tansnat

municipality and the

Operator

appointed to stabilise

operations;

for revenue collection and

payment of bus services;

Records from the

monitoring firm

3.12.1.3. Road Safety Awareness

Campaign

Siphindile Ngidi Number 40 Programmes 10 12J

Overachievement is

due to dedication and

excellent performance

by the staff this

quarter.

Attached report with visual

evidence.

3.12.1.4. Construction of IRPTN on C3B

(12+to 14+)

Japhet Mkhabela % 100 100 100J

The target was

achieved

Completion Certificate

3.12.1.5. Construction of IRPTN on C3B

(9+to 12+)


The final stages if the

work included the

laying of asphalt

which is an expensive

item. Asphalt can only

be laid in good clear

weather and is

dependent on the

availability of supply

from the asphalt

supplier. These

factors are taken into

account when

planning and

programming works.

During the period in

question, due to good

weather and

continuous supply of

asphalt, a better than

expected productivity

was achieved

resulting in the target

being exceeded.


3.12.1.6. Construction of ROW from

Bridge City to MR577

Japhet Mkhabela % 100 100 0L

No reporting done.

3.12.1.7. Construction of ROW Along

MR577 from M25 to the

Inanda/Malandela Intersection


The target was

achieved


3.12.1.8. Construction of IRPTN corridor

along MR577 from Inanda/Malandela

Intersection to the Umgeni Viaduct

Japhet Mkhabela % 100 85 0L

No reporting done.

3.12.1.9. Traffic calming residential

streets

Eugene Naidoo Number 59 0 0 N/A

3.12.

Implement an

effective public

transport plan

for the

Municipality

Thami

Manyathi

3.12.1. Improve

public transport

Carlos Esteves

Programme Programme

Driver

Project Project

Manager


Owner

Unit Of

Measure

Annual Target as

at 2017/2018

Quarter 1

Target as at

30 September

2017/2018

Quarter 1

Actual as at 30

September

2017/2018

Indicator Reason For Variance Steps Taken to

improve

Performance

Means Of


Comment

4.1.1.1. Increase police

visibility at identified

crime hot spot areas

Ashley Dove % 100%

implementation

30 30J

Information too large to upload.

Evidence available in Room

211.

4.1.1.2. Monitoring and

evaluating the pilot

project on domestic

violence

Derrick Sawoni % 100%

implementation

10 0L

There is no project ongoing

in this regard, thus there

cannot be scoring

This is a completed

project of years ago

4.1.2.1. Implementation

of incident management

system

Director Edwards % 100%

implementation

10 10J



211.

4.1.2.2. Increase

enforcement on NRTA for

roadworthiness of

vehicles

Rajen Chin % 100%

implementation

25 25J



211.

4.1.3.1. Increase

enforcement on trucks

infringing bylaws

Director Edwards % 100%

implementation

25 25J



211.

4.1.3.2. Increase

enforcement in terms of

nuisance and general

bylaws in Central

business districts

Kay Naidoo % 100%

implementation

20 20J



211.

Martin Xaba 4.2.1. Plan and

execute activities

relating to social

policing to support

social crime

prevention in line with

Ward Safety Plans

Nomusa

Shembe

Number 60 15 15J

File is too large to upload.

Reports available in file - /Mafi

Mthiyane


execute programs

relating to Social

policing to support

drug and substance

abuse in line with the

moral regeneration

plan

Nomusa

Shembe

Number 78 18 22J

Manager to provide reason

for over achievement



Mthiyane


execute activities

relating to social

policing to support

Crime Prevention

Through

Environmental Design

Nomusa

Shembe

Number 52 13 19J

Manager to provide

reason for over

achievement



Mthiyane

Martin Xaba 4.2.4. Facilitate

implementation of

social development

plan

Nomusa

Shembe

% 50 13 13J


Reports available in file -

Nomusa Shembe

Plan 4 : Fostering a Socially Equitable Environment

Plan Owner: Martin Xaba

Steven

Middleton

4.1.1. Develop and

execute Crime

Prevention Plan

Steven

Middleton

Steven

Middleton

Steven

Middleton

4.1.3. Implement the

Integrated Law

Enforcement Strategy

Steven

Middleton

4.2. Implement the

Social, Situational and

Environmental Crime

Prevention strategies

and urban safety

management of the

built environment

throughout EMA

Steven

Middleton

4.1.2. Plan and

implement the traffic

management plan

4.1. Compliance with

SAPS Amendment Act

1998 with regard to

mandated functions of

Crime Prevention,

Traffic Management

and Bylaw Enforcement

Programme Programme

Driver

Project Project

Manager


Owner

Unit Of

Measure

Annual Target as

at 2017/2018

Quarter 1

Target as at

30 September

2017/2018

Quarter 1

Actual as at 30

September

2017/2018


improve

Performance

Means Of


Comment


execute activities

relating to community

involvement in safety

through review and

establishment of Ward

Safety Plans

Nomusa

Shembe

Number 60 10 10J



Mthiyane

Vincent

Ngubane

4.3.1. Review and

implementation of

revised Disaster

Contingency Plan for

Floods

Wilfred

Mkhwanazi

% 100% 25 25J

Uploaded on the system

Vincent

Ngubane

4.3.2. Educating

communities on the

services provided by

the emergency call

centre [031] 3610000

Brenda Ndlovu % 100% 25 25J

Target achieved

within the required

time frames

Q1 Project completed

successfully

Vincent

Ngubane

4.3.3. Installation of

License Plate

Recognition Cameras

within the 4 regions.

(Central/North/South/

West)

Mervyn

Govender

% 100% 20 20J

Meeting, Meeting Register & Co-

ordinates uploaded

Quarter 1 target

achieved, evidence

uploaded

Vincent

Ngubane

4.3.4. Community

Awareness program

focusing on disaster

awareness and

disaster risk

avoidance

Wilfred

Mkhwanazi

% 100% 25 25J

Uploaded on the system

Pakade Mchunu 4.4.1. Maintain a

response fleet

replacement

programme to ensure

fleet age and condition

adequately supports

delivery of emergency

services across the

EMA region

Lance Ravidutt % 100% 15 0L

Tender CF/02/17 advertised

in 2016/17 recommended

for non-award, City Fleet to

go back out to open tender

under enquiry numbers

CF/76/17 & CF/77/17

Targets and project

plan to be amended

Q3 & Q4

Tender Specifications,

Correspondence (uploaded)

Pakade Mchunu 4.4.2. Maintain a high

value equipment

replacement

programme to ensure

age and condition of

equipment adequately

supports delivery of

emergency services

across the EMA region

Lance Ravidutt % 100% 20 60J

Late award of S5123

initiated in 2016/17 has

resulted in re-prioritisation

of requests against the

remaining capital budget

and skewed results when

compared against the

2017/18 project plan

Targets and project

plan to be amended

Q3 & Q4

Letter of Award &

Correspondence (uploaded) /

Smaller orders processed via

QMS (available from Sheri

Mackay)

4.2. Implement the

Social, Situational and

Environmental Crime

Prevention strategies

and urban safety

management of the

built environment

throughout EMA

4.3. Promoting safety of

communities within the

EMA in support of

emergency and

essential services

4.4. To reduce the

incidence and severity

of fire and other

emergencies

Programme Programme

Driver

Project Project

Manager


Owner

Unit Of

Measure

Annual Target as

at 2017/2018

Quarter 1

Target as at

30 September

2017/2018

Quarter 1

Actual as at 30

September

2017/2018


improve

Performance

Means Of


Comment

Pakade Mchunu 4.4.3. Host

educational school

visits to Fire and

Emergency service

Headquarters

Pakade Mchunu Number 70 25 32J

Originals available from

Regional Secretaries, scanned

copies uploaded

Pakade Mchunu 4.4.4. Conduct Fire

safety Education for

identified risk groups

and communities

within the EMA

Alexander

Gloster

Number 200 40 42J

Source documentation available

from Alex Gloster (spreadsheet

uploaded)

Pakade Mchunu 4.4.5. Conduct a

comprehensive Fire

Safety Inspection of all

high risk occupancies

at least once in every

12 month period

Soobramoney

Pillay

Number 1200 343 344J

Additional location

identified and inspected

Pakade Mchunu 4.4.6. eThekwini Fire

training Centre (Phase

3)


Phase 3 delayed in order to

have work initiated during

phase 2 completed.

Mechanical engineering

consultant placed on notice

in this regard. Elements of

work to be carried out in

phase 3 contingent upon

completion of work started

in phase 2.

Remedial work

undertaken,

awaiting works

completion, cost

estimate to be

revised

Correspondence (uploaded)

Pakade Mchunu 4.4.7. Construction of

Permanent Verulam

Fire


BAC approval attained

20/02/2017, letter of award

signed 19/09/2017

Delays beyond

control of Line and

Architectural

Services (see

correspondence

uploaded), Targets

and project plan to

be amended Q3 &

Q4

Correspondence, Letter of

Award (uploaded)

Pakade Mchunu 4.4.8. Scheduled fire

station refurbishment

and renovation to

enhance and maintain

condition of existing

infrastructure (Brigade

Head Quarters)


Site handover meeting held

19/07/2017 (BAC approval

27/02/2017, signed letter of

award 05/06/2017)

Delays beyond

control of Line and

Architectural

Services, Targets

and project plan to

be amended Q3 &

Q4

Site Meeting Minutes,

Contractor Report, Progress

Photos, Cashflow Reports

(uploaded)

4.4. To reduce the


of fire and other

emergencies

Programme Programme

Driver

Project Project

Manager


Owner

Unit Of

Measure

Annual Target as

at 2017/2018

Quarter 1

Target as at

30 September

2017/2018

Quarter 1

Actual as at 30

September

2017/2018


improve

Performance

Means Of


Comment

Pakade Mchunu 4.4.9. Project

Packaging for

Demolition and

Reconstruction of

Hammarsdale Fire

Station


Appointment of professional

team for preparation of

engineering drawings and

BoQ pending finalisation of

panel

Appointment of new

panel beyond

control of Line,

request received to

submit new format

requisition

03/10/2017

(uploaded)

Concept Design, Cost Estimate

(part of 16/17 POE)

Dumisani

Bhengu

4.5.1. Plan and

execute protection

services for

councillors and

employees

Mandla Madlala % 100% 25 25J

Duty Lists, Threat Assessment

Reports iro Councillors,

Register

Dumisani

Bhengu

4.5.2. 75%


Municipal Land

Invasion Policy for all

reports received

Mandla Madlala % 75% 75 75J

Compliants Register,

Dumisani

Bhengu

4.5.3. Conduct daily

inspections to ensure

that 90% of sites are

compliant with

contractual obligations

Mandla Madlala % 90% 90 98.4J

The overachievement

occurred due to the

department compelling the

Services Providers to

adhere to their contractual

obligations and if there are

any deviations, there will be

a financial penalty levied to

them, which resulted in

Service Providers

complying.

Site Visit Sheets, Electronic

Stats

Overachieved

4.6.1.1. Area asset

management plan

approved by the Head

Charmaine Blose Number 17 17 17J

Asset Plans - To be viewed at

Unit Head's Office Room 208

4.6.1.2. Area

procurement plan

approved by the Head

Charmaine Blose Number 17 17 17J

Procurement Plans -

4.6.1.3. 3Es financial

management

Charmaine Blose % 100% budget

performance in line

with budget

allocation

100 100J

Monthly Expenditure Control

Certificate - To be viewed at


Nomakhosi

Gxagxisa

4.7.1. Conduct

community health

literacy campaigns in

each local service

area

Zinhle Buthelezi Number 17 Health literacy

campaigns

0 0 A

4.4. To reduce the


of fire and other

emergencies

4.5. Ensure the safety

and security of

municipal councillors,

officials and municipal

assets

4.6. Accountable,

efficient and effective

administration

Nomakhosi

Gxagxisa

4.6.1. Strengthening

administrative systems

to improve

governance within the

health unit

Charmaine

Blose

4.7. Mass mobilisation

for better health

4.8. Provide services of

high quality in line with

set norms and

standards

Programme Programme

Driver

Project Project

Manager


Owner

Unit Of

Measure

Annual Target as

at 2017/2018

Quarter 1

Target as at

30 September

2017/2018

Quarter 1

Actual as at 30

September

2017/2018


improve

Performance

Means Of


Comment

Nomakhosi

Gxagxisa

4.8.1. Improve the

quality and operational

efficiency of health

services through clinic

and environmental

health supervision that

is compliant to health

unit policy

Zinhle Buthelezi % 100% (monthly

reports for each

health facility,

environmental

office and support

sections)

100 100J

Monthly Supervision Reports -

To be viewed at Unit Head's

Office Room 208

4.9.1.1. Monitoring of

HCRW generator

Busi Grootboom % 50% of non

compliant HCRW

generators brought

to compliance

and/or legal action

instituted

0 0 A Unit data base collated from

individual area data bases.

4.9.1.2. Water quality

monitoring

Zinhle Buthelezi Number 17 water quality

monitoring plans

including

interrogation of

water quality data

as submitted by

water service

providers.

17 17J

Water Monitoring Plans - To be

viewed at Unit Head's Office

Room 208

4.9.1.3. Food safety

compliance monitoring

Neil Larratt Number 17 Audits plans for

food manufactures

and evidence

17 17J

Project not under achieved,

target incorrectly captured

Improved co-

ordination between

SD's.

1.Develop and submit KPI,

Project plan developed, defiub-

districts developed,3.Revise

preliminary audit and audit

tools.4. Training provided in the

W4 SD, 5. Audit of Star meats

N5 conducted, 6. Audit of ABI

Coca Cola N5 completred, 7.

Training of EHP's in N3/4/5. 8

Conducted Audit of Shoprite

Checkers N3, 9 Collated data

base of Food manufactures for

all SD's, 10 Conducted audit of

Power Super Spar Kwa

Mashu.All evidence available in

the Food Safety Section

17 is an annual target,

Q1 target needs to be

revised.1. Overall plan

developed. However

each SD's has

developed their own

individual plans. have

Nomakhosi

Gxagxisa

4.9.1. Improve


of environmental

programmes in

accordance with

Environmental Health

Norms and Standards

Neil Larratt

4.8. Provide services of

high quality in line with

set norms and

standards

4.9. Enhance


Service Delivery

Programme Programme

Driver

Project Project

Manager


Owner

Unit Of

Measure

Annual Target as

at 2017/2018

Quarter 1

Target as at

30 September

2017/2018

Quarter 1

Actual as at 30

September

2017/2018


improve

Performance

Means Of


Comment

4.9.1.4. Compliance

auditing against the Air

Emission Licenses

Neil Larratt % 10% field audits

completed

0 0 A N/A N/A 1. Development of project plan.

2 Selection of facilities for

compliance audit. 3 Proposed

audit dates for facilities. 4

Develop and finalise

compliance guidelines for onsite

audits.5. Develop and finalise

process flow for AEL

compliance monitoring 6.

Developed and finalised

standard operating proceedures

for air quality compliance

insepections.7 5 planning

meetings conducted to finalise

process 8. Complied and

finalised technical indicator

definitions for SDBIP projects

Project well on track.

However certain

facilities have been

damaged during the

storm events of 10/10

and certain inspection

dates may need to be

adjusted.

4.9.1.5. Schedule Trade

Permitting

Rosemary Van

Heerden

Number 1 database report

and legal action

taken against 1

1 1J

Scheduled Trade data bases for

sub-districts collated into one

unit data base. EHSM's to verify

data base

4.9.1.6. Address

environmental health

aspects of urban decay

Ayo Olowolagba Number 4 reports on project

based interventions

in CBDs o

0 0 A 4 CBD Reports - To be viewed

at Unit Head's Office Room 208

Nomakhosi

Gxagxisa

4.10.1. 90% of

quarterly cohort

patients on ARV with

viral suppression

Dr Ngomane % 90 90 90J

NHLS Report - To be viewed at


Nomakhosi

Gxagxisa

4.10.2. Improve TB

programme

performance through

increasing patients

converting from

sputum smear positive

to negative

Ayo Olowolagba % 90 90 87.2L

Source data unreliable -

due to system migration

Major cleanup of

the data and

verification thereof

Source data unreliable

- due to system

migration

Nomakhosi

Gxagxisa

4.10.3. HIV

counselling and

testing

Dr Ngomane Number 600 000 150000 139380L

Due to system integration of

the Tier Dotnet System and

the Electronic TB Data

System

Major cleanup of

the data and

verification thereof

HTS Report - To be viewed at


Nomakhosi

Gxagxisa

4.11.1. Increase

percentage of

pregnant women

visiting clinic in the

first half of pregnancy

Busi Grootboom % 75% 75 75J

DHIS Stats - To be viewed at


Nomakhosi

Gxagxisa

4.11.2. Improve

adequacy of cervical

smears to reach 75%

adequacy of smears

taken in the fourth

quarter

Dr Ngomane % Quarterly

improvements to

reach 75% by the

fourth quarter

64 75J

Overachieved - Improved

awareness campaigns and

clinical care

DHIS Stats - To be viewed at


Nomakhosi

Gxagxisa

4.9.1. Improve


of environmental

programmes in

accordance with


Norms and Standards

Neil Larratt

4.10. Reduce burden of

HIV and AIDS and TB

4.11. Strengthen

maternal, child and

women's health and

provision of non-

communicable health

care services

4.9. Enhance


Service Delivery

Programme Programme

Driver

Project Project

Manager


Owner

Unit Of

Measure

Annual Target as

at 2017/2018

Quarter 1

Target as at

30 September

2017/2018

Quarter 1

Actual as at 30

September

2017/2018


improve

Performance

Means Of


Comment

Nomakhosi

Gxagxisa

4.11.3. Implementation

of youth and

adolescent friendly

services in 20

municipal clinics

Dr Ngomane Number 20 5 7J

Overachievied Under targeted - will

revisit targets in the

MTA

Self Assesment Progress

Reports - 4 - West, 3 - South -

To be viewed at Unit Head's

Office Room 208

Nomakhosi

Gxagxisa

4.11.4. Conduct

community based

screening campaign

for non communicable

diseases

Nomakhosi

Gxagxisa

Number 1 campaign plan by

September 2017

and implementati

1 1J

Campaign Plan place - To be

viewed at Unit Head's Office

Room 208

Nomakhosi

Gxagxisa

4.12.1. Interrogate

vector, environmental

and clinical data

collecting tools for

Public Health planning

Ayo Olowolagba Number 3 Reports on the

existing data

collection tools

0 0J

4.11. Strengthen

maternal, child and

women's health and

provision of non-

communicable health

care services

4.12. Strengthen

disease surveillance

and vector control

services

Capture Type Target Type PME Comments

Quarterly Increasing







Quarterly Increasing Please provide

reasons for

variance


reasons for

variance


Plan 4 : Fostering a Socially Equitable Environment




















Quarterly Variable

Increasing

Quarterly Variable

Increasing

Quarterly Variable

Quarterly Variable

Quarterly Variable

Annual Increasing



Annual Variable

Quarterly Variable

Quarterly Variable The project is

achieved on target,

there is no need for

the "Reason of

variance" and

"Steps taken to

improve

performance" .

Clarify the

statement on the

"comment" column

and kindly advise

what the trget

should be. This can

omnly be amended

during MTA's.


Annual Variable

Quarterly Variable

Annual Variable

Quarterly Variable

Increasing



Quarterly Variable

Increasing




"Reasons for

Variance". The

reason provided is

insufficient.

Quarterly Variable

Increasing

Quarterly Variable

Programme Project Sub Project Unit Of

Measure

Annual Target as

at 2017/2018

Quarter 1

Target as at

30

September

2017/2018

Quarter 1

Actual as at

30

September

2017/2018

Indicator Reason For

Variance

Steps Taken to

improve Performance

PME COMMENT Comment

5.1.1. Implement and maintain

programmes to provide access to

Learner ships, Skills programmes,

Apprentice-ships & Scarce Skills for

the unemployed members of the

community

Number 18 8 8J

6 maintained and 2 new

established

5.1.2. Implement foundation of

technical skills programmes for

employees in Plumbing ,Bricklaying

and Painting.

Number 3 new programmes 3 3J

5.1.3. Implement worker skills

development, learning and

development programmes as per the

Workplace Skills Plan

% 100 100 100J

The courses in the WSP

has been scheduled for the

year.

5.1.4. Maintain programmes to

provide access to In-service Training,

Internships and Work Experience

Number 3 3 3J

5.2. Address the numeracy

and literacy skills gap for

employees.

5.2.1. Facilitate the provision of

Learning and Development

Programmes in order to improve the

numeracy and literacy skills levels of

employees such as Matric ,Sign

Language , Basic Communication in

IsiZulu and foundation for Learner

ship Water reticulation

Number 4 programmes 4 4J

5.3.1. Facilitate and co-ordinate the

WSP and ATR in the municipality

% 100 % = Annual

Workplace Skills

Plan & Annual Trai

30 30J

meetings and roadshows

with line departments

5.3.2. Develop quality assurance

framework for learning and

development programmes

% 100 % = Draft

Framework

Developed

10 10J

inception meetings and

task team set up

5.3.3. Develop Learning and

Development Policy of the

municipality.

% 100 % = Draft

Learning and

Development

Policy

10 10J

inception meetings and

task team set up

5.4.1. Coordinate capacity building

initiatives for community based

initiatives .

Number 5 skills needs-

based initiatives

supported

1 1J

5.5.1. Implement ward committee

governance capacity enhancement

programme.

Number 1 Ward committee

Governance

programme

implemented

1 1J

5.6.1. Participate in exhibition and

community based expos

Number 1 exhibition and 4

community based

career expose

1 1J

5.7.1.1. Attraction and Retention

Strategy (Social Business)

% 100 25 25J

1. Birthday Message

Survey completed

2.Publish LinkedIn article in

Metro paper-06/10/2017

3.Share Point - HR

Calendar fully functional

on live environment

5.7.1.2. Communications and Marketing

Strategy

% 100 25 25J

1. HR Matters and FAQS

refer attached 2. Hosted

HR Forum with Pinky

Kunene

Plan 5 :Supporting organisation design ,human capital development and Management

Plan Owner: Dumisile Nene

5.3. Facilitate Workplace

Skills Planning and

Development

5.4. Provide community

building support to

community.

5.1. Providing occupationally

directed learning and

development opportunities in

the workplace

5.5. Increasing public sector

capacity for improved service

delivery and supporting the

building of a developmental

state

5.6. Building career and

vocational guidance

5.7. Providing Human Capital

Empowerment 5.7.1. Human Capital Metrics


Measure

Annual Target as

at 2017/2018

Quarter 1

Target as at

30

September

2017/2018

Quarter 1

Actual as at

30

September

2017/2018


Variance

Steps Taken to

improve Performance

PME COMMENT Comment

5.7.1.3. Employee Induction % 100 25 25J

Supplied 25 staff

handbooks for general staff

induction to HR

ServicesNo Executives

appointed during July 2017

5.7.1.4. Employee Engagement

(Siyalalela)

% 100 15 15J

Completed summary of

Head HR Siyalalela held on

27 June 2017 (Summary

done in July 2017)

5.7.1.5. Employment Engagement

HRMD

% 100 10 10J

This section was for the

Assessment centres under

HCM

5.7.2.1. Talent Identification,

Development & Succession Planning

% 100 25 25J

449 staff trained in PM; 166

trained on eperfomance;

Five onsite

trainings/workshops

5.7.2.2. Talent Management

Committees

% 100 20 20J

TMC Calender developed

and sent to all Unit heads,

Deputy Heads HR & Senior

Managers HR. TMCs

Prepared for Cancelled :

Econ Planning City

Engineering Rescheduled

for

5.7.2.3. Coaching and Mentoring Phase

2 (Year 3)

% 100 40 40J

Four Coaching and

Mentoring Sessions Held

5.7.2.4. Attraction and Retention

Strategy (Year 3)

% 100 25 25J

HR Siyalalela;VOCE

Survey Prepared and

released on intranet;

Inaugaral Bursary

Committee scheduled and

held , Intergrated TM/PM

project with HRIS on Track;

TM reDraft policy submitted

to Acting Dep Head Policy

& Dev and Head HR ; PM

policy circulated to all unit

heads for

consultation.Invitatation to

Atraction and Retention

workshop.

5.7.3.1. Intergrate DRL Systems (Year

3)

% 100 25 25J

TM and PM and Integrate

Skills Development, Pilot

Area (Health and Tourism

(pilot)), Configuration and

User Acceptance Testing,

Feedback, communication,

training and change

Management on Employee

Engagement Surveys,

minutes of meetings,

change Request, report

specs,

5.7.3.2. Roll out of Self Service &

Computer Labs

% 100 30 30J

Evidence is available on

disc provided by

Dumezweni Moyo.


Empowerment 5.7.1. Human Capital Metrics

5.7.2. Talent Management

5.7.3. Human Resource Management

Information System


Measure

Annual Target as

at 2017/2018

Quarter 1

Target as at

30

September

2017/2018

Quarter 1

Actual as at

30

September

2017/2018


Variance

Steps Taken to

improve Performance

PME COMMENT Comment

5.7.3.3. Enhance and Maintain RL

Systems

% 100 25 25J

E-Recruitment alligned to

new adopted recruitment

policy to include

automation,Reviewded E-

recruitment RTF process

and process flow maps

5.7.3.4. Time and Attendance & Bio

Metric Readers

% 100 20 20J

Time and Attendance &

Biometric Readers, update

on bio reader in terms of

sites identified.finalise Bio

Metric Roll out 5 year

plan/Strategy in place and

presented to Project

Steercom.

5.8.1.1. New EE Plan % 100 25 10L

Longer strategic

processes to

complete the

project

Project plan in place.

Communication and

consultations with the

relevant stakeholders


Communication and



Target not met

5.8.1.2. EE Awareness Programme % 100 25 25J

Target met

5.8.1.3. Diversity Training % 100 25 25J

Target met

5.8.1.4. PWD and Women

Empowerment

% 100 25 25J

Target met

5.8.1.5. EE Communication Plan % 100 25 25J

Target met

5.8.1.6. EE (DOL) Compliance % 100 25 10L

Longer strategic

processes to

complete the

project


Communication and




Communication and



Target not met

5.9.1. Measure productivity and

develop standards of performance

Number Implement 42

projects to

measure

productivity and

10 10J

File is too large to upload,

evidence is available at

Embassy 15th Floor

5.9.2. Improve business processes Number Implement 16

projects to improve

business processe

4 4J

File is too big to upload,

evidence is available at

15th floor Embassy

Building

5.9.3. Eliminate wastage of resources Number Implement 1

project to eliminate

wastage

0 0J

This is an annual report.

We report in quarter 4


Empowerment

5.9. Advise on Ways To

Improve Productivity

Throughout The Municipality.

5.10. Drive organisational

change and effecieny

interventions

5.7.3. Human Resource Management

Information System

5.8. Organisational

Transformation (Employment

Equity)

5.8.1. Employment Equity


Measure

Annual Target as

at 2017/2018

Quarter 1

Target as at

30

September

2017/2018

Quarter 1

Actual as at

30

September

2017/2018


Variance

Steps Taken to

improve Performance

PME COMMENT Comment

5.10.1. Organisational Transformation

and Efficiency Projects

Number Implement 3

projects

0 0 A This is an annual project. It

will be reported in quarter 4

5.10.2. Monitor transformation and

efficiency projects including incentive

bonus schemes

Number implemented 3

projects

0 0 A This is an annual report. It


5.10.3. Undertake office automation

projects

Number Implements 26

projects

7 7J

File is too big to be

uploaded. Evidence will be

available at 15th floor,

Embassy building

5.10.4. Undertake organisational

architecture ,capacity building and

strategic change interventions .

Number Implement 4

change

management

interventions

1 1J

File is too big to be

uploaded. Evidence will be

available at 15th floor,

Embassy Building

5.10.5. Undertake cost saving in

terms of National Treasury Circular

No 82.

Number IMPLEMENT 1

COST SAVING

PROJECTS

0 0J

This is an annual project. It


5.11.1. Implementation of a Municipal-

wide Wellness Programme.

Number 100 25 41J

Overachieved due to

higher demand for health

screening during heart

health awareness week

Overachieved due to

higher demand for health

screening during heart

health awareness week

5.11.2. Peer Educator Training

Programme

Number 80 0 0J

Annual Target Annual target

5.11.3. HIV Counselling and Testing

(HCT) Progam

Number 100 25 30J

30 HIV counselling and

testing programmes were

completed to

accommodate additional

requests from clients unit's

for onsite HIV testing

30 HIV counselling and

testing programmes were

completed to

accommodate additional

requests from clients unit's

for onsite HIV testing

5.10. Drive organisational

change and effecieny

interventions

5.11. Reduce new HIV/AIDs

infections in the workplace


Occupational Health and

Safety Legislation


Measure

Annual Target as

at 2017/2018

Quarter 1

Target as at

30

September

2017/2018

Quarter 1

Actual as at

30

September

2017/2018


Variance

Steps Taken to

improve Performance

PME COMMENT Comment

5.12.1. Occupational Health Medical

Surveillance

Number 11000 2750 3208J

Target was exceeded due

to the high number of

preplacement medicals for

firefighters completed this

quarter

Target was exceeded due

to the high number of

preplacement medicals for

firefighters completed this

quarter

5.12.2. Occupational Hygiene

Baseline assessments

Number 155 38 42J

42 surveys were

completed in this quarter

due to accommodation of

urgent, unplanned

requirements for

ventilation survey.

42 surveys were completed

in this quarter due to

accommodation of urgent,

unplanned requirements

for ventilation survey.

5.12.3. Health and Safety Inspections

programme

Number 736 184 286J

Over achieved-

undertaken other activities

that were not part of the

initial plan

Over achieved- undertaken

other activities that were

not part of the initial plan

5.12.4. Health and Safety Audits

programme

Number 370 92.5 95J

Line management has

requested workshops to

be audited afterincidents

had occurred. This was to

ascertain the level of

compliance with Council

Health and Safety

Management system

Line management has

requested workshops to be

audited afterincidents had

occurred. This was to

ascertain the level of

compliance with Council

Health and Safety

Management system

5.12.5. Health and Safety training of

contractors programme.

Number 200 50 37L

There were no

expected Local

Based Contractors

in this quater

Train more of small local

contractors in

Construction Safety

The recent promulgation

of Construction Regulation

2014 guidelines turned

our focus on the


guidelines in order to

ensure complaince there

were less number of

construction projects that

were introduced for this

quarter

The recent promulgation of

Construction Regulation

2014 guidelines turned our

focus on the


guidelines in order to

ensure complaince there

were less number of

construction projects that

were introduced for this

quarter


Occupational Health and

Safety Legislation

Programme Programme

Driver

Project Project

Manager

Unit Of

Measure

Annual Target

as at 2017/2018

Quarter 1

Target as at

30

September

2017/2018

Quarter 1

Actual as at

30

September

2017/2018


Performance

Means Of


Comment PME Comment

Thembinkosi

Ngcobo

6.1.1. Provide citizens

with a diverse range of

opportunities for learning

and enrichment

Amanda

Zungu

Number 773

programmes /

activities

234 579J Due to the diverse nature of the work

undertaken by the Unit, various

sections are drawn into partnerships by

other depts (in addition to existing

projects). Additionally, since this project

speaks to offering diverse opportunities

to our citizens, our mandate is to

deliver on the servcies that our citizens

request.

Reports; Photos; emails;

booking forms;

invitations; PR

(EVIDENCE WITH

ALLISON RUITERS)

LIBRARIES: 41 programmes / activities; LHM - 90 programmes / activities;

NSM - 393 programmes / activities; PLC - 54 programmes / activities; DAG -

1 programmes / activities

Thembinkosi

Ngcobo

6.1.2. Establish and

maintain local, national

and international

relationships to promote

Global Citizenship.

Allison

Ruiters

Number 26 relationships

established and

/ or maintained

8 9J


presentations;

programmes (EVIDENCE

WITH ALLISON

RUITERS

Buffalo City Visit; High Performance Conference; FBIP Field

Trip; BIMF / FBIP Forum & Workshop; ESSA Conference;

Moshito International Music Conference and Exhibition; IERM

Conference; ICOFOM 40th Symposium;International

association of impact assessment Congress. 16-18 August

2017

Sandra

Khathi

6.2.1. Create and

facilitate sports

development

opportunities linked to 20

sports codes

Teddi

Adams

Number 20 codes 5 5J

Concept Documents,

Quarterly reports with

photos, results and

attandance

registars.(POE forwarded

to PME)

Sandra

Khathi

6.2.2. Undertake

programmes that provide

recreational opportunities

for mass participation for

all citizens

Ravi

Subramone

y

Number 5 activities 2 2J

Concept Documents,

Quarterly reports with

photos, results and

attandance registars.

(POE forwarded to PME)

Sibusiso

Mkhwanazi

6.3.1. Develop and

Review Management and

Master Plans for

Conservation sites

Livhuwani

Keneth

Mabila


DECLARATION REPORT

(evidence available with

project manager)

Roosfontein Nature Reserve has been declared in compliance with

Protected Areas Act Sections 23 and 28. Now in need of funds for fencing

and development of the infrastructure as there are challenges of illegal

removal of medicinal plants and land invasion. Daily operations and

maintenance such as patrols and removal alien plants are conducted.

Sibusiso

Mkhwanazi

6.3.2. Develop and

manage an Urban

Forestry Programme in

line with the City's

Greening Strategy

Sherelle

Whitaker


DOCUMENTS (evidence

uploaded on EPMA)

Parks District 2 undertook tree planting at the following sites: - 1. Dube

Village playlot, 2. Newtown C playlot, 3. Glebe playlot, 4. Piesang playlot, 5.

Newtown C sportsfield, 6. Glebe sportsfield. A total of 40 indigenous trees

were planted as follows: - Syzygium cordatum X 8,

Sibusiso

Mkhwanazi

6.3.3. Engagement with

relevant stakeholders on

issues of sustainable land

practices

Slindile

Ndlovu


REPORT;

PROGRAMMES


EPMA)

All processes have been done and waiting for SCM to award tender to

provide t/shirts and water bottles that would be distributed during the Road-

shows as per the programme of events and activities which were due to

start in September 2017. Programs would be displayed to take full

recognition and respect for all different cultures which forms Ethekwini

population. Parks, Leisure and Cemeteries supported the South African

National Cemeteries Association (SACA) and South African Local

Government Association (SALGA) Pan African Cemeteries Conference on

27 – 30 August 2017 held at the ICC, Durban. The discussions were around

the challenges that are faced in the provision of sustainable services for the

disposal of the dead which extends beyond national boundaries. The

Conference encouraged and promoted the participation of various

stakeholders to contribute and commit to solutions which addresses the

issue for the sustainable management and the provision of interment

services and provide a platform for governmental authorities and various

stakeholders network and develop a common approach to address the

challenges arising from the scarcity of natural resources as a result of

growing population demands.

Sibusiso

Mkhwanazi

6.3.4. Conducting

fundamental research,

and disseminating this to

the broader scientific

community.

Allison

Ruiters

Number 6 papers

submitted to

peer-reviewed

scientific

journals; 3

survey report; 1

edition of the

Durban Natural

Science

Museum

Novitates

0 0 N/A Reporting for this project starts in Q2

6.4. Create

Empowerment

Opportunities in

Arts, Culture and

Heritage

6.1. Cultivating a

sense of

citizenship

Plan 6 : A vibrant and creative city - the foundation for sustainibility and social cohesion


6.2. Promoting

healthy and active

citizens

6.3. Ensure

effective

management of

environmental

goods and

ecosystem

services

Programme Programme

Driver

Project Project

Manager

Unit Of

Measure

Annual Target

as at 2017/2018

Quarter 1

Target as at

30

September

2017/2018

Quarter 1

Actual as at

30

September

2017/2018


Performance

Means Of


Comment PME Comment

Thembinkosi

Ngcobo

6.4.1. Facilitation of

interactive programmes to

support economic

empowerment

Tebogo

Mzizi

Number 16 activities in

this financial

year

4 3L

Planned activity with community - Arts & Craft

exhibition could not proceed due to community

groups not being redy for exhibition - this has

now been planned for Dec 2017

See Action / Business Plan for

activity in Dec 2017

Reports (EVIDENCE

WITH ALLISON

RUITERS)

3 activities

Thembinkosi

Ngcobo

6.4.2. Implement

programmes to create

opportunities in arts

culture, parks and

heritage

Tebogo

Mzizi

Number 31 programmes 7 7J


PR; (EVIDENCE WITH

ALLISON RUITERS)

Parks, Leisure and Cemeteries department has drafted a precinct

management plan for introduction of a roll out programme to create

linkages within the PRC unit to encourage the development of integrated

programmes relating to Arts and Culture, Libraries, Sports and recreation

this concept was presented at the recent IERM Conference held on 11- 13

September in Johannesburg. The department has is also preparing precinct

plans for the development of the integrated approach to our Green

infrastructure in terms of creating opportunities in the Arts Culture and

Heritage in our city. Gospel ID Activations July - Sept; Gospel Icon

Discovery - FINAL, 17 September 2017; Celebrate Heritage, 16 Sept 2017;

Artists Promotion, Jul - Sept 2017; Libraries - training for DUT sudents;

ICOM led CIDOC Training in Lubbock Texas from 14-23

Thembinkosi

Ngcobo

6.4.3. Development of

community / agricultural

fish ponds and plant

nurseries

Sibusiso

Mkhwanazi


REPORT (evidence

uploaded on EPMA)

19-21 July 2017 - New Germany Nature Reserve conducted plant

propagation training for Ubuhle Bomdabu Traditional Healers. The training

consisted of asexual propagation (soft tip, hardwood, leaf cutting), potting

plants into different bag sizes, pricking out of plants from seed beds into

trays and sexual propagation (collection, cleaning and sowing of seeds) and

different types of growth media mixture used including fertilizer, compost,

umgeni sand and pine bark, plant identification.22-23 August - Silverglen

Nursery conducted plant propagation training for Life Makes Happiness and

Uzalo Project. 30-31 August Qhubulwazi Youth Organization attended

training at Silverglen Nature reserve on asexual propagation (soft tip,

hardwood and leaf cutting), potting plants into different bag sizes, pricking

out of plants from seed beds into trays, sexual propagation (collection,

cleaning and sowing of seeds), different types of growth media mixture used

including fertilizer, compost, umgeni sand and pine bark, vegetative

propagation (teaching groups how to grow plants using different parts of the

plant tip, semi hardwood, and leaf cuttings). 06 September – Parks Natural

Resources Agriculture Division hosted a workshop at the Botanic Gardens

Visitors’ Centre on agro-ecology discussing strategic activities and issues

related to implementation of agricultural projects. 11-13 September - four

(4) officials from Parks, Leisure and Cemeteries attended the Institute of

Environment and Recreation Management (IERM) held in Johannesburg,

Wanderers Club on the 11th to 13th September 2017. IERM is a logical

association for Managers responsible for management processes involving

Eco Tourism, Environmental Education, Environmental Planning,

Horticulture, Landscape Design, Nature Conservation, Recreation, and

Urban Greening. They advocate internationally recognized, environment and

recreation management practices that are sustainable in a regional context.

Two (2) delegates from Parks Depart

Ernest Shozi 6.5.1. Develop and

evaluate new plans to

support the creative

industry

Themba

Mchunu

Number 4 plans

developed /

evaluated

1 1J

Concept / Report

(EVIDENCE WITH

ALLISON RUITERS)

Poetry meets Jazz Concept

Ernest Shozi 6.5.2. Development of

master plan for cultural

precincts Phase 2:

Rivertown Cultural

Precinct

Themba

Mchunu

% Meet milestones

for 2017/18 as

per project plan

70 70J

Emails; revised cash

flow; update report; BAC

report; minutes;

attendance register

(EVIDENCE WITH

ALLISON RUITERS)

The Section 24 Report was approved on 11 September 2017.

Awaiting Letter of Award from SCM to start construction.

6.4. Create

Empowerment

Opportunities in

Arts, Culture and

Heritage

6.5. Create and

promote an

environment that

encourages

economic activity

for arts and

culture

Programme Programme

Driver

Project Project

Manager

Unit Of

Measure

Annual Target

as at 2017/2018

Quarter 1

Target as at

30

September

2017/2018

Quarter 1

Actual as at

30

September

2017/2018


Performance

Means Of


Comment PME Comment

Thembinkosi

Ngcobo

6.6.1. 1 Inanda Pool

:Stage 5

Zakithi Jali % Meet milestones

for annual

project plans.

75 39L

Work stoppages by Local Black Forum,

members of the community and rains.

Various meeting(s) were held

with relevant stakeholders

including ward local forum to

try and resolve the matter

Minutes and photos

submitted to PME

Project is at 39% as per the minutes dated 20th September 2017.

Construction on site is in progress , site meetings are held,

Thembinkosi

Ngcobo

6.6.2. Tshelimnyama

Library Stage 4


for annual

project plans.

70 40L

Awaiting for the letter of award for construction

from SCM monitoring.

Implementing department is in

contact with SCM.

Implementation manual

from City Architecture

(evidence submitted to

PME)

The percentage achieved this far is 40 % from stage 1 to 4 of the project

lifecycle as per the Implementation Manual from City Architecture.This

however excludes construction stage which is listed as stage 5

Thembinkosi

Ngcobo

6.6.3. Intshanga

Sportsfield Stage 3


for annual

project plans.

60 60J

Legal opinion attached The percentage achieved this far is from stage 1 to 3 of the project lifecycle

as per the Implementation Manual from City Architecture. This however

excludes construction stage which is listed as stage 5; construction process

has not started. The unit and legal are currently working on MOU for sharing

of facilities. Looking at the stage this project is in, it is critical to temporarily

remove it from SDBIP

Thembinkosi

Ngcobo

6.6.4. Waterloo

Sportsfield Stage 3


for annual

project plans.

75 100J

The project started in 16/17 financial year, was

suppose to end in June 16/17 financial year.

The project delayed due to work stoppages and

was compoleted in August 17/18

Practical Completion

Certificate attached

completed

Thembinkosi

Ngcobo

6.6.5. Umgababa Beach :

Stage 5


for annual

project plans.

75 77J

Minutes attached Achieved 77% which is more than the target Please provide reason for

overachieving

Thembinkosi

Ngcobo

6.6.6. Mobeni

Crematorium stage 1


for annual

project plans.

40 40J

Evidence submitted to

PME

The project is in procurement monitoring. The percentage achieved this far

is from stage 1 to 4 of the project lifecycle as per the Implementation

Manual from City Architecture. This however excludes construction stage

which is listed as stage 5

Thembinkosi

Ngcobo

6.6.7. Amaoti Library

stage 3


for annual

project plans.

60 4.11L

Construction commencement site handover

was held in June 2017, Contractor advised they

are 2 weeks behind on their program.

Site meetings were held, the

contractor have noted that as

of last weekend 19 August

2017 they have started to work

on 3 Saturdays a month and

Sundays in specific cases in

order to get back on track

Minutes and pictures

attached

Contruction in progress.Construction commencement site handover was

held in June 2017, Achieved this far is 4.11%. The unit will change project

tagert during MTA period to be inline with the contruction only. This will

exclude other stage listed on the implementation manual from City

Engineers.

Thembinkosi

Ngcobo

6.6.8. Whetstone Library

stage 4


for annual

project plans.

70 8L

Minutes attached Contruction in progress.Construction commencement site handover was

held in 29 August 2017, Achieved this far is 8%. The unit will change project

tagert during MTA period to be inline with the contruction only. This will

exclude other stage listed on the implementation manual from City

Engineers.

Please provide reason for

not achieving and steps

taken to improve

Thembinkosi

Ngcobo

6.6.9. Execute new

Museum of Education

Project Plan

Sinothi

Thabethe

% Meet milestones

for annual

project plans.

10 10J

Research documents and

plans (evidence uploaded

on EPMA)

Thembinkosi

Ngcobo

6.6.10. Executing Phase

2 for Cato Manor Museum

Sinothi

Thabethe

% Meet milestones

for annual

project plans.

10 10J

Research Narration

Documents and

Exhibition Plans


EPMA)

Thembinkosi

Ngcobo

6.6.11. Plan and execute

National Liberation

Heritage Route

Sinothi

Thabethe

% 100%

(Identification of

10 suitable

Durban

Liberation

Heritage Route

sites)

30 30J

3 Liberation Heritage

Route Sites from Inanda


EPMA)

6.6. Strategic

Social

infrastructure and

legacy projects

Programme Programme

Driver

Project Project

Manager

Unit Of

Measure

Annual Target

as at 2017/2018

Quarter 1

Target as at

30

September

2017/2018

Quarter 1

Actual as at

30

September

2017/2018


Performance

Means Of


Comment PME Comment

Thembinkosi

Ngcobo

6.6.12. Plan and execute

eThekwini Living Legends

Sinothi

Thabethe

% Meet milestones

for annual

project plans.

15 15J

Report (EVIDENCE

WITH ALLISON

RUITERS)

Bertha Mkhize Annual Lecture - Theo Bophela (Living Legend)

6.7. Preservation

and Management

of Heritage Assets

Ernest Shozi 6.7.1. Developing

collections management

mechanisms to address

the preservation and

management of heritage

assets

Allison

Ruiters

Number 26 mechanisms

/ plans

developed,

reviewed,

implemented;

reported on

5 5 JEPCPD foresty standard;

proposal form; tender

documents;

implementation plan;

research documents

(EVIDENCE WITH

ALLISON RUITERS)

PLC: The parks department is in the process of reviewing the EPCPD’S

Current URBAN forestry standard as attached to evaluate this manual and

programme in terms of the PLC standard for street tree planting and

precinct planting. The process is still underway; Research conducted on

heritage grave sites. LHM: Reviewed Heritage Assets Implementation plan;

Collections Management system tender documents; DAG: Digitisation

proposal form

6.6. Strategic

Social

infrastructure and

legacy projects

Programme Programme

Driver


at 2017/2018

Quarter 1

Weight as at

2017/2018

Quarter 1

Target as at

30 September

2017/2018

Quarter 1

Actual as at 30

September

2017/2018


improve Performance

Means Of


Comment PME Comment

Eric Apelgren 71.1.1. Implement co-operative

international relations programmes that

mobilises financial and knowledge

exchange that supports capacity of staff

and office bearers to deliver on the

Integrated Development Plan.

Thabile

Mngomezulu

Number 40 projects

Implemented

20 10 12J

Evidence electronic and can be

obtain from Project manager

Please provide

reasons for over

achievement.

Eric Apelgren 71.1.2. Implement co-operative

Africa/NEPAD programmes that

mobilises financial and knowledge

exchange that supports capacity of staff

and office bearers to deliver on the

Integrated Development Plan.

Bongiwe Mkhize Number 39 Projects

Implemented

20 10 10J

Reports and Programmes

and photos.

Eric Apelgren 71.1.3. Implement an integrated

intergovernmental relations programme

that mobilises resources, policy

alignment and knowledge exchange that

benefits all stakeholders.

Theo Scott Number 33 Projects

Implemented

20 8 10J

evidence available at 12

floor Rennie house ext.

12112

Our work depends on other

departments. it is demand driven

by dept.

Please provide

reasons for over

achievement.

Eric Apelgren 71.1.4. Facilitate implementaion of

initiatives arising from Aerotropolis, Port

and N3 Freight Route Development

Projects between eThekwini

Municipality, State Owned Enterprises

and Spheres of Government.

Hlengiwe Twala Number 11 project

implemented

20 3 4 A ATTENDANCE

REGISTERS, AGENDA'S

Evidence available on the 12th

Floor - Hlengiwe Zondi's Office.

We need to be shown hoiw to

attach evidence.

Please provide

reasons for over

achievement.

Eric Apelgren 71.1.5. Implement stakeholder relations

and integration of all Clusters with all

IGR Structures, Inter-municipal projects,

SALGA and government communicators

at all levels.

Sthembiso

Mshengu

Number 7 projects

implemented

20 2 2J

Preparing for the South

African Cities Network

stakeholder sysmposium to

be held in Dbn End of

October. Attended a

meeting in Jorburg in

September 2017.

Preparing for the South African

Cities Network stakeholder

sysmposium to be held in Dbn

End of October. Attended a

meeting in Jorburg in September

2017.

Please provide

evidence.

71.2.1.1. Linking the Sizakala and

Presidential Hotlines to the Central

Platform for Call Centres operated by

the IT Department.

Phindile Mdletshe % 100 This project will be

removed during

MTAs.

71.2.1.2. Implementation of the

approved municipal wide complaints

management system.

Phindile Mdletshe % 100%

implementation of

the revised

complaints mana

This project will be

removed during

MTAs.

71.2.1.3. Roll-out of the EMTV

Programme at specific Sizakala

Centres.

Mavuso Tshabalala Number Roll out of the

Programme,

including taped

broadca


removed during

MTAs.

Ntsiki Magwaza 71.2.2. Implementation of a Municipal-

wide customer satisfaction programme

Phindile Mdletshe % 100% percent

Implementation of

the programme


removed during

MTAs.

71.2.3.1. Provide integrated services

at Sizakala Centres.

Victus Jama % 100%

implementation as

per the project

plans.


removed during

MTAs.

Mavuso

Tshabalala

71.1. Promote co-operative

international and inter-

governmental relations

Plan 71 :Good Governance and Responsive Local Government

Plan Owner: Sipho Cele

71.2. Implement a Customer

Relations Management

Strategy and Customer Care

Policy

Ntsiki Magwaza 71.2.1. Implementation of the customer

relations management strategy.

Mavuso

Tshabalala

Ntsiki Magwaza 71.2.3. Determine and implement a

capital programme to upgrade existing

centres and provide for new centres in

areas where needed.

Programme Programme

Driver


at 2017/2018

Quarter 1

Weight as at

2017/2018

Quarter 1

Target as at

30 September

2017/2018

Quarter 1

Actual as at 30

September

2017/2018


improve Performance

Means Of


Comment PME Comment

71.2.3.2. Additions/alterations at 3

centres and plannning of 1 new

centre.

Reshma Naidoo Number Additions/

alterations at 3

centres and

planning of 1 centre

completed


removed during

MTAs.

71.3.1.1. Allocate and distribute

Sundry Grant as directed by council.

Xoliswa Mashiane Number 70 grant distribution

to qualifying

organisations

50 0 0 A

71.3.1.2. Allocate Adhoc Grant upon

request as per policy

Xoliswa Mashiane Number 6 organisations 50 0 0J

Vincent Cebekhulu 71.3.2. Capacitate Community Based

Structures

Xoliswa Mashiane 71.3.2.1. Provide GIA workshops to

applicants (successful or

unsuccessful)

Xoliswa Mashiane Number 6 Workshops 100 0 0J

71.3.3.1. Launch and Adopt

Vulnerable Groups Policy

Xoliswa Mashiane Number Vulnerable Groups

Policy launched

and adopted

0 0 A

71.3.3.2. Launch and Adopt Youth

Policy

Xoliswa Mashiane Number Youth Policy

launched and

adopted

0 0 A

71.3.3.3. Develop Traditional

Leadership Policy

Xoliswa Mashiane Number Traditionbal

Leadership Policy

developed

0 0 A

71.3.3.4. Review Community

Participation Policy

Xoliswa Mashiane Number Community

Participation Policy

reviewed

0 0 A

71.3.3.5. Develop Draft Poverty

Aleviation Policy

Xoliswa Mashiane Number Draft Poverty

Alleviation Policy

Developed

0 0 A

Vincent Cebekhulu 71.3.4. Faciliate empowerment

programmes for Traditional structures

Prisca Ntombela 71.3.4.1. Awareness programmes for

17 traditional councils

Vitor Mkhize Number 12 Awareness

programmes

3 0L

Vincent Cebekhulu 71.3.5. Facilitate implementation of

Community Based Planning

Prisca Ntombela 71.3.5.1. Review and provide

community feedback sessions on

ward development plans

Lungisile Mpetshwa Number Consultation on 71

wards plans

0 0 A Delayed by planning,

consultation with

stakeholders and

obtaining necessary

approvals

To be priotized in the

next 2 quarters

71.3.6.1. Hold Masakhane

Roadshows

Thamsanqa Ntuli Number 48 Masakhane

roadshows held

12 2L

The delays have been

caused by planning,

obtaining necessary

authority, and

consultation with the

Mayoral Parlour

To be priotized in the

next 2 quarters

Please provide

evidence

71.3.6.2. Support Mayoral izimbizo on

IDP and budget roadshows

Thamsanqa Ntuli Number 8 Mayoral Imbizo

Held

0 0 A Still consulting with the

Mayoral Parlour

Mavuso

Tshabalala

Vincent Cebekhulu 71.3.6. Create platforms for stakeholder

engagements

Prisca Ntombela

Vincent Cebekhulu 71.3.1. Facilitate Grant in Aid distribution Xoliswa Mashiane

71.2. Implement a Customer

Relations Management

Strategy and Customer Care

Policy

Ntsiki Magwaza 71.2.3. Determine and implement a

capital programme to upgrade existing

centres and provide for new centres in

areas where needed.

71.3. Create integrated

mechanisms, processes and

procedures for citizen

participation

Vincent Cebekhulu 71.3.3. Facilitate reviews of Community

Participation Unit Policies

Xoliswa Mashiane

Programme Programme

Driver


at 2017/2018

Quarter 1

Weight as at

2017/2018

Quarter 1

Target as at

30 September

2017/2018

Quarter 1

Actual as at 30

September

2017/2018


improve Performance

Means Of


Comment PME Comment

71.3.6.3. Provide support to ward

based intervention programmes

Prisca Ntombela Number Provide support to

50 ward based

programmes

0 15 A Additional Requests

received from other

wards

Please provide

evidence

71.3.6.4. (a) Facilitate Participation of

Stakeholders in the Budget and IDP

Roadshows

Lungisile Mpetshwa Number 6 different

stakeholders

0 0 A To be undertaken in the quarter

4

71.3.6.5. Facilitate engagement of

traditional leaders in government

programmes

Prisca Ntombela Number 12 Engagements of

traditional leaders

3 4J

Additional Requests

received from

Amakhosi

Please provide

evidence

71.3.6.6. Facilitate voter education

programme

Prisca Ntombela Number 4 0 0 A Still consulting with the

ECI

71.3.7.1. Increase Soup kitchen sites Themba Mdluli Number 18 additional soup

kitchens

50 0 0 A Report and proposed new

sites

Still at the planning stage

71.3.7.2. Identify and Support

Community gardens

Themba Mdluli Number 12 Community

gardens

50 3 2L

Planning, consultation

and the seasonal

nature of the project

delayed the

implimentation

The shortfall to be

addressed in the next

quarter

Invitations, agenda and

registers

71.3.7.3. Identify and Support One

Home One gardens

Themba Mdluli Number 12 One Home One

Garden

3 0L

Planning, consultation

and the seasonal

nature of the project

delayed the

implimentation

The shortfall to be

addressed in the next

quarter

Registers and list of sites

71.3.8.1. Facilitate and Support for

Vulnerable Groups(Children, Elderly

& Disability) Projects

Themba Mdluli Number 60 Projects 15 20J

Registers, invitations and

programme of the day

Please provide

reasons for over

achievement.

71.3.8.2. Undertake Children

Empowerment Programmes for

Vulnerable Groups(Children, Elderly

& Disability)

Themba Mdluli Number 24 Programmes 6 6J

Registers and programme

of the day

Please indicate

where evidence can

be obtained.

71.3.9.1. Facilitate and Support

Gender


Addtional requests

were received from

wards and provincial

departments

Attendance registers,

invitations and

programmes

Please indicate

where evidence can

be obtained.

71.3.9.2. Undertake Gender

Empowerment Programmes



programmes

Please indicate

where evidence can

be obtained.

Vincent Cebekhulu 71.3.6. Create platforms for stakeholder

engagements

Prisca Ntombela

71.3.7. Facilitate implementation of

Poverty Alleviation Programme

Themba Mdluli

Vincent Cebekhulu 71.3.9. Facilitate and Support Gender

Programmes

Themba Mdluli




participation

Vincent Cebekhulu 71.3.8. Facilitate and Support

Vulnerable groups Programmes

Themba Mdluli

Vincent Cebekhulu

Programme Programme

Driver


at 2017/2018

Quarter 1

Weight as at

2017/2018

Quarter 1

Target as at

30 September

2017/2018

Quarter 1

Actual as at 30

September

2017/2018


improve Performance

Means Of


Comment PME Comment

71.3.10.1. Facilitate and Support

Youth Development Projects


Addtional requests

were received from


departments



Please indicate

where evidence can

be obtained.

71.3.10.2. Undertake Youth

Empowerment Programmes


Addtional requests

were received from


departments



Please indicate

where evidence can

be obtained.

Ntombifuthi

Christophora

Mthethwa

71.4.1. Implement the annual

communication and marketing plan

Mandla Nsele % 100%

implementation of

plan

33.33000183 30 30J

News articles, Advertorials,

Communication materials

Please indicate

where evidence can

be obtained.

Ntombifuthi

Christophora

Mthethwa

71.4.2. Maintain existing communication

tools

Mandla Nsele Number Maintain 11 tools 33.33000183 11 11J

Weekly bulletin, Metro

ezasegagasini,Newsflash,

Info Info, Radio slots,

Internet, Intranet,

Facebook, Twitter,

Linkedin and Youtube

Please indicate

where evidence can

be obtained.

Ntombifuthi

Christophora

Mthethwa

71.4.3. Implement Municipal media

relations plan

Mandla Nsele % 100%

implementation of

identified tools

33.34000015 30 30J

Media releases, Media

Statements, Media

briefings and Media

engagements

Please indicate

where evidence can

be obtained.

Adele Seheri 71.5.1. Provide operational support to

ward committees

Belinda Mhlongo % 100%

implementation of

the project plan

25 25J

Schedule of Ward

Committee meetings and

Attendance registers from

the engagements with

Ward Committee

memebers.

The ward committee sechedule

of meetings for July to

December 2017 has been

developed, and Ward

Committee members are

attending accordingly. In this

quarter 2 engagements were

held with Ward Committee

members, one in July 2017 ina

form of a Quarterly meeting

where their roles were clarified,

and also they raised challenges

which were addressed. Towards

the end of September 2017

anothe engagement was held

where 4 Muicipal Units, namely,

Water&Sanitation, DSW,

Human Settlement and

Engineering were giving

information to Ward Committee

members on their core

functions, programmes and

service standards they had as

Units. This was part of

capacitating Ward Committees

with better understanding of the

Municipal Departments.

71.4. Effectively communicate

the programmes and policies of

the eThekwini Municipality to

the full range of audiences,

both internally and externally.

71.5. Establish and implement

projects, programs and

services in accordance with

Good Governance objectives

and the Unit's Business Plan

so as to enhance efficiency,

accountability,accessibility and

the interface between Council,

the Administration and the Cit

Vincent Cebekhulu 71.3.10. Facilitate and Support Youth


Themba Mdluli




participation

Programme Programme

Driver


at 2017/2018

Quarter 1

Weight as at

2017/2018

Quarter 1

Target as at

30 September

2017/2018

Quarter 1

Actual as at 30

September

2017/2018


improve Performance

Means Of


Comment PME Comment

Adele Seheri 71.5.2. Provide training to Ward

Committee Secretariat

Maria Ndlovu % 100%

implementation of

the project plan

30 87J

Target over-achieved

because of some of the

Secretaries' personal

choice to attend on the

given dates

Portfolio of Evidence file

available in the office of

Senior Manager:

Secretariat

The target has been over-

achieved because Ward

Committee Secretaries attended

as per their availability on the

dates communicated to the

target audience. The

Secretaries have developed

inter-communication channel to

share information coming from

the Municipality, hence, they get

to know about information even

if not directly related to some of

them at a given time. I tshould

be noted that there is no harm in

getting them to attend since

training conducted is similar

accross the Secretaries.

Adele Seheri 71.5.3. Municipal wide Records

Management

Betty Moyo % Implemented as per

Action Plan

33.33000183 25 25J

Martin Xaba 71.6.1. Coordinate the Mayor's statutory

obligations in terms of preparation,

implementation and monitoring of the

IDP and the budget.

Martin Xaba % To monitor

performance of the

Municipal Manager

and members of

EXCO. Public

Participation

sessions in relation

to the annual

budget, IDP and

SDBIP

100 0L

Please provide

reason for non

achievement.

Martin Xaba 71.6.2. Coordinate the strategic

sessions with the administratrtion and

monitoring of the implementation of the

strategy

Martin Xaba % Legotla 1:IDP

,SDBIP and Budget

issues Legotla 2:

Mid Term Reviews

of performance

20 25 0L

Please provide

reason for non

achievement.

Martin Xaba 71.6.3. Coordinate the Mayor's

interaction with strategic interests

groups, including Gender and

vulnerable groups.

Funeka Thabethe % 100%

Implementation of

the annual unit plan

20 25 25J

The 25% target has been

achieved within the first quarter

of the financial year 2017/2018

financial year

Martin Xaba 71.6.4. Coordinate the Mayor's

interaction with strategic interests

groups, including Youth

Mndeni Mkhize % 100%

implementation of

the annual unit

plan.

20 25 25J

1. Matric Exam

Preparation Workshop

2.Life After Graduation

Seminar

3. Health and Fitness

Training Campaign

4. Heritage vs Women's

Day Celebration

5. Youth Leadership

Course

Achieved target

Martin Xaba 71.6.5. Coordinate civic and ceremonial

functions of the Mayor.

Sharm Maharaj % Developent and

100% Implentation

of the events

calender.

20 25 25J

Documentty evidnece for

two projects uploaded

2 of 8 events completed

71.5. Establish and implement

projects, programs and

services in accordance with

Good Governance objectives

and the Unit's Business Plan

so as to enhance efficiency,

accountability,accessibility and

the interface between Council,

the Administration and the Cit

71.6. Provide strategic

management and coordination

support to the political oversight

role of the Mayor

Programme Programme Driver Project Project Manager Sub Project Sub Project Owner Unit Of Measure Annual Target as

at 2017/2018

Quarter 1

Weight as at

2017/2018

Quarter 1

Target as at

30 September

2017/2018

Quarter 1

Actual as at

30 September

2017/2018


Performance

Means Of


Comment PME Coment

Mbuso Ngcobo 72.1.1. Provide effective forensic

investigations

Dumisani Cele Number 264 cases resolved

during the year

20 60 44L

Lots of reports had

been sent back for

quality assusrance

Shortfall will be made up in

the 2nd quarter

Mbuso Ngcobo 72.1.2. Promotion of human rights and

good governance principles within the

eThekwini Municipal area

Tholakele Ngubane % 80%

implementation of

the projects in the

Human Rights and

Good Governance

Programme

20 25 25.02J


integrity management plan

Reasons for over

achievement.

Xoliswa Hlongwane 72.2.1. Undertake Internal Audits as

approved by the Audit committee

Xoliswa Hlongwane % 90% of audits per

approved plan

completed

33.33000183 15 20J

Evidence available on

request at 6th floor

Shellhouse

Achievement above target

due to audit carried forward

from 2016/17.

Reasons for over

achievement.

Xoliswa Hlongwane 72.2.2. To monitor the implementation of

the recommendations by management

Xoliswa Hlongwane % Agreed

management action

monitored by

updating the audit

log once a quarter

33.33000183 100 100J

Please provide evidence

Xoliswa Hlongwane 72.2.3. To ensure quality internal audit

services by measuring the audit

committee's satisfaction

Xoliswa Hlongwane Number Satisfaction Rate of

3

33.34000015 0 0J

Xoliswa Hlongwane 72.2.4. Undertake Advisory and

Consulting assurance engagements of

Infrastructure Asset management

systems; programmes and projects City

Wide

Xoliswa Hlongwane % 90% of audits

(Infrastructure

Assets

managements

systems,

programmes and

projects City Wide

) per approved

plan completed

15 6L

Priority was given to ad

hoc requests thus

resulting in delays on

the planned coverage

for 2016/17

Catch-up plan is in place for

implementation.


72.3.1.1. HR Nandakumaran

Naidoo

% Dashboards

complete

25 25 25J

72.3.1.2. JDE Nandakumaran

Naidoo

% Dashboards

complete/

Additional reports

complete

25 25 25J

72.3.1.3. Revenue Reporting Nandakumaran

Naidoo

% Dashboards

complete/

Additional reports

complete

25 25J

72.3.1.4. Customer Services Nandakumaran

Naidoo

% Data mart complete 25 25J

Robert Dlamini 72.3.2. Document Management System Ugenderan

Gangadaran

72.3.2.1. Upgrade to Sharepoint Londiwe Bophela % Rollout

Sharepoint/migrate

from Interwover to

Shar

25 25J

72.3.3.1. MILE Londiwe Bophela % Additional changes

requests

25 25 25J

72.3.3.2. Durban Tourism Londiwe Bophela % Additional changes

requests

25 25 25J

72.3.4.1. Direct Debit Shivani Naicker % System

implemented

30 25 25J

72.3.4.2. IRCAM rewrite Shivani Naicker % System

implemented

25 25J

72.3.4.3. Real Estate - Objections and

Appeals

Shivani Naicker % System

implemented

25 25J

72.3.4.4. Credit applications Shivani Naicker % System

implemented

25 25J

72.3.4.5. Over the Counter eService

Registration

Shivani Naicker % Needs analysis 25 25J

to be removed in

maintenance period

to be removed in

maintenance period


72.3.5.1. DAA - Building Inspectorate Ugenderan

Gangadaran

% System

implemented

25 25J

72.3.5.2. DAA - Self Service Ugenderan

Gangadaran

% System

implemented

25 25J

72.3.5.3. Real Estate - Land Acquistion Ugenderan

Gangadaran

% System

implemented

25 25J

72.3.5.4. DAA - Public Sector Housing Ugenderan

Gangadaran

% System

implemented

25 25J

Robert Dlamini 72.3.6. Performance Management

Solution

Ugenderan

Gangadaran

72.3.6.1. Design of integrated solution

with core ERP

Clinton Naidoo % 25 25J

Robert Dlamini 72.4.1. Radio Communication

Infrastructure - Highsite Accommodation

Enhancement

Cleopas Nkwanyana Number 6 Test Instruments 16.67000008 0 0J

Robert Dlamini 72.4.2. Telephony Immanuel Pillay Number 500 IP Telephones

Installed

16.67000008 0 557J

Overacheived, phones

where required

urgently and stock was

available

Phones deployed

spreadsheet

Overacheived, phones

where required urgently and

stock was available

Robert Dlamini 72.4.3. Switches and Routers for

Expansion of the Network

Immanuel Pillay Number Core Upgrade 16.67000008 30 26L

Equipment needed to

be run in and tested

Implementation plan has

been expediated

Project Plan

Robert Dlamini 72.4.4. Fibre and Wide area Network Immanuel Pillay Number 12 sites installed 16.67000008 2 7J

Overacheived -

permissions to instal

were not delayed

Project Plan for Fibre Overacheived - permissions

to instal were not delayed

72.4.5.1. Telephony for Call Centre Rajiv Singh % Procurement Projects done during

previous year - not

current

Projects done during

previous year - not current





This project done during

previous year, to be

removed during MTAs.

72.4.5.2. Sitches - Access Layer

Replacement - 12

Rajiv Singh % Deployment Projects done during

previous year - not

current










Plan 72 :Good Governance and Responsive Local Government

Plan Owner: Sipho Nzuza

72.1. Create a clean and

accountable organisation

72.2. Mobilise integrated risk

assurance to strengthen

administrative governance in

pursuit of efficient, effective

service delivery with economy

of scales to realise Batho Pele

principles.

72.3. Provision of an

automated solution

development

Robert Dlamini 72.3.1. Data Warehousing, Business

Intelligence & App Integration

Ugenderan

Gangadaran

Robert Dlamini 72.3.3. Internet/Intranet Development Ugenderan

Gangadaran

Robert Dlamini 72.3.4. E-Government Web Based

Applications

Shivani Naicker

Robert Dlamini 72.3.5. Business Process Management Ugenderan

Gangadaran

72.4. Network,

Telecommunications and

Electronic Services

Robert Dlamini 72.4.5. Ethekwini Water Services Network

& Telephony

Rajiv Singh


at 2017/2018

Quarter 1

Weight as at

2017/2018

Quarter 1

Target as at

30 September

2017/2018

Quarter 1

Actual as at

30 September

2017/2018


Performance

Means Of


Comment PME Coment

72.4.5.3. Additional Switches Rajiv Singh % Deployment Projects done during

previous year - not

current










72.4.5.5. Radio / Pager / Network /

Bandwidth

Rajiv Singh % Procurement Projects done during

previous year - not

current










Robert Dlamini 72.4.6. Fibre, Wireless and Wide Area

Network

Immanuel Pillay Number 250 Public Wi-Fi

Sites Deployed

0 0J

72.5.1.1. Corporate Replacements Nomazwi Mhloma % Budget Spend 50 20 0L

Please provide reason

for non achievement

72.5.1.2. Corporate - NEW Nomazwi Mhloma % Budget Spend 20 0L

Please provide reason

for non achievement

72.5.2.1. Stabilise ICT ops: APO01 -

Manage ICT Management Framework

Nomazwi Mhloma % Process

documented

100 0 100J



Manage Relationships (ITIL Phase 4)

Nomazwi Mhloma % Process

documented

20 20J



Manage Risk

Siyabonga Mngadi % Process

documented

20 50J

Documentation available

from Siyabonga


and reasons for over

achievement.

72.5.3.1. Antivirus/Patch Management Nomazwi Mhloma % 100% License

Renewal and

Maintenance

50 0 100J

72.5.3.2. Microsoft Enterprise License Nomazwi Mhloma % Procurement of

Microsoft EA

Licenses

0 0J

72.6.1.1. Upgrade CA-IDM to latest

release

Roney Moodley % Software

implemented and

licenses procured

40 40J

planning done Please provide evidence

and please indicate

where evidence can be

obtained.

72.6.1.2. Procure and implement servers,

storage & backup solution

Roney Moodley % Outlook and AD

Security to be on

supported Hardwar

30 30J


and please indicate


obtained.

Robert Dlamini 72.6.2. SDS: Datacente Mechanical and

Eletcrical Equipment

Roney Moodley 72.6.2.1. Datacente Mechanical and

Eletcrical Equipment

Roney Moodley % Datacentre

equipment

procured

100 25 25J


and please indicate


obtained.

72.6.3.1. SAN disc storage for

mainframe

Roney Moodley % Procure and

implement SAN

disk storage for

mainframe

25 30 30J

feasibility done Please provide evidence

and please indicate


obtained.

72.6.3.2. VM / OS and VM management

tools

Roney Moodley % Upgrade VM stack

to support

Microsoft Azure

25 30 30J

planning complete Please provide evidence

and please indicate


obtained.

72.6.3.3. VM Server for Open Systems Roney Moodley % Procure VM stack

for testing of Apps

25 30 30J


and please indicate


obtained.

72.6.3.4. Back up Robot and Tape Drives Roney Moodley % Procure and

implement

25 30 30J


and please indicate


obtained.

72.6.4.1. New Production Environment Rajiv Singh % 100% Deployment Projects done during

previous year - not

current










72.6.4.2. Additional Storage Rajiv Singh % 100% Deployment Projects done during

previous year - not

current










72.7.1.1. Risk Management Seminar Phumi Madlala Number 1 0 0J

Due to be done in second

quarter

72.7.1.2. Risk Induction of leadership Phumi Madlala Number 1 0 0J


quarter

72.7.1.3. Participate in staff Induction

sessions

Phumi Madlala Number 8 2 2J

Available at 15th floor -

Embassy Building with

Bonga Mhlongo

DMTP Manco Training

Risk Champion Quartely

Meeting - Substituted in lieu

of schheduled induction

from HR

72.7.1.4. BCM Training and awareness Phumi Madlala Number 12 3 5J

Available at 15th floor -


Bonga Mhlongo

Development Planning &

Engineering 2 Units not

planned for this quarter

were available for training

and awareness as well as

assistance to commence

with BCM implementation.

Xoliswa Hlongwane 72.7.2. Systems enhancements Phumi Madlala 72.7.2.1. Cura enhancements and

Training

Phumi Madlala Number 12 100 3 2L

Discussions with

service provider on

amendments to

objectives took longer

than expected

Ability to amend Objectives'

column still being discussed

with service provider.

Engagements currently in

progress, and agreement will

be reached during 2nd

quarter.

Available at 15th Floor


Bonga Mhlongo

Discussions with service

provider on amendments to

objectives took longer than

expected

72.4. Network,

Telecommunications and

Electronic Services

Robert Dlamini 72.4.5. Ethekwini Water Services Network

& Telephony

Rajiv Singh

72.5. Managing ICT

Customers and desktop

infrastructure

Nomazwi Mhloma 72.5.1. Infrastructure management tools Nomazwi Mhloma

Nomazwi Mhloma 72.5.2. Enterprise Architecture (CGICT)

72.6. Provision of a secure

and robust server and data

centre infrastructure

Robert Dlamini 72.6.1. IT Security & Access

Management

Roney Moodley

Robert Dlamini 72.6.3. SDS: Server and SAN storage for

Production and DR

Nomazwi Mhloma

Nomazwi Mhloma 72.5.3. Software Licences Nomazwi Mhloma

Roney Moodley

Robert Dlamini 72.6.4. Ethekwini Water Services

Infrastructure

Rajiv Singh

72.7. To develop, co-ordinate,

implement and monitor the

Enterprise Risk Management,

Business Continuity (BCM)

and Project Risk Management

programs within the

municipality

Xoliswa Hlongwane 72.7.1. Training and awareness Phumi Madlala


at 2017/2018

Quarter 1

Weight as at

2017/2018

Quarter 1

Target as at

30 September

2017/2018

Quarter 1

Actual as at

30 September

2017/2018


Performance

Means Of


Comment PME Coment

Xoliswa Hlongwane 72.7.3. Risk assessment Phumi Madlala 72.7.3.1. Risk Maturity Assessments Phumi Madlala Number 2 0 0J


quarter

Xoliswa Hlongwane 72.7.4. Business Continuity program Phumi Madlala 72.7.4.1. Business continuity support,

advisory, and implementation


Available at 15th floor


Bonga Mhlongo

Development Planning

Engineering - Two

additional Units that were

not targeted for

implementation this quarter

expressed readiness to

commence BCM

implementation and were

supported.

72.7.5.1. Strategic and Operational risk

registers and quarterly reviews



Embassy building with

Bonga Mhlongo

Ecod & HSEETA Cluster

Operational risk

assessments were able to

be completed timeously

than previous years

72.7.5.2. Practitioner reports Phumi Madlala Number 24 6 13J



bonga Mhlongo

CM Report - AC - 29

SeptCRO Report - AC - 29

Sept BCM Report - AC -

29 Additional Reports were

prepared by practitioners to

risk governance structures.

72.7.5.3. Risk Reports and presentations

to operations




Bonga Mhlongo

September combined risk-

moved to 2nd of

October.More monthly risk

presentations to support are

done by practitioners to

Operations than budgeted.

Review will be done at mid-

term to adjust linked

practical results.

Sibusiso Shezi 72.8.1. % of Business License

Applications finalised within 60 day

Qondeni Liqwa % 100% of all

Business Licenece

Applications

finalised within 60

days

100 100 100J

n/a n/a Please see the attached

evidence

We received more

applications than the

licenses issued.

Linda Mbonambi 72.9.1. Joint Government Inanda

Ntuzuma Kwa-Mashu business plan

Linda Mbonambi % Full Implementation 12.5 25 25J

Linda Mbonambi 72.9.2. Improved Environment

Programme

Linda Mbonambi % Full Implementation 12.5 25 25J

Linda Mbonambi 72.9.3. Enhanced Income Programme Linda Mbonambi % Full implementation 12.5 25 25J

The evidence can be

collected from Linda

Mbonambi's office since it

does not allow to be

uploaded on the system.

Linda Mbonambi 72.9.4. Infrastructure Investment

Programme

Linda Mbonambi % Full implementation 12.5 25 25J

Linda Mbonambi 72.9.5. Profiling of bad buildings Hoosen Moola Number 12 12.5 3 3J

Profile documents available

on file

Unit is underresourced Please indicate where

evidence can be

obtained

Linda Mbonambi 72.9.6. Facilitate the serving of

contravention notices on building owners

Hoosen Moola Number 36 12.5 9 14J

copies of Notices available

on File

Unit is under resourced Please indicate where

evidence can be

obtained, and reasons

for over achievement

Linda Mbonambi 72.9.7. Close down buildings and

rehabilitation of buildings


Profile document with

closure on file/ also onsite

verification


evidence can be

obtained

Linda Mbonambi 72.9.8. Undertake integrated joint

operations on identified problem buildings


Documents relating to joint

operations on file


evidence can be

obtained

Linda Mbonambi 72.9.9. Support the establishment of

Urban Improvement Precincts (UIP’s)

Linda Mbonambi % 80 20 20L

The support and

establishment of Urban

Improvement Precincts

(UIP's) follows the same

process of signing of the

Service Level Agreements.

The support for UIP's

needs the Service Level

Agreements in place first

before the UIP's can be

established. The evidence

for support and establish

the UIP's is the same as

the one for facilitate the

development and signing of

Service Level Agreements

(SLA's).

Please provide reasons

for non achievement

and indicate where

evidence can be

obtained.

Xoliswa Hlongwane 72.7.5. Strategic and operational risk

Assessments and reviews

Phumi Madlala

72.8. Review Business

License regulatory framework

and processes

72.9. Coordinate and

Implement ABM projects

72.7. To develop, co-ordinate,

implement and monitor the

Enterprise Risk Management,

Business Continuity (BCM)

and Project Risk Management

programs within the

municipality


at 2017/2018

Quarter 1

Weight as at

2017/2018

Quarter 1

Target as at

30 September

2017/2018

Quarter 1

Actual as at

30 September

2017/2018


Performance

Means Of


Comment PME Coment

Linda Mbonambi 72.9.10. Facilitate Urban Management

processes and innovations


The full intention is to

improve the quality of life of

all stakeholders, thus

contributing to the city’s

investment quality and

creating employment.

To uplift and sustain the

area identified as the urban

management zone which

includes:

ZONE 1 – Central & CBD

ZONE 2 – Warwick &

Albert Park

ZONE 3 – Point &

Addington

ZONE 4 – Back of Beach

ZONE 5 – Sport Precinct

ZONE 6 – Umngeni

Corridor

Provide a clean and safe

environment.

Contribute to sustainable

urban management through

facilitating the integration

and management of

municipal services.

Ensure that the assets are

maintained especially in


under achievement.


for non achievement

and indicate where

evidence can be

obtained.

Linda Mbonambi 72.9.11. Facilitate and control the call

logging system on all faults identified.


South Durban Basin

1. A total of 1222 calls

logged.

2. A total of 599 calls

closed.


under achievement.


for non achievement

and indicate where

evidence can be

obtained.

Linda Mbonambi 72.9.12. Inspections on all sites where

faults have been identified and close the

calls when the issues have been resolved.

Linda Mbonambi % 85 20 20J

South Durban Basin

A total of 182 site

inspections in

SDB/Chatsworth


for non achievement

and indicate where

evidence can be

obtained.

Linda Mbonambi 72.9.13. Facilitate the development of

Service Level Agreements with various

Units to ensure efficiency and

accountability within the Units.

Nompumelelo Ntuli % 80 20 20J

The signing of Service

Level Agreements (SLA's)

is a process and it relies on

other Units

/Departments.The

workshop with the relevant

Heads of

Units/departments was held

on the 20th September

2017. The purpose of the

workshop was to facilitate

the development and

signing of SLA's.There are

also planned workshops

that are aimed to finalise the

signing of SLA's.


for non achievement

and indicate where

evidence can be

obtained.

Linda Mbonambi 72.9.14. Establish Urban Management

Forums in all ABM areas where

Departments meet to plan, report and

resolve service delivery issues together


The evidence of

minutes/reports are

obtainable at number 77

Monty naicker from

Nompumelelo Ntuli since

the document was not able

to be uploaded.


for non achievement.

Linda Mbonambi 72.9.15. Facilitate and co-ordinate the City

Manager’s Executive Operations meeting


The evidence can be

collected from the Project

Manager's responsible

Thobile Ngcobo at number

77 Monty Naicker, Durban

Central.


for non achievement.

72.9. Coordinate and

Implement ABM projects

Programme Programme Driver Project Project

Manager


Owner

Unit Of

Measure

Annual Target as at

2017/2018

Quarter 1 Target

as at 30

September

2017/2018

Quarter 1

Actual as at 30

September

2017/2018


improve

Performance

Means Of Verification/Evidence Comments PME Comments Review of evidance findings Evidance per project plan

Sandile Mnguni 8.1.1. Co-ordinate and

compile an Operating

Budget which is

sustainable and

affordable to the rate

payer/consumer

Kay Naidoo % Completion by 31

March

10 10 J Documents available at 5th floor

FMB, Budget Office

Detailed timetable of the budget

and allied processes completed

and report done. Budget circulars

issued. Staff estimates and

executive packages base

calculations done being checked.

New budget model near

completion.

Set a meeting,print project plans

Sandile Mnguni 8.1.2. Co-ordinate and

compile a 3 year Capital

Budget which is

affordable and in line with

the financial

model/strategy

Zama Cele % Produce budget in line

with finance

model/strategy


FMB, Budget Office

Commences at in the second

quarter. Circulars prepared.New

capital budget model completed

and final testing being completed.


Sandile Mnguni 8.2.1. Provide support on

city's strategic budgeting

process

Kay Naidoo % Completion by 31

March


FMB, Budget Office

Commences at the end of the

quarter. Circulars giving direction

to the budget process including

prioritising and capturing issued


Sandile Mnguni 8.2.2. Alignment of

operating budget to the

IDP

Kay Naidoo % Operating budget

aligned to the IDP

10 10 J Evidence available at 5th floor

FMB, Budget Office

New capital budget model with

IDP categories automated

completed and being tested.


Sandile Mnguni 8.3.1. Refine financial

model and update

projections

Kay Naidoo 8.3.1.1. Long Term

Financial Plan

Kay Naidoo % Review and update

Financial Model

15 15 J Evidence available at 5th floor

FMB, Budget Office

New budget model for operating

and capital budgets finalised on

E1 and testing being completed.


8.3.2.1. Accounting

Policy

Yogeeta

Rayan

% Revised policies

approved by Council

0 0 A annual target

8.3.2.2. Borrowing

Framework Policy and

Guidelines

Sibonelo

Mbele

% Revised policies

approved by Council

0 0 A review of the policy will be initiated

shortly in line with budget and will

be tabled before June 2018

8.3.2.3. Budget Policy Kay Naidoo % Revised policies

approved by Council

0 0 N/A Commences in the second quarter annual target

8.3.2.4. Credit Control

and Debt Collection

Policy

Nokulunga

Nzuke

% Draft Policy and the

F&P Committee

Report submitted to

Legal

10 10 J Evidance received we have recieved CREDIT

CONTROL AND DEBT

COLLECTION POLICY 2017/2018

but this does not correspond with

what we have on the project plan for

this sub project therefor I would to

request evidance of meetings and

invite request as per project plan.

8.3.2.5. Review free

basic services (FBS)

package in terms of

affordability and

sustainability

Khanyisile

Gama

% Full review of FBS

package and decisions

taken regarding the

appropriateness of the

threshold levels of the

lifeline tariffs and, if

necessary, policies

amended accordingly

10 10 J With Khanyi 1st Floor FMB Set a meeting,print project plans

8.3.2.6. Investment

Framework Policy and

Guidelines

Sibonelo

Mbele

% 100% 0 0 A review of the policy will be initiated



annual target

8.3.2.7. Rates Policy Nokulunga

Nzuke


F&P Committee

Report submitted to

Legal

10 10 J Evidance received we have recieved RATE POLICY

2017/2018 but this does not

correspond with what we have on

the project plan for this sub project

therefor I would to request invite

request as per project plan.

8.3.2.8. Tariff Policy Nokulunga

Nzuke


F&P Committee

Report submitted to

Legal

10 10 J Please provide evidence Set a meeting,print project plans

8.3.3.1. Salaries &

Wages as a % of

operating expenditure

Yogeeta

Rayan

% 30 30 27.89 L This target is normally an annual

target and the 30% is a National

Treasury benchmark. The ratio is

slightly below the benchmark/target

due to time taken to fill vacancies.

The ratio is expected to increase as

posts are filled during the year

EVIDANCE PROVIDED Favourable Please provide reason for

variance


8.3.3.2. Repairs &

Maintenance as a % of

opex

Yogeeta

Rayan

% 7 7 5.34 L This target is normally and annual

target. Whilst the actual is below

the target at this stage, historically

the target is always exceeded by

year end. The actual will increase

as spending on repairs and

maintenance increases in the

ensuing months.

EVIDANCE PROVIDED Unfavourable. Target anticipated

to be achieved by year end.


variance


8.3.3.3. Debt-Equity

Ratio

Yogeeta

Rayan

% 1:1 (100) 0 0.21:1 J This target is normally an annual

target and is favourable. This ratio

will increase once the R1 billion

loan to fund capital expenditure is

taken.

EVIDANCE PROVIDED Favourable Please provide reason for

variance


8.4.

Implementation of

Municipal

Property Rates

Act

Vincent Cebekhulu 8.4.1. Compile

Supplementary Valuation

Roll

Clive

Munien

Number Issue 1 supplementary

roll in May.

0 0 A Annual target

8.5.1.1. % Collection

Rate Bulk Electricity

Philile

Madonsela

% 95 95 96.09 J

Overcollected Monthly reports


virianceand means of

verification


Rate Electricity

Philile

Madonsela

% 95 95 114.71 J

Overcollected Monthly reports


virianceand steps taken to

improve performance, as well

as means of verification

Plan 8 :Financially Accountable and Sustainable City

Plan Owner: Krish Kumar

8.1. Compile and

annually update

the City's Medium

Term Income and

Expenditure

Framework

8.2. Budget

according to IDP

priorities

8.3. Budget for

sustainability

Sandile Mnguni 8.3.2. Review Budget

Related Policies

Sandile

Mnguni

Sandile Mnguni 8.3.3. Monitoring of key

ratios

Sandile

Mnguni

8.5. Reduce

Council Debts

Peet Duplessis 8.5.1. Collection of

outstanding debts

Peet

Duplessis


Manager


Owner

Unit Of

Measure

Annual Target as at

2017/2018

Quarter 1 Target

as at 30

September

2017/2018

Quarter 1

Actual as at 30

September

2017/2018


improve

Performance



Rate Water

Philile

Madonsela

% 95 95 73.48 L

Collected less than expected due to

limited disconnections

Improve debt

collection and

enforce

disconnections

Monthly reports






Rate Rates

Philile

Madonsela

% 95 95 67.39 L

Collected less than expected due to

annual rates raised in July and due in

Oct. 2017

Annual rates due

in October and

that should

increase

collections

Monthly reports

Please proviode reason for




8.6. Secure

property and

property rights

necessary for

capital projects

Vincent Cebekhulu 8.6.1. Ensure capital

provision spend for Real

Estate Blocksum in

respect of property

acquisitions

Clive

Munien

% 100% spend of capital

provisions (reflects %

spend of the capital

blocksum)

5 4.17 L delay in processing of payments Discuss the

delays with the

finance

department to

speed up

payment

Refer to email dated 10 October

2017 from the departmental

accountant (attached).

They is no project plan for this

project and they have provided

spreed sheet that consist of

calculantions .and elmail

explaination " the percentage of 4.17

reflected is based on a budget of

R3.6m"

8.7. Revenue

Completeness:Re

venue

Management

System

Peet Duplessis 8.7.1. Percentage of

contracts that should be

billed versus contracts

actually billed

Khanyisile

Gama

% 100 100 99 L Some contracts were missed Daily balancing

has been

implemented

working together

with the

production team

to monitor and

resolve issues as

they occur.

With Khanyi 1st Floor FMB *Please elaborate on reason

for varience and also on

steps taken to improve

perfomance

8.8. Seek to

maximise returns

on investment

opportunities

Sibonelo Mbele 8.8.1. Investment

optimization

Sibonelo

Mbele

8.8.1.1. External vs.

internal funding exercise

Sibonelo

Mbele

% Investment return to be

in line with average

NCD rate

100 100 J EVIDANCE PROVIDED Set a meeting,print project plans

Vincent Cebekhulu 8.9.1. Grow property

sales income (year to

date)

Fathima

Khan

R 24000000 6000000 0 L No report done

Vincent Cebekhulu 8.9.2. Grow property

lease income (year to

date)

Vincent

Cebekhulu

R 103000000 11000000 0 L No report done

Sibonelo Mbele 8.10.1. Review

Investment Policy

Sibonelo

Mbele

% Revised policy 0 0 A review of the policy will be initiated



Sibonelo Mbele 8.10.2. Review borrowing

for implementation of

capital programme

Sibonelo

Mbele

% Benchmark against

prevailing bond rates

100 100 J EVIDANCE PROVIDED Set a meeting,print project plans

8.11. Asset &

Liability Insurance

Cover

Sibonelo Mbele 8.11.1. Self Insurance

Fund settlements

Thulani

Ntuli

% Timeous settlement of

all claims

100 100 J JDE E1 Insurance Report Please advise if the provided

evidance of JDE claims report is for

1st proposal or final policy. The

evidance is not fully provided .to set

a meeting requesting missing

evidance

1. 1st Proposal & JDE Claims Report.

2. Minutes/ Correspondence & JDE Claims

Report.

3.Amended polilies

4.Final policy & JDE Claims Report.

8.12. Deadline

Monitoring

Similo Mbongwe 8.12.1. Maintain and

update deadline

monitoring system

Patrick

Chami

% Achievement of all

statutory deadlines for

Treasury Cluster

100 100 J Deadline Monitoring System's

(DLMS) Report for September

2017

Evidance in order but the evidance

provided contain completed

deadlines from DLMS for September

only why?

1. Report on Pending and completed deadlines

from DLMS

Sandile Mnguni 8.13.1. Submit financial

statements in compliance

with MFMA for the

previous financial year

Yogeeta

Rayan

8.13.1.1. Submission of

eThekwini's AFS

2016/2017

Yogeeta

Rayan

% 31-Aug 0 0 A annual target Set a meeting,print project plans

Sandile Mnguni 8.13.2. Maintain accurate

and updated asset

register

Zama Cele % Compliant register 0 0.99 J Updates are done during the AFS

process, awaiting Auditor

General's comments.


variance and means of

verification

8.14. Payment of

all creditors and

verification of

SCM procedures

Sandile Mnguni 8.14.1. Manage Systems

and procedures to ensure

all creditors paid within

legislated or contractual

deadlines

Tommy

Hunt

8.14.1.1. Verification of

SCM compliance

Tommy

Hunt

% All creditors paid within

the legislated time

frames or per their

payment terms

100 59 L July 2017 % was only 37% due to

financial year end, payment

documents continue to be delivered

late to Accounts Payable, payment

documents delivered to AP which

do not comply with the SCM policy

are not processed for payment until

regularised.

Finance circular

has been issued

setting out the

required time

frames for

business units to

approve

documents and

deliver to AP.

E1 Report Evidance in oder.List of payments

made for the first quarter.

1 .Payment Documents

8.15. Cash

Control and

Management

Peet Duplessis 8.15.1. Effective cash

management

Peet

Duplessis

8.15.1.1. Banking and

reconciliation of cash on

a daily basis

Khanyisile

Gama

% All Council revenue

accounted for

100 100 J Krish Naidoo 3rd Floor FMB Set a meeting,print project plans

Andre Petersen 8.16.1. Contracts

Management

Andre

Petersen

8.16.1.1. Procurement

Scheduling

Andre

Petersen

Number Reporting on

procurements plans for

the Top 150 capital

projects

3 3 J Evidence uploaded Evidance in oder No project plan for this project

8.16.2.1. Letters of

awards

Andre

Petersen

% All letters of award

issued within 30

calander days from the

date of finalisation of

award.

80 80 J Documents can be verified as they

are available in my office (Nicolette

Napier's Office).


8.16.2.2. Monitoring of

reports in bid committee

process

Andre

Petersen

Number Monthly tracking

reports on all bid

committee repor

3 3 J July Report, August Report and

September Report

Evidance in oder No project plan for this sub project

8.16.2.3. Review of SCM

Policy

Andre

Petersen

% Amended Policy

approved & in place by

30 June 2018

0 0 A No work has commenced on the

SCM Policy yet: currently at 0%.

8.17. Municipal

Energy Efficiency,

Saving & Strategy

Sibonelo Mbele 8.17.1. Implementation of

the Durban Energy Office

programmes

Magashen

Naidoo

% 80% implementation of

programmes

20 17 L Progress report for the

Development of an Energy

Management System not fully

acheived as there are some steps

that are not yed done. However the

final report on Q4 will be achieved.

Draft EIA report for the Erection of

the Wind Turbine has not been

compiled, but Q4 target will be

achieved.

Energy Office to

formalise due

tades in advance

for better

communication.

For wind turbine,

bad weather

impacts will be

taken into

account going

forward.

evidance uploaded Please provide means of

verification

evidance is provided but some

reports are for 2016.

1. Progress report

2. Draft EIA report

8.18. Risk

Management

Similo Mbongwe 8.18.1. Monitoring of top

10 risks for the Cluster:

Advise and assist units

within the cluster on risk

management issues and

report back to Risk

Management component

on progress.Monitoring

implementation of action

plans on the Risk

Register for the current

year

Vikash

Deeplal

Number Produce a quarterly

risk report to manage

all top 10 cluster risks

and keep them within

acceptable levels

1 1 J Available on the 7th Floor, FMB Set a meeting,print project plans

Similo Mbongwe 8.19.1. Performing bank

reconciliations for all

accounts on a monthly

basis and resolving any

non reconciling items

timeously

Vikash

Deeplal

Number Performance of 12 sets

of Bank Reconciliations

(monthly) by the 10th

working day after

month end

3 3 J Evidence Available on the 7th

Floor, FMB


8.5. Reduce

Council Debts

Peet Duplessis 8.5.1. Collection of

outstanding debts

Peet

Duplessis

8.9. Maximise

revenue from

Council properties

8.10. Investment

Management

8.13. Completion

of Financial

Statements

8.16. Effective,

efficient and

economical SCM

Andre Petersen 8.16.2. Continuous

Improvement

Andre

Petersen

8.19.

Reconciliations

and Pay Admin


Manager


Owner

Unit Of

Measure

Annual Target as at

2017/2018

Quarter 1 Target

as at 30

September

2017/2018

Quarter 1

Actual as at 30

September

2017/2018


improve

Performance


Similo Mbongwe 8.19.2. Performing

payroll administration

duties: Processing salary

payments and any other

related third party

payment transactions on

time.

Vikash

Deeplal

Number Perform 12 sets of

Payroll Reconciliations

(monthly) together with

the processing of all

Salary and Statutory

Payments in line with

policies/ legislation

3 3 J Available on the 7th Floor, FMB Set a meeting,print project plans

8.20. Effective

and efficient

processes

Similo Mbongwe 8.20.1. Review of

Standards operating

procedures for Treasury

Cluster

Patrick

Chami

Number 4 departments

reviewed in the year

1 1 J Review of the SCM Store

Department's procedure manuals

has been completed for the

Quarter. Number of documents

and large files can be viewed by

contacting Financial Officer: Sindi

Buthelezi on X11952


Similo Mbongwe 8.20.2. Undertaking of

Special Projects within

Treasury Cluster - to

improve service delivery

to other units

Patrick

Chami

Number 2 special projects to be

completed within

agreed timeframes

0 0 N/A

Malcolm Joshua 8.21.1. Improve

effectiveness of

operations

Malcolm

Joshua

8.21.1.1. Standardization

of vehicle fleet

Malcolm

Joshua

% 80% of vehicles

purchased in

accordance with the

vehicle replacement

programme

80 100 J All vehicles purchased are in

accordance with the vehicle

replacement programme

Vehicle Standardisation Report

and council resolution.

elaborate on reason for

varience on what resulted to

over achievement of the target

evidance reccieved.since they is

nothing to compare to will take it as

it is

nothing

8.21.2.1. Optimal

availability of fleet

vehicles (excluding

buses)

Malcolm

Joshua

% 90% availability of fleet

vehicles (excluding

buses)

90 90 J Reports on vehicles off the roads

for July, August and September.



it is

nothing

8.21.2.2. Optimal

availability of bus fleet

Malcolm

Joshua

% 90% availability of bus

fleet.

90 95 J Achieved due to effort employed at

monitoring and managing the

turnaround time for buses at the

workshops. Meetings are being

held every Friday with the bus

manufacturers

Report for buses off the road for

July, August and September.



it is

nothing

Malcolm Joshua 8.21.3. Ensure that the

mechanical workshop

facilities are equipped to

manage the technological

advancements in the

automotive industry

Malcolm

Joshua

8.21.3.1. Improvement of

workshops in terms of

optimal utilisation and

service delivery

Malcolm

Joshua

% Upgrade workshop

tools and equipment

aligned to OEM

Standards

25 80 J The project started in 2016 and

almost complete.

Official purchase order what enabled the unit to

overachieve this target ?



it is

nothing

8.21. Efficient

Fleet

Management

Malcolm Joshua 8.21.2. Maximising

vehicle availability to

enhance service delivery

capabilities of the

municipalities

Malcolm

Joshua

8.19.

Reconciliations

and Pay Admin

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