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ETHIOPIANDIASPORATRUST FUND

STANDARD GRANT APPLICATION FORMUNDER THE CALL FOR PROJECTSETHIOPIAN DIASPORA - PARTNERSHIP TO IMPROVE SOCIAL ANDECONOMIC WELLBEING OF ETHIOPIANS IN NEED

EDTF SECRETARIATJULY 2019, ADDIS ABABA

EDTF | CALL FOR PROPOSALS | STANDARD GRANT APPLICATION FORM | JULY 2019PAGE 1 OF 22

PART ONEAPPLICANT INFORMATION

1. MAIN APPLICANTName of Applicant1 Hiwot Integrated Development Organization (HIDO)

Organizational type2 Local NGO

Year of establishment3 1999

Place of establishment Addis Ababa, Ethiopia

Registration number 0224

Taxpayer identification number 0003312031

Telephone number +251 113 726169

Mobile phone number +251 911 248569 or +251 911 431966

E-mail [email protected], and [email protected]

Office address(Street/Woreda/Kebele/HouseNo/City)

Nifasilk Lafto Sub-City, Woreda 03, House Number 612

Addis Ababa, Ethiopia

P.O. Box 70818, Addis Ababa, Ethiopia

Contact PersonSr. Tibebe Maco (Executive Director) or Tadios Kebede (Program

Director)

2. CO-APPLICANTSName of the Co-applicant5 There is no Co-applicantOrganizational type6

Place of establishment

Registration number

Taxpayer Identification number

Office telephone umber

Mobile Phone number

E-mail

Office address(Street/Woreda/Kebele/HouseNo/City)P.O. Box

Contact Person

1 Name as stated on the legal registration/incorporation certificate of the organization2 Specify as indicated on the registration/incorporation certificate of the organization. e.g. NGO, association, government entity, private sector etc.3 In Gregorian calendar4 If there are more than one co-applicant, please copy and paste the same table to provide the information of each co-applicant5 Name as stated on the legal registration/incorporation certificate of the organization6 Specify as indicated on the registration/incorporation certificate of the organization (e.g. NGO, association, government entity, private sector etc.


PART TWOPROJECT INFORMATION

1. PROJECT SUMMARY

1.1. Title of the ProjectEarly Childhood Care and Education (ECCE) Servicesfor Orphans and Vulnerable Children (OVC)

1.2. Summary of the Proposed Project (Not exceeding 500 words)Highlight: the need and objective of the proposed project, expected results and keymethods/approaches and activities that will be implemented to achieve the stated result(s)

The proposed project is designed to deliver integrated, inclusive, and quality Early Childhood Care andEducation (ECCE) services for destitute OVC aged 3-6 years old, by constructing and equipping standardECCE center in Kolfe Keraneo sub city, woreda 06. The ECCE center will be constructed on 250 squaremeters of land inside the premises/compound owned by our organization (HIDO).The rationale for designing the proposed project is the fact that most preschool OVC in the target woreda andadjacent woredas are deprived of and excluded from appropriate care and learning opportunities. Many of theexisting centers are not affordable for destitute OVC. Besides, they couldn’t provide integrated and inclusiveECCE services as per the national ECCE framework and standard.

The overall /general objective of the proposed project is “to nurture the proper and holistic development of400 destitute OVC aged 3-6 years by ensuring access to quality, inclusive, and integrated EarlyChildhood Care and Education (ECCE) services, and enhancing the capacity of OVCguardians/caregivers, local government and community structures in Kolfe Keraneo sub city, woreda06”. The realization of this general objective is expected to generate the following results:-

• Presence of active and functional ECCE center rendering quality and integrated ECCE services• Increased access to quality and integrated Early Childhood Care and Education (ECCE) services

for OVC aged 3-6 years old• The target OVC become healthy, safe and schooled and their holistic development properly

nurtured• Reduced vulnerability and increased wellbeing of the target OVC• Reduced household poverty and improved living condition of OVC and their

guardians/caregivers• Increased capacity of local government and community structures to facilitate and maintain

services and sustain results generated by the interventionThe proposed project has three specific objectives. The first specific objective is “to deliverdevelopmentally appropriate education, health, psycho-social, and nutrition services for 400 destituteOVC aged 3-6 by constructing and equipping standard Early Childhood Care and Education (ECCE)Center”. By attaining this specific objective, the following results/outcomes are expected to be attained:

• Standard Early Childhood Care and Education (ECCE) Center constructed and equipped• Quality, inclusive, integrated, and sustainable ECCE services provided to OVC aged 3-6 in the

ECCE center• The target OVC become healthy, with more specific outcomes that include (Reduced risk of

getting infected by communicable diseases; increased adherence to HIV treatment among HIV+OVC; reduced malnourishment and improved nutritional status; and improved management ofchronic childhood illnesses)

• OVC become safe with reduced risk of violence (physical, emotional, psychological and sexualviolence)

• OVC become schooled with increased school attendance and increased school progression.The second specific objective of the proposed project is “to increase the livelihood of 400 householdscaring for OVC from the existing average of 700 birr per month to 2800 birr per month through engagingguardians/caregivers of the target OVC in Income Generating Activities (IGA)”. The followingresults/outcomes are expected to be attained with the realization of this specific objective:-

• Decreased household food insecurity• Increased household income


• Increased household capacity to meet the basic needs of OVC• Reduced vulnerability of the households

The third specific objective of the proposed project is “To strengthen the capacity of local governmentand community structures in the target woreda to support, facilitate, and sustain high quality andintegrated Early Childhood Care and Education (ECCE) services for OVC”. Attaining this specificobjective is expected to generate the following results/outcomes:-

• Strengthened capacity of the CCC and local government offices• The CCC and woreda government offices actively supported and facilitated provision of quality,

inclusive, and integrated ECCE services• The CCC and local government offices sustained service provision as well as the results gained

because of the intervention and took over the responsibility of administering and managing theECCE center after the end of the project period.

The major approaches/methods the proposed project will deploy include but not limited to:- continuousmulti-sectoral engagement and collaboration; local capacity development and encouraging localownership; child focused and household centered intervention; gender sensitive programming and projectmanagement; addressing the economic challenges of households caring for OVC; and strengtheningreferral linkage with different service providers.

Several pertinent activities, indicated in the results framework section of this application, will beundertaken to achieve the objectives and results stated above.

1.3. Duration of the project in months 24 Months

1.4. Grant amount requested from EDTFin Ethiopian Birr

9,065,742.92

1.5. Financing secured from othersources

Requested/Expected Secured

1.6. Matching fund contributed by theapplicant (Total in ET birr)

1,426,000

In Cash (amount in ET birr) 276,000

1.6.2 In kind contributionWrite estimated cash value in ET Birr 1,150,000

1.7. Location of the ProjectRegion, city/Woreda, Kebele

Addis Ababa, Kolfe Keraneo Sub City, Woreda 06

1.8. Planned starting date of the project January 01, 2020

2. PROJECT DESCRIPTION2.1. Statement of the problem (Not exceeding 300 words)

a. Describe the problem the project intends to solve and its scale/magnitudeb. Present and explain the evidence justifying the need for intervention

Although the government of Ethiopia has developed and endorsed Early Childhood Care and Education(ECCE) policy framework having recognized the importance of early years for children’s laterdevelopment as well as the development of the nation, ECCE still remains to be one of the neglectedareas in Ethiopia. According to UNICEF’s 2017 global report on early childhood education, more thanhalf of children (55%) remain excluded from pre-primary education in Ethiopia (UNICEF, 2017). Thefigure is much higher (81%) for Orphans and Vulnerable Children (OVC). Most pre-school age childrenare deprived of appropriate care and learning opportunities. In the last one and half decade, governmentand development actors (including NGOs and the private sector) in the urban centers have showna growing interest in investing in early childhood education, particularly in Addis Ababa. Thisopportunity, however, is hardly accessible for Orphans and Vulnerable Children (OVC).


According to UNICEF’s 2017 global report on early childhood education, although the general enrollmentrate of pre-primary education in Addis Ababa is relatively higher (83%), only 35% of OVC in the city areenrolled in pre-primary education in the city. 65% of pre-school age OVC still remain excluded from pre-primary education. Although there exists a huge number of privately owned pre-schools in the city, they arenot affordable for destitute OVC who are living under abject poverty.Moreover, neither privately owned nor government pre-schools in the city provide the full package ofintegrated ECCE services that are badly needed by destitute OVC. They ignore important aspects (such ashealth care, psycho-social support, nutrition services etc.…) that are critical for these children.Thus, this project is designed to ensure access to a package of quality, inclusive and integrated ECCE servicesfor destitute OVC by constructing, equipping, and administering standard ECCE center in Addis Ababa, KolfeKeraneo sub city, woreda 06. Although HIDO will construct the ECCE center inside itspremises/compound located in woreda 06, the center will not be limited to accept pre-school OVC fromworeda 06 alone but will also accept destitute OVC 3-6 years old from the adjacent woredas (woredas01, 05, and 07).

2.2. Relevance of the Proposed Project (Not exceeding 500 words)a. Explain how the solutions and measures proposed by the project will positively contribute to

resolve/alleviate the problemb. Discuss the evidence that the proposed intervention is the right and best measure to address

the problemc. Describe the altered scenario as a result of the intervention your project is proposing.d. Explain how your approach or intervention is different or unique from all others so far tried to

deal with similar problems

The proposed project is highly relevant because destitute OVC aged 3-6 years old, living under abject povertywith no access to integrated Early Childhood Care and Education (ECCE) services, will be able to accessquality, inclusive, and integrated ECCE services. The project will positively contribute to nurture the properand holistic development of pre-school OVC using an integrated approach. First and foremost, a standardECCE center will be constructed and fully equipped. The center will provide developmentally appropriateand child centered education, health, psycho-social, and nutrition services for destitute OVC. The centerwill cater for the target OVC the acquisition of basic skills (pre-reading, prewriting, counting, and arithmeticskills) in preparation for their formal schooling. By being enrolled in the center, the target OVC will gainsocio-emotional competence, including self-regulation, intrinsic learning, motivation, and the ability tocooperate with others. The center will also be a place where children learn basic life skills such as hand-washing and good eating habits. The ECCE services proposed by this project are child-centered, promote thechild’s holistic development, follow a play-based approach, and culturally relevant, developmentallyappropriate, and inclusive indoor and outdoor learning and activities. In addition, nutritional support,awareness-raising and health education, full immunization, growth monitoring and preventive health careservices are among the key package of services to be rendered to the target OVC. A combination of all theseservices will significantly contribute for the proper and healthy development of the children. Beyond the lifeof the project, the center will continue to render integrated and inclusive ECCE services to thousands ofdestitute pre-school age OVC given that there will be enrollment and graduation every year.

The proposed project is unique because, unlike other ECCE projects, it doesn’t merely focus on renderingECCE services, rather goes beyond and addresses the problem of poverty which is a major barrier forchildren’s education and healthy development. The project will increase the livelihood of householdscaring for destitute pre-school age OVC through engaging guardians/caregivers of the target OVC inIncome Generating Activities (IGAs). As a result, there will be decreased household food insecurity,reduced household vulnerability, increased household income, and increased household capacity to meetthe basic needs of OVC. Furthermore, the project gives due emphasis to multi-sectoral engagement andcapacity strengthening of local government structures and Community Care Coalition (CCC) which iscrucial to support, facilitate, and eventually sustain quality and integrated ECCE services.


2.3. Describe the mid or long-term social, economic, environmental and other impacts of theproject. (Not exceeding 200 words)

It is widely agreed that increased access to quality and integrated Early Childhood Care and Education(ECCE) services to children will ultimately contribute to positive long-term social, economic,educational and development impacts. As proven by many literatures and as commonly agreed bydevelopmental psychologists, early childhood experience determines later behavior and personality. Ifchildren are properly nurtured in their early years, it is highly likely that they will be responsible citizens,will have the potential to positively change things, and positively contribute to the socio-economicdevelopment of their nation.The integrated ECCE services to be delivered by the proposed project (education, health care, psycho-social, and nutritional services) will nurture and positively influence children’s long term cognitive,psycho-social, emotional, and physical development. Besides, the proposed project will pave the groundfor reduction in household poverty and improvement in the socio-economic status of OVC and theirguardians/care givers which in turn will reduce their vulnerability, enhance their wellbeing, lays thefoundation for a better tomorrow, and will cherish the hope to create caring, proactive, capable, andresponsible future citizens. The proposed project will also strengthen partnership and collaborationamong local stakeholders in the project location, build the capacity of local government and communitystructures, which in turn will enhance local ownership and capacity to facilitate and sustain quality,inclusive, and integrated ECCE services for destitute OVC. These will bring about greater and durablepositive impact on destitute OVC in need of these services for many more years or even decades.

2.4. Describe the overall objective of the project and related indicators to assess progress andachievement of results. (Not exceeding 150 words)

The overall objective of the project is to nurture the proper and holistic development of 400 destituteOVC aged 3-6 years by ensuring access to quality, inclusive, and integrated Early Childhood Care andEducation (ECCE) services and enhancing the capacity of OVC guardians/caregivers and localgovernment and community structures in Kolfe Keraneo sub city, woreda 06. The indicator that will beused to assess the progress and achievement of the overall objective is: Change in the holisticdevelopment of the target OVC.

2.5. Outline and describe the specific objectives of the project and related indicators to assessachievement of the objectives. (Not exceeding 150 words)

The project has the following three specific objectives and related indicators to assess their achievement:-Specific Objective 1: To deliver developmentally appropriate education, health, psycho-social, andnutrition services for 400 destitute OVC aged 3-6 years by constructing and equipping standard EarlyChildhood Care and Education (ECCE) Center.Progress and achievement of this specific objective will be assessed by using the following indicators:-

- Availability/Presence of active and functional ECCE center rendering quality,inclusive, and integrated ECCE services for destitute OVC in the target woreda

- Accessibility of developmentally appropriate education, health, psycho-social, andnutrition services for the target 400 OVC

- Change in the status of the target OVC in terms of health, nutrition, safety, andschooling

Specific Objective 2: To increase the livelihood of 400 households caring for OVC from the existingaverage of 700 birr per month to 2800 birr per month through engaging guardians/caregivers of the targetOVC in Income Generating Activities (IGA).Progress and achievement of this specific objective will be assessed by using the following indicators:-

- Increase in the amount of household monthly income- Change in the economic status of households caring for OVC- Change in the ability of households to fulfil the basic needs of OVC under them

Specific Objective 3: To strengthen the capacity of local government and community structures in thetarget woreda to support, facilitate, and sustain high quality and integrated Early Childhood Care andEducation (ECCE) services for OVC.Progress and achievement of this specific objective will be assessed by using the following indicators:-

- Presence/availability of active and functional Community Care Coalition (CCC) in thetarget woreda

- Change in the capacity of local government and community structures in terms ofsupporting, facilitating, and sustaining quality and integrated ECCE services


2.6. Describe the main results of the project. (Not exceeding 150 words)The following are the main results of the project:-

• Presence of active and functional ECCE center rendering quality and integrated ECCE services• Increased access to quality and integrated Early Childhood Care and Education (ECCE)

services for OVC aged 3-6 years old• The target OVC become healthy, safe and schooled and their holistic development properly

nurtured• Reduced vulnerability and increased wellbeing of the target OVC• Reduced household poverty and improved living condition of OVC and their

guardians/caregivers• Increased capacity of local government and community structures to facilitate and maintain

services and sustain results generated by the intervention

2.7. Discuss the methodologies that will be used to generate the desired results and to achievethe project objectives. (Not exceeding 300 words)

HIDO shall utilize the following methodologies/approaches to generate the desired results and to achievethe project objectives:-Continuous Multi-Sectoral Engagement and Collaboration: - Effective and efficient projectimplementation requires collective actions by a wide range of stakeholders. Government bodies atdifferent levels, nongovernmental organizations, the private sector, different service providers, andcommunity groups have vital roles to play in the inter-sectoral collaboration to care and support OVC.HIDO will make sure that there is continuous multi-sectoral engagement and collaboration whileimplementing the project.Child-Focused, Household-Centered Intervention: - all interventions in this project will be made toimprove access to individualized and well-coordinated care for OVC and their households through child-focused, household-centered, and strengths-based perspective. Thus project implementation will ensureinterventions are OVC-focused, age appropriate, family and household centered, with services tailoredto the holistic needs of OVC and their households.Gender-Sensitive Programming and Project Management: - As it is clearly indicated in HIDO’Sorganizational Gender policy, gender sensitivity will be ensured in all its projects including this project.In this project, participation, outcomes, and changes for both men and women, boys and girls will bemeasured, project information will be collected, collated, interpreted and used in a sex disaggregatedmanner to provide specific information and gender responsive qualitative analysis of data will be made,all reports, studies and evaluations will highlight gender issues in their findings. HIDO will also assessgender gaps and opportunities to fill these gaps.Addressing the Economic Challenges of Households Caring for OVC: - HIDO will address theeconomic challenges of households caring for OVC. The caregivers/guardians of the target OVC will beenrolled in Village Saving and Loan Groups (VSLGs) VSLAs, will be provided with training on microand small business selection, planning, and management. They will also be provided with seed money(matching fund) to enable them start small business. Besides, they will be linked with relevantgovernment offices and Micro Finance Institutions (MFIs) to enable them access workingpremises/working place and finance respectively. Moreover, continuous technical support and follow upwill be provided to them. These economic strengthening supports are believed to enable the householdsbecome economically self-reliant and ensure that the children under their care remain healthy, safe,stable, and schooled.Encourage Local Ownership and Capacity Development: - HIDO will ensure that local governmentand community structures (like the CCC) have the necessary technical, financial and managerialcapacities to successfully support and facilitate the smooth implementation of the project and bring therequired results. HIDO will empower local government and community structures to mobilize and utilizeexisting resources and this will in turn generate ownership and sustain service provision and resultsachieved.


2.8. Highlight new or modified approaches the project introduces and the benefits, addedvalues and opportunities these approaches offer to the beneficiaries of the project. (Notexceeding 300 words)

The project will apply the following modified approaches in the course of its implementation:Child-Focused and Household Centered Intervention:-It is widely believed that working on children alone doesn’t bring the desired results, unless theirhouseholds are supported and empowered. Unless households are empowered, the desired change maynot be realized and if realized will not be sustainable. Thus, this project will address the holistic needs ofOVC and will at same time support/empower households caring for them.Establishing and Strengthening Referral Linkages with Different Service Providers:-Quality, holistic, and sustainable service provision for OVC and their guardians/caregivers requiresintegrated and collaborative actions from different service providers. The project will focus onestablishing and strengthening referral linkages with different service providers. Referral linkages enablethe target beneficiaries to address their unmet needs, build self-sufficiency, and obtain integrated andholistic services in a sustainable manner.2.9. Define the key milestones of the project and corresponding dates. (Not exceeding 200

words)

The project will be implemented for 2 years (24 months) being divided in 8 quarters. The key milestonesof the project and corresponding dates are summarized below.

Key Milestones Corresponding DatesStandard Early Childhood Care and Education (ECCE) centerthat can accommodate 400 children constructed, furnished, andequipped

Quarter one of year one

Community Care Coalition (CCC) established to support,coordinate, facilitate, and eventually sustain services

Quarter one of year one

400 destitute pre-school age OVC screened, selected, andenrolled in the ECCE center

Quarter two of year one

Quality, inclusive, and integrated ECCE services (education,health care, psycho-social and nutrition services) provided to400 pre-school age OVC

Beginning from quarter two of yearone until the end of the projectperiod

Referral linkage established with different service providers Quarter two of year oneThe target 400 OVC got services not provided in the ECCEcenter through referral linkage with different service providers


400 guardians/caregivers of the target 400 target OVC enrolledin 16 Village Saving and Loan Groups (VSLGs); each VSLGhaving 25 members

Quarter three of year one

400 guardians/caregivers of the target 400 target OVC enrolledin 16 VSLGs provided with the required technical support,trainings, and seed money/start-up capital

Quarter four of year one

400 guardians/caregivers of the target 400 target OVC engagedin Income Generating Activities (IGAs)

Quarter four of year one andonwards

Capacity strengthening activities undertaken for woredal levellocal government authorities and the Community Care Coalition(CCC)


Woredal level local government authorities and the CommunityCare Coalition (CCC) actively supported, coordinated, andfacilitated service provision for the target OVC and theirguardian/caregivers



2.10. Risk Analysis (Not exceeding 500 words)Identify and discuss: (a) The possible risks of the operation, (b) How they affect the projectactivities and results, (c) Prevention and mitigation strategies planned by the project

This project is designed assuming that there will be uninterrupted support of government bodies; thelevel of involvement and commitment of community structures (mainly the Community CareCoalition/CCC) is high; HIDO will get the requested amount of fund for the project from the EDTFsecretariat; and there will be commitment from the side of the government to support our cause. However,if these conditions are not in place, the smooth implementation of the project will be haphazard.

Some risks that are beyond our control could also be faced during the implementation of the project.Macro level policy changes on the part of government could negatively affect the smooth implementationof the project. Funding reduction or discontinuation from the funding source, severe inflation, and relatedfactors could also adversely affect the smooth implementation of the project.

To mitigate risks related to funding and inflation, HIDO will employ different mechanisms. First and formost, HIDO will build the capacity of local government actors, community structures (mainly theCommunity Care Coalition/CCC), and OVC caregivers/guardians and involve them in each and everycycle of the project (from planning up to evaluation) thereby encourage local ownership and multi-sectoral collaboration. Secondly, HIDO will use its good track records and credible reputation to lobby,convince, and positively influence the government so that government authorities will continue renderingrequired supports. Thirdly, HIDO will be engaged in local resource mobilization endeavors and alsosearching for donors both locally and internationally to support its cause.

2.11. Stakeholders (Not exceeding 500 words)Describe: (a) the key stakeholders of the action, (b) their role and contribution in the project and(c) how they will perform/implement their role in the project cycle

Name of Stakeholders Expected Roles and Contribution of the StakeholdersCity government of Addis Ababafinance and economy developmentbureau

• Appraisal of the project• Signing the project agreement• Forward government policies and regulations at city level• Mediate and provide the necessary support if conflict arises• Coordinate the charity (the organization) and the

stakeholders• Conduct quarterly monitoring of the project with

concerned line bureaus and give the necessary feedback• Conduct terminal evaluation of the project together with

concerned line bureaus and other stakeholdersCity government of Addis Ababaeducation bureau, and women &children affairs bureau

• Technically appraise the project• Signing the project agreement• Conduct periodic monitoring of the project• Assist the project technically• Create enabling working atmosphere• Actively participate on quarterly stakeholders’ review

meetings, and provide their inputs and feedbacks on theimplementation of the project

Relevant offices of Kolfe Keraneosub city administration (namely:-education office, women andchildren affairs, and financeoffices)

• Participate in the planning, implementation, monitoring aswell as evaluation of the project

• Provide license for ECCE center construction and supportand facilitate the construction of the center

• Provide technical support and create enabling environmentfor the smooth implementation of the project

• Conduct periodic supportive supervision• Actively participate on quarterly stakeholders’ review

meetings, and provide their inputs and feedbacks on theimplementation of the project


Relevant offices of Woreda 06administration (namely:-education office, women andchildren office, finance, andmicro/small enterprisedevelopment offices)

• Oversee the routine implementation of the project• Follow the progress of project implementation and support

service delivery as per the plan• Participate in the planning, implementation, monitoring as

well as evaluation of the project• Participate actively in beneficiaries’ selection and service

provision• Provide the required technical support• Conduct regular supportive supervision• Support HIDO in establishing and strengthening referral

linkage with service providers in the woreda• Provide continuous follow up and technical backing to

Village Saving and Loan Groups (VSLGs) formed byguardians/caregivers of OVC involved in IncomeGenerating Activities (IGA)

• Facilitate access to finance and provision of workingpremises/working place for guardians/caregivers of OVCenrolled in VSLGs and engaged in IGA

• Participate in monthly CCC review meetings and quarterlyreview meeting with stakeholders, provide their inputs andfeedbacks on the implementation of the project

• Take over the responsibility of administering andmanaging the ECCE center after the end of the projectperiod.

Community Care Coalition(CCC): The CCC will becomposed of woreda iddirs’ union,non-governmental organizations,service providers (mainly healthfacilities and MFIs), the privatesector, selected OVCcaregivers/guardians, andrepresentatives from relevantworeda government offices(namely: - education, women &children, health, finance, andmicro/small enterprisesdevelopment offices). The CCCwill have a maximum of 25members drawn from thesestakeholders.

• Beneficiary screening and selection• Approve the enrollment of beneficiaries (eligible OVC and

their caregivers/guardians) into the project• Support and facilitate service provision• Closely follow routine project implementation and service

provision• Actively participate in each and every cycle of the project

(planning, implementation, monitoring as well asevaluation of the project)

• Conduct regular supportive supervision• Conduct monthly CCC review meeting• Participate on quarterly review meeting with stakeholders,

provide their inputs and feedbacks on the implementationof the project

• Take over the responsibility of administering andmanaging the ECCE center after the end of the projectperiod

Beneficiaries (OVCCaregivers/Guardians)

• By being members of the CCC, actively participate in eachand every cycle of the project (planning, implementation,monitoring as well as evaluation of the project)

• Actively participate in properly nurturing the OVC undertheir care

• Provide feedback on service delivery to the project staff atany time in the course of project implementation

• Participate on monthly CCC review meetings and quarterlyreview meetings with stakeholders

EDTF Secretariat • Timely fund release, and continuous follow up andtechnical support


2.12. Beneficiaries (Not exceeding 300 words)Explain: (a) the main beneficiaries of the project and their actual/approximate number, (b) howthey will benefit from the project and their role in the planning/implementation process

The project will provide integrated and inclusive ECCE services for a total of 400 destitute OVC who don’thave access to these services. The composition of the target OVC will be:-

1. HIV positive children (10% of the total targets)2. Children with HIV positive caregivers/guardians (15% of the total targets)3. Children from child headed households (5% of the total targets)4. Children with disabilities (10% of the total targets)5. Children who experienced violence (2% of the total targets)6. Children from destitute households other than the above (58% of the total targets)

The target children will be provided with quality, inclusive, and integrated ECCE services (namely:-education, health care, psycho-social, and nutrition services. Consequently, they will be healthy, safe, andschooled, and their holistic development will be properly nurtured.

The project shall use a child focused and household centered approach. It will not be limited to providingservices to the target OVC alone but will also provide a range of services to their guardians/care givers. Atotal of 400 caregivers/guardians will be reached (one guardian of each target child). Out of the 400guardians/caregivers to be targeted, 90% of whom (360 guardians/caregivers) will be female and theremaining 10% (40 guardians/caregivers) will be male. The guardians/caregivers will be provided withcontinuous education on health living, hygiene, healthy child rearing practices, and positive parenting skills.More importantly, the guardians/caregivers will be empowered to be economically self-reliant by enablingthem to be engaged in Income Generating Activities (IGA). The OVC guardians/caregivers will berepresented in the Community Care Coalition (CCC) and will actively participate in each and every cycle ofthe project (planning, implementation, monitoring as well as evaluation of the project).2.13. Sustainability of results (Not exceeding 500 words)

Explain how the results and benefits generated by the project intervention will be maintained andcontinued. Provide evidence on how financial, operational, environmental and socialsustainability of the project will be guaranteed after the project implementation phase.

HIDO is well taught of the strategies for sustaining such initiatives from its past experiences of implementingrelated projects/programs. Participatory approaches, partnerships, multi-sectoral engagement andcollaboration will be put in place in the target woreda among community structures like Community CareCoalition (CCC), woreda government offices, service providers, and various stakeholders. Such partnershipand collaboration creates synergy, builds a more trustful relationship among the various stakeholders/actorsinvolved in project implementation, and ensures shared responsibility thereby ensures the continuity ofservices and results and benefits generated by the project intervention.One of the major reasons the project will focus on household livelihood enhancement and capacitystrengthening of local government offices and the Community Care Coalition (CCC) to be established in theworeda is to ensure continuity of services and sustainability of results generated by the project intervention.In order to maintain the increased household income (which is one of the expected outcomes of the project),the woreda micro and small enterprise development office will continue providing technical backing toVillage Saving and Loan Groups (VSLGs) and guardians/caregivers of OVC involved in Income GeneratingActivities (IGA) after the end of the project implementation. The VSLGs and guardians/caregivers of OVCinvolved in Income Generating Activities (IGA) will also be linked with Micro Finance Institutions (MFIs)to access finance to strengthen and expand their businesses both during and after the end of projectimplementation. As a result of increased household income, the target children will grow healthy, safe andless vulnerable and will continue their formal schooling (by progressing to primary education) with all theirbasic needs fulfilled.Furthermore, as a result of the different capacity building supports to be given to the local government officesin the woreda and the CCC, these structures will have strengthened capacity and will be in a position to sustainthe results and benefits generated by the project intervention. Local government offices and the CCC will besupported to acquire adequate technical backing from the project in the areas of resource mobilization,sustainability, participatory project planning, implementation, monitoring and evaluation, coordination of careand so forth. Local government offices and the woreda CCC will continue to play their own role to strengthCoordination of Care to reach needy pre-school OVC through mobilizing resources locally and strengtheningreferral linkage with service providers thereby ensure continuity of results and benefits of the project.Eventually, the CCC and local government offices in the woreda (mainly the woreda education affairsoffice) will take over the responsibility of administering and managing the ECCE center after the end of theproject period. The CCC and the woreda education office will continue rendering ECCE services to needy


pre-school OVC by mobilizing resources locally and with a certain amount of regular budget expected to beallotted for the center by the woreda administration after the end of the project period.

2.14. Crosscutting themes (Not exceeding 500 words)Describe: (a) how the project addressed crosscutting themes, (b) the added values or impact ofthe proposed actions on women, youth disadvantaged/marginalized members of the society andthe environment.

By its very nature, the proposed project is designed to serve disadvantaged/marginalized members of thesociety. It is designed to serve OVC and their destitute guardians/care givers, most of whom are women.The project also addresses issues of child rights, gender, women empowerment, HIV/AIDS anddisability.Access to integrated and inclusive ECCE services is a child right and the proposed project is designedto bear out this right that every child is entitled to. By being enrolled in the ECCE center, the targetOVC’s vulnerability to violence will significantly be reduced and the children will relatively be safe.The proposed project will also provide orientation and awareness raising education to the ECCECenter’s staffs, pre-school teachers, and guardians/caregivers of OVC on gender equity, violenceagainst women and children, and children’s rights so as to enable them protect women and childrenfrom violence of any form and defend their rights.The proposed project is also designed in a gender sensitive manner and in a way that empowers womenand girls. Out of the 400 target OVC at least 60% will be girls. As children’s poverty is directly relatedto gender of the household head (Young Lives Ethiopia, 2018), ECCE will be implemented with theassumption that women guardians/care givers of OVC need to be empowered. Hence, the OVCenrollment will be selective enough, so that 90% of the OVC guardians/caregivers will be women. Allthe target guardians/caregivers will be supported to be engaged in income generating activities andbecome economically self-reliant. Furthermore, the project will work to make 75% of the ECCECenter’s staff members (including all the 10 preschool teachers) to be female.The proposed project will also address HIV/AIDS as a crosscutting issue by giving special attention andservices to OVC infected and/or affected by HIV. To this end, 10% of the 400 marginalized OVC to beenrolled in the ECCE center will be HIV positive children. And 15% of the target OVC will be OVCwith HIV positive guardians/caregivers. The proposed project will ensure linkages of the OVC toHIV/AIDS prevention, care and treatment services.HIDO is a disability sensitive organization which has a written disability inclusion and mainstreamingpolicy. Disability is mainstreamed in all HIDO’s projects. The proposed project is also designed in aninclusive manner in that it will equally benefit children with disabilities. HIDO will construct theECCE center to be accessible to children with disabilities and at least 10% of the 400 OVC to beenrolled in the ECCE center will be children with disabilities.

a. RESULTS FRAMEWORK OF THE PROJECTComplete the results framework of the project as per the template in ANNEX 2. You can add morerows for indicators, activities and outputs. You can copy and paste the table if you have moreobjectives. DOWNLOAD ANNEX 2.The template is also available under the ‘Projects>Call for Project Proposals’ menu of the EDTFwebsite.

b. KEY MILESTONES OF THE PROJECTComplete the key milestones using the template in ANNEX 3. Copy and paste the table for projectswith more than one-year duration. DOWNLOAD ANNEX 3The template is also available under the ‘Projects>Call for Project Proposals’ menu of the EDTFwebsite.


PART THREEBUDGET PLAN

1. DETAILED BUDGET

Complete the standard budget template in ANNEX 4.DOWNLOAD ANNEX 4 The template is also available under the ‘Projects>Call for ProjectProposals’ menu of the EDTF website.Budget plan should present detailed budget items and their corresponding costs. Budget should bepresented in Ethiopian Birr. If the budget items include procurement of goods and services fromabroad, the equivalent amount of budget in USD can be indicated. The standard budget template isprovided in 3 of the guidelines for applicants.

2. CO-FINANCINGList the financing requested and secured from other sources/donors for the project (if any). Indicatewhich activity of the project will be financed by the secured or requested grant. Insert more lines ifrequired.

Source of grant Amount Secured/requested in ETB

Status(Requested/Secured)

Project activity(s) that will befinanced by this particular grant.

No Co-Financing

3. MATCHING FUNDIndicate the amount of matching fund provided by the applicant and co-applicants (if any). In case of anin-kind contribution, clearly indicate the type of in-kind contribution and provide estimated financialvalue in ET Birr.

1.1. Matching fundcontributed in Cash(amount in ET birr)

276,000 ET birr

1.2. Matching fundcontribution in-kindList the in-kind contributionand the correspondingvalue in ET Birr

Type of in-KindContribution

Value in ET Birr

Vehicle 550,000 ET birrScholastic Materials for thetarget OVC (exercise book,pen, pencil, bag etc...)

240,000 ET birr

Uniform for the target OVC 360,000 ET birr


PART FOURORGANIZATIONAL CAPACITY

1. COMPANY/ORGANIZATION PROFILE1.1. Profile

Please write short profile of your organisation/company (Not Exceeding 200 words)

Hiwot Integrated Development Organization (HIDO), previously known as Hiwot HIV/AIDSPrevention Care and Support Organization (HAPCSO), is a national non-governmental organizationestablished in 1999 G.C. with a vision to see healthy and self-reliant society in Ethiopia. Theorganization operates in Addis Ababa, Amhara, and Oromia regions. The major programmaticintervention areas of the organization are: - Health, Child and Youth Development, Livelihood, andCapacity Building. The organization currently has more than 140 permanent staffs and annual budgetof 1.5 million U.S Dollar for the current year.As a dynamic and vibrant local NGO, HIDO has all the necessary ingredients in terms of institutionalcapacity. It has well-built systems and structures in place, has well equipped and qualified staff,different policies, manuals, strategies, and guidelines, and independent and well-staffed units forProgram, Finance, Human Resource, Administration, Monitoring, Evaluation, Reporting andLearning. Furthermore, HIDO has strong and robust credibility and experience in participatory grass-roots program designing, and implementation. In collaboration and partnership with variousdevelopment actors, HIDO implemented projects of various natures ranging from small to very large,achieved remarkable results, and positively changed the lives of hundreds of thousands of people. Inrecognition to its outstanding achievements, good track records, and its reputation in participatoryproject implementation and positive impact achievement, HIDO has become one of the most preferredlocal NGOs to work with and received several national and international recognitions and awards.

1.2. Please attach:a. Organisational structure of the applicantb. Memorandum of Incorporation/association or bylaw of the applicant organization approved

by the organization’s governing bodyc. Registration/license of the applicant and co-applicants valid for the current fiscal yeard. Taxpayer Identification Certificate of the applicant and co-applicantse. VAT registration certificate of the applicant and co-applicants (for VAT registered entities

only)

2. EXPERIENCE2.1. Applicant’s Experience

Briefly describe the experience of the main applicant in implementing social and economicdevelopment projects comparable to the proposed project. (Not exceeding 500 words)

HIDO implemented about 30 development projects with different size and scope in the past 20 yearswith approximately 400 million birr budget under the following key programmatic intervention areas:

Child and Youth DevelopmentHIDO implemented various projects under its child and youth development program. The projectsfocused on ensuring the proper development and wellbeing of children and youth through providingintegrated and inclusive services. Through the different projects under its child and youth developmentprogram, HIDO so far reached more than 100,000 orphans, highly vulnerable children and youth. Thefollowing major services were rendered through these projects:- educational support, nutritionalsupport, psycho-social support, shelter, economic strengthening support, health care, legal protection,and coordination of care.


Besides, migration prone youth were targeted and interventions were made to reverse irregular(unsafe and illegal) migration through creating well aware, well informed, and employable youth.

Early Childhood Care and EducationSince 2008 HIDO has been managing Early Childhood Care and Education (ECCE) centre and hasbeen rendering integrated ECCE services for orphans and vulnerable children aged 3-6 years old inAddis Ababa-Kolfe Keraneo sub-city woreda 01. Since the start of the program, the centre providedintegrated ECCE services for 1020 orphans and vulnerable children aged 3-6 years. The centre at atime accommodates 100 children (in one academic year). A child could stay in the centre from1-3years and there is graduation and new enrolment every year.Children being aided by trained tutors engage in fun activities such as indoor and outdoor games,watch and listen to songs and videos that help for their physical and mental development and thatwill sharpen and prepare their minds for formal education. In recent times, at the beginning of eachschool year school uniforms and scholastic materials, toys and treats are distributed for the children.The ECCE center also provides nutritious food for the children twice a day. Besides, children aregiven education on personal hygiene and sanitation, full immunization services, and those who aresick get referred to health facilities for treatment.The fact that the ECCE center took these children off the hands of their parents/guardians/caregiversfor some time during the day gave these parents/guardians/caregivers a chance to engage in someuseful income generating activities instead of begging. The center has also created employmentopportunity to few of the parents/guardians/caregivers of the children as some of them are hired towork as cookers, clerks, and cleaners. Moreover the parents/guardians/caregivers are given trainingson positive parenting, child care and rearing, family planning, personal and environmental hygiene,and how to prevent communicable diseases including HIV.Different skills training such as knitting, cotton spinning process, and sewing are also provided tothe parents/guardians/caregivers so as to enable them engage in income generating activities. Manyof them are engaged in small businesses and are earning income that enabled them to meet the needsof their households and the OVC under their care.In general, the services rendered in the ECCE center, managed by HIDO, have brought forthsignificant impact on the proper and healthy development of the target OVC and positively affectedthe lives their households. In response to the call for proposal by EDTF, HIDO has designed theproposed project to replicate its good practices in ECCE service provision in a different woreda (witha very high need of the service) in Kolfe Keraneo sub city.

Health CareThe various projects implemented under the organization’s health care program contributed to thenational goal of tackling health problems and improving the health status of chronically ill patientsthrough providing integrated health care services. Through the various projects implemented under itshealth program, HIDO so far reached more than 60,000 People Living with HIV (PLHIV) and morethan 35,000 vulnerable sections of the society. HIDO’s health projects focused on the following majorinterventions:

HIV Testing and Counseling (HTC) Service, Finding New HIV + Individuals Linkingthem to Treatment (ART) and Supporting and Following Up Adherence to Treatmentthereby Contribute to the Achievement of UNAIDS 90-90-90 GoalsCondom Promotion and DistributionSTI, TB and Other Infections Screening and TreatmentFamily Planning Counseling and Service ProvisionIntegrated Clinical Service provision at Drop-In-Centers (DICs)Anti-Retroviral Treatment Service at Drop-In-Centers (DICs)Care and Support Services for PLHIVBehavior Change CommunicationAwareness Raising/Community Wide Events through different channels

Livelihood/Economic StrengtheningThe various projects implemented under the livelihood/economic strengthening program of theorganization enabled destitute members of the community (mainly destitute women) to becomeeconomically self-reliant through engaging them in viable income generating activities. Through itslivelihood projects, HIDO has so far reached more than 20,000 target beneficiaries (75% of whom arewomen). The major interventions HIDO has been undertaking under its economic strengtheningprogram include but not limited to the following:

Identification of beneficiaries with objective criteria


Orientation on profitable business venturesProvision of Basic Business Skills (BBS), Micro and Small Business Selection,Planning and Management (SPM) trainings for the beneficiariesEstablish saving groups & initiate savingEnroll beneficiaries for Vocational Skill TrainingProvide loan, matching fund, start-up capital, material or revolving fundLink beneficiaries with Micro Finance Institutions and concerned government bodies inorder to enable them access loan, working place, and other necessary supportsFollow up and continuous support and assistance

Capacity BuildingThe capacity building program of HIDO focused on building the capacity of governmental and non-governmental stakeholders, community level structures, volunteers, and CBOs to enable them becomeproactive development actors. The supports under capacity building program mainly include:provision of technical, material, and financial supports. Through Ethiopian Social AccountabilityProgram 2 (ESAP 2) and Ethiopian Social Accountability Program 3 (ESAP 3) HIDO also supportedand has continued to support health and education service providers to make their services accessible,responsible, effective, efficient and accountable to service users/intended beneficiaries.

2.2. Applicant’s Project PortfolioList projects that are similar or relevant to the proposed project the applicant organisation has implemented or isimplementing in the past five years. Insert more lines if necessary.

Years ofimplementation

(starting andending

dates/year)

Brief description of theproject

Total projectbudget Main results achieved by the project

January 2008 toDate

Early Childhood Care andEducation (ECCE) Program:HIDO has been implementingits ECCE program andrendering standard ECCEservices in Kolfe Keraneo subcity woreda 01 with fundingfrom individuals and groupsbased in Ethiopia and abroadand Institute for GlobalOutreach (IGO). The goal ofthe program is to nurture theproper development ofOrphans and VulnerableChildren (OVC) aged 3-6 byproviding quality andintegrated ECCE services.In response to the call forproposal by EDTF, HIDO hasdesigned the proposed projectto replicate its good practicesin ECCE service provision in adifferent woreda (with a veryhigh need of the service) inKolfe Keraneo sub city.

12.1 Million Birr

Since the start of the program, HIDO hasprovided integrated and quality ECCEservices (mainly education, health, psycho-social, and nutrition services) for 1020 OVCaged 3-6 years old.As a result of these services, the targetchildren have become healthy, schooled, andsafe.

January 2007 toDate

Child Sponsorship Programfor Orphans and VulnerableChildren (OVC):- HIDO hasbeen implementing this

25.3 Million Birr

Through its sponsorship program, HIDO hasreached over 5000 orphans and vulnerablechildren during the indicated achieved thefollowing major results:


program in the ten sub cities inAddis Ababa with fundingfrom individuals and groupsbased in Ethiopia and abroad,People to People AidOrganization Canada, Eye onAIDs, and Institute for GlobalOutreach. The overall purposeof the program is to ensure theoverall wellbeing of OVC andfulfil their basic needs

Ensured access to critical supportservices (health, education, psycho-social, nutrition services) to all thetarget childrenImproved the quality of life oforphans and vulnerable childrenEnsured school enrolment and schoolprogression of all target childrenEnhanced educational performance oftarget childrenEnsured ART adherence among HIVpositive children

October 2011 –August 2017

Yekokeb Berhan HolisticOrphans and VulnerableChildren (OVC) Project:-This project was implementedby HIDO with funding fromUSAID from 2011 to 2017.The overall goal of the projectwas to contribute to thenational effort of improvingthe lives of OVC and theirfamilies by strengtheningsystems and structures todeliver quality and essentialservices and increaseresiliency. HIDO successfullyimplemented the project inGulele and Akaki Kality subcities in Addis Ababa andFiche, Kuyu, and Werejarsoworedas in Oromia region,north Shewa zone.

36.2 Million Birr

Through this project HIDO reached 12,099OVC and 9,974 family members of OVC in13 woredas in Gulele and Akaki-Kality subcities in Addis Ababa and 3 woredas inOromia region north Shewa zone (Fiche,Kuyu, and Werejarso woredas). The projectachieved the following major results in thetarget woredas:-

Strengthened the capacity of localgovernment and community structures,and enabled them to collaborativelyprovide, manage, and monitorintegrated, comprehensive care to OVCand their familiesIncreased access to health, education,and social services to 12,099 OVC and9,974 family members through childfocused, family centered, ageappropriate, and inclusive OVC caremanagement systemHIDO constructed standard EarlyChildhood Care and Education (ECCE)Centers in Akaki Kality sub cityWoreda 03 and in Kuyu woreda Oromiaregion north Shewa zone. In the twoECCE centers, HIDO providedintegrated ECCE services for 300 OVCand handed over the centers to theworeda administrations.Increased the capacity of communitymembers and households caring fororphans and vulnerable children to meettheir basic needs

October 2017 –January 2022

Caring for VulnerableChildren (CVC) Project:-HIDO is implementing thisproject with funding fromUSAID in 18 woredas inGulele and Akaki Kality subcities in Addis Ababa. Themain purpose of the project isto enable 18,188 OVC, in 18woredas in Gulele and Akakisub cities, to accesscomprehensive services for

41.2. Million Birr

HIDO is implementing this project in 18woredas in Gulele and Akaki-Kality sub citiestargeting 18,188 OVC and 9568 caregivers ofOVC. The project is being implemented withthe following objectives:

Enhance the capacity of governmentand community structures in the 18woredas to facilitate high qualityservices.Enable 9568 caregivers of OVC in the18 target woredas have the capacity toaccess services.


improving health, nutrition,education, protection,livelihoods and psychosocialwell-being.

Ensure the availability andaccessibility of high quality, anddevelopmentally appropriate servicesto 18,188 orphans and vulnerablechildren in the 18 woredas.Ensure the availability andaccessibility of high-quality servicesto 2182 "hard-to-reach" orphans andvulnerable children (mainly streetchildren and children of commercialsex workers) in the 18 woredas.

2.3. Co-applicant’s ExperienceBriefly describe the experience of co-applicants in implementing social and economic developmentprojects comparable to the proposed project. Add more tables if there are more co-applicants.

2.3.1. Experience of Co-applicant 1

No Co-Applicant

2.3.2. Experience of Co-applicant 2

No Co-Applicant

2.4. Co-applicant’s Project PortfolioList projects that are similar or relevant to the proposed project the co-applicant organisation hasimplemented or is implementing in the past five years. Insert more lines if necessary. Add moretables if there are more co-applicants.

Project Portfolio – Co-applicant 1


(starting and endingdates/year)

Brief description ofthe project

Total project budget Main results achieved bythe project

No Co-Applicant

Project Portfolio – Co-applicant 2


(starting and endingdates/year)

Brief description ofthe project

Total project budget Main results achieved bythe project

No Co-Applicant


2.5. Profession and Experience of Key Managerial, Technical and Administrative Staff2.5.1. Complete the profile form for each managerial staff (Annex 5) that will be engaged in the

project. DOWNLOAD ANNEX 5 The template is also available under the ‘Projects>Callfor Project Proposals’ menu of the EDTF website.

2.5.2. Complete the profile form for each technical staff (Annex 6) that will be engaged in theproject. DOWNLOAD ANNEX 6 The template is also available under the ‘Projects>Callfor Project Proposals’ menu of the EDTF website.

2.5.3. Compete the profile form for each administrative staff (Annex 7) that will be engaged inthe project. DOWNLOAD ANNEX 7 The template is also available under the‘Projects>Call for Project Proposals’ menu of the EDTF website.

2.5.4. Attach the full CV of managerial, technical, key administrative and finance staff of theproject for additional reference.

3. FINANCIAL AND ADMINISTRATIVE CAPACITY

Please provide the following document[s] as proof of financial capacity:1.1. Financial management and procurement guideline approved by the relevant governing body or

the applicant organization;1.2. Balance sheet of the applicant organization for the last year for which accounts have been

closed;1.3. Income statement of the applicant organization for the last year for which accounts have been

closed;1.4. Audit report of the organization for the last financial year or the year before. (Applicants can

submit, internal audit report, external audit report or both)


PART FIVEREPORTING AND COMMUNICATION

1. MONITORING AND SUPERVISION PLANDescribe the monitoring and supervision plan of the projectProvide: monitoring and supervision tools, key milestones, reporting schedules and products of thereporting and supervision process.

Throughout the project life, HIDO will conduct routine monitoring in order to quantify what has beendone; when, where, and how it has been done and who has been reached. We will identify how the projectstaffs, target beneficiaries (OVC and their households), and stakeholders are responding to interventions,services and referrals; identify problems and areas for adjustment as implementation proceeds and helpexplain why the expected changes did (or did not) occur. Field teams will monitor project implementationand check; if this is according to schedule; identify what problems arise during implementation and howto resolve them; determine which components of the project are or are not working; and obtaininformation on the stakeholders’ reaction to the project. These information will routinely be used asinputs to ensure adaptive management of project activities. Continuous assessment of projectimplementation through reports, monitoring visits, and other feedback mechanisms will be undertakenfor regular project updates and timely informed decision making.As monitoring is an integral part of the project management principle and operational planning, HIDOviews monitoring as an important component for organizational learning at all levels, and as a tool toempower target beneficiaries to be served through this undertaking. Thus, system will be established,monitoring tools will be developed and used to monitor the day to day activities of the project throughthe assigned professional M&E Officer. Record keeping, verbal communications with the beneficiaries,periodic field visits, supportive supervision, observations, progress reports, and review meetings will beput in place to track project progresses. The findings of the monitoring reports will be used to ensurequality project implementation, future programming, and decisions making. Besides, documentation ofpromising practices of the project will be made for organizational learning and will be shared withrelevant stakeholders. System will be designed in such a way that lessons learned in the due course ofproject implementation will be documented and shared in a timely manner. Learning and feedbackinstruments will be emphasized in the established system, given that they have a great implication on thequality of the data received from project staffs and stakeholders. Feedback on data quality andachievements will be provided to all concerned individuals and organizations implicated in datacollection and reporting process.

In view of this, the following monitoring and supervision tools, key milestones, reporting schedules andproducts of the reporting and supervision process will be used:-

Monthly reports will be collected from the project staffs and volunteers and regular feedbackwill be provided.Monthly and quarterly review meetings with the project staffs, the CCC and concernedgovernmental and non-governmental stakeholders will be conducted as per the planJoint supportive supervision will be conducted with concerned stakeholders on a quarterly basisAnnual review meeting with the CCC and other concerned stakeholders will be facilitated by theproject.Monthly site monitoring field visits will be undertaken by the M&E Officer and ProjectCoordinatorQuarterly site supervision feedback meetings will be organized with the CCC, project staffs andconcerned stakeholdersQuarterly and annual progress reports will be prepared by the Project Coordinator and M&EOfficer and will be submitted to the donor (EDTF), partners and concerned government offices.

For HIDO, reporting is not just about meeting donor requirements but places emphasis on proving keyuseful information to stakeholders throughout the life-span of the project. The project will be wellpositioned to provide essential strategic information to key stakeholders on a regular basis throughquarterly reports generated and submitted at different levels. Reports presented to stakeholders atdifferent levels will include data analysis reflecting, for example, cross-tabulations and graphs that show


comparison of project results for various sections of the target population, e.g., reach by type of servicesfor males versus females, comparison across age categories etc. HIDO will prepare and indeed submitquarterly program and financial reports to the donor, partner organizations, government signatorybureaus/offices, and other concerned actors. This will be done based on the prior developed output andoutcome indicators used for the report and the formats agreed upon among partners and the donor.Feedback collected from these reports will be considered as an input for immediate programming purposeas well as to accelerate and smoothen implementation.

2. COMMUNICATION2.1. Communication activities, tools and products (Not exceeding 500 words)

Describe the (a) project’s communication approach/strategy for this project, (b) thecommunication products that will be produced, (c) how the communication products will bedisseminated and (d) the targeted result of each communication activity/product.

The project will make use of different communication techniques and tools towards transferring keymessages to various audiences and disseminating project results to target groups, relevantstakeholders, and the public at large. Targeted, outcome focused, timely, and accessiblecommunication will be core pillars of the project’s communication approach and/or strategy. Effortswill be made to make the communication activities relevant, up to date, and practically contributingto a knowledge management process of the organization by ensuring that lessons learned andrecommendations received are clearly understood and acted upon by target audiences. It is unlikelythat our issues will be of interest to everybody and we need to know who we are trying to reach. Thus,use of appropriate tools and activities that have the best chance of reaching and being understood byour target audience will be put in place.The communication products of the project will magnify the project’s performance, show mostsignificant changes in the lives of target beneficiaries, record best practices and lessons to be sharedamong project stakeholders and constituencies. In this regard, our communication products will bestories that acknowledge EDTF initiatives, show the project’s replicability, and highlight new, cutting-edge development innovations. As the ECCE service needs to be promoted among different actorsand stakeholders various promotional materials will be produced and disseminated. The project shallutilize communication products such as: - participatory videos, quarterly newsletters/publications,banners, photos, fact sheets, posters, brochures, leaflets, and so forth. Billboards will be produced forvarious events, signage that shows location of the center and various units in the center will beproduced and posted. Successes stories and documentary films that show project successes andchanges obtained will be produced and disseminated to governmental and non-governmentalstakeholders and the wider communitySince dissemination of communication products provides real opportunities to obtain knowledgeabout what works, to continue learning about how to improve and adapt strategies through feedback,reflection and analysis to implement larger-scale, sustained, and more effective interventions,communication products of the project will be disseminated by using various channels includingonline channels, organizational website, blogs, social media (Twitter, Facebook, Instagram,YouTube), email newsletters, photos, events, press releases, news conferences, radio (Radio talkshows ), public service announcements, magazine features and the like.During the course of project implementation and beyond, communication activities and products havea paramount importance for organizational knowledge management and learning. The major targetedresults of the communication activities and products include: - promoting the project’s milestones,imparting knowledge, enhancing organizational as well as project visibility, credibility, andreputation, creating awareness on certain issues thereby shape attitudes, raise funds to support theinitiative/the project’s cause, and invite others to join the EDTF and the implementing organization’saction.


2.2. Perception and Feedback of Stakeholders (Not exceeding 500 words)a. Describe the communication and other tools, systems and processes the project will

use to capture perception and feedback of project stakeholders and beneficiaries atdifferent stages of the project cycle management.

b. Describe products that will be generated from the process.

Capturing perceptions and feedbacks of stakeholders and beneficiaries at different levels is core to thesuccess of any development intervention. Our organization (HIDO) will integrate capturingperceptions and feedbacks of stakeholders at various levels of the project implementation asperceptions and feedbacks of stakeholders are important components of learning and accountability.

HIDO shall organize and/or participate on various conferences, workshops, seminars, and meetingsthat are helpful to disseminate information generated from project implementation process, sharelessons among stakeholders & partners which intern helps the organization to get feedbacks andperceptions from stakeholders. HIDO will avail findings of various assessments and performancereports accessible to beneficiaries and stakeholders in various methods understood and used by them.This will ensure that timely and relevant information is disseminated and is available for stakeholdersand beneficiaries. Capacity building activities will be undertaken for beneficiaries and stakeholders toenable them monitor, asses and review project performance and enhance their ability to providefeedbacks and thoughts about the project.Besides, woreda level project coordination committee/CCC/ meetings and stakeholder reviewmeetings that facilitate discussion about project progress will be made to identify challenges, suggestsolutions, and enable stakeholders and beneficiaries forward their feedbacks and thoughts about theproject. Different learning events and forums will be organized at various levels in a way thatfacilitates horizontal and vertical learnings among community members, stakeholders and hence willbe used as a means of getting feedbacks. HIDO will also arrange quarterly regional and local levelstakeholders’ exchanges and learning forums so that HIDO and its stakeholders jointly reflect onproject implementation progress, challenges encountered and pinpoint future directions. Thus, lessonsfrom practical experiences will be shared and the newly generated evidences from the fieldincorporated in to the organization’s feedback tracking mechanism. Learning forums and networkingwill be organized at different levels so that feedbacks and areas of improvements suggested fromstakeholders are acknowledged well which enhances learning and decision-making for quality projectimplementation. HIDO’s participation and membership in various consortiums, forums, taskforces,steering committees etc.…. will also be used as an opportunity to share evidence based lessons andgetting feedbacks from stakeholders and actors. Besides, HIDO’s annual general assembly meetingalso helps its beneficiaries, stakeholders, and governing bodies to air out their feedbacks, advises andperceptions.Therefore, viewing feedback mechanism as the key stepping stone within the organizationalknowledge management process and its contribution in assuring project implementation quality,HIDO will establish and enhance reliable and effective feedback mechanisms discussed above. Bydoing so, the organization continues to deepen its responsiveness for gaps, areas of improvements,exploration of innovative ways, effectiveness and efficiency of approaches in a given context.


LIST OF ANNEXES

ANNEX 1: Standard Application Form

ANNEX 2: Result Framework Template

ANNEX 3: Key Project Milestones Template

ANNEX 4: Budget Template

ANNEX 5: Profile form: Management Staff

ANNEX 6: Profile form: Technical Staff

ANNEX 7: Profile form: Key Administration and Finance Staff

ANNEX 8: Declaration of Honour

ANNEX 9: Grant Application Checklist

Target Budget

Specific Objective 1: To deliver developmentally appropriate education, health, psycho-social, and nutrition services for 400 destitute OVC aged 3-6 by constructing and equipping standard Early Childhood Care and Education (ECCE) Center.

Provide a one day orientation about the project for concerned governmental and non-governmental stakeholders Person 50 12,500.00

Construct standard ECCE center that can accommodate 400 destitute OVC aged 3-6 years inside a compound owned by our organization (HIDO) located in Kolfe Keraneo sub city woreda 06 Center 1 1,891,989.40 Equip and furnish the ECCE center with the necessary materials, furniture and equipment Center 1 357,750.00 Identify, screen, and enroll 400 destitute OVC aged 3-6 using beneficiary selection criteria together with the Community Care Coalition (CCC) and concerned local government offices in the woreda Person

Provide scholastic materials like pen, pencils, and exercise books for the target 400 OVC once in a year through local resource mobilization PersonProvide school uniform and bags for the target 400 OVC once in a year PersonProvide a one day orientation on national ECCE strategy for 10 preschool teachers and one head teacher PersonFollow up and document students’ academic progress PersonProvide better parenting education to 400 care givers/guardians through home to home visit by social workers and trained community volunteers PersonProvide recreational and play services in the center for the target 400 OVC PersonProvide psycho-social support for the target 400 OVC through home to home visit by social workers and trained community volunteers Person

Activities/Budget Lines

Organization: Hiwot Integrated Development OrganizationProject:Early Childhood Care and Education (ECCE) Services for Orphans and Vulnerable Children (OVC) Donor:ETHIOPIAN DIASPORA TRUST FUND (EDTF)Action Plan and Budget/Cash Flow Plan

Unit

Year 1Q1

Provide orientation and awareness raising education to the ECCE Center’s staffs, pre-school teachers, and guardians/caregivers of OVC on gender equity, violence against women and children, and children’s rights so as to enable them protect women and children from violence of any form and defend their rights. PersonCover the medical costs of sick children Person

Provide orientation on health care and personal and environmental hygiene for the target 400 OVC and their guardians/care givers through home to home visit by a professional nurse and trained community volunteers PersonProvide full immunization service for the target 400 OVC enrolled in the ECCE center through referral to the nearby health facilities PersonProvide sanitary materials for children’s guardians every three months PersonEstablish referral linkage with government health facilities to enable OVC access health care services LinkageProvide a one day orientation for the 4 cookers of the ECCE center on personal, environmental, and food hygiene PersonConduct initial nutrition assessment for the target 400 OVC PersonProvide healthy and nutritious food for the target 400 OVC enrolled in the ECCE center once in a day PersonConduct growth monitoring for the target 400 OVC monthly Person

Specific Objective 2: To increase the livelihood of 400 households caring for OVC from the existing average of 700 birr per month to 2800 birr per month through engaging guardians/caregivers of the target OVC in Income Generating Activities (IGA).

Establish 16 Village Saving and Loan Groups (VSLGs) of OVC guardians/care givers: Each VSLG will have 25 members and the 400 guardians of OVC will be enrolled in the 16 VSLGs GroupProvide saving tool kits to the Village Saving and Loan Groups (VSLGs) GroupProvide five days training on Selection, Planning, and Management (SPM) of viable business ventures for the 16 VSLG members (400 guardians/caregivers of OVC) Person

Establish linkage with micro and small enterprise development office at woreda level to enable the 400 guardians/care givers access working place/working premises LinkageProvide seed money for 400 guardians/care givers to start their own business PersonProvide technical support and continuous follow up to the 16 VSLGs GroupEstablish linkage with Micro Finance Institutions (MFIs) to enable the 400 guardians/care givers access additional finance to enable them expand their businesses Linkage

Specific Objective 3: To strengthen the capacity of local government and community structures in the target woreda to support, facilitate, and sustain high quality and integrated Early Childhood Care and Education (ECCE) services for OVC.

Establish Community Care Coalition (CCC) in the target woreda: The CCC will be composed of woreda iddirs’ union, non-governmental organizations, service providers (mainly health facilities and MFIs), the private sector, selected OVC caregivers/guardians, and representatives from relevant woreda government offices (namely: - education, women & children, health, finance, and micro/small enterprises development offices). The CCC will have a maximum of 25 members drawn from these stakeholders. CCC 1Sensitize 25 CCC members on their roles and responsibilities Person 25 6,250.00 Support the CCC and relevant government offices at woreda level to contextualize the regional CCC guideline and utilize it CCCProvide orientation on national ECCE strategy for CCC members and relevant woreda government offices Person 40 10,000.00 Provide three days training on participatory project planning, implementation, and monitoring and evaluation for CCC members and relevant woreda government offices PersonProvide three days training on resource mobilization and sustainability of services for CCC members and relevant woreda government offices PersonProvide technical support to key government partners at woreda level to use data for planning reporting and decision making Person

Provide three days training on coordination of care for CCC members and relevant woreda government offices PersonAssist the CCC to exercise resource mapping, conduct resource mobilization, and establish referral linkage with different service providers CCCConduct monthly review meeting with CCC members Person 25 18,750.00 Conduct quarterly performance review meeting with concerned governmental and non-governmental stakeholders Person 40 10,000.00 Conduct annual performance review meeting with concerned governmental and non-governmental stakeholders PersonConduct Terminal Evaluation of the Project at the end of year 2 EvaluationFees/Salaries Quarter 168,062.94 Travel and Perdiem Quarter 90,750.00 Office Equipment and Supplies Quarter 243,000.00 Communication, Publication and Dissemination Quarter 13,250.00 Financial Services and Other Admin Costs Quarter 16,875.00 Grand Total Quarter 2,839,177.34 Total HIDO's Own Contribution Quarter 103,250.00 Total Budget Requested from EDTF Quarter 2,735,927.34

Q1 Q2 Q3Budget Being Requested from EDTF 2,735,927.34 739,520.94 755,520.94 HIDO's Own Contribution/Matching Fund 103,250.00 403,250.00 103,250.00 Grand Total 2,839,177.34 1,142,770.94 858,770.94

Cash Flow SummaryYeal 1

Target Budget Target Budget Target Budget

400

400 120,000.00

400 180,000.00

11

400

400 400 400

400

400 400 400

Q3 Q4


Year 1Q2

400100 13,333.00 100 13,333.00 100 13,334.00

400 400 400

400

400 16,000.00 400 16,000.00 400 16,000.00

6 6 6

4

400

400 192,000.00 400 192,000.00 400 192,000.00

400 400

16

16 16,000.00

400 200,000.00

400

400 800,000.00

16 16

400

1 1 1

40 30,000.00

25 25 25

40 30,000.00

1 1 1

25 18,750.00 25 18,750.00 25 18,750.00

40 10,000.00 40 10,000.00 40 10,000.00

40 20,000.00

471,812.94 471,812.94 471,812.94 90,750.00 90,750.00 90,750.00

13,250.00 13,250.00 13,250.00 16,875.00 16,875.00 16,875.00

1,142,770.94 858,770.94 1,922,771.94 403,250.00 103,250.00 103,250.00

- 739,520.94 - 755,520.94 - 1,819,521.94

Q4 Q1 Q2 Q3 Q41,819,521.94 6,050,491.16 736,687.94 736,187.94 766,187.94 776,187.94

103,250.00 713,000.00 403,250.00 103,250.00 103,250.00 103,250.00 1,922,771.94 6,763,491.16 1,139,937.94 839,437.94 869,437.94 879,437.94

Cash Flow SummaryYeal 1

Total Year 1Year 2

Target Budget Target Budget Target Budget Target

50 12,500.00

1 1,891,989.40

1 357,750.00

400 400

400 120,000.00 400 120,000.00

400 180,000.00 400 180,000.00

11

400

400 400 400 400

400 400

400 400 400 400


Year 2Year 1 Total

Year 1Q1 Q2 Q3

400100 40,000.00 100 10,000.00 100 10,000.00 100

400 400 400 400

400 400

400 48,000.00 400 16,000.00 400 16,000.00 400

6 6 6 6

4

400 400

400 576,000.00 400 192,000.00 400 192,000.00 400

400 400

16 16,000.00

400 200,000.00

400 400 400 400

400 800,000.00

16 16 16

400 400 400 400

1

25 6,250.00

1 1 1 1

40 10,000.00

40

40 30,000.00

25 25 25 25

40 30,000.00

1 1 1 1

25 75,000.00 25 18,750.00 25 18,750.00 25

40 40,000.00 40 10,000.00 40 10,000.00 40

40 20,000.00

1,583,501.76 471,812.94 471,812.94 363,000.00 90,750.00 90,750.00 243,000.00

53,000.00 13,750.00 13,250.00 67,500.00 16,875.00 16,875.00

6,763,491.16 1,139,937.94 839,437.94 713,000.00 403,250.00 103,250.00

0 6,050,491.16 - 736,687.94 - 736,187.94 -

3,015,251.76 9,065,742.92 713,000.00 1,426,000.00

3,728,251.76 10,491,742.92

Cash Flow Summary

Total Year 2Total Year 1 +

Year 2

Budget Target Budget Target Budget Target

50

1

1

400 400

400 120000 400

400 180000 400

11

400 400 400

400 400 400

400 400

400 400 400


Year 2 TotalYear 2

Total Year 1 + Year 2Q3 Q4

40010,000.00 100 10,000.00 100 40000 100

400 400 400

400

16,000.00 400 16,000.00 400 64000 400

6 6 6

4

400 400

192,000.00 400 192,000.00 400 768000 400

400 4000

16

400

400 400 400

400

16 16 16

400 400 400

1

25

1 1 1

40

30,000.00 40

40

25 25

40

1 1 1

18,750.00 25 18,750.00 25 75000 25

10,000.00 40 10,000.00 40 40000 40

40

1 40,000.00 1471,812.94 471,812.94 1,887,251.76

90,750.00 90,750.00 363,000.00

13,250.00 13,250.00 53,500.00 16,875.00 16,875.00

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