EU EDF 8 - SOPAC Project: Reducing Vulnerability of ...

EU EDF 8 – SOPAC Project:

Reducing Vulnerability of Pacific ACP States through integrated planning and management

(Island Systems Management) in the sectors impacting on hazards, aggregates and water resources.

Proceedings of the Vanuatu National Workshop 1

Melanesian Hotel, Port Vila, Vanuatu 6 December 2002

SOPAC Miscellaneous Report 493

Compilers:

Russell Howorth and Les Allinson

SOPAC Secretariat December 2002

IMPORTANT NOTICE

This document has been produced with the financial assistance of the European Community; however, the views expressed herein must never be taken to reflect the official opinion of the

European Community.

Refer to this report as SOPAC Miscellaneous Report 493 or EU-SOPAC Project Report 3

For more copies of this report, apply to the SOPAC Secretariat at the address below:

SOUTH PACIFIC APPLIED GEOSCIENCE COMMISSION c/o SOPAC Secretariat

Private Mail Bag GPO, Suva

FIJI ISLANDS http://www.sopac.org

Phone: +679 338 1377 Fax: +679 337 0040

www.sopac.org [email protected]

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Contents EXECUTIVE SUMMARY ........................................................................................................... 1 RECORD OF PROCEEDINGS.................................................................................................. 2

Opening .................................................................................................................................. 2 Project Overview .................................................................................................................... 2 Establishment of National Information Centre 1 .................................................................... 3 Scope of Project..................................................................................................................... 3 Aggregates for Construction .................................................................................................. 3 Water Resources, Supply and Sanitation .............................................................................. 4 Hazard Mitigation and Risk Management .............................................................................. 4 Establishment of National Information Centre 2 .................................................................... 4 Closing.................................................................................................................................... 6

Attachment A – Opening Address ............................................................................................. 1 Attachment B – Agenda ............................................................................................................. 1 Attachment C – List of Participants, Letter of Invitation, and Organisation Chart .................... 1 Attachment D – Presentation: Project Overview ....................................................................... 1 Attachment E – Presentation: Remote Sensing ........................................................................ 1 Attachment F – Vanuatu Submission to First Regional Workshop........................................... 1 Attachment G – Fiji Information Sheet....................................................................................... 1 Attachment H – Presentation: Aggregates for Construction ..................................................... 1 Attachment I – Presentation: Water Resources, Supply & Sanitation ...................................... 1

Proceedings of the SOPAC Project: Reducing Vulnerability of Pacific ACP States – Vanuatu National Workshop 1

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EXECUTIVE SUMMARY The First National Vanuatu Workshop on the SOPAC-EU EDF8 Project, Reducing Vulnerability of Pacific ACP States through Island Systems Management was held in the Outrigger Room of the Melanesian Hotel in Port Vila on Friday 6 December 2002. The purpose of the workshop was to present the background and current status of the project, identify the scope of the project in Vanuatu and review the target activities for the three key focal areas of aggregates for construction, water resources, supply and sanitation, and hazard mitigation and risk assessment as well as the establishment of a National Information Centre. These had been identified at the First Regional Workshop in Nadi in 8-9 October 2002 by the National Representative of Vanuatu to SOPAC following the 31st SOPAC Annual Session in Suva. These are included from the Record of Proceedings as Attachment F. The workshop provided a consultative process with a broad section of stakeholders present and the outcomes were as follows:

1. It was agreed that a National Information Centre would be established and that a strategic plan would be prepared by a group formed from selected participants at the workshop and other stakeholders and this plan would address the name, ownership, structure, location and necessary staff, equipment and budget. The timeframe for this strategic plan was end of January 2003.

2. It was agreed that the focus for the scope of the project would the island of

Efate for new data gathering while existing data and new data acquired under other projects and from other areas would also be included in the National Information Centre.

3. It was agreed that for the key focal area of Aggregates for Construction, the

areas for surveys would be Mele Bay and Teoma Bay.

4. It was agreed that the key focal area of Water Resources, Supply and Sanitation priority areas were the development of a National Water Supply Strategic Plan, increase rural water supply systems coverage and provide solutions for the Blacksands area where there is a community management issue in both aggregates and sanitation and the information system must be designed to serve the relevant government sectors.

5. It was agreed that due to lack of representation from the National Disaster

Management Office and the focus of survey activities being in Efate, the key focal area of Hazard Mitigation and Risk Management as defined in Attachment F would needs to be revisited.

6. It was agreed that both the private sector and civil society should be engaged

in the project in accordance with the Cotonou agreement between the ACP States and the EC in June 2000 where an example would be cooperation with and participation by TVL and UNELCO in the establishment of the National Information Centre.

7. It was agreed that an updated list of target sites with an accompanying map

would be prepared for Efate in a format similar to that produced by Fiji as included in Attachment G. The timeframe for this would be end of January 2003.


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8. It was agreed that no further data should be collected in Efate in general and Port Vila in particular until existing data holdings are catalogued and reviewed.

9. It was agreed that the ICT and RS Specialists from the project would visit first

quarter 2003 to assist in cataloguing and reviewing datasets for transfer to the National Information Centre. The Aggregate and Water Specialists would also visit to assist in aggregate and water resources usage and the need to engage the communities in both focal areas is necessary.

10. It was agreed that the ICT and RS Specialists from the project together with

core stakeholders would develop a demonstration web based interface during their visit early next year that would provide a window to the National Information Centre where this would be presented for review by a wider stakeholder audience.

11. It was agreed that SOPAC would provide the report of this meeting both printed

and digital format by the first week of the New Year and that the next National Workshop should be conducted after the SOPAC-EU Project team have visited.

RECORD OF PROCEEDINGS

Opening The First National Vanuatu Workshop on the SOPAC-EU EDF8 Project was held in the Outrigger Room of the Melanesian Hotel in Port Vila on Friday 6 December 2002. Stephen Tahi, Director General, Ministry of Lands and Natural Resources and chair of the meeting, called the Workshop to order at 9:30 am. Martin Sokamanu offered the opening prayer while Jacklyn Rupen, the Ministry for the Ministry of Lands and Natural Resources, delivered the opening address. The text of the opening address is included in Attachment A. The agenda as included in Attachment B was adopted and the list of participants, letter of invitation and organisation chart of the Ministry is included in Attachment C.

Project Overview The Chair introduced Dr Russell Howorth, Deputy Director SOPAC, who outlined the background to the project through conception, consultation, proposal to endorsement where the agreement was signed in April 2002. Attention was drawn to the activities undertaken since April 2002 with emphasis on project staff recruitment, construction of a new building at the Secretariat to address increased staff and the integration of the project with SOPAC’s work programme. The adoption of the Corporate Plan 2002 - 2004 and the preceding planning and consultative process together with the rationalisation of the Secretariat into the 4 programme areas of Ocean and Islands, Community Lifelines, Community Risk and Corporate Services was further highlighted. Dr Russell Howorth highlighted the project linkages with international initiatives such as WSSD (World Summit on Sustainable Development) and the forthcoming WSIS (World Summit on the Information Society) and how the project will be implemented under the new approach to doing business differently through harnessing the tools of Information and Communication Technologies (ICT) as well as Geographic Information Systems and Remote Sensing (GIS/RS).


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Dr Russell Howorth presented the project overview using the PowerPoint set as included in Attachment D as well as demonstrating information at reducing scales that highlighted new RS opportunities where these are included in Attachment E. The purpose and outcomes of the First Regional Workshop on the SOPAC-EU EDF8 Project conducted in Nadi 8-9 October 2002 was outlined and the proposed target areas as requested by Vanuatu highlighted and the relevant section of the Record of Proceedings of the Workshop was distributed to participants. See Attachment F. Russel Nari, Environment Unit, proposed that the agenda item 6, Establishment of National Information Centre be addressed next as this was fundamental to the three key focal areas.

Establishment of National Information Centre 1 Considerable debate followed where issues covered included the lack of sustainability of VANRIS, selling of data by VANRIS where such data had been provided freely by other sectors, the role of the national GIS User Group, how the centre should function, how the centre should be funded and where the centre should be located. The debate followed on from a meeting the previous evening of the National GIS User Group where consensus had been reached provisionally on establishment of a National Information Centre and the current meeting presented opportunities for further dialogue. Stephen Tahi moderated the discussion and acknowledged that while the SOPAC-EU EDF8 Project presented an opportunity through funding to establish the National Information Centre a sincere commitment was needed by all stakeholders to ensure the successes of this initiative. It was agreed by all participants that a National Information Centre be established with a name and location, operational procedures and funding considerations to be agreed by a national group.

Scope of Project Dr Russell Howorth discussed the scope of the project and advised that Fiji at a workshop earlier that week had identified areas and provided an information sheet with a map showing location and survey activity type. This information sheet was distributed to participants and is included as Attachment G. It was agreed that the total target area in Fiji was some 5,000 square kilometres while the area of Efate was some 1,000 square kilometres and this would be a feasible area for surveys under this project. It was agreed that the focus for the scope of the project would the island of Efate for new data gathering while existing data and new data acquired under other projects and from other areas would also be included in the National Information Centre.

Aggregates for Construction Tony Tevi, DGMWR, presented a proposal to undertake surveys in Mele Bay and Blacksands to address problems caused by aggregate mining that include decreasing quality of aggregates, coastal erosion and associated flooding. The presentation is included as Attachment H. Russel Nari advised that the study and ban on mining in Mele bay had originated from the community and that the sand being extracted was more mud than sand that may result


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Dr Russell Howorth, highlighted the situation in Majuro where the government passed legislation to prohibit dredging for aggregates in the lagoon that has resulted in inability of the public and private to start new building projects or to maintain existing infrastructure. The proposal to build an oil refinery at Teouma Bay and the conflict with tourism based in that area was raised as well as the need to provide swath-mapping survey of that area. It was agreed that for the key focal area of Aggregates for Construction, the areas for surveys would be Mele Bay and Teoma Bay.

Water Resources, Supply and Sanitation Chris Ioan, Director DGMWR presented Water Resources, Supply and Sanitation and described the status of the monitoring network that was destroyed in cyclones, the road network that had been extensively damaged in the recent earthquake as well as the potential for hydropower development. See Attachment I. Russel Nari advised the Workshop of the urgent need to address the sanitation problem in the Blacksands area where flooding is causing contamination of water wells from pit toilets that is exacerbated by the lack of identification of a government body responsible for addressing this problem where there are several proposed systems from previous studies. Dr Russell Howorth highlighted the high level of marine pollution from the Blacksands area and the need to address the problem through community management in both the sanitation and aggregate focus areas and noted that there is a need to develop an information system for these areas that serve the needs of the relevant government sectors. It was agreed that the key focal area of Water Resources, Supply and Sanitation priority areas were the development of a National Water Supply Strategic Plan, increase rural water supply systems coverage and provide solutions for the Blacksands area where there is a community management issue in both aggregates and sanitation and the information system must be designed to serve the relevant government sectors.

Hazard Mitigation and Risk Management The Chair expressed concern at the lack of representation from the National Disaster Management Office. Chris Ioan noted that as the survey activities would be focussed in Efate it would be necessary to revisit key focal area as defined in Attachment F. It was agreed that due to lack of representation from the National Disaster Management Office and the focus of survey activities being in Efate, the key focal area of Hazard Mitigation and Risk Management as defined in Attachment F would need to be revisited.

Establishment of National Information Centre 2 The Chair presented the issues for the establishment of the National Information Centre that included ownership, existing facilities and existing skills and suggested that it would be a government centre and maintained by all departments. Although there were assets in the Land Use Planning Office and equipment in the Survey Department the final location should be targeted at stakeholders where an example would be investors. The skills were in sectors that included Land Use Planning Office, Survey Department and Statistics Department. Dr Russell Howorth noted that current communication technologies allow the location of a “bricks and mortar” National Information Centre shop window to be located in an optimal site


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such as in the main city centre that is accessible to all stakeholders where the physical Information Centre that holds the datasets can be located elsewhere. Tony Tevi raised the issue of sharing information with Telecom Vanuatu Limited and UNELCO that were both private sector companies. Dr Russell Howorth advised that private sector participation was not a problem but an opportunity and highlighted the Cotonou agreement between the ACP States and the EC in June 2000 where it was stated that some 15% of all EU funded projects should assist the private sector and civil society to maximise benefits to the people of the nation as there were areas where the private sector and civil society address issues better than governments. The success of the project and the ability to secure future funding assistance will be dependant upon the engagement of the private sector and civil society within the scope of the project where an example would be cooperation with and participation by TVL and UNELCO in the establishment of the National Information Centre. The issue of sustainability was raised and Michael McDermot, Lands Department, advised that the LIS in South Australia was recognised as a valuable information source and access was on a cost recovery basis that had ensured sustainability where investors would be the group that could benefit most from this facility. The workshop addressed the issue of existing data holdings and Chris Ioan stated that information would be made available at a forthcoming workshop in end of January 2003 when the final data would be provided from a project that SOPAC is involved with that is a follow-up to the SOPAC Pacific Cities Programme. Dr Russell Howorth noted that this workshop would provide data that will be incorporated into the Efate dataset and that no further data should be collected by SOPAC in Efate and in particular Port Vila until all the datasets are catalogued and reviewed. Participants were encouraged to familiarise themselves with Efate data holdings in particular Port Vila and it was suggested that a map of Efate be produced that identified planned projects in tourism, industry, forestry etc. and this map should include data holdings. Dr Russell Howorth recommended the workshop should consider the next steps for the project and that an updated list of target sites and activities be produced with both text and an accompanying map in a format similar to that produced by Fiji at their first national workshop that had been conducted earlier that week as included in Attachment G. The participants agreed that this would be completed by mid January 2003. Dr Russell Howorth advised that the ICT and RS Specialists would visit first quarter to assist in cataloguing and reviewing datasets for transfer to the National Information Centre. The Aggregate and Water Specialists would also visit to assist in aggregate and water resources usage and the need to engage the communities in both focal areas is necessary. Russel Nari enquired whether a report would be needed to assist in establishing the National Information Centre as the government is currently undertaking a restructuring review. Dr Russell Howorth advised that a report would be produced from this workshop that would serve as a reference document for the National Information Centre plan to be prepared by stakeholders of this project. In addition, a demonstration web based interface would be developed by the ICT and RS Specialist together with core stakeholders during their visit early next year that would provide a window to the National Information Centre where this would be presented for review by a wider stakeholder audience. The Chair advised that the government considers this project a priority and therefore supports the focal areas and the establishment of a National Information Centre.


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Dr Russell Howorth suggested that the report of this workshop would assist in maintaining government support and advised that this report would be provided in both printed and digital format by the first week of the New Year and that the next National Workshop should be conducted after the SOPAC-EU Project team have visited.

Closing The chair thanked all participants as well as the representative from the European Union and declared the meeting closed.


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Attachment A – Opening Address OPENING ADDRESS BY MINISTER FOR LANDS AND NATURAL RESOURCES

The Representative of the Delegation of the European Union, Members of the Diplomatic Community, Members of Government Ministries, Distinguished Delegates, SOPAC representatives, Friends, Ladies and Gentlemen. It gives me great pleasure to have been requested to open this workshop that will introduce the project named Reducing Vulnerability of Pacific ACP States through Island Systems Management and develop a strategic plan and logical framework for the next three to five years. This project supported by the European Union through the 8th cycle of the Economic Development Fund and implemented by the South Pacific Applied Geoscience Commission, better known, as SOPAC has the goal of addressing vulnerability reduction through the development of an integrated planning and management system or Islands Systems Management. It should be noted at this point that SOPAC is a regional organisation that has been serving the Pacific Island Countries for over 30 years and has provided invaluable assistance to our country in the geosciences though its various programmes and units. In particular, recent work that should be noted is support to the National Disaster Management Office, swath mapping surveys of Port Vila harbour and Mele Bay, establishment of mineral resources database and assistance to the Rural Water Sector as well as sanitation policies in urban centres. The Project will initially focus on the 8 ACP countries of Fiji, Kiribati, Papua New Guinea, Samoa, Solomon Islands, Tonga, Tuvalu and Vanuatu and will be extended to the countries of Cook Islands, Federated States of Micronesia, Marshall Islands, Nauru, Niue and Palau that take the number of Pacific ACP States from 8 to 12 under the 9th cycle of the Economic Development Fund. The project will address three key focal areas in the Island System that are: Hazard Mitigation and Risk Assessment; Aggregates for Construction, and; Water and Sanitation. Ready access to accurate and timely data, strengthening of human resource capacity and introduction of appropriate management plans, policies and regulatory frameworks will be the necessary foundation to these key focal areas. At the recent SOPAC annual session in October in Fiji member countries were advised that the Project would be implemented on an incremental basis. This is understandable in that, SOPAC, the implementing agency cannot implement the Project in the initial 8 ACP countries simultaneously due to finite resources. The first Regional Workshop to discuss implementation strategy was held immediately after the annual session in Nadi and one issue that needed to be addressed was who would be the first country.


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I am heartened to advise we submitted our proposal to be the first or pilot country to implement the Project and following the normal process of consensus our bid was successful. Not only did we identify target sites or activities in each of the three focal areas but we also identified that need for a National Information Centre or National Knowledge Centre were we will centralise our national data for the benefit of all sectors and provide a critical foundation for the three focal areas. This is indeed a step in the right direction and the identification of a name and location as well as developing suitable policies to ensure the sustainability of this centre will require both vision and cooperation by stakeholders. I am confident that this workshop will set the establishment of this centre in place. Having established this cornerstone for the Project discussion must be take place and agreement reached on the target locations, activities and timeframes for each of the three key focal areas and I see that working groups will be formed to address the establishment of the National Information Centre as well the 3 key focal areas to achieve the necessary outcomes. Firstly my sincere thanks to the Delegation of the European Union for supporting this valuable Project that is an important step in improving the well being of the peoples of our nation by reducing our vulnerability or on the other side of the coin, increasing our resilience to natural and man made disasters and challenges. My thanks also to those who have laboured long and hard to prepare the project proposal that include our national representative and national contacts to SOPAC and the SOPAC Secretariat Staff as well. You have all worked in harmony with the Delegation of the European Union Staff to enable the proposal to be accepted. Again my thanks to those who have prepared the ground for this workshop that will be a forum for identifying areas that the Project will address. Finally, my thanks to all you stakeholders for participating in this critical process of developing a strategic plan and logical framework that is the next step in implementing this Project. I have been deliberately brief as you have a long day ahead for today’s workshop. You have a comprehensive agenda and a well-defined goal that will require your thinking caps firmly in place. Good luck, thank you for your attention and I declare this meeting open.


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Attachment B – Agenda

SOPAC-EU EDF8 Project

Reducing Vulnerability of Pacific ACP States through Island Systems Management

First Vanuatu National Workshop

Friday 6 November 2002

Outrigger Room Melanesian Hotel

Port Vila

AGENDA

1. 9:00AM - OPENING CEREMONY/ADMINISTRATIVE ARRANGEMENTS

2. PROJECT OVERVIEW – SOPAC

3. KEY FOCAL AREA 1: HAZARD MITIGATION AND RISK MANAGEMENT – NDMO

4. KEY FOCAL AREA 2: AGGREGATES FOR CONSTRUCTION - DGWWR

5. KEY FOCAL AREA 3: WATER RESOURCES, SUPPLY AND SANITATION - DGMWR

6. ESTABLISHMENT OF NATIONAL INFORMATION CENTRE – DG, MOL

7. FORMATION OF WORKING GROUPS FOR KEY FOCAL AREAS AND NATIONAL INFORMATION CENTRE

8. LUNCH

9. WORKING GROUPS

10. ADOPTION OF STRAGIC PLAN AND LOGICAL FRAMEWORK

11. CLOSING CEREMONY


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Attachment C – List of Participants, Letter of Invitation, and Organisation Chart Stephen Tahi DG, MLNR [email protected] Chris Ioan Director, DGMWR [email protected] Toney Tevi DGMWR Erickson Sammy DGMWR Richard Macewen DGMWR Harold Moli Survey Dept [email protected] Moses Kalsale Survey Dept Micheal Mangawai Director, Lands Dept [email protected] Joe Sel Lands Dept Michael McDermot Lands Dept [email protected] Leo Moli Principal, Energy Unit [email protected] Russel Nari Environment Unit [email protected] Jeffery Kaitip Provincial Affairs Dept Dennis Alvos PWD [email protected] Pioni Willie National Statistics [email protected] Raymond Vuti NSO [email protected] Astrid Boulekon VMA [email protected] Vincent Bouet Unelco [email protected] Doreen Leona TVL [email protected] Frazer Bule Agriculture [email protected] Salesa Kaniaha Meteorology Office [email protected] Dr Russell Howorth [email protected] Deputy Director Tel: +679 3381377 SOPAC Fax: +679 3370040 Private Mail Bag, GPO Suva, Fiji Islands Les Allinson [email protected] ICT Manager as above


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SERVICE TOPOGRAPHIQUE

Sac Prive’ 024

PORT VILA

REPUBLIQUE DE VANUATU

PACIFIQUE SUD

SURVEY DEPARTMENT

PRIVATE MAIL BAG 024

PORT VILA

REPUBLIC OF VANUATU

SOUTH PACIFIC

Your Ref. V/Ref. Our Ref. N/Ref: Date: 2nd December 2002

TO: Mr Costas Tsilogiannis, Charge d’Affaires, Delegation of the European Commission The Director, Matt Temar & Alicta Vuti, Lands Department The Director, Tony Tevi & Esline Garaebiti, Geology & Mines Department The Principal Energy Officer, Donald W., Energy Unit The Director, Rexon Vira & Mandes Kilman, Forestry Department The Director & Jason Raubani, Fisheries Department The Acting Director, Harold Moli & Tony Kanas, Survey Department The Director, Nelson Rarua & Salesa Kaniaha, Meteo Department Stanley John, Port Vila Municipality The Director & Liku Jimmy, Education Department The Director & Jeffery Kaitip, Provincial Affairs Department Georgewin Garae, VIPA The Director & Benuel Lenge, Statistics Department Astrid Boulekone, Vanuatu Maritime Authority The Director & Dennis Alvos, Public Works Department Principal Environment Officer & Russel Nari, Environment Unit General Manager & Doreen Leona, TVL Vanuatu Ltd General Manager, UNELCO Vanuatu Ltd The Director, National Disaster Management Office The Director, Agriculture Department The Director & Yvannah Taga, Health Department

FROM: MIKE BAKEOLIU – DIRECTOR OF LAND SURVEY DEPARTMENT.

INFORMATION TECHNOLOGY CENTRE

During my attendance of the SOPAC annual session July 2002 I requested a SOPAC organization to help us upgrade the LUPO office to be information technology centre and if appropriate transfer the unit to the Land Survey Department to be part of their mapping section. SOPAC took up the request under the new funding and was further discussed in the EU funded workshop in Nadi during the same trip. The idea of setting up the information technology centre is for all of the departments and possibly private sectors who are using GIS as a tool to facilitate their everyday work or provide information for decision making, is to help these departments to produce complete and appropriate information for their use. The centre will also be used as a data bank for all information that we collect locally and those that we obtain overseas for example from SOPAC, SPC, SPREP etc. We are hoping to upgrade the existing LUPO office and train a couple of experts in GIS to be in the office at all times to facilitate the formulation of thematic


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maps for different purposes and uses. The Office of the Survey Department is chosen to host the centre so that all the base information maybe updated regularly at a minimal rate. A SOPAC delegation is now here to discuss further on the idea. A half day workshop is organized for Friday 6th of December 2002 at the Shefa province conference room beginning 9.00am. You are invited to attend the workshop and contribute to the development of the centre to suit our needs and requirements. Kind Regards, Mike Bakeoliu Director of Land Survey


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Organisation Chart for Ministry of Lands and Natural Resources

Ministry of Lands and Natural Resources

Michael MangawaiDirectorLands

Mike BakeoliuDirectorSurvey

Chris IoanDirector

DGMWR

Leo MoliPrincipalEnergy

Unit

Jean-Marc PierreDirector

Lands / Records

Ernest BaniPrincipal

EnvironmentUnit

Tele HarryFirst Political Adviser

Stephen TahiDirector General


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Attachment D – Presentation: Project Overview

Reducing Vulnerability of Pacific Island Countries

through

Island Systems Management SOPAC-EU EDF Project

First Vanuatu Workshop

6 December 2002

Melanesian Hotel, Port Vila

Pacific Island Countries GIS & RS User Forum 8/01/2003

19-22 November 2002, Marine Studies Centre, USP 1

[email protected]

SOPACSOPAC--EU EDF ProjectEU EDF Project

First Vanuatu WorkshopFirst Vanuatu Workshop

6 December 20026 December 2002

Melanesian Hotel, Port VilaMelanesian Hotel, Port Vila

Reducing Vulnerability of Pacific Reducing Vulnerability of Pacific Island CountriesIsland Countries

through through Island Systems ManagementIsland Systems Management

SOPAC SOPAC –– EU ProjectEU Project•• FIELD SURVEYSFIELD SURVEYS

– Selected Onshore Areas– Coastal Harbours– Lagoons– Bays– Shallow Waters

SOPAC SOPAC –– EU ProjectEU Project•• TOOLSTOOLS

– GIS Databases– GPS– Remote Sensed Imagery– Bathymetric Surveys– ICT

PROJECT GOAL: Reducing Vulnerability in Pacific ACP States UsingIsland Systems Management

Sustainability:Increased resilienceInformed decisionsConsidered decisionsSustainable ResourceManagement

Good Governance:Policy and RegulationsSound Management SystemsSound Regulatory FrameworkAccountability

Island Systems M

anagement

TechnicalStudies

CapacityBuilding

StrengthenedInstitutions

StrengthenedCapacity

Increased Resilience

PROJECTACTIVITIES

STUDY AREAACTIVITIES

Planning

GOAL

Fgure 1. Project Implementation Flowchart

Equipment

IT Systems

Data

Information

EmpoweredCommunities

PROJECTOUTPUTS

PROJECTBENEFITS

Pacific Island Countries GIS & RS User Forum 8/01/2003

19-22 November 2002, Marine Studies Centre, USP 2

PROJECT APPLIED TO PROJECT APPLIED TO VANUATUVANUATU

•• PILOT COUNTRYPILOT COUNTRY

•• KEY FOCAL AREASKEY FOCAL AREAS

•• NATIONAL INFORMATION CENTRENATIONAL INFORMATION CENTRE

•• INVENTORYINVENTORY


•• VANUATU REQUESTED TO BE PILOT COUNTRYVANUATU REQUESTED TO BE PILOT COUNTRY

•• At First Regional Workshop, Nadi, October 2002At First Regional Workshop, Nadi, October 2002

• Vanuatu stated their immediate readiness to be involved. It was suggested that Vanuatu might be an ideal pilot project for the proposed GIS Centre.


KEY FOCAL AREASKEY FOCAL AREAS• 1: Hazard Mitigation and Risk Management

• Volcanic Emergency Plan• 2: Aggregates for Construction

• Sand budgeting assessment study• 3: Water Resources, Supply and Sanitation

• Development of a National Water Supply Strategic Plan• Increase rural water supply systems coverage


NATIONAL INFORMATION CENTRENATIONAL INFORMATION CENTRE

•• Establishment of an ICT, GIS, and RS unitEstablishment of an ICT, GIS, and RS unit•• Intergovernmental data sharingIntergovernmental data sharing•• Common set of toolsCommon set of tools•• Fundamental to key focal areasFundamental to key focal areas•• Ensure sustainabilityEnsure sustainability


INVENTORYINVENTORY

•• Swath Mapping Port Vila Swath Mapping Port Vila Harbour Harbour and and MeleMele BayBay•• Mineral Resources Database and GISMineral Resources Database and GIS•• Remote Sensing Workshop April 2002Remote Sensing Workshop April 2002•• Current Topographic SurveyCurrent Topographic Survey•• Pacific CitiesPacific Cities•• Population GISPopulation GIS•• VANRISVANRIS

WORKSHOP OBJECTIVESWORKSHOP OBJECTIVES

•• DEVELOP STRATEGIC PLANDEVELOP STRATEGIC PLAN

•• DEVELOP LOG FRAMEDEVELOP LOG FRAME


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Attachment E – Presentation: Remote Sensing

On shore and off shore information at different scales

1

2


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Attachment F – Vanuatu Submission to First Regional Workshop

Section from

EU EDF 8 – SOPAC Project:

Reducing Vulnerability of Pacific ACP States through integrated planning and management

(Island Systems Management) in the sectors impacting on hazards, aggregates and water resources.

Proceedings of the Regional Workshop 1,

Tanoa Hotel, Nadi, Fiji, 8 – 9 October 2002

Proceedings of the SOPAC Project: Reducing Vulnerability of Pacific ACP States – Regional Workshop 1

39

4.2.5 Vanuatu

Brief Country Report and Update on Current and Planned/Related In-Country Projects and Priorities: Vanuatu

Presented by Mr Michael Bakeoliu, Director General, Ministry of Lands and Natural Resources, National Representative of Vanuatu to SOPAC

SOPAC / EU PROJECT – REDUCING VULNERABILITY IN PACIFIC ACP STATES: VANUATU

Addressing vulnerability reduction through the development of an integrated planning and management system.

Key Focal Area 1: Hazard Mitigation and Risk Management

Issue: 1 Volcanic Emergency Plan. The project to assist with the development of emergency plans in islands with active volcanoes in particular Gaua, Ambae, Ambrym and Tanna. A socio-economic study on volcanic hazard impact assessment had been completed for each islands, and we would be most grateful if this work could be extended to the development of emergency plans that may lead to the potential reduction of economic and human loss.

Project proposals have been developed in trying to secure funding. However, to date no donor has been identified. We, therefore, would be grateful to see how this EU project could be utilised to look at ways of implementing the proposed emergency plans.

Key Focal Area 2: Aggregates for Construction

Issue: 1 Sand budgeting assessment study. The area which we want to study to focus on is at Mele / Blacksands area, an area where sand is heavily mined to be utilised for building infrastructure. This has resulted in the removal of sand below the mean average water level resulting in the change of coastline i.e. sea moving inland.

A ban on the removal of sand is currently on and this was issued purposely to stop further degradation of the environment and to allow for the natural recovery of sand deposition. The study request will help us understand the sand budget process, what is involved, how it evolved; this will be used as a tool to raise awareness among stakeholders / authorities so as to better manage sand resource extraction. This will also provide advice on the best practices, sustainable limit of extraction and possibly advice on alternative options / resources.

Key Focal Area: 3 Water Resources, Supply and Sanitation

Issue: 1 The development of a National Water Supply Strategic Plan. The assistance requested basically is to boost capacity building within the responsible authorities in the development of this proposed plan. We would be interested particularly in water resources inventory, types of water sources available taking into account the already available data and information such as geological maps, rainfall data, rural water supply data etc. The plan will assist strategically develop water supply systems throughout the islands to ensure people have access to safe water supply at all times.

Proceedings of the SOPAC Project: Reducing Vulnerability of Pacific ACP States – Regional Workshop 1

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Issue: 2 Increase rural water supply systems coverage. Rural Water Supply section with the department of geology, mines and water resources also has a database of all water supply systems in the country, and categorised them into 3 categories. Category 1 – meaning the rural supply systems that are fully functional and in an excellent state. Category2 – being for rural supply systems that required minor repair and maintenance and category 3 - referring to rural water supply systems that have totally broken down and not providing water at all. The overall objective of this section is to increase the coverage of rural water supply by 80% in the year 2005. It is therefore our wish if the project could assist in looking at assisting this section in maintaining / repairing category 2 water supply systems and bring them up to category 1. The assistance provided will surely increase the water coverage to disadvantaged rural communities.

Issue: 3 Establishment of an ICT, GIS, and RS unit. In concluding we would very much like to request that the secretariat assist in the setting up of an ICT, GIS and RS unit that will be responsible for dealing with ICT, GIS and RS issues. The proposed unit will be responsible for collecting, collating existing information / data we have in country particularly in the areas of forestry, agriculture, water supply, geology, etc.; storing them in databanks and representing these information in thematic maps that could be used in daily activities as planning tools for the proper development of our resources and infrastructures.

It is hoped to use the LUPO (Land Use Planning Office) and the mapping unit of the Land Survey department to head and manage this unit on behalf of the government and its stakeholders. We believe the establishment of this unit is really a need and is timely that this EU project look at this request as this will be used as a meaningful way of putting information together in a way that will enable us to better plan, develop and manage our vulnerable resources in a sustainable manner and promote the notion of integrated planning and management system.


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Attachment G – Fiji Information Sheet

Reducing Vulnerability of Pacific ACP States through Island Systems Management Developing Integrated Data Sets for the Southern and Western Coastal Zone – Viti Levu Background. The coastal area Viti Levu from the Suva-Nausori corridor extending eastwards towards Lautoka-Nadi is noted as a region with high future growth potential in terms of population, agriculture, industrial and tourism infrastructure. Besides this the region hosts a large number of villages, settlements, and of course Fiji’s largest City, Suva. The development region straddles the coastal zone and is impacted by a number of hazards. Predominant amongst these are:

a) Seismic and tsunami risk – the region is within a recognised active tectonic zone - the Navua to Suva region was severely impacted by the 1953 Magnitude 5.9 earthquake and ensuing tsunami;

b) Landslide and high rainfall events – the area between Navua and

Korovisilou and the steeper developments in Suva being the most prone – massive landslides following Cyclone Wally in 1980 caused extensive damage and loss of life. Several significant landslide events occur in the greater Suva area yearly.

c) Storm surge events, cyclones and ensuing flooding and coastal erosion –

villages, settlements, water supplies and tourism plant being the most susceptible. – Storm Surge events that affected Taqaqe Village and Outrigger/Fijian Resorts ~2001. Flooding associated with Cyclone Kina and corresponding massive damage to infrastructure

Known hazards and development(s) at risk are schematically outlined within Figure 1 (overleaf). In addition to hazard risk, the region requires assessment of building materials (aggregate), clean reliable and potable water supply (ies) to provide for the growing urban populations and infrastructure needs such as roads, bridges and construction. Current statistics on aggregate extraction show that significant extraction occurs with the lower and middle reaches of the main streams potentially contributing to significant environmental impacts. The Namosi area is also the site of long-term and extensive mineral exploration with its own set of potential impacts should mining go ahead. Much of the data impacting on our understanding of the area is currently scattered given the silo-format of our ministries and departments. Properly structured into an integrated information system they would serve as an effective planning and management tool. For example, it would assist in the better management of our resources, avoid duplication and more importantly join the various stakeholders to look at future development in an interconnected manner. The project. The proposed project aims to undertake the collection, collation and interpretation of geological, topographical, geophysical, physical oceanographic, hydrological, meteorological


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and bathymetric data within this coastal zone to provide a unique dataset that would assist planners, developers, Government and Civil Society to better manage existing and potential future development in the region. It is intended that this be a publicly accessible dataset in the form of an integrated Geographic Information System (GIS) and related products and services. It is envisaged that the project would utilise and complement present capabilities and data within existing or planned government projects, and would require buy-in from proposed initiatives within the water, tourism and other infrastructure development structures. Existing projects/data-sets for the proposed area are:

a) Information on tsunami and earthquake risk in Suva (Pacific Cities) with SOPAC; b) Airborne geophysical survey data with MRD; c) Baseline environmental survey of Southern Viti Levu (MRD-JICA); d) Mineral exploration in the Namosi area (Nittestu Mining); e) Swath Mapping offshore of Suva, Lautoka, Momi and other selected areas (MRD-

SOPAC); f) Proposed and existing tourism and tourism-related infrastructure development; g) Groundwater assessment and development projects in the Navua, Sigatoka,

Natadola, Nadi areas; Key Outputs. The primary result would be a comprehensive integrated set of data to enable better and planned management of development within the region and thereby reduced vulnerability to risk. Specific outputs are:

a) Data (collation of existing and collection of new data) b) Comprehensive integrated GIS c) Capacity building at various levels (technology, risk management, data analysis) d) Integrated Management Approach established for development (cross-sectoral

cooperation and collaboration in decision making) e) In the longer term inputs into the development of relevant policies and regulations


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Attachment H – Presentation: Aggregates for Construction

TToonneeyy TTeevvii,, DDGGMMWWRR

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AGGREGATES FOR AGGREGATES FOR CONSTRUCTIONCONSTRUCTION

By Toney By Toney TeviTevi , DGMWR, DGMWR

a) Types of aggregatesb) Who own the aggregatesc) Uses of aggregatesd) Demands and supplye) Problems and possible solutions

Supply and DemandSupply and Demand

l Limestone Sand– Devils Point Mele Bay– Mele Teouma Bay– Eratap– Pango– Rantapau– Erangorango – Clems Hill– Bouffa Landfill

Bathymetry of Mele BayBathymetry of Mele Bay Results of the EIA (Mele Bay) Results of the EIA (Mele Bay) June, 2002June, 2002

l During the earthquake event on the 2nd of January, 2002, there were massive landslides along the four river bank valleys. The unconsolidated debris from landslides was later transported down to the coast and deposited on the beach. This result in the increase of pumiceous material in the beach composition.

l Compare to similar studies undertaken on 1993, a brief beach profile was undertaken. Results showed that the Mean High Water mark has moved inland by an average of 15 meters along the coast of Mele Bay.

Cont…Cont…

l The increase of rainfall in the last three years has also contributed to the increase of soil erosion. Vegetation has also been heavily depleted for farming purposes. This has resulted in an increase of soil erosion rate along the river channels.

ProblemProblem

l The biggest single concentration of black sands bearing significant amounts of magnetite is found along the Mele Bay– Concentration of Magnetite low. – Concentration of Pumice increase

l Approximately more than 5000 m3 of sand has been removed per month to meet the growing market demands. – More sand taken out by human being than nature

replacing it at a given time. – Coast line erosion

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RecommendationsRecommendations

l Create a 10-15m buffer on either side of the four rivers (upstream)

l Sand extraction along the entire coast of Mele Bay ban for three years.

l Sand extraction be strictly for the purpose of opening the river mouth.

l Further detailed studies including the permanent monitoring programs/systems are required to try and understand the relationship between the coastal changes and the Natural Human activities within the study area.

SummarySummary

Thank You!!Thank You!!


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Attachment I – Presentation: Water Resources, Supply & Sanitation

Chris Ioan, DGMWR

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PRESENTATION : WATER PRESENTATION : WATER RESOURCES, SUPPLY & RESOURCES, SUPPLY &

SANITATIONSANITATION..

Introduction.Introduction.

bb Water Water -- a nation’s most precious a nation’s most precious resources.resources.

bb Understanding water resources Understanding water resources -- essential essential for almost every social and economic for almost every social and economic sector.sector.

bb Collection of data Collection of data -- is an essential service is an essential service so that the social and economic sectors so that the social and economic sectors dependant on water resources can make dependant on water resources can make effective decision about those resources.effective decision about those resources.

Introduction cont...Introduction cont...

bb The current capacity The current capacity -- to collect water resources to collect water resources data extremely limiteddata extremely limited

bb Therefore, the development of our capacity to Therefore, the development of our capacity to assess water resources is crucial, if we are to assess water resources is crucial, if we are to provide sound management advice regarding provide sound management advice regarding water resources and supply. water resources and supply.

bb As such, the development of a hydrological As such, the development of a hydrological network to provide water resources data is network to provide water resources data is required. required.

Water resourcesWater resources

bb DGMWR DGMWR -- agency responsible for the agency responsible for the management of water resources.management of water resources.

bb Administers these responsibilities through Administers these responsibilities through its WR programits WR program

bb Objective: assessment of quality & quantity Objective: assessment of quality & quantity of surface and groundwater resources, and of surface and groundwater resources, and minimise risk of water resource minimise risk of water resource deterioration by providing accurate data deterioration by providing accurate data for water resources management. for water resources management.


bb To provide better planning & management To provide better planning & management of water resources, must collect of water resources, must collect information on those resourcesinformation on those resources

bb Water informationWater information-- collected through collected through monitoring stations, collecting monitoring stations, collecting hydrographic data such as rainfall & water hydrographic data such as rainfall & water levelslevels

bb During 1980’s, DGMWR operated numerous During 1980’s, DGMWR operated numerous hydrographic stations. (French Govt.)hydrographic stations. (French Govt.)


bb 19 water level recording stations and 16 19 water level recording stations and 16 rainfall recording stations were rainfall recording stations were established.established.

bb Due withdrawal of project funding and Due withdrawal of project funding and damaged caused by natural hazards ( most damaged caused by natural hazards ( most notably notably UmaUma), network has been completely ), network has been completely destroyed.destroyed.

bb 1993 1993 -- 1998, no active monitoring stations1998, no active monitoring stations

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bb Collection of hydrological data, vital Collection of hydrological data, vital importance to Vanuatuimportance to Vanuatu

bb Of importance, the collection of data to Of importance, the collection of data to enable the planning, installation and enable the planning, installation and maintenance of water suppliesmaintenance of water supplies

bb Data on river levels Data on river levels -- required for planning required for planning of roadways, building bridgesof roadways, building bridges

bb A prerequisite in mitigation of flood A prerequisite in mitigation of flood hazards & in providing flood warnings hazards & in providing flood warnings


bb Data on rainfall patterns & trends Data on rainfall patterns & trends -- needed needed for agriculture sector; and to provide for agriculture sector; and to provide forecasts of periods of above or below av. forecasts of periods of above or below av. Rainfall and of water availabilityRainfall and of water availability

bb Hydrological data Hydrological data -- needed to understand needed to understand groundwater recharge rates, and in the groundwater recharge rates, and in the assessment of hydroelectric developmentassessment of hydroelectric development

bb Although Water resources information is Although Water resources information is obviously crucial to the social & obviously crucial to the social &


bb Economic well being of Economic well being of vanuatuvanuatu , capacity to , capacity to collect its water resources is limitedcollect its water resources is limited

bb Acknowledged lack of water resources is a major Acknowledged lack of water resources is a major problemproblem

bb To address this, the development of a To address this, the development of a hydrological network is a key action strategy. hydrological network is a key action strategy.

bb This will provide the data required to make sound This will provide the data required to make sound planning and management decisions regarding planning and management decisions regarding water resources water resources

Water supply.Water supply.bb Different institution involved. Different institution involved.

DGMRWS is responsible for rural water DGMRWS is responsible for rural water schemes. In addition it is also has the schemes. In addition it is also has the responsibility for the are of water responsibility for the are of water resource legislation, management and resource legislation, management and quality monitoring. quality monitoring. PWD is responsible for water systems PWD is responsible for water systems designated urban areas designated urban areas In Port Vila, water is run privately by In Port Vila, water is run privately by UNELCO UNELCO

Water supplyWater supply

bb DGMWR DGMWR -- agency responsible for the agency responsible for the provision of safe water supply to rural provision of safe water supply to rural population.population.

bb Administers these responsibilities through Administers these responsibilities through its RWS & Drilling programits RWS & Drilling program

bb Objective: to achieve 65% coverage of rural Objective: to achieve 65% coverage of rural population with fair water supply systems population with fair water supply systems by 30/12/2002.by 30/12/2002.


bb Installations of rural water supply Installations of rural water supply -- since since 1970’s1970’s

bb Numerous systems put in place, many Numerous systems put in place, many totally down due to lack of consultationtotally down due to lack of consultation

bb Attitude of communities Attitude of communities -- government government dependencydependency

bb DGMWR, through RWS, is trying to change DGMWR, through RWS, is trying to change people’s attitudepeople’s attitude

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bb Done by involving communities in all Done by involving communities in all stages of developing new or maintaining a stages of developing new or maintaining a water supply systemwater supply system

bb To ensure community ownership and To ensure community ownership and responsibility over the systemresponsibility over the system

bb Training provided by PRWSO to Training provided by PRWSO to communities to ensure proper running and communities to ensure proper running and maintenance of system and to ensure maintenance of system and to ensure longevity of systemslongevity of systems


Vanuatu Rural Water Supplies 2002

41%

25%

20%

1%13%

Population covered by asupply in good condition.Population covered by asupply needing minor repair.Population covered by supplyneeding major repair.Population covered by supply -condition unknownPopulation not covered at all

Water supply Water supply

bb Coverage of rural population with fair water Coverage of rural population with fair water supply supply –– 66% , 41% falls within category 1 and 25% 66% , 41% falls within category 1 and 25% under category 2.under category 2.

bb Current focus Current focus –– on category 2 systems to bring on category 2 systems to bring them up category 1them up category 1

bb Development of a water standard manual to Development of a water standard manual to standardize all systems, to avoid poor standardize all systems, to avoid poor constructions / designs of systemsconstructions / designs of systems

bb Decentralizing RWS services to provinces, Decentralizing RWS services to provinces, establishments of RWSO, establishments of MOU establishments of RWSO, establishments of MOU etc. etc. –– for better RWS service delivery for better RWS service delivery


bb Program Program –– developed and put in place to ensure developed and put in place to ensure wider rural water supply coveragewider rural water supply coverage

bb Donors Donors –– very supportive with more emphasis in very supportive with more emphasis in getting category 2 systems to category 1, i.e getting category 2 systems to category 1, i.e funding maintenance water projects and new funding maintenance water projects and new supplies for areas not covered by water suppliessupplies for areas not covered by water supplies

bb Program Program –– direction taken looks good, if it is to direction taken looks good, if it is to continue as it is, then it is hope that RWS continue as it is, then it is hope that RWS coverage should increase beyond 80% in the coverage should increase beyond 80% in the next 3 next 3 –– 5 years. 5 years.

SanitationSanitation

bb Who’s responsibility ? Need to identify the Who’s responsibility ? Need to identify the leading agency or authority.leading agency or authority.

bb A number of report produced to address A number of report produced to address sanitation problem particularly in Port Vila & sanitation problem particularly in Port Vila & LuganvilleLuganville

-- Port Vila sewage Treatment options, 1991Port Vila sewage Treatment options, 1991-- Main storm sewer discharge at sea wall and land Main storm sewer discharge at sea wall and land

erosion at the erosion at the sarakata sarakata river; and river; and sarakata sarakata flood flood prevention, Sept.1992prevention, Sept.1992

-- Sanitation Master plan for Port Vila, Inception Sanitation Master plan for Port Vila, Inception report; October 1997 report; October 1997


-- Sanitation master plan for Port Vila, Dec. 1997Sanitation master plan for Port Vila, Dec. 1997bb What next? Now a matter for one to take the step What next? Now a matter for one to take the step

in initiating the recommendations recommended.in initiating the recommendations recommended.bb Main cause of deteriorating quality Main cause of deteriorating quality fo fo the marine the marine

waters waters –– partially treated sewagepartially treated sewagebb Other sources of pollution include solid waste Other sources of pollution include solid waste

disposed directly to marine waters; disposed directly to marine waters; stormwater stormwater which in times of heavy rainfall washes solids which in times of heavy rainfall washes solids and dissolved materials into the sea; and dissolved materials into the sea; leachate leachate from landfills and runfrom landfills and run--off from farm land (off from farm land (EmtenEmten))

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bb DGMWR DGMWR –– doing quarterly coastal water quality doing quarterly coastal water quality monitoring of Port Vila monitoring of Port Vila harbour harbour and lagoonsand lagoons

bb Results Results –– does not look good at all, if we need to improve does not look good at all, if we need to improve the current situation then we seriously have to address the current situation then we seriously have to address how to tackle those sources of pollutionhow to tackle those sources of pollution

bb Solution?? Possibly, look at the options of sewage Solution?? Possibly, look at the options of sewage treatment facilities in Vila & treatment facilities in Vila & Luganville Luganville or reor re--visit the visit the SMP97 & look at ways to implement recommendations. SMP97 & look at ways to implement recommendations.

bb Options may be expensive but maybe worth a trial if we Options may be expensive but maybe worth a trial if we are to preserve or improve the current coastal water are to preserve or improve the current coastal water qualities. qualities.

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