EUnetHTA POP database 1.0 User’s manual · POP database 1.0 User’s manual i Version Name Date...

EUnetHTA POP database 1.0 User’s manual

POP database 1.0 User’s manual i

Version Name Date

V1 Marisa Warmuth & Gerda Hinterreiter

(LBI-HTA, WP7 Co-LP)

POP database moderators: [email protected]

2011-09-27

V2 Gerda Hinterreiter 2011-10-12

POP database 1.0 User’s manual 1

General information


Introduction

Access rights The POP database uses access rights: Users can only see those pages to which they have access rights.

Access is currently restricted to EUnetHTA Partners and Associates who contribute to the POP database by providing information about their planned and ongoing projects.

Among participating EUnetHTA partners, access is available to persons who work for EUnetHTA Partner or Associates. The number of users from each agency is not limited.

If a EUnetHTA Partner or Associate wants to become a POP database user and provides input to the POP database, he/she is asked to get in contact with the POP database moderator ([email protected]) for further steps.

Confidentiality of information The information made available by the POP database is restricted to EUnetHTA Partners and Associates who provided information and shall not be disseminated to third parties (including other EUnetHTA partners or associates) without permission from the originating agency.

For further details please have a look at the EUnetHTA dissemination policy document (EUnetHTA Members Only site, Home > Resources > Library > Policies)

Misuse of information When informed of a misuse of information provided by EUnetHTA behind a login and password, Secretariat/ POP database moderator will:

- block the access of the user

- inform the user’s organization about infringement and request the organization to take appropriate action.


Roles There are three possible roles (access rights levels) within the POP database using hierarchical increasing functionalities:

1. Reader :

- Search for projects

- Browse for projects

- See potential collaborations (for the reader’s agency)

- See all potential collaborations (for all information providing agencies)

2. Creator :



- See potential collaborations (for the creator’s agency)


- Add projects (on behalf of the creator’s agency).

- Edit projects (on behalf of the creator’s agency).

3. Moderator :



- See potential collaborations (for the moderator’s agency)


- Add projects (on behalf of the moderator’s agency).

- Edit projects (on behalf of the moderator’s agency).

- Add MeSH terms (if this has not be done by the creator him/herself)

- Verify MeSH terms (all MesH terms assigned to projects have to be verified by a moderator before they can be published in the POP database)

- Administration of agencies’ and users’ access right s and roles


Public Sites

Log in To log on to the POP database at http://eunethta.dimdi.de/PopDB/ , you need to use your personal EUnetHTA ID (which is also the username and password to the EUnetHTA Members Only / MO site).

If you do not have a EUnetHTA ID so far, please contact the EUnetHTA Secretariat ([email protected]).

EUnetHTA | European network for Health Technology Assessment | www.eunethta.eu Joint Action 2010–2012

1. Type in your Members Only user name (= EUnetHTA ID)

2. Type in you password

3. Enable automatic logon ONLY if your computer is not public

4. Click on the ‘Log in’ button

Login error

If you get an error like "invalid username" or "server password is missing " when logging on, your account may be invalid. Please log on to the MO site, click on “Edit contact info " (which is under the picture at the right side) and change or confirm your password at the bottom of the site to validate your account. Don’t forget to click the “safe” button.

You can access the EUnetHTA Members-only site from this URL: http://www.eunethta.eu/Members_only/

You should be able to log on to the POP database within the next three hours. If the problem remains, please contact the POP database moderator ([email protected]).


About The about section http://eunethta.dimdi.de/PopDB/AboutPage.xhtml provides an overview of the

• Objectives

• History and the

• EUnetHTA POP database team.

FAQ If you try to log on to the POP database and it does not work and/ or you do not have a EUnetHTA ID yet, please go to frequently asked questions (FAQ) http://eunethta.dimdi.de/PopDB/FaqPage.xhtml .


If the problem persists , please proceed to the Contact site



Links The Links section http://eunethta.dimdi.de/PopDB/LinksPage.xhtml provides URLs of

• EUnetHTA - http://www.eunethta.eu

• LBI-HTA - http://hta.lbg.ac.at

• DIMDI - http://www.dimdi.de

• KCE - http://www.kce.fgov.be

• EU DG Health and Consumers - http://ec.europa.eu/dgs/health_consumer/

• EUnetHTA toolbar - http://eunethta.ourtoolbar.com/

Contact Depending on your inquiry you can send an email to one (or more) of the three contacts provided within the contact section http://eunethta.dimdi.de/PopDB/ContactPage.xhtml


• Question about the EUnetHTA POP database: [email protected]

• Question or comment about technical issues with the EUnetHTA POP database: [email protected]

• Question about EunetHTA, or in case of problem with your EUnetHTA ID: [email protected]


Standard operations


Restricted sites & Workflow

EUnetHTA Home

1. First go to http://www.eunethta.eu/

2. Proceed to the Members Only area.


3. Type in your name (=EUnetHTA ID) and password to log on to the Members Only area.

a. Name: first letter of your first name, followed by last name

b. Password: your individual password.



4. You can find the Planned & Ongoing Projects (POP) Database under the heading EUnetHTA Tools .


5. Log in to the EUnetHTA POP Database by providing your EUnetHTA ID and password , which are the same like in item 3 (see above).

a. EUnetHTA ID: first letter of your first name, followed by last name

b. Password: your individual password.


6. If you are not able to log on to the POP database and/ or do not have a EUnetHTA ID yet, please proceed to frequently asked questions (FAQ ).


EUnetHTA POP Database Home

Once you are logged in to the EUnetHTA POP Database

http://eunethta.dimdi.de/PopDB/

you have

1. some basic information on the number of planned, ongoing projects and recently published projects, the number of participating agencies as well as the number of countries;

2. three quicklinks to

a. your agency’s profile

b. potential collaborations for your agency

c. most recently added projects;

3. a column on the left to help you navigate the database.


1

2

3

The column on the left side allows you to

• Search

• Browse

• Show potential collaborations

• Add or edit projects (only if you are a creator )

• Get help

• Logout


Search

If you want to search for projects , you need to provide keywords and information on how you want to search for keywords

1. all (AND)

2. any (OR)

3. exact phrase

In addition you can restrict your search according to the submission date, the agency, the status and the language .


Wildcards: Click on details to get information on the use of wildcards.

• wildcard *: For example, if you are looking for projects that contain the word aorta , your search results will contain 2 projects in total.



If you use the word aort * instead, your search results will contain 16 projects in total, listing not only projects that contain the word aorta but also those that contain the word aortic , for example.


• wildcard ?: For example, if you are looking for plural forms of a word and use wom ?n, your search results will contain both the singular form wom an and the plural form wom en.



Browse

If you want to browse for projects , you can browse by

• Agency

• Country

• Date

• Status of projects (planned, ongoing, published, abandoned )

• MeSH terms


If you browse by MeSH terms , you can use the first three levels of the MeSH tree for each main category.


Show potential collaborations

You can search for potential collaborations

• for your agency


• for all projects : search by MeSH terms which are used in the description of two ore more projects



For example, if you are looking for the MeSH term C11 Eye diseases, you will get 33 projects that are listed in this category. To narrow your search results down you need to select a more specific MeSH term at the second or third level.


If you specify your search, for example to the MeSH term C11.768 retinal diseases only, you will receive 19 projects in total.



You can further specify your search to the MeSH term C11.768.257 diabetic retinopathy, which results in 2 projects in total.



Add or edit projects

If you are a creator (database role “creator”) you can add and/ or edit projects .


If you want to add a project , you need to proceed through three steps:

• Step 1 : Please provide specific information on the project. Then proceed to step 2.



• Step 2 : Please add MeSH terms. You need to add one (at least) to three MeSH terms for both of the following categories:

o Pathology, indication or disease

o Technology, drug, medical device or intervention


How to add MeSH terms?

There are three ways of assigning MeSH terms to each project. You can add MeSH terms by

1. selecting terms from the POP database MeSH tree



2. searching in the

a. MeSH database at NLM


b. HONselect



3. directly entering a (known) MeSH term or code


You need to indicate , whether you want to add the respective MeSH term for either pathology , indication or disease or technology, drug, medical device or intervention. Then click add MeSH term .

If you try to proceed to step 3 without having assigned a MeSH term to both categories, you will be reminded to add a MeSH term to each category and will not be able to proceed.



Once you have assigned MeSH terms to both categories , you may proceed to step 3.


• Step 3 : provides an overview of the project details and the assigned MeSH terms. Please double-check the information before saving the project. If you want to make some changes to the project details or the MeSH terms, you can return to step 2 and/or step 1.



If you don’t want to save the project and/ or try to leave this site, you will get a reminder.

o If you don’t want to save changes and/or leave this site, press ok.

o If you want to save changes and/or return to this site, click “cancel”.


Edit project: You can only edit projects of your own agency . You need to click on edit under the heading edit details on the right side. This will lead you through step 1 to 3 (see above) again.



Help

If you need help, please click the help button in menu at the left side.


Logout

To log out of the POP Database, you need click the logout button.


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