Evacuation Team Training

PCC Department of Public Safety

Revised 11/2017

At the conclusion of this presentation you will know:

1. About PCC Alerts and how to sign up for it

2. The difference between a Lockout and Lockdown

3. What events require Evacuation Team activation

4. The roles and responsibilities of Building Coordinators, Floor Monitors, and Note Takers

5. How to use your FRS Radio

6. Introduction to the Evacu-Trac Chair® for evacuating people with

disabilities.

PCC Alerts is an emergency messaging system that is available through

Public Safety. People that register for the PCC Alerts system will receive

messages on their enrolled digital devices that alert them to emergencies

and unexpected conditions that exist in the district. This includes the

need to take immediate action at a campus to remain safe or when a

campus or center is unexpectedly closed.

PCC community members can enroll in PCC Alerts by clicking on the PCC Alerts link on the Public Safety website.

A lockout normally occurs when there is police activity near PCC property.

Exterior doors in buildings near the activity are locked, preventing anyone

from entering it. The goal is to prevent a subject from entering a building

and finding a place to hide. A lockout allows activities in the buildings to

continue, while at the same time protecting the campus from someone who

may be a risk or a danger to the PCC community. During a lockout, a

message will be played on the public address system alerting the campus

that the building is in lockout.

The lockout message will be preceded by flashing strobes and then broadcast on the public address system.

Listen to the lockout message.

If a person leaves the building during a lockout, they may not be able to

get back in.

If a person is outside during the lockout, they should go to a safe place

until the all clear message is given via the public address system and PCC

Alerts.

A Lockdown occurs when there is an active threat on campus. All exterior

and interior doors of the affected campus are locked, and a tone alert and

an active threat message is played on the public address system. The

message instructs everyone to run if safe to do so, hide if its not safe to

run, and fight/confront the active threat if you are face-to-face with

him/her.

The lockdown message will be preceded by flashing strobes and then broadcast on the public address system.

Listen to the active threat message.

Each PCC building has an evacuation team. An evacuation Team consists of at least one Floor Monitor (FM) for each floor, at least one Building Coordinator (BC), and if possible, a Note Taker to assist the BC in gathering information from the FMs.

The role of an evacuation team is to facilitate evacuating a building during a building evacuation.

FM: One radio and a floor monitor’s emergency vest.

BC: Two radios and a building coordinator’s emergency vest. One radio is for the BC and the other one is for the BC’s note taker.

Note Taker: Paper for taking notes.

Note: FMs and BCs can contact their campus Public Safety office to obtain their equipment.

1. Remain flexible and be prepared for the unexpected. For example, if the building coordinator doesn’t check in on the radio in a reasonable amount of time, be prepared to assume the role of the building coordinator. Or, if another floor monitor is absent or assuming the role of the building coordinator, be prepared to sweep their floors too.

2. Put on your emergency vest, turn on your radio, and check in with your BC.

3. Sweep your floor, encouraging people to evacuate. Do not try to force anyone to evacuate, but report staff members to your BC who refuse to evacuate.

4. Relay information to your BC as you discover it. For example, the location of people who have requested assistance to evacuate and the type of assistance they need.

5. Advise your BC when your floor has been swept, and proceed to your building’s safe assembly area.

Each upper level of a PCC building has a designated Evacuation Assistance Area (EAA) that is equipped with a Evacu-Trac Chair® that is produced by a company called Garaventa. People who need assistance evacuating a building during a drill or actual emergency will wait at this location until someone helps them evacuate from the building.

The location of each building’s EAA can be found on the Public Safety website under the evacuation drills link:

https://www.pcc.edu/public-safety/evacuation-drills/.

FMs will check their floor’s EAA before proceeding to the Safe Assembly Area. An FM who finds people waiting at an EAA for assistance to evacuate may do one of two things:

1) Use the Garaventa Evacu-Track Chair® stored at that location to move them to the bottom floor of the building and then proceed together to the building’s Safe Assembly Area (SAA).

2) Notify their BC by radio that a person is waiting at the EAA for assistance to evacuate.

1. Remain flexible and be prepared for the unexpected.2. Put on your emergency vest.3. Grab your two radios. One radio should be on Public Safety channel 10-14 (model

1) or 14 (Model 2) and the other radio on your building’s channel.4. Team up with your note taker and stay together during the evacuation. If your

note taker is unavailable be prepared to recruit a volunteered for the role. Give your note taker the radio for your building.

5. Coordinate the evacuation of your building with your Floor Monitors.6. Proceed with your note taker to your building’s Safe Assembly Area.7. Relay information you receive from your note taker/FMs to Public Safety. For

example, the location of people who have requested assistance to evacuate and the type of assistance they need.

8. Complete the Public Safety On-Line Evacuation Drill survey by the first Monday after the drill.

1. Remain flexible and be prepared for the unexpected.

2. Team up with your Building Coordinator (BC).

3. Obtain your radio from your BC and ensure that it is on your building’s channel.

4. Record information you receive from the FMs and provide it to your BC when requested.

5. Proceed with your BC to your building’s Safe Assembly Area.

FM1

FM2

FM3

Note Taker

Building Coordinator

Public Safety

FirstResponder

FirstResponder

FM1

FM2

FM3 Building Coordinator

Public Safety

FirstResponder

FirstResponder

Evacuation Teams are only activated during an evacuation drill, a fire, and when other unsafe environmental conditions exist in a building.

Evacuation teams are not activated for Active Shooter/Active Threats, Lockdowns, Lockouts, or Bomb Threats.

The evacuation drill message will be preceded by flashing strobes and then broadcast on the public address system.

Listen to the Evacuation Drill message

Direct people to evacuate to the building’s Safe Assembly Areas.

The location of a building’s Safe Assembly Areas can be found on the PCC Risk Services website in the Evacuation Maps link (scroll down to the bottom of the page):

http://intranet.pcc.edu/departments/finance/safety/emergency.html

An evacuation drill ends when the all clear message is played on the public address system. People may return to the building at that time.

An emergency evacuation is conducted just like a evacuation drill. The evacuation message will be preceded by flashing strobes and then broadcast on the public address system. Evacuees will proceed to the building’s Safe Assembly Area.

An emergency evacuation ends when the all clear message is played on the public address system. People will follow the instructions of first responders on whether or not they can return to the building.

Listen to the All Clear message.

If employees who experience a disability have concerns about participation in evacuation drills, they should discuss these concerns with their supervisor and/or the PCC American with Disability Acts (ADA) Coordinator.

For Students who experience a disability and have concerns about participation in evacuation drills, should discuss these concerns with their instructor and/or Disability Services.

The National Fire Protection Association (NFPA) provides nationally recognized best practices and recommendations for evacuating people with disabilities.

The NFPA Emergency Evacuation Planning Guide is found at https://www.nfpa.org/-/media/Files/Public-Education/By-topic/Disabilities/EvacuationGuidePDF.ashx?la=en

• All people regardless of circumstances have some obligation to be prepared to take action during an emergency and to assume responsibility for their own safety. This includes encouraging people with disabilities to self-disclose their disability to others who may be able to assist them (e.g., staff, students, floor monitors, or building coordinators).

• People with disabilities are encouraged to complete a personal emergency evacuation checklist and have a personal evacuation plan. This plan should include an unobstructed pathway to an evacuation assistance area (EAA). Maps showing the location of each building’s EAA can be found on the Public Safety website under the evacuation drills link: https://www.pcc.edu/public-safety/evacuation-drills/.

• We also encourage everyone to sign up for PCC ALERTS and visit the Public Safety website for or information regarding this emergency messaging.

The Evacu-Trac Chair® is produced by Garaventa. Garaventa states that “the Evacu-Trac, provides safe and simple emergency evacuation for the mobility impaired.”

Each upper level of a PCC building has a designated Evacuation Assistance Area (EAA) that is equipped with an Evacu-Trac Chair®. People who need assistance evacuating a building during a drill or actual emergency will wait at this location for it. For information on how to use the Evacu-Trac Chair, please check out this short video.

The location of each building’s EAA can be found on the Public Safety website under the evacuation drills link:

https://www.pcc.edu/public-safety/evacuation-drills/.

The Department of Public Safety offers Evacu-Trac Chair training. This training may be scheduled by contacting your campus/center public safety sergeant.

CA: Sgt. Eric Hargrove 971-722-5415RC: Sgt. Dean Halley 971-722-7955SE: Sgt. Terry Langley 971-722-6173SY: Sgt. Rick Rivera 971-722-4100

Q: How do I sign up for PCC Alerts?A: There is a link to PCC Alerts on the front page of the Public Safety

website: https://www.pcc.edu/public-safety/

Q: Where can I go to get more information on evacuation drills? A: Public Safety website under the link to Evacuation Drills:

https://www.pcc.edu/public-safety/evacuation-drills/

Q: Where are the safe assembly areas located?A: Maps of PCC’s safe assembly areas are located on the Public Safety

website under the link to Emergency Response Protocols: https://www.pcc.edu/public-safety/emergencies/