Event Management

Events

• With events, track important date/times where things are going to be happening and allow users to register

• Registration can include payment

• Used for both standard events and conference sessions

• Can be recurring or one-time-only

Event Entity

• Contains all the important details of an event, including :– Description– Subject content– Location– Registration – Logistics (catering and parking)

Event Entity

• Attributes and Relationships– Name– Website– Parent Page– Partial URL– Release Date– Publishing State– Expiration Date– Page Template– Hidden from Sitemap

– Organizer– Event Type– Summary– Description– Content– Location – Address

Event Entity

• Attributes and Relationships– City– State/Prov– Country– Postal Code– Conference URL– Conference Number– Requires Registration– Cost– Max Registration

– Registration Count– Catering Details– Parking Details

Event Schedule Entity

• Allows configuration of one-off and recurring events• Built-in exception handling• Supports date ranges• Off-limits day of week filters

Event Schedules Entity

• Attributes and Relationships– Name– Event– Event Location– Start Time– End Time– All Day Event– Publishing State– Recurrence– Max Recurrences

– Week– Recurrence End Date– Interval– Sunday - Saturday

Recurring Events & Registration

• The Out-of-the-Box events page will display recurrences of events and allows user to register for those events

• Each recurrence is displayed as a separate object in a sense

• Registration uses Adxstudio Web Forms technology – a web form is required to gather user information

• Payment for a registration is done via Adxstudio E-commerce module (a separate topic)

• Once Web Form is completed, a registration record is created

Event Registration Entity

• Portal users register using the registration page on the portal

• Automatically associated with CRM Contact• Added to aggregate capacity counts

Event Registration Entity

• Attributes and Relationships– Attendee– Event– Event Schedule– Registration Date– Registration Confirmed– Registration Paid

Event Speakers Entity• Connects to the Speaker’s CRM Contact record• Attaches additional information displayed on the event

websites• Multiple speakers can be associated with multiple events

Event Speakers Entity

• Attributes and Relationships– Name– Website– Contact– Description– URL– Publishing State

Event Types Entity

• Optional• Typically used for categorization or event organization• For Example session types in conferences• Attributes and Relationships

– Name– Website– Description

Event Access Permissions Entity

• A security role used to restrict the event to specific portal users

• Attributes and Relationships– Name– Event– Right

Conferences

• Conferences are also implemented in Adxstudio Portals• The Conference is a separate entity exposed on the

portal• Sessions within a conference are treated as events• Registration for a conference session requires that you

first register for the conference