2013-14 BUDGETBudget finalized by end of AugustCan make regular operating purchases right

nowRefrain from purchasing new operating items

or capital items until budget finalizedIf you something now, contact Debby ReichelAny new budget requests due to Debby

Reichel via email by Friday, August 16; must also be approved by division head (cc: on the email)

SALES TAXAlthough CA is a non-profit organization, we still

need to pay sales tax at the point of saleDo not have a vendor not charge you sales tax-it

creates more work because we need to calculate and send money to the Dept of Revenue as use tax

CA recoups sales tax paid every 6 months by tracking it separately and then completing a sales tax refund return

We may recoup sales tax on food up to 6.75%Sales tax must be charged on items sold through

fundraisers IF the fundraiser lasts more than 60 daysSales tax charged outside of North Carolina can not

be recouped unless it is NC Sales Tax charged by an online vendor

PURCHASING CARDSWhy use p-cards?

Purchasing convenience for 96 employeesAllows CA to recoup sales tax that would be lost if

purchases done through expense reimbursement; over $31,000 in sales tax charged through p-cards last year

Provides income to the school through rebate received; last year - $15,410

How can help you make the process smoother?Remember to put your initials at the beginning of

each charge you allocate onlineMeet the due dates for coding online and turning

your report in to your manager

Student Transportation CA vehicles are always the first choice; parent or

employee vehicle only if there is no other optionCA insurance does not cover personal vehiclesDrivers of personal vehicles as well as the personal

vehicle itself must be approved in advanceMust always be at least 3 people, including driver, in

vehicle (unless single passenger is related to driver)If student being transported is not related to the

driver, written permission from parent must be obtained in advance

Driver Approval lead times:Personal Vehicle - 2 business daysCA Activity Bus – 5 business days

In process of updating CA Activity Bus Driver Approval with new insurance company

And now a PSA from your fellow Activity Bus users and the BE KIND Foundation…

When using a CA bus or van, PLEASE:Return it on timeReturn the bus key to Facilities right awayReturn it with a full tank of gasReturn it clean

Athletic Facilities RekeyingAll of the Athletic Facilities were rekeyed at

the end of the school yearCommon key no longer worksEmployees still have the same access; will

need to call Security after hours to open facility

Coming soon-a badge reader on the Weight Room for employees!

Employee Injuries and Worker’s Compensation

• On the job injuries that require medical treatment must be reported

• Report to both your division head and the HR Manager; report must be filed with NC within 5 business days

• Non-urgent treatment is to be handled at our designated worker’s comp clinic:

• Doctor’s Express on Maynard Rd. (near Kroger shopping center-corner of High House of Maynard)

• Location and phone number is under the employee center on the employee portal

• Need to print out form from website to take with you

• Please report any unsafe conditions to Facilities!

Harassment TrainingOn-line harassment training was supposed to

be completed by this past Tuesday We still have 30 employees who need to

completeMust be completed as soon as possible and

no later than the first day of schoolIf you need help getting into the system,

please contact Belinda Blackwood

Background Checks and Hiring• Background check required in advance when

someone works one on one with students. Examples: substitute teachers, tutors, extracurricular coaches and instructors, camp instructors

• Not sure? Ask Belinda Blackwood or Debby Reichel

• Try not to hire for just one day….• New hire paperwork must be completed no later

than the first day of employment and preferably prior to ensure we have the right documentation ahead of time.

HR INFOEmployee Handbook

Updated and posted to HR page on My CA Major changes

Addition of Gifts Policy Addition of Employee Degree Assistance Program

Employee Degree Assistance Program All full-time employees now eligible Must be in a program working towards a degree; individual classes

would be funded through professional development budget The next window to apply will be during second trimester for

2013-14 year; will be announced via email

Retirement Plan Please remember to RSVP to one of the three retirement plan

information session on Sept 4 or 6; see Belinda’s prior email

Paperless Payroll Checks• Beginning with September 30 paycheck, paycheck stubs will be

accessed electronically via the Paychex website• Link to how to create an account will be emailed and can also be

found on employee portal at MyCA• W-2 at year-end will continue to be mailed but will also be

accessible online

Flu Shots• Clinic on October 7• FREE if you are on BCBS (at CA or other employer)• $35 if you don’t have BCBS• Family members are welcome• 25 wellness points

Impact of Supreme Court decision on DOMA (Defense of Marriage Act)

• Has the potential to impact a variety of benefits including healthcare, flexible spending and retirement plans

• Very unclear; lots of confusion • No changes as of yet; we will continue with our current domestic

partner benefits until we have more information

Healthcare Reform

What’s already happened Dependents up to age 26 must be covered regardless of student

status Emergency services covered without pre-authorization No authorization or referral required for OB/GYN services No pre-existing exclusions for enrollees under age 19 OTC medicines no longer covered under FSA unless obtained with a

prescription (unless insulin) Summary of Benefits and Coverage provided to all covered employees Plans must comply with guidelines for providing preventative care for

women Employee contribution to health FSA limited to $2,500 per plan year PCOR and Reinsurance fees charged to fully insured plans to help pay

for healthcare exchanges

What’s coming (2014) No pre-existing exclusions allowed for anyone Health Insurance Exchanges open Coverage for routine costs of approved clinical trials Addition wellness incentives implemented

HELP WANTED:Employees who care about the environment and are willing to share their new-found composting expertise with students during lunch in short 10-15 minute sessions during lunch

Translated: We need a number of willing souls to help supervise students in the indoor and outdoor dish/trash areas during lunch for the first three days of school to ensure composting, recycling and trash is being handled correctly. Training will be provided!

The Dining Hall Sink(and the rest of the renovated

Dining Hall and Composting 101)

See you for lunch at noon on Tuesday

Please join your colleagues for a relaxing end to your week at

UNVINED3 to 5 pm today

(Corner of Harrison Avenue and Chatham)