USING CLASSICAL
BUDGETING TOOLSA DEEP DIVE ON THE CHANGES WE’VE MADE TO THE “WORK WITH CU
BUDGET” FEATURE
EVERYTHING EXCEPT MODELING
Budgeting with CU*BASE Series
#3 of 5
Revised!
BUDGETING WEBINAR #3 OF 5:
USING CLASSICAL BUDGETING TOOLS
TODAY’S TOPICS
Budgets without modeling – using classical budget calculation tools
Running multiple passes to create a budget
Saving budget figures
Viewing budget progress
Tweaking budget amounts
by month, by G/L, or by branch
For step-by-step
instructions, see the
“Budgeting with
CU*BASE” booklet!2
HOW TO LEARN MORE
For step-by-step
instructions, see the
“Budgeting with
CU*BASE” booklet!http://cuanswers.com/pdf/cb_ref/
BudgetingwithCUBASE.pdf
This is an ongoing work
in progress and contains a
sneak peek at modeling
tools still in process...
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A QUICK REVIEWPREP TO DO BEFORE RUNNING YOUR FIRST BUDGET CALCULATION PASS
Setting Up Your Configs Preparing Your Assumptions
4
CREATING AND
MAINTAINING A BUDGETUSING CLASSICAL BUDGETING TOOLS
5
CREATING A BUDGET
Access the tool:
1. Budgeting Functions menu (MNBUDG)
2. Work with CU Budget
3. Enter a budget year
4. Choose Maintain budget, Enter
5. Choose Income or Expense, Enter
Check on the current
status of your Budget
Controls
For step-by-step
instructions, see the
“Budgeting with
CU*BASE” booklet!
6
RUNNING YOUR ASSUMPTIONSSETTING BUDGET CALCULATION SETTINGS
Start by
choosing a
Budget
Group (or
G/L Account)
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RUNNING YOUR ASSUMPTIONSSETTING BUDGET CALCULATION SETTINGS
This history
recap appears
after you choose
a Budget Group
or G/L account
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RUNNING YOUR ASSUMPTIONSSETTING BUDGET CALCULATION SETTINGS
Choose which
month range you
want to populate
with this pass
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RUNNING YOUR ASSUMPTIONSSETTING BUDGET CALCULATION SETTINGS
Enter a % change – think
of this as increase and
decrease; CU*BASE will
take care of the math
for debit- vs. credit-
balance accounts
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RUNNING YOUR ASSUMPTIONSSETTING BUDGET CALCULATION SETTINGS
Use these to
choose which
figures are used
for the math
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RUNNING YOUR ASSUMPTIONSSETTING BUDGET CALCULATION SETTINGS
Choose a
calculation
method...
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CALCULATION OPTIONS
Monthly Average
Monthly budget amount = (Period total ÷ # of months in period) × % change
All months use the same amount
For flat monthly expenses like league dues, etc.
Daily Average
Monthly budget amount = ((Period total ÷ 365) × # of days in month) × % change
Each month calculated separately
For income or expenses affected by # of days in the month
Parallel
Monthly budget amount = Previous monthly amount × % change
Each month calculated separately
For variable interest income or dividend expenses (if you’re not going to model)13
RUNNING YOUR ASSUMPTIONSSETTING BUDGET CALCULATION SETTINGS
Monthly/Daily
Average will annualize
any range then use the
calculated averages to
populate whatever
range you wish
With the Parallel calculation
method, the number of
months being filled in has to
match the number of months
used in the math (i.e., 3
months to 3 months...but can
be any 3 months)
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RUNNING YOUR ASSUMPTIONSSETTING BUDGET CALCULATION SETTINGS
When
ready, use
Continue
to run the
calcs
15
REVIEWING THE CALCULATION PASSWHERE YOUR ASSUMPTIONS IN THE BALLPARK?
(If you see *here, existing
budget figures
will be over-
written when
you save)
Use the
Compare button
to control what
appears here
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REVIEWING THE CALCULATION PASSWHERE YOUR ASSUMPTIONS IN THE BALLPARK?
Use Combine
Branches to see
totals by G/L account
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REVIEWING THE CALCULATION PASSWHERE YOUR ASSUMPTIONS IN THE BALLPARK?
Save (or
Discard) this pass
then you’re ready
to calculate your
next pass
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ON TO THE NEXT BUDGET GROUP...
Ready for the
next pass!
19
VIEWING YOUR BUDGETUSING THE BUDGET DASHBOARD TO VERIFY YOUR
BUDGET FIGURES FOR ACCURACY AND COMPLETENESS
(NOT TO BE CONFUSED WITH THE VARIANCE
DASHBOARD, WHICH MONITORS YOUR PERFORMANCE)
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REVIEWING BUDGET FIGURES
Access the tool:
1. Budgeting Functions menu (MNBUDG)
2. View/Analyze CU Budget
3. Choose Income, Expense or
Net Income
4. Select date ranges for the budget year
and comparison period (actual)
5. Choose a filter if you like (or leave
blank to look at everything)
6. Use Enter to see the summary
7. Use Continue to proceed
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For step-by-step
instructions, see the
“Budgeting with
CU*BASE” booklet!
REVIEWING BUDGET FIGURESUse Toggle to see last
year’s budget numbers
instead, or use Filters to
choose a different period
Use Filters to
narrow down the
list of budget groups
Use Print to
print these
budget
figures (in
this format)
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REVIEWING BUDGET FIGURES
Use
Summary
to see this
recap
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REVIEWING BUDGET FIGURES
Select a group and use
Drill to Account to see
totals by G/L account...
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REVIEWING BUDGET FIGURES
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TWEAKING YOUR BUDGETUSING THE MANUAL UPDATE FEATURE TO ENTER
INDIVIDUAL MONTHLY BUDGET FIGURES FOR ANY G/L
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MODIFYING BUDGET FIGURES MANUALLY
Access the tool:
1. Budgeting Functions menu (MNBUDG)
2. Work with CU Budget
3. Enter a budget year
4. Choose Manual update, Enter
5. Choose Income, Expense or
Net Income (for both)
6. Enter to see the summary
7. Continue to proceed
For step-by-step
instructions, see the
“Budgeting with
CU*BASE” booklet!
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MODIFYING BUDGET FIGURES
Select a group and use
Drill to Account to see
totals by G/L account...
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MODIFYING BUDGET FIGURES
...then select a G/L
account and use Drill to
Branch to see totals by
branch...
29
MODIFYING BUDGET FIGURES
...then select a branch
and use Edit to work
the numbers.
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MODIFYING BUDGET FIGURES
Enter figures manually here.
Remember the minus sign (–)
for credit balance accounts!
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MODIFYING BUDGET FIGURES
32
If you would rather
enter an annual amount
and make the system
do the math, try
Allocate...
MODIFYING BUDGET FIGURES
33
...then type a total for
the year and use Enter
to spread that evenly
across all 12 months...
MODIFYING BUDGET FIGURES
34
...then you can
tweak individual
months if you
like.
Don’t forget
to save!
MODIFYING BUDGET FIGURES
After saving, use this to
choose a different G/L
account...
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...or use this to
choose another
branch for this
G/L.