EVERYTHING YOU

NEED TO KNOW ABOUT Authority Control and RDA

La Donna Riddle Weber

Cataloging Librarian and Trainer

February 26, 2014

Purdue University Libraries

The Bible

• O.T and N.T. are dropped if specific books are

named

• AARC2 25.18A …. RDA 6.23.2.9, 6.30.22

• Bible. O.T. Ruth becomes Bible. Ruth

• Bible. N.T. Jude becomes Bible. Jude

• Bible. N.T. Gospels becomes Bible. Gospels

• If no specific book names use:

• Bible. Old Testament

• Bible. New Testament

• LC control no.: n 79139441

• LCCN permalink: http://lccn.loc.gov/n79139441

• HEADING: Bible. Ruth

• 000 01091cz a2200325n 450

• 001 1897602

• 005 20130312132130.0

• 008 800320n| azannaabn |b ana

• 010 __ |a n 79139441

• 040 __ |a DLC |b eng |e rda |c DLC |d DLC |d OCoLC |d DLC

• 130 _0 |a Bible. |p Ruth

• 430 _0 |w nnea |a Bible. |p O.T. |p Ruth

• 430 _0 |a Bible. |p Old Testament. |p Ruth

• 430 _0 |a Ruth (Book of the Old Testament)

Koran

• Koran becomes Qur’an

• And not just this scripture but any …

• RDA 6.23.2.5

• “Choose as the preferred title … the title by which it is most

commonly identified in reference sources in the language preferred

by the agency creating the data that deal with the religious group …

to which the scripture belongs.”

• Part of the move away from U.S. / Christianity-centric

rules and interpretations

• Again … has been changed in the NAF but local catalogs

need to be updated.

Some other tweaks

Dump the Dept.

• RDA changes Dept. to

Department

• This affects subject,

name, and series

authorities

What does that

mean??

• fl. (for flourished) in name

authorities changed to

“active”

• ca. (for circa) in

authorities changed to

“approximately

USDA example

• LC control no.: n 79008243

• LCCN permalink: http://lccn.loc.gov/n79008243

• HEADING: United States. Department of Agriculture

• 010 __ |a n 79008243 |z sh 85140824

• 040 __ |a DLC |b eng |e rda |c DLC |d DLC |d DGPO |d DLC |d MH |d DNAL |d WU |d DLC

• 110 1_ |a United States. |b Department of Agriculture

• 377 __ |a eng

• 410 1_ |a United States. |b Agriculture, Department of

• 410 1_ |a United States. |b Commissioner of Agriculture

• 410 1_ |w nnea |a United States. |b Dept. of Agriculture

• 410 1_ |a United States. |b Secretary of Agriculture

• 410 2_ |a USDA

Twist on “active”

• 010 __ |a n 84052543

• 035 __ |a (DLC)n 84052543

• 040 __ |a InU |b eng |e rda |c DLC |d DLC

• 046 __ |s 09

• 100 0_ |a Hildegard, |c Saint, |d active 10th century

• 368 __ |c Saint

• 400 0_ |a Agatha-Hildegard, |c Saint, |d active 10th

century

• 400 0_ |w nnea |a Hildegard, |c Saint, |d 10th cent.

• 400 0_ |a Hildegard, |c von Stein, |d active 10th century

“Ca.” become “approximately”

• 010 __ |a nr 97000030

• 040 __ |a NjP |b eng |e rda |c NjP |d DLC

• 046 __ |f 0300~ |g 0350 |2 edtf

• 100 0_ |a Paul, |c Saint, Bishop of Constantinople, |d

approximately 300-350

• 368 __ |c Saint

• 400 0_ |a Paul, |c of Constantinople, Saint, |d

approximately 300-350

• 400 0_ |w nnea |a Paul, |c Saint, Bishop of

Constantinople, |d ca. 300-350

• These changes called for a major clean up in the NAF • To avoid split files, Library of Congress and

OCLC made global changes to these headings when RDA was adopted

• In March 2013 Library of Congress upgraded about 400,000 authority records making this change

• AND associated bibliographic records changed

• Took about thirteen days … 30,000 per day!!

Fictional entities

• I knew Geronimo Stilton wrote those books!!

• Fictional entities can be considered creators

• Code as person

• Families too, BTW

• RDA chapter 10

000 01090nz a2200193n 450

008 130420n| azannaabn |n aaa c

010 __ |a no2013042861

035 __ |a (OCoLC)oca09455309

040 __ |a ICrlF |b eng |e rda |c ICrlF

100 1_ |a Stilton, Geronimo

372 __ |a Children’s fiction |a Journalism

374 __ |a Author |a Journalist

375 __ |a male

377 __ |a ita

670 __ |a Stilton, Geronimo. Rumble in the jungle, ©2013: |b t.p. (Geronimo

Stilton) p. facing t.p. (a learned and brainy mouse; editor of the Rodent

Gazette) back cover (lives in New Mouse City) t.p. verso (original title Grosso

guaio in Mato Grosso)

670 __ |a Wikipedia website, Apr. 15, 2013 |b (Geronimo Stilton is a best-

selling children’s book series …. Although the series credits its title character

as the author, the idea was originally thought of by Elisabetta Dami.)

678 __ |a Geronimo Stilton is a mouse and fictitious author.

(Fictitious character)

• Now you see it, now you don’t

• 9.19.1.2 instructs to add it whether or not there is a

conflict. This contradicts the fact that it is not a core

element at 9.6

• The British Library has made another JSC proposal to

address this contradiction and it will be discussed at the

JSC meeting in DC in November 2013. ...

Name Authorities

• Titles and terms associated with surnames can now be

used

• AACR2 22.15C, 22.19B – don’t use Jr., Sr., III …

• GONE! Now we use them … most of the time …

• RDA 9.2.2.9.5

• Birth and death dates

• Option to add even when not needed to break conflict

• LC-PCC PS for 9.19.1.3: New Authority Records

LC practice/PCC practice for Optional addition: Add a date of birth

and/or date of death to new authority records, even if not needed to

distinguish between access points.

MLK #1

• LC control no.: n 80078476

• LCCN permalink: http://lccn.loc.gov/n80078476

• HEADING: King, Martin Luther, 1899-1984

• 000 00562cz a2200157n 450

• 005 20001026104504.0

• 008 800825n| acannaab |n aaa

• 010 __ |a n 80078476

• 040 __ |a DLC |c DLC |d DLC

• 100 1_ |a King, Martin Luther, |d 1899-1984

• 670 __ |a His Daddy King, 1980: |b t.p. (Martin Luther

King, Sr.) CIP galley (became 21 yrs. old in 1920)

MLK #2

• 005 20121024140500.0

• 010 __ |a n 79084324 |z no 98011560

• 040 __ |a DLC |b eng |c DLC |e rda |d DLC |d SG-SiILA |d UPB |d DLC |d Uk |d UPB |d DLC

• 100 1_ |a King, Martin Luther, |c Jr., |d 1929-1968

• 370 __ |a Atlanta, Ga. |b Memphis, Tenn.

• 373 __ |a Morehouse College |t 1948

• 373 __ |a Crozer Theological Seminary |t 1951

• 373 __ |a Boston University |t 1955

• 373 __ |a Southern Christian Leadership Conference |s 1957

• 374 __ |a Pastor |a Civil rights activist

• 375 __ |a male

• 377 __ |a eng

MLK #3

• 000 00954cz a2200181n 450

• 001 5161492

• 005 20130319070227.0

• 008 000803n| azannaabn |a aaa c

• 010 __ |a no 00061618

• 040 __ |a GU-AV |b eng |e rda |c GU-AV |d DLC

• 100 1_ |a King, Martin Luther, |c III

• 400 1_ |a King, Marty

010 __ |a nb2012009181

035 __ |a (Uk)008442734

040 __ |a Uk |b eng |e rda |c Uk |d Uk

046 __ |s 20

100 1_ |a Lane, Katie |c (Western love story

writer)

370 __ |c U.S. |e Albuquerque, N.M.

372 __ |a Love stories |a Western stories |2

lcsh

374 __ |a Novelists |2 lcsh

375 __ |a female

377 __ |a eng

3xx fields • 3XX fields contain additional information about

characteristics of the heading entities in fields 100-185.

• All new 2009 through 2013

• Only 378 and 384 are not repeatable

• 336 – CONTENT TYPE The form of communication

through which a work is expressed. Field 336 information

enables expression of content types from various lists

when the authority is for a title or name/title

• 336 ## $a two-dimensional moving image $b tdi $2 rdacontent

• 336 ## $b prm $2 rdacontent

• 336 ## $a text $2 rdacontent $3 liner notes

368 Other Attributes of Person or

Corporate Body (R)

• Any attribute that serves to characterize a person or

corporate body or that may be needed for differentiation

from other persons or corporate bodies and for which

separate content designation is not already defined.

• For a person: Can include designations of the title of a

person or other attributes.

• For a corporate body: Can include designations indicating

the type of corporate body or jurisdiction, or other

attributes.

368 ## $a Television station

368 ## $a Firm

368 ## $b County

368 ## $b Village

368 ## $c Holiness

368 ## $c Seventh Day

368 ## $c Spirit

368 ## $c Saint

368 ## $d Princess

Content designator history

• Field 370 - Associated Place [NEW, 2009] 9.10

• Field 371 - Address [NEW, 2009]

• Field 372 - Field of Activity [NEW, 2009] 9.15

• Field 373 - Associated Group [RENAMED, 2011] Prior to

2011 was named "Affiliation“ 9.13

• Field 374 - Occupation [NEW, 2009] 9.16

• Field 375 - Gender [NEW, 2009] 9.7

• Field 376 - Family Information [NEW, 2009] 10.3, 10.6

• Field 377 - Associated Language [NEW, 2009] 9.14

• Field 378 - Fuller Form of Personal Name [NEW, 2011]

9.5

010 __ |a no2013039964 |z sh 85061506

035 __ |a (OCoLC)oca09448939

035 __ |a (DLC)9241382

035 __ |a (DLC)no2013039964

040 __ |a MnU |b eng |e rda |c MnU |d DLC |d WaU

046 __ |f 18540106

100 1_ |a Holmes, Sherlock

368 __ |c Fictitious characters |2 lcsh

370 __ |c Great Britain |c England |2 naf

372 __ |a Criminology |a Bee culture |2 lcsh

374 __ |a Detectives |2 lcsh

374 __ |a Detective |2 dot

375 __ |a male

377 __ |a eng

400 1_ |a Holmes, Sherlock |c (Fictitious character)

378

• Field 378 - Fuller Form of Personal Name [NEW, 2011]

• $q in pre-RDA records

• “grandfathered” in – leave if already in the record

• RDA / NACO uses field for conflict breaking

• LC-PCC PS for 9.19.1.4 [Fuller form of name]: New

Authority Records

• LC practice for Optional addition: Do not apply.

• PCC practice for Optional addition: Decision on application of the

optional addition is pending.

010 __ |a n 79063642 |z sh 87007968

040 __ |a DLC |b eng |e rda |c DLC |d DLC |d OCoLC |d

DLC |d OCoLC |d DLC |d UPB |d DLC

046 __ |f 19320917 |g 20100118

053 _0 |a PS3566.A686

100 1_ |a Parker, Robert B., |d 1932-2010

370 __ |a Springfield, Mass. |b Cambridge, Mass. |c Calif.

374 __ |a author

375 __ |a male

377 __ |a eng

378 __ |q Robert Brown

400 1_ |a Parker, Robert B. |q (Robert Brown), |d 1932-

2010

EXAMPLE 1

AACR2: 100 1 $a Bailey, R. Y. $q (Richmond Young), $d b. 1893

RDA: 100 1 $a Bailey, R. Y., $d 1893- 400 1 $a Bailey, R. Y. $q (Richmond Young), $d b. 1893 $w nnea

a) Use of abbreviation “b.” in subfield $d not valid under RDA

b) Subfield $q removed because subfield $d was being changed— Subfield $q not needed since there is no conflict

c) Make a see reference for the old valid form of heading, with $w nnea, unless the reference itself is a valid RDA variant access point, in which case use $w nne. In case of doubt, use $w nnea

Example 2

AACR2:

100 1 $a Walter, David, ‡d 1948-

RDA:

100 1 $a Walter, David, ‡d 1948-2012

400 1 $a Walter, David, ‡d 1948- $w nne

a) Date of death added and record recoded to RDA

b) Reference is valid under RDA

Example 3

AACR2:

100 1 $a Ryan, Robert S. $q (Robert Samuel), $d 1925-

RDA:

100 1 $a Ryan, Robert S. $q (Robert Samuel), $d 1925-

400 1 $a Ryan, Robert S. $q (Robert Samuel), $d 1925-

a) Normalizes to the same form as 1XX

b) Note that subfield $q retained at the time of recoding

in this case since no other changes are being made to

the 1XX

Example 4

AACR2:

100 1 $a Smith, John, $c pianist

RDA:

100 1 $a Smith, John $c (Pianist)

400 1 $a Smith, John, $c pianist

a) Normalizes to the same form as 1XX

• Field 380 - Form of Work [NEW, 2010]

• Field 381 - Other Distinguishing Characteristics of Work

or Expression [NEW, 2010]

• Field 382 - Medium of Performance [NEW, 2010]

• Field 383 - Numeric Designation of Musical Work [NEW,

2010]

• Field 384 - Key [NEW, 2010]

• Field 385 - Audience Characteristics [NEW, 2013]

• Field 386 - Creator/Contributor Characteristics [NEW,

2013]

010 __ |a n 79066095

035 __ |a (OCoLC)oca00298999

040 __ |a DLC |b eng |e rda |c DLC |d CSt |d DLC |d

WaU |d DLC

046 __ |k 1939

130 _0 |a Gone with the wind (Motion picture : 1939)

380 __ |a Motion picture

380 __ |a Epic films |a War films |a Romance films |a

Historical films |a Feature films |a Fiction films |a Film

adaptations |2 lcgft

430 _0 |a G.W.T.W.

430 _0 |a GWTW

500 1_ |w r |i Motion picture adaptation of (work): |a

Mitchell, Margaret, |d 1900-1949. |t Gone with the wind

Examples of Authority Records

• http://www.rdatoolkit.org/sites/default/files/examples_of_rd

a_authority_records_041113.pdf

Problems to watch for

• 667 |aTHIS 1XX FIELD CANNOT BE USED UNDER

RDA UNTIL THIS RECORD HAS BEEN REVIEWED

AND/OR UPDATED

This is aimed at BIBCO/NACO/SACO libraries who

have the power to upgrade records

• Deleted authorities with “status” d

These remain in the authority file

|

FAST

• What will you do?? Keep? Or Delete?

• You can change your loading profiles so that FAST

headings automatically get removed as you load them.

(What do you do with 2nd indicator 1-7).

• You can change your authority maintenance options to

ignore FAST headings in bib records. Whether and how

you could do either of these depends on your ILS.

• If deleted or suppressed, you need not worry about

verification and would not clutter up the authority file.

VIAF

•Virtual International Authority File

•Transitioning from shared-governance

to VIAF Council with OCLC having

primary maintenance responsibility

•Now an OCLC service

•http://viaf.org/