EVVE 101 Rose Trasatti NAPHSIS Project Manager The NAPHSIS/NCHS Collaboration Past Successes and...

EVVE 101

Rose TrasattiNAPHSIS Project Manager

The NAPHSIS/NCHS CollaborationPast Successes and Future ChallengesSalt Lake City, UTJune 3rd – 7th, 2007

The NAPHSIS/NCHS CollaborationPast Successes and Future Challenges

Salt Lake City, UT June 3rd – 7th, 2007

What is EVVE™? Electronic Verification of Vital Events Message based query system Authorized users have a single

interface to generate a query to any participating vital records jurisdiction throughout the country



What is EVVE? NAPHSIS national clearinghouse (hub) Standard Internet-based XML Vital Event

Transaction (VET) Knowledge database for jurisdiction rules

and data availability/mapping Transaction log of exchanges of requests

and responses between users and the jurisdictions via the hub

Management and billing reports



What are the benefits of EVVE? Protects against potential fraudulent activities Improves customer service Facilitates rapid access to accurate and

verifiable vital record data Supports the future of business within the

vital records offices Integrates easily with current legacy systems Safeguards the confidentiality of data Offers a secure mechanism for

communication between agencies and vital records offices



EVVE Query Types Birth Verification

Applicant has a certified copy of the birth certificate in their possession

Birth Certification Applicant does NOT have a certified copy of the birth

certificate Death Verification

Applicant has a certified copy of the decedent’s death certificate in their possession

Death Certification Applicant does NOT have a certified copy of the

decedent’s death certificate



Birth Verification Required Fields

Registrant First Name Registrant Middle Name Registrant Last Name Registrant Date of Birth Registrant Jurisdiction of Birth Either Date Filed or File Number

Optional Fields Date Filed if File Number required File Number if Date Field required



Birth Certification Required Fields

Registrant First Name Registrant Middle Name Registrant Last Name Registrant Date of Birth Registrant Gender Registrant Jurisdiction of Birth Mother’s Maiden Surname

Optional Fields Father’s Surname



Query Logic EVVE queries for an exact match If no exact match then EVVE executes

alternate queries Soundex searches Last Name replacements Remove Day Adjust Year Switch Gender Switch Month/Day Remove fields



Query Response Query Return Code If return code indicates a match and

data available File Number Data Modified Indicator Deceased Indicator



Query Return Codes Match

Indication of birth record marked deceased No-Match on one required field

Problem with First Name Problem with Last Name Problem with Date of Birth Problem with Date Filed Problem with File Number Problem with Mother’s Maiden Surname Problem with Gender

No-Match on more than one required field Other (time out, no data for that year, etc.)

1. Driver License Applicant with a Birth Certificate

2. At DMV office clerk processes application• Clerk enters DL/ID info• Clerk enters data from Birth Certificate

3. BC Verification Request

5. SQL query statements

7. EVVE verification response(match or no-match)

EVVE HUB

4. BC Verification Request

VR WEB SERVEREVVE-SI Module

VR EVVEData Base

Log File

6. SQL results

8. BC Verification Response

AAMVA GATEWAY

EVVE Birth Verification Process – DMV Office

1. Medicaid Applicant without a Birth Certificate

2. At Medicaid office, clerk uses the EVVE-ui module to enter birth information provided by the applicant

3. BC Certification Request

5. SQL query statements

7. EVVE Certification response(match or no-match)

EVVE HUB

4. BC Certification Request

VR WEB SERVEREVVE-SI Module

VR EVVEData Base

Log File

6. SQL results

8. BC Certification Response

EVVE Birth Certification Process – Medicaid Office

EVVE-ui



EVVE Pilot with SSA

SSA Birth/Death Verifications/Certifications August 2002 – December 2003 Participating Vital Records Offices

California, Colorado, Hawaii, Iowa, Minnesota, Mississippi, Missouri, Oklahoma

SSA Local Offices in 26 states



EVVE Pilot with AAMVA/DMVs AAMVA

Birth Verifications May 2004 – ongoing Vital Records Offices

Iowa, Minnesota, Missouri, Montana, North Dakota, South Dakota

DMV OfficesIowa, South Dakota, North Dakota



AAMVA EVVE Pilot Observations Birth Verification match rates on average

(03/01/06 – 03/31/07) Iowa: 84% match rate Minnesota: 91% match rate Missouri: 72% match rate Montana 86% match rate North Dakota: 91% match rate South Dakota: 94% match rate

Response times Range from 3.3 to 8.3 seconds



EVVE Pilot with Medicaid Medicaid Offices

Birth Certifications February 2007 – ongoing Vital Records Offices

Iowa, Missouri, Montana, North Dakota, South Dakota

Medicaid OfficesSouth Dakota



Medicaid EVVE Pilot Observations Birth Certification match rates on average

(02/01/07 – 04/30/07) Iowa: 30% match rate Missouri: 81% match rate Montana 50% match rate North Dakota: 78% match rate South Dakota: 50% match rate

Response times Average 3 to 5 seconds



No Match Analysis NAPHSIS works with the vital records offices on no-

matches Vital records offices work with their sister-agency offices

on no-matches Data quality problems with birth records

Date Filed field Missing on IA pre-1965 records

Generational ID part of Last Name field Name parsing errors

Data entry errors by DMV users Incorrectly provided information entered by Medicaid users Identify training improvements Identify query algorithm improvements for the EVVE

system



NAPHSIS Involvement with EVVE

Established relationships with all vital records jurisdiction data sources

Single point of contact Standard-setting mechanisms in place to

provide commonality across unique jurisdiction characteristics

Clear recognition of the various jurisdiction laws governing vital records access and use of these records



Implementing EVVE

NAPHSIS will establish a roll-out plan NAPHSIS will develop MOUs User agencies

Incorporate EVVE into their business processes Develop user interface to enter query data and

display query response or use the EVVE-ui application

Train users



Implementing EVVE – Activities at the Vital Records Offices

Participate in conference call for EVVE project Establish an EVVE database NAPHSIS/EVVE vendor install EVVE-SI module on web

server at the jurisdiction Purchase web server if necessary

Determine connection method between EVVE hub and EVVE-SI module

SSL with authentication – purchase digital certificate VPN – purchase VPN hardware

Identify IT support To-date has ranged from 48 to 229 hours Mainframe vs. relational database VPN connection versus SSL with authentication

Identify vital records staff support for no match analysis and data quality evaluation



Vital Record Offices – Data Preparation for EVVE Need to automate birth records back to 1935

Establish a central database 85% of birth records back to 1935 in electronic format

Perform data cleanup and quality improvements to legacy birth records

Standardize birth records in EVVE-compliant format

Match birth and death records to mark deceased Within the jurisdiction and between jurisdictions



EVVE Advisory Committee AAMVA APHSA CMS DHS DoS

DOT/NHTSA NAPHSIS NCHS OPM SSA



EVVE Advisory Committee Ensure NAPHSIS, the jurisdictions,

and users are working in concert together to rollout a nationwide EVVE system

Identified additional EVVE functional requirements

Developed a proposed nationwide pricing model



Conclusion Legislation promotes the EVVE concept

Intelligence Reform and Terrorism Prevention Act Real ID Act

NAPHSIS and its membership want to see EVVE become a nationwide system Federal agencies Sister agencies

Making EVVE successful requires cooperation and partnership-building relationships Between NAPHSIS and agencies Between each jurisdiction vital records office and

their respective agencies



Contact Information

Rose TrasattiEVVE Project ManagerNAPHSIS Headquarters

(301) [email protected]

www.naphsis.org

Date post:	04-Jan-2016
Category:	Documents
Upload:	tobias-marshall
View:	225 times
Download:	3 times

EVVE 101 Rose Trasatti NAPHSIS Project Manager The NAPHSIS/NCHS Collaboration Past Successes and...

Documents