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Academic Policies 2014-15 Printed October 29, 2014
Transcript
Page 1: EWU Academic Policies 2014-15

Academic Policies

2014-15

Printed October 29, 2014

Page 2: EWU Academic Policies 2014-15

Academic Policies – 2014-15

Table of Contents Faculty Organization and the Academic Senate (AP 301-21) ....................... 2

Academics – Governance and Policies (AP 301-22) ................................... 24

Undergraduate Students (AP 303-21) ......................................................... 25

Graduate Students (AP 303-22) .................................................................. 35

Classroom Attendance (AP 303-23) ............................................................ 51

Grading, Grade Changes, and Grade Appeals (AP 303-24) ....................... 52

Posthumous Degrees (AP 303-25).............................................................. 57

Registration (AP 303-30) ............................................................................. 58

Student Academic Integrity (WAC 172-90) .................................................. 65

Academic Program Review (AP 303-40) ..................................................... 72

Related Policies Available through the policy website at www.ewu.edu/policy.

University Organization, EWU 101-01

University Governance, EWU 101-02

Academic Organization, EWU 301-01

Policy Management, EWU 201-01

Human Research, EWU 302-02

Animal Research, EWU 302-03

Intellectual Property Management, EWU 302-04

Ethics in Research, EWU 302-05

Effort Reporting, EWU 302-06

Course Materials, WAC 172-132

Library Policies, WAC 172-168

Student E-Mail, EWU 502-01

Student Education Records, WAC 172-191

Supplemental Instructional Materials for Students with Print Access Disability, EWUG

501-03

Student Conduct Code, WAC 172-121

Social Media, EWU 203-04

Missing Student Notification, EWU 603-07

Lost and Found, EWU 603-08

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Academic Policy 301-21 • January 11, 2013 2

Faculty Organization and the Academic Senate Academics & Research – Academics & Instruction

Academic Policy 301-21 Authority: University President

Effective January 11, 2013 Proponent: Academic Senate

Summary: This policy describes the role and functions of the Faculty Organization and the Academic Senate for Eastern Washington University and will serve as the bylaws for the Faculty Organization.

History: This policy supersedes Academic Policy 301-21 dated Jan 11, 2013, UGS 300-060-040, UGS 300-140 et seq. and UGS 300-160 et seq. It was adopted by the Academic Senate on May 21, 2014 and approved by the university president on September 2, 2014.

Contents

Chapter 1 – General Chapter 2 – Academic Senate Chapter 3 – Senate Policy Development Chapter 4 – Membership of the Senate Chapter 5 – Senate Relationships with

Constituencies Chapter 6 – Council & Committee

Service Chapter 7 - Rules Committee Chapter 8 - Executive Committee Chapter 9 – Academic Systems Advisory

Committee Chapter 10 – Assessment Committee Chapter 11 – Critical Foundations

Council Chapter 12 – Faculty Values Committee Chapter 13 – Research and Scholarship

Committee Chapter 14 – Graduate Affairs Council Chapter 15 – Academic Appeals Board Chapter 16 – Course and Program

Approval Committee Chapter 17 – Policy Development and

Review Committee Chapter 18 – Program Review

Committee Chapter 19 – Library Affairs Committee Chapter 20 – Student Success and

Retention Committee Chapter 21 – Undergraduate Affairs

Council Chapter 22 – General Education

Coordinating Committee Chapter 23 – Council of Faculty

Representatives Chapter 24 – Academic Integrity Board Chapter 25 – Honors Advisory Board Chapter 26 – Additional Committees with

Faculty Organization Nominations

Appendix A - Faculty Organization Constitution.

CHAPTER 1 – GENERAL

1-1. Faculty Organization

The purpose of the Faculty Organization is to represent faculty interests in matters pertaining to shared governance, as described in the Constitution of the Faculty Organization (appendix A). The Faculty Organization employs a council and committee structure to accomplish its purposes, including its primary standing committees, the Executive Committee and the Academic Senate.

1-2. Participation in Faculty Governance

In addition to the regular channels of the academic administrative structure, the faculty shall have regular opportunities to consider and make recommendations to the administration on matters of faculty welfare and the educational program of the university, through the Faculty Organization and its elected senate-council bodies.

1-3. Written Faculty Recommendations; Transmittal to President

The elected head of the Faculty Organization may consult with the president of the university and convey to the president any written recommendations adopted by the Faculty Organization and/or the Academic Senate which shall be presented to the Board of Trustees at its regular or special meeting per sections 1-2(d) and 3-1 of EWU Policy 101-02.(See

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Academic Policy 301-21 • January 11, 2013 3

also chapter 4, Shared Governance, of EWU Policy 101-02)

1-4. Staff and Facilities

The university shall provide the Faculty Organization with an office, equipment, and secretarial assistance.

1-5. Regulatory Precedence

The provisions of this policy are subordinate to state and federal laws, the Faculty Organization constitution, relevant collective bargaining agreements, and Eastern Washington University policies. Where a conflict exists between this policy and such higher authorities, the higher authority shall prevail.

CHAPTER 2 – ACADEMIC SENATE

2-1. Senate Statement of Purpose

The Academic Senate is the legislative arm of the Faculty Organization as established in the Faculty Organization constitution. The Academic Senate shall provide the means whereby members of the faculty can participate fully in the formulation of policy, share in the consideration of decisions regarding policy, and take part in the development of recommendations to be acted on by the Board of Trustees or implemented within current board policy. The major purposes shall be:

a. To formulate and recommend policies relative to university programs, degree requirements, instruction, student life and learning, and faculty welfare.

b. To provide advice and counsel to the president of the university and others regarding the interpretation and implementation of policies.

c. To coordinate and articulate the efforts of faculty, administration and the Board of Trustees in the improvement of the university and its services.

d. To coordinate the efforts and activities of the faculty on matters of general interest and concern in carrying out the mission of the university.

2-2. Faculty Control of Senate Action

a. Initiative. Signatures on a petition to the senate of more than 10 percent of the total faculty would require the senate to consider any such petition at the next regularly scheduled meeting.

b. Referendum. The signatures of more than twenty-five percent of the faculty on a valid petition filed with the chair of the senate would require a faculty-wide vote to approve or reject any action of the senate.

2-3. Senate Meetings

a. Chair. The chair of the senate shall preside at all meetings. If the chair cannot be present, the order of succession to the chair shall then be the vice chair and the secretary.

b. Meeting Procedures. The conduct of the meetings will be under the general guidance of Robert's Rules of Order as expanded or clarified by special rules enacted by the senate.

c. Quorum. A quorum shall be 50% of the voting membership plus one. The passage of a motion requires a vote equal to the majority of the votes cast. Upon request of anyone present, the chair shall announce the votes needed and the alternates present who are voting.

d. Attendance. All meetings are open to faculty, staff, students and administration except when an executive session is called to deal with a matter that is eligible for executive session. With recognition by the chair anyone may address the senate however only individuals designated as voting members may vote.

e. Regular Meetings. Regular meetings are held on the second and fourth Mondays of each month when the university is in session from 3 to 5 pm. When the Monday falls on a holiday, senate does not occur. The schedule for the academic year and the meeting location are available on the Faculty Organization website or upon request from the Faculty Organization office.

f. Special Meetings. Special meetings may be held on the call of the chair of the Academic Senate, or on the written request to the chair of any five members of the Faculty Organization. These are rarely

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Academic Policy 301-21 • January 11, 2013 4

held, as items may be added to regular meetings of the senate by request.

g. Meeting Times. The hours of meeting will be arranged to meet the workload of the senate.

2-4. Academic Senate Reporting

All Faculty Organization committees report to senate through rules. Items are reported from senate to the relevant authority as established by the policy for that type of item.

2-5. Calendar

The senate year begins September 1 and ends June 30. The Rules Committee exercises authority of the Faculty Organization from July 1 through August 31.

2-6. Senate Agendas and Materials

The Rules Committee approves agenda items for the Academic Senate. Items may be proposed by any member of the Faculty Organization or by other university entities. Items must be proposed to the Faculty Organization office or the chair of the senate by the Wednesday two weeks before the senate meeting (to allow them to be proposed to rules). Exceptions must be brought to rules or senate directly and that body must vote to add the item to the agenda. The agenda and documents to be considered at senate will be distributed to the members of the senate by the end of the week before the senate meeting. All supporting documents for agenda items should be provided to the Faculty Organization Office no later than Wednesday of the week before the senate meeting. The Executive committee or senate may choose to decline to consider any materials that are delivered after that time.

a. Exceptions. Exceptions may be granted by a majority vote of the Executive Committee of the Faculty Organization or by senate approval during the meeting.

b. Consent Agenda Items. The Rules Committee, when setting the senate's next agenda, may use a consent agenda for the routine, non-controversial items that do not merit discussion on the senate floor. The consent agenda would appear as part of the regular senate meeting agenda. It will

be the senators' responsibility to examine these routine items and request to amend the agenda if they wish to discuss an item on the consent agenda. It only takes the request of one senator to remove an item from the consent agenda and that item will be taken up later in the regular agenda. Full information about these items must be provided, in advance, in the senate agenda packet. Any questions or concerns can be directed to the makers of the motions and answered prior to the meeting. The remaining items will be voted on by a single motion. The approved motion will then be recorded in the minutes, including a listing of all items appearing on the consent agenda.

2-6. Senate Minutes

The approved minutes of the senate are the official record of senate action. They are maintained by the Faculty Organization office and distributed to the members of the senate. Copies are available at the Faculty Organization website or upon request from the Faculty Organization Office.

CHAPTER 3 – ACADEMIC POLICY

MANAGEMENT

3-1. Amendments to Academic Policies

Academic Policies are approved by the senate and adopted with the concurrence of the university president. Senate approval requires a majority vote of the total membership of the senate.

3-2. Council and Committee Recommendations

The senate shall normally make no substantive changes in the recommendations presented from the councils and the committees. Rather, the senate shall return the recommendation with questions to consider further and some guidance for further action by the councils or committees.

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Academic Policy 301-21 • January 11, 2013 5

CHAPTER 4 – MEMBERSHIP OF THE SENATE

4-1. Guidelines

Membership on the senate will be limited to members of the Faculty Organization as defined in the Faculty Organization Constitution.

The number of senate seats will be based on the unit allocations for the year in which the elections occur.

Faculty holding appointments in more than one academic unit will vote in the unit of their choice.

4-2. Members

a. Ex-Officio

President of Faculty Organization (without vote except to break a tie)

Vice President of Faculty Organization (with vote)

Secretary of Faculty Organization (with vote)

Treasurer of Faculty Organization (with vote)

President of University (without vote)

Provost and Vice President for Academic Affairs (without vote)

Vice President for Business and Finance (without vote)

Vice President for Student Affairs (without vote)

Vice President for University Advancement (without vote)

President of the Associated Students of Eastern Washington University (ASEWU) (without vote)

President of the United Faculty of Eastern (UFE) (without vote)

b. Elected. Academic units shall elect their senators and alternates. Academic units shall have their senators designated no later than two weeks prior to the first senate meeting of the academic year.

(1) Senators. Senate representation is based on the number of full-time faculty members assigned. Each academic

unit is allotted senate representation as follows:

Number of full-time faculty members Representation

1-23 1 Senator 24-38 2 Senators 39-53 3 Senators 54+ 4 Senators

As used in this policy, ‘academic unit’ includes academic departments, the Library, and the ROTC department, as well as other academic entities (i.e. programs, centers, institutes and bureaus) whose members lack representation elsewhere. The term ‘faculty members’ refers to faculty, librarian, and other teaching staff (e.g. ROTC instructors).

(2) Joined Academic Units. Those academic units having fewer than eight faculty may group with any other unit for purposes of representation. Notification of such intent is to be forwarded to the secretary of the senate, and such unity with other departments will be in effect until the call for the next election.

(3) Terms. Senators will serve for a period of three years.

(4) Replacements.

(a) When a senator terminates membership on the senate, other than at the time of reelection, a replacement will be chosen for the remainder of the term. A senator's replacement will be elected by the department they represent.

(b) When a senator is absent for a quarter from the campus, the represented unit will elect a replacement for the term of absence.

(5) Recall of Elected Members. Senators serve at the discretion of their academic units. A valid petition from a department or representational unit containing more than 50 percent of the members' names would require the chair of the senate to declare the seat vacant and an election would be held to fill the unexpired term.

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Academic Policy 301-21 • January 11, 2013 6

(6) Alternates. Each senator will have an alternate, elected from the unit by the usual procedure. In the absence of a senator, the alternate will have all the rights and privileges of a senator.

4-3. Officers and Responsibilities

(See also section 7-2(d).)

a. Chair. The President of the Faculty Organization shall be an ex-officio member of the senate, shall be the chair of the senate and shall serve a one-year term.

b. Vice Chair. The Vice President of the Faculty Organization shall be an ex-officio member of the senate, shall be the vice chair of the senate and shall serve a one-year term.

c. Secretary.

(1) The Secretary of the Faculty Organization shall be an ex-officio member of the senate, shall be the secretary of the senate and shall serve a one-year term.

(2) While the administrative assistant does the recordkeeping, the secretary shall do a periodic review of the Faculty Organization records, including: the senate roster, senate attendance, and official acts of the senate and its sub-committees.

d. Treasurer.

(1) The Treasurer of the Faculty Organization shall be an ex-officio member of the senate, shall be the treasurer of the senate and shall serve a one-year term.

(2) While the administrative assistant does the bookkeeping, the treasurer shall do a periodic review of the Faculty Organization books.

e. Replacement. In the event of the incapacity, resignation or death of any one of the elected officers, the senate, at its next regular session, shall elect a replacement to serve the unexpired term.

CHAPTER 5 – SENATE RELATIONSHIPS WITH

CONSTITUENCIES

5-1. Faculty

The senate shall represent and act on behalf of the faculty.

An individual member of the faculty desiring reconsideration of a senate action has the referendum available for his/her use.

Members of the senate are elected by and are responsible to the elective senate unit.

5-2. Faculty Organization

The Faculty Organization Constitution designates the Academic Senate as its legislative body.

The President and Vice President of the Faculty Organization are the chair and vice chair of the senate.

5-3. Students

There are student members on all councils and standing committees of the senate except the Council of Faculty Representatives and the Faculty Values Committee. The senate may create new councils and committees without student representation, if necessary, to meet committee and council goals.

5-4. University President

A record of all actions of the senate is forwarded to the president of the university. Those actions which require enactment not delegated to senate authority are subject to approval and enactment by the president of the university. (See also RCW 28B.35.390 and EWU Policy 101-02, University Governance.)

5-5. Board of Trustees

The senate, through its chair, has the right to communicate with the Board of Trustees as part of the system of shared governance.

5-6. Councils of the Senate

All councils and committees of the senate shall be responsible to the senate and shall operate under policies established by the senate.

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The senate shall designate the membership, term of office, and function of the councils and committees.

The senate shall be responsible for reorganizing the council and committee structure as it deems necessary.

Further information about the councils and committees is found in Chapter 6.

5-7. Administrative Officers

One major responsibility of councils is to provide advice and counsel to the appropriate administrative officers consistent with the policies approved by the senate. Actions of the senate and its councils are not intended to abrogate administrative responsibility and authority.

CHAPTER 6 – COUNCIL & COMMITTEE

SERVICE

6-1. Establishment of Committees

The Faculty Organization has three standing committees established in its constitution: Academic Senate, Executive Committee, and Rules Committee. The other councils and committees are established in this policy and may be altered or removed only by action of the senate. Councils and committees that are established in the constitution may be altered or removed only by revision of the constitution following the standards established therein. As needed, each committee shall establish additional committee operating rules (e.g. meeting schedules, voting member designation, etc.) provided that such rules do not conflict with this policy, the Faculty Organization constitution, or any university policy

6-2. Committee Membership

a. Eligibility. All members of the Faculty Organization are eligible for faculty membership on councils and committees. Normal appointments are made in spring quarter and will begin on July 1 of the year of appointment (though first meetings are normally in fall quarter) and last for the appointed time (usually 3 years). Special appointments can be made at any time that vacancies exist; the appointment is

treated as if it began at the start of the academic year in which service begins.

b. Attendance. Regular attendance is expected at council and committee meetings. In most circumstances, an alternate may be sent in the members place as long as that alternate is approved in advance. If a committee member misses more than three meetings in one quarter without previously alerting the chair and citing the reason for those absences, that member may automatically be removed from the committee and shall be notified by the Faculty Organization office.

c. Council and Committee Chairs. Councils and committees will elect their own chair (and vice chair if necessary) at their last meeting in the spring or the first meeting in the fall. If the chair cannot continue to serve, a chair or vice chair may be elected by the agreement of the council or committee members at any time.

d. Quorum. In general, quorum consists of 50% plus one of the voting members of a committee however a committee may set a higher number for quorum. A committee may discuss items without quorum, but may take no action without quorum. Course and Program Approval Committees have special rules to act on proposals; (see 16-3 details).

6-3. Notice of Openings

Immediately after the senate elections in the spring, the Rules Committee will send faculty members a listing of openings that will become available during September in all councils and committees. Faculty members will be requested to express in writing to the Faculty Organization office his/her preferences for service and to suggest other faculty members for service on a council or committee. At the next Rules Committee meeting the nominations will be announced and placed on the agenda for the next senate meeting. Elections to council and committee positions will take place at the next senate meeting and the Faculty Organization office will notify the successful candidates in writing. The terms of the newly elected members will begin on September 1 and end on June 30 of the appropriate year. The senate minutes will contain a complete list of elected candidates. As vacancies

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occur they will be handled in the same manner.

6-4. Calendar and Meeting Schedule

a. Calendar. The Faculty Organization year begins on July 1 and ends on June 30 of the following year. Committees do not have regularly scheduled meetings over the summer, but any work is the responsibility of the new members/officers. The Rules Committee and Academic Senate do not carry over work from the previous year; everything must come back as new business the following academic year.

b. Regular Meetings. The regularly scheduled meetings of each council and committee are described here. The schedule for the regularly scheduled committees is available on the Faculty Organization website or upon request from the Faculty Organization office.

c. Special Meetings. When necessary, special meetings of any council or committee can be called by the chair of that committee, by the Executive Committee of the Faculty Organization, or by a request in writing from at least five members of the Faculty Organization.

CHAPTER 7 – RULES COMMITTEE

7-1. Rules Committee Statement of Purpose

The Rules Committee is the committee through which information is passed from the committees and councils to senate and vice versa. At each rules meeting, council and committee chairs report the activities of their committees and those subcommittees that report to them. Rules also approves agenda items for the following senate meeting, refers them to a council or committee for further work, tables them for later consideration or determines they should not be forwarded to senate. It also prepares lists of nominees for council and committee membership and offices.

7-2. Rules Committee Reporting

All Faculty Organization committees report to senate through rules. Items are

forwarded from rules to senate as either information items or action items.

7-3. Rules Committee Membership

Rules membership is established in the Faculty Organization constitution. It says “The Rules Committee shall be composed of the four elected officers of the Faculty Organization, the chairs of the various councils of the Academic Senate, and three faculty at large. The Provost (or designee) and up to three members of the ASEWU are non-voting members.” All members of rules serve one year terms. The chairs of the following councils and committees are members of rules: Assessment Committee, Academic Systems Advisory Committee, Critical Foundations Council, Faculty Values Committee, Graduate Affairs Council, Library Affairs Council, and Undergraduate Affairs Council.

7-4 Rules Committee Meetings

a. Regular Rules Meetings. Regular meetings are held on the first and third Mondays of each month from 3 to 5 pm; rules does not meet if senate is unable to meet the following Monday due to a holiday. When the Monday falls on a holiday, rules meets on Tuesday from 3 to 5 pm. The schedule for the academic year and meeting location are available on the Faculty Organization website or upon request from the Faculty Organization office.

b. Special Rules Meetings. Special meetings may be held on the call of the chair of the Academic Senate, or on the written request to the chair by any five members of the Faculty Organization. These are rarely held, as agenda items may be added to regular meetings of the senate by request and consent of the senate.

c. Rules Meeting Procedures. The conduct of the meetings will be under the general guidance of Robert's Rules of Order as expanded or clarified by special rules enacted by the senate. The chair of rules shall preside at all meetings. If the chair cannot be present, the order of succession to the chair shall then be the vice chair and the secretary.

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d. Rules Quorum. A quorum shall be 50% of the voting membership plus one. The passage of a motion requires a vote equal to the majority of the votes cast. Upon request of anyone present, the chair shall announce the votes needed and the alternates present who are voting.

e. Rules Attendance. All meetings are open to faculty, staff, students, and the public except when an executive session is called to deal with a matter that is eligible for executive session. With recognition by the chair, anyone may address the Rules Committee however only the individuals named above as voting members may vote.

f. Agenda. The agenda and documents to be considered at rules will be distributed to the members of rules by the end of the week before the rules meeting. Items for the agenda may be proposed by any member of the Faculty Organization or by other university entities. They must be proposed to the Faculty Organization office or the chair of rules by the Wednesday before the Rules Committee meets. Exceptions must be brought to rules directly; that body must vote to add the item to the agenda.

g. Minutes. The approved minutes of the Rules Committee are the official record of rules action. They are maintained by the Faculty Organization office and distributed to the members of the Rules Committee. Copies are available at the Faculty Organization website or upon request from the Faculty Organization Office.

CHAPTER 8 – EXECUTIVE COMMITTEE

8-1. Executive Committee Statement of Purpose

The Executive Committee is the meeting of the four elected officers of the Faculty Organization. It normally meets to discuss items that are to be forwarded to rules and senate. However, sometimes action must be taken before a senate meeting. In that case, the Executive Committee may act and report their decisions and actions to senate as soon as possible.

8-2. Executive Committee Reporting

Decisions and actions made by the Executive Committee are reported to senate as part of the chair’s report.

8-3. Executive Committee Membership

Executive Committee membership is established in the Faculty Organization constitution. It says “The Executive Committee shall be composed of the four elected officers of the Faculty Organization. The president of the Faculty Organization is the chair of the Executive Committee.” Each individual serves in a single position for one year, as described in the constitution.

8-4 Executive Committee Meetings

Executive Committee meetings are held on an as needed basis; they may be called by any member of the Executive Committee. Agendas are not normally set in advance and minutes are not normally taken. However, any decisions made or actions taken in these meetings should reported by the chair to senate as soon as possible.

CHAPTER 9 – ACADEMIC SYSTEMS

ADVISORY COMMITTEE (ASAC)

9-1. Academic Systems Advisory Committee Statement of Purpose

The Academic Systems Advisory Committee (ASAC) is a hybrid committee. It advises the Office of Information Technology (OIT), Academic Affairs (AA), and the Faculty Organization on the standards, guidelines, policies, and planning that supports the use of technological resources to enhance the quality of teaching and learning, research, and other scholarly activities; develop and review academic technology; shall advise on priorities for academic technology initiatives; provide a forum for investigation and advises on new teaching and learning technologies; and facilitate communications regarding academic teaching and learning technology initiatives.

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9-2. Academic Systems Advisory Committee Reporting

The faculty co-chair of ASAC reports to rules and is a member of the Rules Committee. The faculty co-chair also is expected to submit brief written reports (mini-reports) to senate for each senate meeting.

9-3. Academic Systems Advisory Committee Membership

ASAC is a hybrid committee. The Faculty Organization nominates one faculty member from each of the colleges and an additional representative from the School of Computing and Engineering Sciences. Other members are: a UFE-appointed faculty member, a student appointed by ASEWU, the CIO or a designee, and the provost or a designee. A faculty member and an administrator are elected as co-chairs. Faculty members serve three year terms; other members serve as long as they hold the position that has a position on the committee.

9-4 Academic Systems Advisory Committee Meetings

ASAC and any ad hoc subcommittee meet on an as-needed schedule. The co-chairs are responsible for ensuring that minutes of the actions of this committee are kept and recorded.

CHAPTER 10 – ASSESSMENT COMMITTEE

(AC)

10-1. Assessment Committee Statement of Purpose

The Assessment Comment (AC) is a hybrid committee shared by the Faculty Organization and Academic Affairs. It shall advise the faculty, Academic Affairs, and the broader university community on matters relating to assessment, including assessment planning, best practices in assessment, and assessment requirements for university and program accreditation. The topics this committee will address include: in collaboration with administration and staff, educating the faculty and the university community about assessment issues, including but not restricted to workshops, and seminars; developing plans for assessment in

accreditation efforts at the university, school, and departmental level and assisting with the execution of those plans; developing plans for assessment of student educational outcomes, both in Critical Foundations/general education and in programs/majors and assisting with the execution of those plans; creating resources for the assessment of teaching and learning, in collaboration with administration and staff; and advising on the assessment of other university goals and outcomes. This committee collaborates with other committees to create adequate assessment plans.

10-2. Assessment Committee Reporting

The faculty co-chair of the Assessment Committee reports to rules and is a member of the Rules Committee. The faculty co-chair also is expected to submit brief written reports (mini-reports) to senate for each senate meeting.

10-3. Assessment Committee Membership

The Assessment Committee is a hybrid committee. The Faculty Organization nominates one faculty member from each of the colleges and the Library. Other members are the vice provost of Academic Planning or a designate; one dean (or associate dean) appointed by the Provost; a member of Extended Campus appointed by the Provost; a representative of the UFE, appointed by the UFE; and a student appointed by ASEWU; a faculty member and an administrator are elected as co-chairs. Faculty members serve three year terms; other members serve as long as they hold the position that has a position on the committee.

10-4. Assessment Committee Meetings

The Assessment Committee and any ad hoc subcommittee meet on an as-needed schedule. The co-chairs are responsible for ensuring that minutes of the actions of this committee are kept and recorded.

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CHAPTER 11 – CRITICAL FOUNDATIONS

COUNCIL (CFC)

11-1. Critical Foundations Council Statement of Purpose

This council has the primary responsibility for overseeing the Critical Foundations (CF) system for general education. This council has the following responsibilities: develop and maintain policies for the review and approval of CF courses; review courses and course sequences for inclusion in CF; develop and maintain outcomes for CF and coordinate assessment for those outcomes; develop a process of program review for the effectiveness of CF as a whole; in the implementation phase of CF, to create processes by which faculty, staff and administrators can make the transition to the revised general education curriculum as painlessly and seamlessly as possible; serve in an advisory capacity to Undergraduate Affairs in scheduling CF courses, assessing capacity issues, etc.; provide framework and propose policies about how course work at other universities or at EWU can meet requirements of CF where the policy is unclear; and provide coordination between CF curriculum structure and majors.

11-2. Critical Foundations Council Reporting

The chair of the Critical Foundations Council reports to rules and is a member of the Rules Committee. The chair also is expected to submit brief written reports (mini-reports) to senate for each senate meeting. The Course and Program Approval Committee and Curriculum Development and Instruction Committee report to the Critical Foundations Council.

11-3. Critical Foundations Council Membership

The Critical Foundations Council has nine faculty members, including at least one member from each college and the Library, the chairs of CPAC and the Curriculum Development and Instruction Subcommittee. Non-voting members include the vice provost for Undergraduate Affairs and Student Success or a designee; one student appointed by ASEWU; and an academic advisor appointed by ACADA. If there is a faculty

director for the Critical Foundations Council, that person sits on the committee as well Regular faculty members serve three year terms; other members serve as long as they hold the position that sits on the committee.

11-4. Critical Foundations Council Meetings

The Critical Foundations Council meets on the first and third Wednesdays of the months when the university is in session. It does not normally meet in June, July, August, or September. The Faculty Organization office will take and distribute to CFC members minutes from the Critical Foundations Council meetings. Copies are available at the Faculty Organization website or upon request from the Faculty Organization Office.

a. Curriculum Development and Instruction Committee (CDIC)

(1) Curriculum Development and Instruction Committee Statement of Purpose. The Curriculum Development and Instruction Committee (CDIC) is a subcommittee of the Critical Foundations Council of the Faculty Organization. This committee has the primary responsibility for assisting faculty in creating new proposals for Critical Foundations (CF) and in maintaining existing courses. This committee has the following responsibilities: identify the need for workshops, training, and resources for meeting the requirements of CF and for assessing its goals; work with faculty in small groups and one-on-one to help them to develop strong proposals for CF and appropriate clusters/integrated/FYE sequences; in cooperation with the proposed Academic Innovation office, sponsor teaching & learning development activities that support CF pedagogy; in cooperation with the Assessment committee, create a plan for assessment of the CF system (both courses and outcomes); in cooperation with the Assessment committee, assist instructors of CF courses in assessment tasks; and in cooperation with the Assessment committee, create an annual report on the year’s assessment of CF.

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(2) Curriculum Development and Instruction Committee Reporting. The chair of the Curriculum Development and Instruction Committee reports to the Critical Foundations Council and sits as a member of that committee. Policy proposals must be forwarded from Critical Foundations Council to rules and senate for further approval in coordination with the chair of the Critical Foundations Council

(3) Curriculum Development and Instruction Committee Membership. The Curriculum Development and Instruction Committee has one faculty member from each college and the Library, and one member of the Assessment Committee. Non-voting members include one student appointed by ASEWU, and the Vice Provost of Undergraduate Studies or a designee. .

(4) Curriculum Development and Instruction Committee Meetings. The Curriculum Development and Instruction Committee meets on an as-needed schedule. The chair is responsible for ensuring that minutes of the actions of this committee are kept and recorded.

CHAPTER 12 – FACULTY VALUES

COMMITTEE (FVC)

12-1. Faculty Values Committee Statement of Purpose

The Faculty Values Committee (FVC) was created to maintain the values of the Faculty and to work with the administration to resolve communication difficulties. To do that, it conducts surveys that allow faculty to evaluate deans and associate deans (year 1) and upper level administrators (year 2) and reports the results of those surveys to those evaluated, their supervisors, and the surveyed faculty. They may also work in other ways to strengthen the position of the faculty in the university, including supervising the Research and Scholarship Committee.

12-2. Faculty Values Committee Reporting

The chair of the Faculty Values Committee reports to rules and is a member of the Rules Committee. The chair also is

expected to submit brief written reports (mini-reports) to senate for each senate meeting. The Research and Scholarship Committee reports to the Faculty Values Committee. The Faculty Values Committee is expected to produce reports summarizing the results of those surveys in time for them to be distributed to the faculty before the last senate meeting of the year.

12-3. Faculty Values Committee Membership

The Faculty Values Committee has one faculty member from each college. Additionally, the vice president of the Faculty Organization serves as an ex-officio member. Regular members serve two year terms; other members serve as long as they hold the position that has a position on the committee.

12-4 Faculty Values Committee Meetings

Faculty Values meets on an as-needed schedule. The chair is responsible for ensuring that minutes of the actions of this committee are kept and recorded.

CHAPTER 13 – RESEARCH AND

SCHOLARSHIP COMMITTEE (RSC)

13-1. Research and Scholarship Committee Statement of Purpose

The Research and Scholarship Committee (RSC) is primarily responsible for the evaluation of professional leave and summer grant proposals as well as the selection of international exchange faculty.

13-2. Research and Scholarship Committee Reporting

The chair of the Research and Scholarship Committee reports to the Faculty Values Committee or its chair. The chair is also expected to submit a written report to the chair of the Faculty Values Committee (to be shared with senate) at least once a year.

13-3. Research and Scholarship Committee Membership

The Research and Scholarship Committee has nine faculty members, including two faculty from each college and one from the

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Library. The Vice Provost for Academic Affairs is the convener of the Research and Scholarship Committee and is a ex-officio, non-voting member. Faculty members serve (1) two year term and are not allowed to serve a second term without sitting out one academic year; other members serve as long as they hold the position that has a position on the committee. Members are not allowed to submit grant proposals while serving on the Research and Scholarship Committee.

13-4 Research and Scholarship Committee Meetings

The Research and Scholarship Committee meets on an as-needed schedule. The chair is responsible for ensuring that minutes of the actions of this committee are kept and recorded.

CHAPTER 14 – GRADUATE AFFAIRS COUNCIL

(GAC)

14-1. Graduate Affairs Council Statement of Purpose

The Graduate Affairs Council (GAC) advises on matters involving the graduate programs of the university which includes curriculum, admissions, program development, course approval, degree requirements, program approval, follow-up, advanced placement, academic standards and academic counseling. Each faculty and student member of the committee will serve on one of two Graduate Course and Program Approval Committees (CPAC) or the Policy Development and Review Committee (PDRC).

14-2. Graduate Affairs Council Reporting

The chair of the Graduate Affairs Council reports to rules and is a member of the Rules Committee. The chair also is expected to submit brief written reports (mini-reports) to senate for each senate meeting. The Course and Program Approval Committees, Policy Development and Review Committee, Academic Appeals Board, and Program Review Committees report to the Graduate Affairs Council, who may request reporting as they see fit.

14-3. Graduate Affairs Council Membership

The Graduate Affairs Council has nine faculty members, including at least one member from each college and the Library. Non-voting members are the Vice Provost for Academic Planning, Graduate Programs, Grants and Institutional Research and three graduate students, from three different graduate degree programs, recommended by the Vice Provost for Academic Planning, Graduate Programs, Grants and Institutional Research and approved by ASEWU. Faculty members serve three year terms; other members serve as long as they hold the position that sits on the committee.

14-4 Graduate Affairs Council Meetings

The Graduate Affairs Council meets on the second and fourth Wednesdays of the months when the university is in session. It does not normally meet in June, July, August, or September. The Faculty Organization office will take and distribute to GAC members minutes from the Graduate Affairs Council meetings. Copies are available at the Faculty Organization website or upon request from the Faculty Organization Office.

CHAPTER 15 – ACADEMIC APPEALS BOARD

(AAB)

15-1. Academic Appeals Board Statement of Purpose

The Academic Appeals Board (AAB) considers and acts on appeals from students who believe that rules pertaining to the general requirements for graduation are being applied incorrectly in their case or that circumstances require special consideration. This board handles both graduate and undergraduate appeals and reports to both the Graduate Affairs Council and Undergraduate Affairs Council, while an administrator convenes the meetings.

15-2. Academic Appeals Board Reporting

The chair of the Academic Appeals Board reports to the Graduate Affairs Council and the Undergraduate Affairs Council on an as needed basis.

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15-3. Academic Appeals Board Membership

The Academic Appeals Board members are appointed by the Graduate Affairs Council and the Undergraduate Affairs Council: five members are nominated by UAC and two by GAC, then approved by senate. Non-voting members are the Credentials Evaluator, who convenes the committee, and the appropriate vice provost or a designee. Faculty members serve three year terms; other members serve as long as they hold the position that sits on the committee.

15-4. Academic Appeals Board Meetings

The Academic Appeals Board meets on an as-needed schedule. The administrator who convenes the meetings is responsible for seeing that any relevant results are shared with the Graduate Affairs Council and the Undergraduate Affairs Council.

CHAPTER 16 – COURSE AND PROGRAM

APPROVAL COMMITTEE (CPAC)

16-1. Course and Program Approval Committee Statement of Purpose

Course and Program Approval Committees (CPAC) review new courses, majors and programs and proposed changes (including removal) to existing courses, majors and programs and make recommendations to the relevant committee for approval or non-approval. There are one or more CPACs that report to each of the following: the Undergraduate Affairs Council (for undergraduate courses and programs), the Graduate Affairs Council (for graduate courses and programs), and the Critical Foundations Council (for general education courses and sequences).

CPAC peer reviews course and program proposals in order to maintain acceptable standards of quality in the courses and programs offered at Eastern Washington University. To fulfill this function, the committee serves to ensure that courses and programs are pedagogically and philosophically sound (according to generally accepted standards); that program descriptions and course syllabi

are clear and understandable; that the proposals (course/program) fit the university mission and strategic plan; that credits and course numbers match specified workload and level; that university representatives have indicated that sufficient resources exist to support the proposal; and that there is an established need for the course or program.

The committee is also responsible for resolving questions concerning course numbering, course duplication, applicability of grading system (pass/no credit or grade), and other questions that may arise pertaining to changes in the relevant courses and programs, including compliance with applicable faculty organization and administration guidelines as well as university policies.

The committee is also responsible for determining the process required to review and approve courses and programs, including the addition and revision of forms and/or software information entry systems.

16-2. Course and Program Approval Committee Reporting

The chair of the Course and Program Approval Committee reports to the relevant committee (GAC, UAC, CFC) and sits as a member of the committee. Written reports summarizing the approvals and rejections of the committee should be provided to the chair of the reporting committee to be shared with the senate as soon as possible after actions are approved by the reporting committee.

16-3. Course and Program Approval Committee Membership

The Course and Program Approval Committee is different for each committee. Faculty members serve three year terms; other members serve as long as they hold the position that sits on the committee.

a. Undergraduate CPAC. The membership of undergraduate CPAC is three faculty members from each of the colleges that offer undergraduate courses. At least one representative from each college must attend a CPAC meeting for it to achieve quorum. CPAC cannot consider proposals from a college that does not have full representation on the committee.

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Non-voting members include a student member appointed by ASEWU, a representative from Records and Registration (appointed by the registrar) and a representative from Academic Affairs.

b. Graduate CPAC: The membership of the Graduate CPAC’s consists of three faculty members and one student member of the GAC. Non-voting members include a representative from Records and Registration (appointed by the registrar) and a representative from Academic Affairs. GAC may set additional requirements to act on specific proposals.

c. Critical Foundations CPAC: The membership of Critical Foundations CPAC consists of one faculty member from each college, two students appointed by ASEWU, and the Vice Provost of Undergraduate Studies or a designee. If the representative from a college does not attend, no course or course sequence from that college or including that college will be approved.

16-4 Course and Program Approval Committee Meetings

Each CPAC will establish its own meeting schedule based on need. The undergraduate CPAC currently meets on the first and third Tuesdays from 3-5. The chair is responsible for ensuring that minutes of the actions of this committee are kept and reported to the committee to which they report. That reporting will preserve the subcommittee actions in official minutes.

CHAPTER 17 – POLICY DEVELOPMENT AND

REVIEW COMMITTEE (PDRC)

17-1. Policy Development and Review Committee Statement of Purpose

The Policy Development and Review Committee (PDRC) is responsible for the development of new policies and procedures governing graduate programs. It is a subcommittee of the Graduate Affairs Council.

17-2. Policy Development and Review Committee Reporting

The chair of the Policy Development and Review Committee Reporting reports to the Graduate Affairs Council and sits as a member of that council. Written reports summarizing the policy proposals must be forwarded from GAC to rules and senate for further approval in coordination with the chair of the Graduate Affairs Council.

17-3. Policy Development and Review Committee Membership

The Policy Development and Review Committee consists of three members of the GAC and one ASEWU member. Members serve for one year.

17-4 Policy Development and Review Committee Meetings

The Policy Development and Review Committee meets on an as-needed schedule. The chair is responsible for ensuring that minutes of the actions of this committee are kept and recorded.

CHAPTER 18 – PROGRAM REVIEW

COMMITTEE (PRC)

18-1. Program Review Committee Statement of Purpose

By WSAC policy, all programs at state four-year institutions of higher education must undergo periodic review following specific guidelines. Summaries of the results of those reviews are to be reported to WSAC which, in turn, reports to the governor and the legislature. The PRC has been established to coordinate the reviews of several graduate and undergraduate programs each year. It reviews the self-studies and other materials produced by the departments and makes recommendations as to whether changes need to be made to the program. Both the Graduate and Undergraduate Affairs Councils confirm the faculty appointments to this committee while an administrator convenes the meetings.

18-2. Program Review Committee Reporting

The chair of the Program Review Committee is responsible for ensuring that

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results are shared with the Graduate Affairs Council and the Undergraduate Affairs Council. Any results that end in a recommendation that a program be discontinued must be sent to the senate for their approval or non-concurrence.

18-3. Program Review Committee Membership. The Program Review Committee has nine faculty members. Non-voting members include the appropriate vice provost and up to three students appointed by ASEWU. Faculty members serve three year terms; other members serve as long as they hold the position that sits on the committee.

18-4. Program Review Committee Meetings

The Program Review Committee meets on an as-needed schedule. The administrator who convenes the meetings is responsible for seeing that any relevant results are shared with the Graduate Affairs Council and the Undergraduate Affairs Council.

CHAPTER 19 – LIBRARY AFFAIRS

COMMITTEE (LAC) COMMITTEE

19-1. Council Statement of Purpose

The Library Affairs Committee's (LAC) purpose is to advise on university Library services and collections including Library development and administration; book, periodical, and other collections; Library use rules; loaning policies; and hours of operation.

19-2. Library Affairs Committee Reporting

The chair of the Library Affairs Committee reports to rules and is a member of the Rules Committee. The chair also is expected to submit brief written reports (mini-reports) to senate for each senate meeting.

19-3. Library Affairs Committee Membership

The Library Affairs Committee has nine faculty members, including at least one member from each college, and no more than one faculty member being a member of the Library staff. Non-voting members include the Dean of the Library and three

students appointed by ASEWU. Faculty members serve three year terms; other members serve as long as they hold the position that sits on the committee.

19-4. Library Affairs Committee Meetings

The Library Affairs Committee meets on an as-needed basis, normally no less than once a month. The chair is responsible for ensuring that minutes of the actions of this committee are kept and recorded.

CHAPTER 20 – STUDENT SUCCESS AND

RETENTION COMMITTEE (SSRC)

20-1. Student Success and Retention Committee Statement of Purpose

The Student Success & Retention Committee (SSRC) advises Academic Affairs and the Academic Senate on standards, policies, planning, and practices that pertain to student retention and success at EWU. Areas of focus may include, but are not limited to, the study of existing knowledge about student success and retention, differing definitions and measures of success, and the experiences of other institutions regarding student success, advising, and retention. The committee will recommend strategies to improve student success and retention, and, in particular, should consider strategies that involve collaboration among units at the university, or that involve new institutional approaches. As part of the campus wide commitment to student success, the committee is encouraged to rethink how faculty, administration, and staff might work together to: a) foster collaboration between faculty, the various advising systems, and student support services to better meet students’ academic and advising needs, b) strengthen student relationships to faculty and the broader campus community, and c) develop systems to assist students in planning their progression through the university experience.

20-2. Student Success and Retention Committee Reporting

The faculty co-chair of SSRC is the chair of the senate, and hence a member of both rules and senate. That person reports

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orally to rules and to senate as part of the chair’s report.

20-3. Student Success and Retention Committee Membership

The Student Success and Retention Committee is a hybrid committee.

The president and vice president of the Faculty Organization serve as non-voting members. The Faculty Organization names one faculty member from each of the colleges. Other members are a UFE-appointed faculty member, a faculty member appointed by ACADA, two students appointed by ASEWU, the CIO or a designee, the Vice President for Student Affairs or a designee, the provost or a designee, a representative of the Learning Commons, the Director of General Undergraduate Advising, and an academic advisor from a college. A faculty member and an administrator are elected as co-chairs.

20-4. Student Success and Retention Committee Meetings

SSRC meets on the first Friday of the month during the academic year from 12-3. The location is announced in advance and the agenda is distributed before the meeting by the co-chairs. The co-chairs are responsible for ensuring that minutes of the actions of this committee are kept and recorded.

CHAPTER 21 – UNDERGRADUATE AFFAIRS

COUNCIL (UAC)

21-1. Undergraduate Affairs Council Statement of Purpose

The Undergraduate Affairs Council's (UAC) function is to advise on matters involving the undergraduate programs of the university including, but not limited to, curriculum, admissions, program development and approval, course approval, follow-up, degree requirements,, honors, advanced placement, academic standards, academic counseling, extension and correspondence, and academic support.

21-2. Undergraduate Affairs Council Reporting

The chair of the Undergraduate Affairs Council reports to rules and is a member of the Rules Committee. The chair also is expected to submit brief written reports (mini-reports) to senate for each senate meeting. The Course and Program Approval Committee, Academic Appeals Board, General Education Coordinating Committee, and Program Review Committees report to the Undergraduate Affairs Council, who may request reporting as they see fit.

21-3. Undergraduate Affairs Council Membership

The Undergraduate Affairs Council has nine faculty members, including at least one member from each college and the Library. Non-voting members are the Associate Vice Provost for Academic Planning and Policy, the Associate Vice President for Enrollment Management, the Registrar, and the chair of the undergraduate CPAC, Academic Appeals Board and GECC. Regular faculty members serve three year terms; other members serve as long as they hold the position that sits on the committee.

21-4. Undergraduate Affairs Council Meetings

The Undergraduate Affairs Council meets on the second and fourth Thursdays of the months when the university is in session. It does not normally meet in June, July, August, or September. The Faculty Organization office will take and distribute to UAC members minutes from the Undergraduate Affairs Council meetings. Copies are available at the Faculty Organization website or upon request from the Faculty Organization Office.

CHAPTER 22 – GENERAL EDUCATION

COORDINATING COMMITTEE (GECC)

22-1. General Education Coordinating Committee Statement of Purpose

The General Education Coordinating Committee (GECC) reviews and approves course proposals/revisions and addresses policy questions concerning the general education core requirements (GECRs).

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There are nine subcommittees: Computer Literacy, Cultural Diversity, Humanities and Fine Arts, International Studies, Mathematics, Natural Sciences, Social Sciences, Writing, and Senior Capstone. It will continue to work until the current general education system is no longer being offered.

22-2. General Education Coordinating Committee Reporting

The chair of the General Education Coordinating Committee sits as a non-voting member of the Undergraduate Affairs Council. Written reports summarizing the approvals, rejections, and other changes enacted by the committee should be provided to the chair of the reporting committee to be shared with the senate as soon as possible after actions are approved by the reporting committee.

22-3. General Education Coordinating Committee Membership

The General Education Approval Committee consists of nine members who each chair a GECC subcommittee (Computer Literacy, Cultural Diversity, Humanities and Fine Arts, International Studies, Mathematics, Natural Sciences, Social Sciences, Writing and Senior Capstone), two at-large members (generally one from CBPA and one from CALE), a Library representative (generally the Library Collections Development Coordinator), and a chair. Non-voting members are a student representative appointed by the ASEWU, a representative from Academic Affairs, and the Director of the Transfer Center. Faculty members serve three year terms; other members serve as long as they hold the position that sits on the committee.

22-4. General Education Coordinating Committee Meetings

The General Education Coordinating Committee meets on the first and third Mondays from 3-5 pm. The chair is responsible for ensuring that minutes of the actions of this committee are kept and recorded.

CHAPTER 23 – COUNCIL OF FACULTY

REPRESENTATIVES (CFR)

23-1. Council of Faculty Representatives Statement of Purpose

The function of the Council of Faculty Representative (CFR) is to participate in the development and maintenance of relations with the legislature, its committees and its members; to gather and prepare materials relevant to the legislative concerns of the university; to assist in the establishment of legislative priorities; to support and guide the activities of the EWU Committee of the Council of Faculty Representatives; and to inform the senate as may be necessary of legislative problems and prospects.

The Council of Faculty Representatives, which includes members from all state colleges and universities in Washington State, was established to coordinate and formulate recommendations on matters that affect higher education. The council seeks to establish direct communication with the Washington Student Achievement Council, the Governor’s Office, the State Legislature, the Council of Presidents and other groups and organizations, to exchange information on matters of mutual interest and to improve the quality and delivery of higher education in Washington State.

23-2 Council of Faculty Representatives Reporting

The chair of the Council of Faculty Representatives sits on rules and senate as a non-voting member and reports to both. In general, the Executive Committee should be consulted on any official stance the CFR takes to the representatives of the other four-year higher education institutions.

23-3. Council of Faculty Representatives Membership

The chair of this committee is the Faculty Legislative Liaison. Two additional faculty members may serve on this committee as well. Faculty members serve three year terms.

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23-4. Council of Faculty Representatives Meetings

The Council of Faculty Representatives meets on an as-needed schedule. The Liaison is responsible for reporting the actions of this group to rules and senate.

CHAPTER 24 – ACADEMIC INTEGRITY BOARD

(AIB)

24-1. Academic Integrity Board Statement of Purpose

The Academic Integrity Board is a standing committee of the Faculty Organization. The Academic Integrity Board is responsible for administering and managing academic integrity functions. The AIB shall:

a. promote academic integrity at EWU;

b. review academic integrity cases, make determinations as to whether a violation occurred, and impose academic and/or institutional sanctions;

c. assist vice provosts in development of academic integrity program support resources;

d. respond, as appropriate, to campus needs related to the academic integrity program;

e. coordinate AIB activities with the vice provosts; and,

f. continually assess academic integrity process outcomes to ensure equitability of sanctions vis-à-vis violations.

24-2. Membership

The AIB is appointed by the vice provosts (jointly), based on recommendations from represented groups (e.g. colleges, Library, ASEWU). Board composition or membership may be modified to support university needs with the consent of the vice provosts and approval of the provost. At a minimum, AIB membership will include:

a. Two members from each college - one primary and one alternate. Both must hold or have held instructor rank. The primary and alternate must be from different academic departments. The

alternate shall serve when a case involves an instructor in the primary member's own department. The alternate may also serve when the primary member is not available. One of the primary members shall also be designated as vice-chair.

b. One member representing EWU Libraries

c. One student member representing ASEWU

d. One Chair (does not vote except to break a tie)

24-3. Meetings

The AIB holds regular meetings every two weeks at fixed times and reviews cases at these meetings. AIB Reviews are held in abeyance during holidays, academic breaks, and other times when no classes are scheduled. AIB Reviews may be cancelled in other circumstances with the consent of the AIB chair. Any member who is unavailable shall inform the AIB chair who will arrange for a replacement. A quorum shall consist of three voting members plus the chair/vice chair.

CHAPTER 25 – HONORS ADVISORY BOARD

(HAB)

25-1. Honors Advisory Board Statement of Purpose

The Honors Advisory Board advises the director on proposed changes in the program’s curricula and activities. They participate in the revision/development of goals and objectives of the program, and they oversee the periodic review of the work of the director.

25-2. Honors Advisory Board Reporting

The Honors Advisory Board reports substantive changes in the Honors Program curricula to the Undergraduate Affairs Council and reports on matters concerning the director’s performance of her or his duties to the appropriate vice provost (the director’s immediate supervisor).

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25-3. Honors Advisory Board Membership

The Honors Advisory Board is made up of seven faculty members, at least two of them from areas outside of CALE and the Social Sciences, to be appointed by the Undergraduate Affairs Council, for three-year terms; and two students admitted to the Honors program, one lower-division and one upper-division, to be nominated by ASEWU, for a one-year term. All members are confirmed by the appropriate vice-provost. The Director of the Honors program convenes the committee and is a non-voting member of the committee.

25-4. Honors Advisory Board Meetings

The Honors Advisory Board meets on an as-needed basis. The convener is responsible for ensuring that minutes of the actions of this committee are kept and recorded.

CHAPTER 26 – ADDITIONAL COMMITTEES

WITH FACULTY ORGANIZATION NOMINATIONS

The Faculty Organization Executive Committee also nominates faculty members for the President's Advisory Committee on Intercollegiate Athletics (PACIA), the Intellectual Property Committee, the Women’s Commission, the University Budget Committee, EWU Scholarship Committee, Student Tech Fee Committee, University Recreation Center Advisory Council, Student Transportation Fee Committee, Digital Media Advisory Committee and other committees as requested by the administration. In these cases, the administration generally requests multiple nominations for each available position from the Executive Committee and makes the appointment.

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APPENDIX A – CONSTITUTION

The Constitution of the Faculty Organization

of Eastern Washington University

Preamble

We, the faculty of Eastern Washington University, in order to establish ourselves as a self-governing body, do create and establish this constitution.

Article I. Name of Organization

The name of this organization shall be the Faculty Organization of Eastern Washington University.

Article II. Purpose

Section I. The Faculty Organization's primary purpose shall be to benefit the faculty and the institution of Eastern Washington University. Specifically, the aims are to promote academic quality in an intellectually supportive environment that fosters student learning outcomes by

1. Strengthening and protecting academic freedom and tenure;

2. Promoting faculty development;

3. Optimizing current and developing new academic policies;

4. Supporting the ongoing development of effective pedagogical practices; and

5. Partnering with the United Faculty of Eastern to advance the academic welfare of all faculty.

Section II. The organization shall endeavor to maintain and strengthen shared governance at Eastern Washington University and shall represent the views of the faculty in all matters pertaining to shared governance.

Article III. Membership

Section I. The membership of the Faculty Organization shall consist of all faculty members of EWU, to include all regular full-time and part-time employees of the University designated with faculty status, excluding casual or temporary employees as defined in WAC 391-35-350, administrators, confidential employees,

graduate student employees, post-doctoral and clinical employees, and employees subject to Chapter 41.06 or 41.56 RCW.

Section II. An official roster of the Faculty Organization shall be established and maintained by the Faculty Organization. This roster, by request, shall be available to any member of the Faculty Organization.

Section III. Full time employees of Eastern Washington University not qualifying as members may appeal for special membership status to the Academic Senate. The Rules Committee shall place matters of membership, exception, appeals or changes on the agenda of the Academic Senate for its action.

Article IV. Officers

Section I. The officers of the organization shall consist of a president, a vice president (who is also the president elect), a secretary and a treasurer. The president of the Faculty Organization shall serve as chair of the Academic Senate and the vice president of the Faculty Organization shall serve as the vice chair of the Academic Senate.

Section II. Elections of officers for the following academic year shall be conducted during the spring quarter of each academic year. Candidates may be self-nominated or nominated by any regular member of the Faculty Organization; in either case the nominee must accept in writing. Ballots shall include an option for write-in candidates.

Section III. If an officer of the Faculty Organization resigns or for any other reason leaves office, the office is vacant and that officer must be replaced. In case of a vacancy of the office of the president, the president-elect will assume the office of the president for the remainder of the term. If the changeover happens before December 31, the president-elect will serve only until the end of that school year. If the changeover happens after December 31, the new president will serve the balance of the term as well as a successive term. In either case, an election will be held to replace the president elect. In case of a vacancy of any other office, there will be an election to fill the office for the remainder of the term.

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Officers of the Faculty Organization are subject to recall. A petition to recall any officer of the Faculty Organization, which is signed by at least twenty percent of the members of Faculty Organization, will require a recall election be conducted. This recall election shall be conducted by members of the Rules Committee of the Academic Senate, excluding that officer whose tenure is being contested, and shall be completed within twenty-one faculty working days of receipt of the petition. If a majority of the ballots cast in such a recall election favor recall of that officer, then the office shall be declared vacant by the Rules Committee within five days of the completion of the recall election.

Article V. Committees

Section I. The following shall constitute the standing committees of the Faculty Organization:

1. Academic Senate. The Academic Senate, together with its councils, committees, and subcommittees, is the legislative arm of the Faculty Organization.

2. Executive Committee. The executive committee shall be composed of the four elected officers of the Faculty Organization. The president of the Faculty Organization is the chair of the executive committee.

3. Rules Committee: The Rules Committee shall be composed of the four elected officers of the Faculty Organization, the chairs of the various councils of the Academic Senate, and three faculty at large. The Provost (or designee) and up to three members of the ASEWU are non-voting members.

Section II. Additional councils and committees: The Academic Senate may constitute additional councils and subcommittees as required:

1. Faculty Organization Committees, Councils and subcommittees:

2. Hybrid Committees, Councils and subcommittees.

Section III. A list of existing committees, councils, and subcommittees and their membership shall be maintained by the

Faculty Organization and is available upon request.

Article VI. Meetings

Section I. Meetings of the Faculty Organization and meetings of any subcommittees of the organization, including the Academic Senate and councils, shall be conducted in accord with Robert’s Rules of Order.

Section II. The Faculty Organization:

1. Meetings of the Faculty Organization may be called by:

a. The chair of the Academic Senate;

b. A petition of at least ten percent of the membership of the Faculty Organization; or

c. A petition of a majority of the membership of the Academic Senate.

2. The date and agenda of meetings of the Faculty Organization shall be announced in writing to all members at least one week in advance of the meeting. Proposed amendments to the constitution and changes in the Academic Senate regulations must be announced in writing to all members at least two weeks prior to the meeting.

3. A quorum shall consist of 40 percent of the membership. Once quorum is met, a majority shall be 50 percent of the members attending plus one.

Section III. The Academic Senate:

1. The Academic Senate meets bimonthly during the academic year according to the meeting schedule approved by the Academic Senate during the previous academic year.

a. Special meetings of the Academic Senate may be called by

i. The chair of the Academic Senate;

ii. A majority vote at a meeting of the Academic Senate; or

iii. A majority vote of the Faculty Organization.

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2. The date and agenda of meetings of the Academic Senate shall be announced in writing to all members during the week prior to the meeting.

3. A quorum of a meeting of the Academic Senate shall be fifty percent plus one member. Once quorum is met, a majority shall be fifty percent of the members attending plus one.

Article VII. Voting

Section I. Only members of the Faculty Organization are allowed to vote at meetings of the Faculty Organization, Academic Senate, or Executive Committee of the Faculty Organization, or in any ballot of the membership conducted by the Faculty Organization. The selection of faculty members to serve on Faculty Organization councils, committees or subcommittees requires approval of the Academic Senate.

Section II. The Faculty Organization may form new committees, subcommittees and councils jointly with administration, ASEWU or other bodies. These committees are jointly administered. The creation of such a hybrid committee must be approved by the Academic Senate. The selection of faculty members representing the Faculty Organization to serve on these councils, committees or subcommittees requires approval of the Academic Senate. The voting membership of these committees is determined by the charge approved by the Senate.

Section III. When official business is conducted by secret ballot, those secret ballots shall be distributed by the executive committee with the due date marked on the ballot and those ballots must be returned to the Faculty Organization by the due date; ballots returned after this time period will not be valid.

Article VIII. Amendments of the Constitution

The constitution of the Faculty Organization can be amended by a vote of the membership of the Faculty Organization with at least two-thirds of the votes in favor of amendment.

Article IX. Bylaws

Bylaws, in keeping with the tenets of the constitution, may be created by the Academic Senate to address procedural or operational issues of the Faculty Organization.

Article X. Recommended Voluntary Contributions

Section I. Many expenses of the Faculty Organization are paid through voluntary contributions by the members. Members may elect to contribute a portion of their salary through payroll deduction; forms are available from the treasurer or Faculty Organization office.

Section II. Special assessments to cover extraordinary expenses of the Faculty Organization may be levied by a two-thirds vote of the membership of the Faculty Organization.

Section III. The treasurer shall ensure that a current record of voluntary contributions and assessments paid by members of the Faculty Organization is kept. Copies of this record shall be available to any member on request.

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Academic Policy 301-22 • April 5, 2012 24

Academics – Governance and Policies Academics & Research – Academics & Instruction

Academic Policy 301-22 Authority: University President

Effective April 5, 2012 Proponent: Academic Senate

Summary: This policy contains information related to academic governance and

sources of academic standards for Eastern Washington University. It also includes

the university statement on academic freedom, superseding UGS Policy 375-080-040.

History: This policy is new. It was adopted by the Academic Senate on February 13,

2012 and approved by the University president on April 5, 2012.

I. General

1. Academic Freedom

The principle of academic freedom shall be protected and preserved by all members of the university community.

2. Academic Governance

Academic activities of the University are governed through the shared efforts of the Faculty Organization and the University Administration. Detailed information is contained in EWU Policy 101-02, University Governance.

II. Academic Policies

1. Academic Policies

These policies include standards and procedures related to student requirements, expectations, and academic processes.

a. Academic Policy 303-21, Undergraduate Students

b. Academic Policy 303-22, Graduate Students

c. Academic Policy 303-23, Classroom Attendance

d. Academic Policy 303-24, Grades & Grade Appeals

e. Academic Policy 303-25, Posthumous Degrees

f. Academic Policy 303-30, Registration

g. Annual Catalog

h. Quarterly Announcement

2. Academic Management Policies

Academic Policy 303-35, Program and Course Management, concerns the management of academic functions, particularly standards and processes related to academic program and course management activities.

3. Organization and Governance Policies

a. EWU Policy 101-01, University Organization

b. EWU Policy 101-02, University Governance

c. EWU Policy 301-01, Academic Organization

d. Academic Policy 301-21, Faculty Organization and Academic Senate

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Academic Policy 303-21 • January 11, 2013 25

Undergraduate Students

Academics & Research – Academics & Instruction

Academic Policy 303-21 Authority: University President

Effective January 11, 2013 Proponent: Academic Senate

Summary: This policy establishes minimum requirements for undergraduate students of Eastern Washington University. It also describes academic standards related to program requirements and satisfactory progress.

History: This policy revises and supersedes the previous version dated May 22, 2012. It was adopted by the Academic Senate on December 10, 2012 and approved by the University President on January 11, 2013.

CONTENTS

Chapter 1 – Student Requirements Chapter 6 – Satisfactory Progress

Chapter 2 – Admission and Registration Chapter 7 – Academic Honors

Chapter 3 – Transfer Credit Chapter 8 – Commencement

Chapter 4 – Academic Requirements Chapter 9 – Final Exam Scheduling

Chapter 5 – Advising Chapter 10 – Transfer Advising

Chapter 1 – Student Requirements

Eastern Washington University has established minimum standards for undergraduate admission or enrollment. These standards include, but are not limited to, the requirements of this chapter.

1-1. Education / Preparation

On the date of admission to the university and/or attendance at any university course, applicants/students must:

a. be a high school graduate or equivalent; or,

b. be attending university courses under the provisions of a student enrollment option program such as Running Start or a successor program, or,

c. be attending University courses that are specifically designed for children or are part of a program or event that is meant for children (i.e. Summer Camps).

EWU may deny admission, enrollment, and/or attendance to any current or prospective student, if, in the judgment of the university, and based on the student’s past or current behavior or conduct, the student could create a disruption to normal educational processes or pose a health or safety risk.

Chapter 2 – Admission & Registration

2-1. Admission

The Office of Admissions assists prospective undergraduate students and their families with the application process.

Application Information: Undergraduate applicants are reviewed individually. Each category of undergraduate applicant—freshmen, transfer, post-baccalaureate, former student, and adult learner, has specific admission requirements. Descriptions of each student category are provided below. Specific admission requirements for each category are published annually in the Graduate and Undergraduate Catalog (Annual Catalog).

2-2. Undergraduate Student Categories

a. Freshman: A freshman applicant for the purposes of admission is defined as a student who meets at least one of the following criteria:

• is currently in high school;

• is a high school graduate or equivalent without post-high school transferable college credit;

• is a current high school student with Running Start credits, or,

• has earned less than 40 transferable credits.

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Academic Policy 303-21 • January 11, 2013 26

b. Transfer: A transfer student for the purposes of admission is defined as a student who has earned 40 or more transferable credits.

c. Post-Baccalaureate: A post-baccalaureate student is defined for purposes of admission as any applicant with an undergraduate degree from a regionally accredited institution who is seeking course work toward a second bachelor’s degree, teacher certification or other course work that is not part of any Eastern graduate program.

d. Former Student: A former student is defined for purposes of admission as any applicant who was previously admitted and enrolled at Eastern and has been absent from the University for more than four quarters.

e. Adult Learner: An adult student for purposes of admission is defined as an applicant 25 years of age or older who does not otherwise fit into one of the above categories.

2-3. Non-matriculated Students

Students who are attending or seeking to attend courses who are not admitted are not subject to most admission and registration requirements.

a. Non-matriculated students may register for classes for two quarters without being admitted to the University. Enrollment will open for these students two weeks before the first day of classes with the exception of summer session. Summer session registration is open to all students on the first day of the registration period. Additional enrollment (excluding summer session) requires admission to the university. Summer session enrollment is open to matriculated and non-matriculated students. Non-matriculated students are not eligible to apply for financial aid. Any specific requirements for non-matriculated students will be identified during registration.

b. Running Start Program: Eastern is recognized as a Running Start institution by the Washington Department of Education. Eligible high school students may enroll in EWU courses on a full- or part-time basis to meet high school requirements and earn college-level credit. Students must meet the minimum

admission criteria, which may include SAT or ACT scores. Further information is available through the Running Start Coordinator at EWU.

2-4. Exceptions to Admission Criteria

Eastern can admit up to 15% of all incoming freshmen who have not met College Academic Distribution Requirements (CADRs) or fall below a 3.3 GPA. Students who are admitted without completing the high school core courses may be required to complete specific courses for college preparation or to satisfy Eastern graduation requirements.

2-5. General Education Diploma

Eastern will accept the General Education Diploma (GED) in lieu of high school graduation. Applicants who have completed the General Education Diploma must have achieved a minimum score of 50 with no score lower than 45 in any subject area.

2-6. Home School Students

Home school applicants must present evidence of the completion of the CADRs or their equivalents or a GED as proof of high school completion.

2-7. Student Athletes

Student athletes must meet the NCAA Clearinghouse requirements to be athletically eligible.

2-8. Applicants with Running Start Credits

Applicants with Running Start credits who are still in high school must meet all freshmen admission criteria and have a cumulative college GPA of 2.0 or better. Applicants to Eastern who have enrolled in another college or university after high school graduation must meet all transfer admission criteria.

2-9. International Student Admission

An international student is defined as a student who is in the U.S. or planning to enter the U.S. for academic purposes. These students will be in F-1, J-1, or other eligible immigration status. Eastern Washington University will determine the appropriate entry level (freshman or transfer) based on the applicant’s academic records.

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2-10. English Language Requirements

a. International Students who have English as their second language and who have not completed a transferable English Composition course (with a minimum 2.0 grade) must submit one of the following official test results:

(1) Test of English as a Foreign Language (TOEFL) score of at least 525 (paper based), 195 (computer based), or 71 (IBT), or

(2) International English Language Testing System (IELTS) score of at least 6.

b. Applicants who do not meet these English language admissions requirements may be admitted to the University with the condition that they successfully complete a program of study with Eastern’s English Language Institute (ELI).

c. Students who complete secondary education in schools where English is the primary language of instruction meet the English language admissions requirement.

2-11. Transfer Agreements

Eastern participates in direct transfer agreements with community colleges in the state of Washington, Oregon, and select colleges in other states. Graduates of these colleges who complete a direct-transfer associate degree are admitted to Eastern with junior standing and have satisfied the lower division general education requirements.

2-12. Transfer of General Education Requirements

Students transferring to Eastern Washington University from a Washington public baccalaureate institution who have official documentation certifying completion of all the lower division general education requirements from the sending institution have satisfied Eastern’s general education core requirements and university competencies and proficiencies.

2-13. Registration

Requirements for class registration may vary between classes and between students.

Chapter 3 – Transfer Credit

3-1. General

Transfer credit is generally awarded for courses completed at regionally accredited two-year or four-year institutions. When determining transferable credit, Eastern adheres to the standards and practices of the American Association of Collegiate Registrars and Admissions Officers.

3-2. Policy and Transfer Credit Limits

a. Eastern Washington University will accept, at admission, no more than 90 lower-division credits in transfer toward a bachelor’s degree.

b. After a student has been admitted to a university major, additional lower-division credit may be allowed when:

(1) the additional credit will advance the student toward degree completion and

(2) the smallest unit responsible for the student’s degree approves a petition filed by the student to allow more than 90 lower-division credits.

c. No more than 135 credits (lower- or upper-division) may be accepted in transfer for a bachelor’s degree. Transfer credit shall be accepted for upper- division credit only when earned at a regionally accredited four-year, degree-granting institution as upper-division credit.

3-3. Advanced Placement

Credit for minimum scores on Advanced Placement examinations given by the College Board will be awarded upon receipt of official score reports. Acceptability of credits toward major requirements or general education requirements is determined by the appropriate department.

3-4. College in the High School Credits

Applicants with credits earned through College in the High School programs in Washington State must meet freshmen admission criteria. College in the High School courses will be accepted as transferable college credit if they are from a regionally accredited college or university and are consistent with Eastern’s general transfer policy.

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3-5. Running Start

In general, college credits earned by students through Running Start in the State of Washington are treated as transfer credits, as they are recorded on the official transcript of the college where the work was completed.

3-6. College-Level Examination Program (CLEP)

Eastern Washington University will award credit for CLEP tests. Acceptability of credits toward major requirements or general education requirements is determined by the appropriate department.

3-7. Experiential Credit

EWU will award credit for experiential learning limited to the standards established by Northwest Commission on Colleges and Universities (NWCCU).

3-8. International Baccalaureate

Eastern Washington University will award credit for Higher Level International Baccalaureate exam results of “5” or better. Acceptability of credits toward major requirements, or General Education Core Requirements (GECRs) is determined by the appropriate department.

3-9. Foreign Educational Credentials

EWU will accept credit evaluations from any evaluation service that is a member of the National Association of Credential Evaluation Services (NACES). Students must request evaluation through the evaluation service, who will forward the completed evaluation to EWU. EWU will accept such credit consistent with guidelines of the American Association of Collegiate Registrars and Admissions Officers (AACRAO).

3-10. Military Credits

Students may earn up to 45 quarter hours of credit for military educational experiences. This includes credits awarded for CLEP/DANTES tests. Note: Any student pursuing a bachelor of arts in Interdisciplinary Studies (Prior Learning Option) will not be awarded more than 90 quarter hours in credit from a combination of military experience and prior learning block credit.

3-11. Veterans

College credit may be awarded for military service time. Veterans must submit a copy of their DD Form 214 or equivalent documents.

Chapter 4 – Academic Requirements

4-1. General Education Requirements

To earn a baccalaureate degree, all students must demonstrate computer literacy as well as competency and proficiency in mathematics and English composition.

a. All students must achieve Computer Literacy clearance at EWU to earn a baccalaureate degree. Computer Literacy competency is demonstrated by successful completion of one of the following:

• both of the CPLA Level I and II challenge examinations.

• completion of CPLA 100, Computer Literacy 1 (1 credit) with a "P" grade and CPLA 101, Computer Literacy II (1 credit) with a grade of at least 2.0 [CPLA 100 does not count towards earned credit]

• completion of CPLA 120 (5 credits) with a grade of at least 2.0

The following students MUST complete the computer literacy requirement:

• All incoming students without a direct transfer associate degree (DTA) or a previous bachelor's degree.

• All Education majors, even those with a direct transfer associate degree (DTA).

• All students in programs requiring CPLA 100, 101 or 120, including students with a direct transfer associate degree (DTA).

• All students with course requirements having CPLA 100, 101 or CPLA 120, including students with a direct transfer associate degree (DTA). Computer Literacy may be satisfied through successful completion of CPLA 101 or 120 or by passing the computer literacy exam.

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b. Mathematics Requirement

(1) Placement Exam: Students must complete a mathematics placement exam if they have not completed the equivalent of MATH 104 with a 2.0 or better.

Transfer students must take the mathematics placement test unless they have an approved direct-transfer associate degree or they have completed an intermediate college algebra or higher course with a grade of at least 2.0 (letter grade “C”).

Note: the mathematics placement test may be taken twice in a calendar year with at least two weeks between test times.

(2) Degree Requirement: Mathematics proficiency is demonstrated by placement into MATH 161 Calculus I based on the placement score or by submission of an official transcript showing completion of MATH 161 or its equivalent, at a postsecondary institution with a grade of 2.0 or better (letter grade “C”). Students placed into MATH 105 Precalculus I or its equivalent may obtain mathematics proficiency by completing one of the following courses or equivalents with a grade of 2.0 or better: MATH 115; both MATH 105 and 106; both MATH 211 and 212; MATH 200; MATH 301 or MATH 380.

c. English Requirement

(1) Placement Exam: English composition placement is based on a student’s SAT or ACT test scores if the student has not completed at least one composition course at a college or university.

(2) Degree Requirement: English proficiency is satisfied upon successful completion of ENGL 201 College Composition: Analysis, Research, and Documentation or its equivalent.

(3) Students with an approved direct-transfer associate degree have satisfied the English requirement.

4-2. Pre-University Skills Courses

Students whose placement testing places them in pre-university skills courses must enroll in at least one such course (5 credits) per quarter until these course requirements are satisfied. Furthermore, all students so placed must complete all pre-university mathematics, English and computer literacy courses before the completion of 45 university course credits.

Failure to comply with this requirement will result in a hold on subsequent registration until a plan to satisfy the pre-university requirements is accepted and has been signed off by the student’s advisors.

Students who have declared their majors will work with their advisors in their academic departments.

Students who are undeclared will work with advisors in General Undergraduate Academic Advising.

Unavailability of these courses, as certified by the academic advisor in a given quarter, suspends this requirement for that quarter.

Pre-University Basic Skills courses include: CPLA 100; ENGL 100, MATH 100, 101, 102, 103 (was MATH 101 prior to fall, 2003) and MATH 104.

4-3. Core Requirements

EWU has designed the General Education Curriculum for the purpose of preparing students with the skills, habits of mind and breadth of subject matter that characterize an educated person.

All students without an approved Direct Transfer Agreement (DTA) degree must complete eight general education core requirements (GECRs) totaling at least 36 credits. A requirement can be completed by a single approved course of no fewer than 3 credits.

The three core disciplines are:

Humanities and Fine Arts

Social Sciences

Natural Sciences.

Students must complete two GECR courses from one core discipline and three GECR courses from each of the other two core disciplines for a total of eight GECR courses.

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4-4. Additional Graduation Requirements

These requirements apply to all undergraduate students who do not have baccalaureate degrees. The requirements may be satisfied through appropriate courses at Eastern or transferable equivalents.

a. Cultural and Gender Diversity: Students must complete at a minimum of 4 credits in coursework related to cultural and gender diversity. Courses must be selected from a list of courses that are identified as satisfying this requirement. The list of courses is published in the Annual Catalog.

b. International Studies: Students must complete at a minimum of 4 credits in coursework related to International Studies. Courses must be selected from a list of courses that are identified as satisfying this requirement. The list of courses is published in the Annual Catalog.

c. Foreign Language: Students must complete two years of a single language in high school or one year of a single language in college. American Sign Language (ASL) courses can be used to satisfy the foreign language requirement.

d. Senior Capstone: All students must complete ITGS 400, Interdisciplinary Senior Capstone. For some majors, students may fulfill this requirement by completing a departmental capstone/thesis course.

4-5. Degree Program Requirements

Each academic program at the University has specific requirements related to curriculum, course levels, credits, exams, thesis and similar items. However, all undergraduate students must complete the following basic degree requirements:

• 180 minimum credits

• 60 upper-division credits

• 45 credits in residence

• 15 upper-division credits in major

Existing articulation agreements may supersede these basic requirements.

Exceptions to these basic requirements may be granted (section 4-8).

More detailed program requirements are outlined in the annual catalog.

4-6. Majors and Minors

a. Major/Minor Requirements:

Minors are a distinct set of undergraduate courses that have been approved and designated in the catalog. A minor or certificate is required for graduation with any major program of less than 60 credits. Minors or certificates that are required for graduation must contain at least 15 credits that are not part of the major requirements. (The minor or certificate cannot be fully embedded in the major requirements.) Minors that are an option for graduation may be embedded in the major requirements and recorded on official university transcripts. Minors may be recorded on a transcript only when completed as part of a degree program.

b. Declaring a Major and Minor:

All undergraduates must declare a major by the time they have completed 90 credits. Students who transfer with 90 credits or more must declare a major before registration.

c. Second Major Policy:

Students may be awarded more than one major of the same degree type (BA, BS, BAB, BAE, BM, and BFA). At least 30 credits in any major must be different from those in any other major.

4-7. Second Degrees

a. Students may be awarded more than one undergraduate degree at Eastern Washington University.

(1) In all cases at least 225 credits are required to earn a second degree. Each subsequent degree requires an additional 45 credits.

(2) At least 45 credits that are different from those that are included in the first degree and are part of an approved program are required to earn two degrees.

(3) If fewer than 225 credits are completed, a second major rather

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than a second degree will be recorded on the university transcript, provided that the credits earned comply with program requirements for that major.

(4) The student must have the approval of each department chair or program director confirming that all degree requirements have been satisfied.

(5) If students complete more than one undergraduate degree concurrently, a minor is not required to accompany a major of less than 60 credits.

b. Transfer post-baccalaureate students can receive a bachelor’s degree from EWU that is of the same type (BA, BS, BAE, etc.) as awarded at the transfer institution, provided EWU’s major requirements are completed. The major/minor area of emphasis must be different from that awarded at the transfer institution. General education and graduation requirements are waived for a student possessing a baccalaureate degree from a regionally accredited institution who wishes to obtain an additional undergraduate degree from Eastern.

4-8. Active Catalog Rule

The catalog in effect at the time the student is first admitted will be used to determine the general education requirements. The catalog in effect at the time the student declares a major or minor will be used to determine the program requirements. This catalog may only be changed to a newer catalog with the approval of the department chair or program director by resubmitting the major declaration form. In no case can the catalog used for the major or the minor be more than six years old. A student whose major or minor catalog has expired will be required to submit a new major declaration form; the major and minor will be updated to the catalog in effect at the time of the resubmission.

4-9. Exceptions and Appeals

Exceptions to academic regulations are considered by an Academic Appeals Board that consists of faculty and student representatives. The Academic Appeals Board will consider petitions of the following undergraduate requirements:

• general education (chapters 2 & 4)

• university graduation (§4-4)

• 60 upper-division credits (§4-5)

• 45 credits in residence (§4-5)

• 15 upper division residence credits in major (§4-5)

• foreign language (§4-4)

Appeal actions shall be coordinated through the graduation evaluator in the Records and Registration Office. Appeals must be made sufficiently in advance of graduation so that program planning can be done according to the decision of the board to approve, deny or reconsider the petition.

The Academic Appeals Board does not consider cases that apply to majors or minors or professional certification. The appropriate department chair or program director should be contacted regarding these matters.

Grade appeals shall be handled in accordance with Academic Policy 303-24, Grades and Grade Appeals.

Chapter 5 – Advising

5-1. Advising

a. Academic advising and a registration authorization are required for all students until sophomore status (earned 45 quarter credits).

b. Departmental Advising. Undergraduates who have declared a major will be assigned a program advisor. All undergraduates are required to declare a major by the time they have completed 90 quarter credits.

Chapter 6 – Satisfactory Progress

All students must achieve and maintain required standards for grades, GPA, and cumulative GPA. Minimum standards are dependent on the student's status and academic program.

6-1. Academic Standards

All undergraduate students are held to the following academic standards and policies:

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Academic Policy 303-21 • January 11, 2013 32

a. At the end of each quarter, undergraduate students who do not attain a cumulative GPA of 2.0 shall be placed on academic probation for the next quarter of enrollment.

b. Undergraduate students on academic probation who attain a quarterly GPA of 2.0 or higher but whose cumulative GPA is still below the minimum 2.0 will remain on academic probation.

c. Undergraduate students on academic probation who attain a cumulative 2.0 GPA are automatically removed from probation.

d. Undergraduate students on academic probation whose cumulative GPA remains below 2.0 and whose quarterly GPA is below 2.0 will be dismissed from the University.

e. All first-time Eastern Washington University undergraduate students will be subject to dismissal after two consecutive quarters of probation.

f. Continuing Eastern Washington University undergraduate students are subject to dismissal after one quarter of probation.

g. To re-enroll after being academically dismissed, students with undeclared majors must request reinstatement through the General Undergraduate Academic Advising office. Students with declared majors shall submit a petition for reinstatement to their major department.

h. A dismissed undergraduate student is not eligible to enroll for the following academic quarter (fall, winter or spring) and is required to remain out of school for at least one academic quarter after a first dismissal or one academic year after a second dismissal.

i. To be eligible for reinstatement, dismissed undergraduate students must demonstrate an improved academic performance or readiness for academic success at the college level.

j. Summer Session Policy: A dismissed undergraduate student may enroll for summer session. To be eligible to continue in the fall, the student must complete at least 10 graded credits during summer session with a minimum 2.0 GPA for that quarter.

6-2. Pass/No Credit Courses

Students may choose the pass/no credit grading option in certain courses during the registration process. Regulations for pass/no credit grading are as follows:

a. At the time of registration, students must designate the courses for which they wish to receive a pass/no credit grade. They may change this designation by the regular change of registration procedure through the seventh week of the quarter.

b. Courses required for the following categories may not be taken pass/no credit:

(1) Major and minor requirements (except as approved by the Undergraduate Affairs Council), including courses substituted for major courses

(2) Required supporting courses (courses required for the major or minor but not taught by the major or minor department)

(3) Professional education requirements

(4) Writing, mathematics and computer competency and proficiency requirements

(5) General, education core requirements

(6) University Graduation requirements

c. The minimum level of performance required to receive a grade of “P” is a 2.0. Students should be aware that performance equal to a grade between 0.7 and 1.9 will not result in a passing mark.

d. The “P” or “NC” grade will be entered on the transcript. Students receiving the “P” grade will receive credits toward graduation. Neither the “P” nor the “NC” grade will be included in computing GPAs.

6-3. Academic Forgiveness

a. Undergraduate students may make a one-time petition to have up to two consecutive quarters removed from the calculation of their credits and GPA. The course work must have been completed at least five years prior to this petition.

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b. Forgiven courses cannot be used to satisfy any academic requirement.

c. To be eligible, a student must have completed 30 consecutive credits at Eastern, maintained a GPA of 2.5 or higher and have declared a major.

d. Academic forgiveness may not be revoked.

Chapter 7 – Academic Honors

7-1. Deans’ Honor List

Undergraduate and post-baccalaureate students who complete at least 12 graded credits in a given quarter with a 3.50 GPA or higher will be placed on the quarterly Deans’ Honor List for academic excellence. The honor is also recorded on their University transcript.

7-2. Honors at Graduation

Graduating seniors who achieve academic honors will be formally recognized during commencement, on University transcripts, and on their diploma. Baccalaureate honors are awarded only to recipients of a first baccalaureate degree, post-baccalaureate students are not eligible. These honors are earned by those students who have completed no fewer than 90 credits at this institution; 60 credits must be for courses in which grade points are awarded. Honors are calculated only on college-level credits earned at this institution. The following designations apply:

Graduating seniors with a GPA between

3.9 – 4.0

Summa

cum laude

3.7 – 3.89

Magna

cum laude

3.5 – 3.69

Cum laude

Chapter 8 – Commencement

8-1. Policy on Participation in Commencement

Undergraduate students who are seniors, having earned at least 135 credits, and who have submitted a program approved major/minor form to graduate during the current academic year, or the summer

term immediately following June commencement, will be included in the June commencement announcement and invited to be recognized in the ceremony.

Chapter 9 – Final Exam Scheduling

a. Final examinations are scheduled for specific dates and times at the end of each quarter. The examination schedule is published in the University’s Quarterly Announcement. Final comprehensive examinations should not be given during the regular 10-week schedule.

b. Students shall not be granted special examinations for any reason other than a family emergency or other bona fide hardship. Course instructors are the final authority in such circumstances.

c. Students that have two final examinations scheduled concurrently by the university must contact one or all instructors involved and ask them to resolve the situation and find a suitable solution.

Chapter 10 – Transfer Advising

Transfer students may be advised either by faculty or professional advisors or both. It is the responsibility of the academic Deans or his/her designee to determine who will advise transfer students in each college. The Vice Provost for Undergraduate Education and the academic Deans will be responsible for the implementation of this policy.

Transfer students fall into several categories, including, but not limited to:

Those with and without a two-year Washington Direct Transfer Degree, who have selected, or not selected a major

Transfers from four year universities, with or without a major, and with or without having completing general education requirements

Former EWU students returning, former Running Start students who are now matriculated to EWU who have or have not completed general education requirements, or who do or do not have a major

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The Vice Provost for Undergraduate Education and the academic Deans will coordinate delivery of transfer advising as follows:

Type of Transfer Student

Office Responsible for Advising

Two-year, four-year, former EWU and former Running Start students with an identified major.

Academic department or college advisor

Two-year, four-year, former EWU and former Running Start students without an identified major.

General Undergraduate Academic Advising

Any other transfer student not categorized above

General Undergraduate Academic Advising with referral to appropriate academic program

Communication between student service offices and college and departmental advisors is critical to successful transfer advising as is communication with transfer students about their advising needs. All advisors who work with transfer students are expected to know the communication and process flow from application to admission to help ensure advising is provided as described above.

Effective advising of transfer students requires a minimum level of information, which will be provided as follows:

Information to college or

departmental advisors

Party responsible for information

Notification of transfer students who have been referred to advisors

Enrollment Services

Notification of changes in transfer policy which will affect transfer advising

Undergraduate Studies

Training for all transfer advisors on technical advising tools including EagleNet, Banner and SOAR

Office of Information Technology and General Undergraduate Academic Advising

Training on general education, graduation requirements

General Undergraduate Academic Advising

Transcript evaluations

Admissions and/or Records and Registration

Math Placement Math Department

English Placement English Department

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Academic Policy 303-22 • May 21, 2014 35

Graduate Students

Academics & Research – Academics & Instruction

Academic Policy 303-22 Authority: University President

Effective May 21, 2014 Proponent: Academic Senate

Summary: This policy prescribes requirements and standards for graduate students

of Eastern Washington University.

History: This policy was approved by the Academic Senate on February 24, 2014

and adopted by the University President on May 21, 2014. This policy supersedes the

previous policy dated May 22, 2012.

CONTENTS

Chapter 1 – General

Chapter 2 – Admission and Registration

Chapter 3 – Academic Programs

Chapter 4 – Satisfactory Progress

Chapter 5 – Graduate Degree Candidacy

Chapter 6 – Comprehensive Examination

Chapter 7 – Thesis Regulations

Chapter 8 – Commencement

Chapter 9 – Graduate Service Appointments

Chapter 10 – Graduate Affairs Council

Representative

Appendix A – Interdisciplinary Studies Pgm

CHAPTER 1 – GENERAL

All applicants for graduate admission, enrollment, and/or attendance at Eastern Washington University must meet minimum education and character requirements.

1-1. Education

Graduate degree specializations must be built upon adequate undergraduate preparation. A baccalaureate degree (or equivalent) from an accredited college or university is required for admission to a graduate program and/or enrollment in any graduate level classes at Eastern. Accredited refers to regional accreditation in the United States or equivalent process in other countries. Exceptions for certain senior students are provided under section 2-4. International applications are reviewed on a case-by-case basis.

Applied baccalaureate (BAS) degrees from two-year and four-year colleges and universities, authorized to offer such degrees, are considered acceptable for admission to the Graduate School. However, specific programs may:

a. Choose not to accept applied baccalaureate degree applicants; or

b. Require prerequisite coursework as a condition of admission..

1-2. Character

All applicants must demonstrate sufficient maturity and discipline as are considered necessary for attending and participating in a collegiate environment. The appropriate Vice Provost or designee shall make final determinations as to whether an applicant meets these requirements. To meet character eligibility requirements, each applicant must:

a. display competence to profit from the curricular offerings of the university; and,

b. Demonstrate sufficient maturity such that his or her presence or conduct will not create a disruptive atmosphere within the university.

c. Demonstrate the ability to comply with the requirements of the Student Conduct Code.

Applicants/students who exhibit a pattern of behavior or conduct that is contrary to EWU’s Student Conduct Code may be denied admission, enrollment, and/or attendance.

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1-3. Appeals

Student appeals involving graduate regulations may be addressed to the Graduate Studies Office. The written appeal should be initiated by the student and supported by the appropriate graduate program advisor or director. The appeal document must contain adequate justification which demonstrates that the student possesses sufficient outstanding qualities to balance identified weaknesses.

1-4. Graduate Studies Office

The Graduate Studies Office oversees all policies and procedures for graduate education and is the clearinghouse for admissions, candidacy, degree completion and academic appeals.

CHAPTER 2 – ADMISSION AND REGISTRATION

2-1. General

The Graduate Studies Office coordinates admission for all graduate student applicants. General admission requirements are provided in this policy; however, individual programs may establish individual requirements. The Graduate Studies Office is the final authority for information related to graduate admission and graduate studies.

2-2. Admission Requirements

Admission to a graduate program requires the following:

a. Evidence of scholarly ability as indicated by a minimum grade point average of 3.0 in the last 90 quarter or 60 semester graded credits of postsecondary academic course work. Applicants with earned graduate or professional degrees from appropriately accredited institutions are judged, by their academic accomplishments, to show evidence of student preparedness generally equivalent to these minimum admission standards.

b. A cumulative minimum GPA of 3.0 in all post-baccalaureate course work, if any.

c. English language proficiency (see §2-5).

d. Recommendation of admission by the appropriate graduate program.

e. Approval by the appropriate Vice Provost.

f. If required by the program, acceptable scores from the Graduate Record Examination (GRE), the Graduate Management Admission Test (GMAT), or other standard test.

2-3. Scholarly Ability Exceptions

a. 10% Exception Admission: Up to 10% of the qualified applicants for admission to graduate study may be admitted as exceptions to the requirements listed in §2.2. A degree-offering unit may take into account the following factors as alternative admission criteria for recommendation of admission as a 10% exception:

(1) An applicant’s performance in proceeding through an undergraduate degree program:

An applicant’s demonstrated improvement, over time, of his or her grade point average, even though the calculated average might remain below 3.0

An applicant’s satisfactory completion of upper division courses that provide necessary background for graduate study in the discipline.

(2) Interview(s) of the applicant by the departmental admission committee:

An applicant’s demonstration of qualities such as maturity, motivation and commitment to graduate study

An applicant’s description of additional qualifications for programs which seek to attract students with professional experience as well as academic credentials.

(3) Written and oral recommendations from persons who are qualified to evaluate the applicant’s academic record, relevant experience or academic potential.

(4) A portfolio of the applicant’s work which demonstrates productivity and expertise relevant to the discipline.

(5) Scores on relevant standardized tests.

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b. Weights given to the various factors under section 2-3a as justifications for recommending 10% exception admission may vary among academic units.

c. Special Clienteles: Upon approval of the Student Achievement Council, programs serving special clienteles may be exempted from the GPA requirement defined in section 2-2a. Alternative and demanding admission standards will be established for the exempted programs.

d. Professional Experience: Applicants with at least 10 years of increasingly responsible professional experience in a field directly related to the graduate program to which they seek admission may be considered for regular admission to Graduate Studies. These applicants must have a baccalaureate degree from a regionally accredited university and must meet the following requirements:

(1) Submit transcripts showing a minimum grade point average of 3.0 in the last 90 quarter or 60 semester graded credits of postsecondary academic course work; or submit satisfactory scores on the GRE, GMAT or other approved test.

(2) Submit to the academic unit offering the program an essay demonstrating critical thinking skills; or submit a statement of intent demonstrating a level of knowledge and intellectual maturity appropriate to the proposed field of graduate study; or submit to the academic unit offering the program evidence of professional success in a field relevant to the proposed area of study.

e. Applicants for admission under the professional experience provision must work closely with the program advisor or director to ensure that all required materials are received and reviewed. Any recommendation for admission under this provision must come from the academic department or program to the Graduate Studies Office. Additional details related to this program may be provided in the Annual Catalog.

2-4. Undergraduate Enrollment / Admissions

a. Undergraduate students with senior standing may enroll in 500-level graduate courses subject to the following provisions:

(1) A minimum cumulative GPA of 3.25

(2) Permission of the chair or designee of the department offering the course

(3) Permission of the appropriate Vice Provost or designee

b. Applying Credits to a Graduate Program: Graduate courses taken as an undergraduate may be applied to a graduate degree program at Eastern subject to the following provisions:

(1) Such courses cannot be applied to the student’s undergraduate education.

(2) Prior permission of the appropriate Vice Provost or designee

(3) Applying such courses to a graduate program is subject to all other graduate regulations, including a limitation of 12 credits which may be applied toward a degree program before admission to the program.

(4) Courses similarly taken for “graduate credit” at other institutions may also be applied to graduate degree programs at Eastern, subject to all other graduate regulations.

c. Admission to Graduate Program: Undergraduate students in their senior year may, with the approval of the appropriate Vice Provost, be admitted to a graduate program in coordination with their undergraduate program. All of the usual requirements of the graduate program apply. Only courses completed before baccalaureate degree completion that have been previously designated as for ‘graduate credit’ may be applied to a graduate degree program.

2-5. English Language Proficiency

All students who are citizens of countries where English is not the native language must provide evidence of adequate proficiency in the English language before being admitted to graduate study. All applicants must meet all other admission requirements in addition to the English

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language proficiency requirement in order to be admitted.

a. The English language proficiency requirement may be satisfied by submitting an official score report showing any of the following English language test scores.

Test TOEFL PBT

TOEFL iBT

PTE Academi

c IELT

S

Minimum Score

580 92 63 7.0

b. Otherwise admissible applicants who

submit an official score report showing any of the following English language test scores may be admitted conditionally, upon recommendation of the academic program.

Test TOEFL

PBT TOEFL

iBT PTE

Academic IELTS

Score 550-579

79-91 53-62 6.5

In such cases, registration for classes is

conditional upon having a program of English language study approved by the director of the English as a Second Language Program. A student with conditional admission may be granted full admission upon presentation of a new official score report showing any of the test scores identified in section 2-5a as satisfying the English language proficiency requirement or upon recommendation of the director of the English as a Second Language Program.

c. Applicants who submit an official score report showing any of the following English language test scores may be admitted to the University as post-baccalaureate students and may take up to 12 pre-admission credits to be counted toward a graduate degree after graduate admission and with program approval.

Test TOEFL

PBT TOEFL

iBT PTE

Academic IELTS

Score 525-549

71-78 48-52 6.0

These applicants may be granted full

admission upon presentation of a new official score report showing any of the test scores identified in section 2-5a as satisfying the English language proficiency

requirement or may be granted conditional admission for scores in the range identified in section 2-5b.

d. Alternative to submitting test scores to meet the English language proficiency admission requirement: Otherwise admissible applicants may, with the written approval of the academic program, be admitted upon successful completion of a prescribed program of appropriate content course work and English Language Institute course work. This course work will be agreed upon in advance by both the program and ELI. Successful completion is defined by the academic program for the content courses and by ELI in the advanced language level by achieving linguistic proficiency with a “good” rating on the ELI scale of fair/good/excellent. Up to 12 credits of content course work completed before admission may be applied to the appropriate graduate program after admission with the program’s written approval. Note: This policy is not to be construed as replacing the evaluation of an applicant by the director of the MA in TESL program for students who submit an English language test score in the range identified in section 2-5b, nor should it be construed as a policy on conditional admission to Graduate Studies.

e. Exceptions to the minimum English language test scores identified in section 2-5b may be made for students entering specially designated programs of graduate study for non-native speakers that include a provision for English language instruction support and that have been approved by the Graduate Affairs Council. These students must submit a test score that meets the established minimum requirement approved by the Graduate Affairs Council for the designated program. Approval for programs under this section is for two years. During the second year, the program must reapply for Graduate Affairs Council approval, and the program must provide data on the effectiveness of the English language instruction support for program participants. The type of data the program will provide must be identified in the original proposal.

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2-6. Graduate Certificate Programs

The prerequisites and general criteria of eligibility for admission to any graduate certificate program include:

a. An earned baccalaureate degree or its equivalent from a regionally accredited college or university is required. International applications are reviewed on a case-by-case basis.

b. Each program sets the minimum grade point average, minimum TOEFL scores, standardized test scores, whether or not certificate courses may be counted towards the related master’s degree program and other similar criteria as part of the application. Greater flexibility than that found in graduate degree admission requirements is intentionally built into graduate certificate programs so that the needs of the target student population may be met.

c. Graduate students who are currently enrolled in a graduate program of study leading to a degree, and who wish to pursue a simultaneous graduate certificate within Graduate Studies must inform the certificate program coordinator and the Graduate Studies Office of their intent to seek the graduate certificate. An application for Graduate Studies is required but no additional Graduate Application fee is charged.

d. Students who are currently enrolled in Graduate Studies and who wish to pursue approved graduate certificate programs must apply for admission to such programs before one-half of the required credits are completed. The appropriate Vice Provost, upon request by the certificate program coordinator, may grant exceptions to this policy. Certificate-seeking graduate students who are not currently enrolled in a master’s program will be admitted into a separate classification within the Graduate Studies, as “Certificate Graduate” students, as defined by the Graduate Affairs Council. This separate classification will permit keeping of University-wide statistical and enrollment data for certificate programs, and will allow inclusion of such efforts in the annual reports and academic planning. The Graduate Studies Office will note successful completion of a certificate

program on the student’s transcript upon completion.

e. A maximum of 40% of the credit hours towards any certificate program may be accepted as transfer credit per the approval of the certificate program director.

f. Students pursuing a graduate certificate will be required to meet the same academic requirements as those defined for degree-seeking students.

A Certificate Graduate student may enroll on either a part-time or a full-time basis, as determined by the certificate program coordinator. Students enrolled on a full-time basis will have access to many of the same campus services as other full-time graduate students.

They also may be considered for merit-based financial aid by the department or program, as well as for need-based financial aid by the Financial Aid Office pursuant to Federal regulations, but at a reduced priority compared to degree-seeking students.

2-7. Registration

Requirements for class registration may vary between classes and between students.

2-8. Non-matriculated Students

Students who have earned a bachelor’s degree or higher from an accredited institution may apply for non-degree (non-matriculated) graduate enrollment. The following restrictions apply:

a. Enrollment is restricted to 500 level courses, or below, subject to both program and instructor approval. Enrollment is also subject to any course or program pre-requisite requirements.

b. Non-degree students are eligible to enroll for up to one year (renewable), and are not eligible for financial aid.

c. Non-degree seeking graduate students pay graduate tuition.

d. Non-degree status is not available for anyone holding an F-1 visa status nor will non-degree applicants be issued an I-20 by the EWU Graduate Studies Office.

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Non-degree graduate status is intended for students who do not wish to pursue a graduate degree, or a graduate certificate, and is not to be used for probationary status for those seeking admission to graduate studies. However, students may apply at any time for an advanced degree by following the requirements for admission to graduate studies.

The restriction on 12 pre-admission credits and the six-year time-limit to complete a degree apply to any credits earned before admission to a graduate degree program.

Enrollment as a non-degree-seeking student does not guarantee admission to graduate studies. Anyone seeking undergraduate non-degree enrollment must apply separately through the Undergraduate Admissions Office.

CHAPTER 3 – ACADEMIC PROGRAMS

3-1. Program Requirements

Each graduate program at the University has specific requirements related to curriculum, course levels, credits, exams, thesis and similar items. Many of these program requirements are outlined in the annual Catalog. Additional and/or revised program requirements may be found in quarterly announcements or other publications, or through Eaglenet, Records and Registration, or the university website. Each academic department, however, should be considered the definitive source of specific program requirements.

3-2. Exceptions

Students may request exceptions to program requirements through the academic department chair, the graduate program director, the Academic Appeals Board, or the appropriate Vice Provost – depending on the nature of the exception requested.

a. The Academic Appeals Board will consider graduate student requests for exceptions related to previous graduate credit (see section 3-3).

b. The appropriate Vice Provost will consider student appeals of graduate policies and procedures (also see section 1-3).

c. All appeals of academic requirements must be brought first to the department chair or program director.

3-3. Transfer Credits

a. Students may include in a graduate degree program, from any regionally accredited college or university, a maximum of 12 quarter or nine semester department- or program-approved pre-admission credits not used toward an undergraduate degree.

b. Exceptions to this policy can be made by the Academic Appeals Board in rare and special circumstances. Request for exceptions must be made in writing by the student and the program advisor to the Academic Appeals Board. However, in no case may credit be granted for experiential learning which occurred before the student’s matriculation into the graduate degree program.

(1) To request a reconsideration of a denial, an interview with the Academic Appeals Board must be scheduled at which the student and program advisor appear together to present their case.

(2) Permanent exceptions which have previously been granted by the Graduate Affairs Council include:

(a) With program approval, Master of Social Work degree students completing their first year of graduate study elsewhere may be admitted directly into the second year of the two-year MSW program with the stipulation they complete at least 50% of the required total program credit requirements at Eastern Washington University.

(b) Students admitted to the Master of Education degree program in French (Nice program only) may apply 15 pre-admission quarter credits toward the required 48 quarter credits.

(c) With program approval, Master of Arts in International Business and Economics degree students at the University of Applied Sciences Schmalkalden (FhS) in Schmalkalden, Germany will transfer into Eastern Washington University

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(EWU) 24 quarter credits from this MA program into the Master of Business Administration (MBA) program at EWU. These students will complete 24 quarter credits at EWU to complete the requirements for the EWU MBA degree.

c. Graduate credit may be granted for

internships, field experiences and clinical practices that are an integral part of the graduate degree program. Credit may not be granted for experiential learning which occurred before the student’s matriculation into the graduate degree program. Unless the graduate student’s faculty advisor structures the current learning experience and monitors and assesses the learning and its outcomes, no graduate credit is granted for current learning experiences external to the student’s formal graduate program.

3-4. Minimum Credit Requirements

The minimum credits needed to complete a graduate degree are as follows:

Educational Specialist Master of Science

107 48

Master of Education 48 Master of Business Administration 48 Master of Arts 48 Master of Public Administration Advanced Standing

60 46

Master of Fine Arts 72 Master of Urban & Regional Planning 72 Master of Social Work Advanced Standing

90 51

Master of Occupational Therapy Advanced Standing

131 73

Doctor of Physical Therapy 161

3-5. Multiple Master’s Degrees

Students who have earned one master’s degree may be awarded another master’s degree when they have completed the requirements for the second degree as set forth in the Graduate Catalog. Students must meet all of the requirements of the second master’s degree including course work, tests, thesis, foreign language, experience, age of credits, departmental recommendations, and other requirements as specified. Students may apply a maximum of 12 department/program credits from one master’s degree or

degree program to a second or additional master’s degree.

3-6. Dual Master’s Degrees

Students who enroll in the Master of Public Administration degree program may choose the dual degree option with any one of three other programs: the Master of Business Administration, Master of Urban and Regional Planning or Master of Social Work. Upon the completion of specified requirements for each of the degree programs, the student will be granted two master’s degrees.

CHAPTER 4 – SATISFACTORY PROGRESS

4-1. Academic Standards, Probation & Dismissal

a. Graduate students must maintain a 3.0 GPA in all courses completed since admission to graduate studies at EWU.

b. Students who fall below a 3.0 GPA will be placed on probation.

c. The Graduate Studies Office shall provide written notification of placement on probationary status to both the student and the student’s graduate program director.

d. The student has the right to appeal to the department program advisor on any action taken with respect to this probationary process.

e. One quarter is allowed to restore the cumulative GPA to the minimum 3.0.

f. Faculty of the department offering the degree, with the approval of the Graduate Studies Office, may extend the probationary period by one quarter, when warranted by special circumstances.

g. Students on probation may not be advanced to candidacy or schedule their comprehensive exams.

h. Students unable to restore their cumulative GPA to 3.0 or above in the additional quarter of probation shall be terminated from the program.

i. Individual departments/programs may have requirements that are more restrictive. Such requirements supersede those stated here.

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j. Students who have been academically dismissed from a graduate program may reapply for admission. In addition to the application for readmission to graduate studies and meeting all admission requirements specified by the program, applicants who have been dismissed must also submit a written petition to the program stating their readiness to pursue the degree and addressing the circumstances that led to dismissal. Applicants who are then readmitted will be allowed to register for one quarter only. At the end of the initial quarter, continuation is contingent upon recommendation from the program and the approval of the appropriate Vice Provost. Students who have been readmitted will have up to two quarters to return to good academic standing with a cumulative graduate GPA of at least 3.0. Extensions of probationary status may be approved on the written recommendation of the program and with the approval of the appropriate Vice Provost. Students who are not recommended for continuation are not eligible for one year to reapply for admission to graduate studies. [§ 6.5 verbatim]

4-2. Coursework Requirements

a. Program requirements shall not be satisfied with any course credit in which a grade below 2.0 is earned. Only two courses in a student’s degree program may be below a grade of 2.5. Repeating courses for which a grade of less than 2.5 was received does not negate this rule. Individual departments/programs may have requirements that are more restrictive; such requirements would supersede those stated here.

b. Students are expected to successfully complete courses for which they register. The record of any student with more than two no-credit (NC) grades in their program will be reviewed by the program advisor with possible termination of the program as a consequence.

c. Pass/No Credit grades are utilized only in designated graduate level courses. The P/NC grade is mandatory for all students enrolled in courses so designated by departments. Students may count P/NC graded courses in their graduate degree work, but they must complete at least 75%

of the quarter credits required for the program as graded work. Upper division courses (300-400) with P/NC grades cannot be included as part of a graduate degree program.

d. At least 75% of the total credits for a graduate degree must be at the 500 level or above. No 300-level courses may be included in a graduate degree program without prior approval of the appropriate Vice Provost. No more than one 300-level course (a maximum of five quarter credits) shall be included in any graduate degree program. Two types of 300-level courses will be considered for approval: (a.) support courses from outside of the major discipline, or (b.) support courses not available through Eastern Washington University. In either case, such exceptions must be justified, in writing, by the degree program director to the appropriate Vice Provost. Doubtful cases may be referred to the Graduate Affairs Council by the vice provost. (see appendix A for Interdisciplinary Studies program)

e. Three-fourths of the minimum credits required for the specific degree program must be earned in approved courses offered by EWU. The remaining credits may consist of approved credits from other accredited institutions.

f. No more than one-half of the minimum number of credits required for the degree may be counted toward the graduate degree program before the total program is planned and the Application for Degree Candidacy form submitted (also see chapter 5).

g. Distance-delivered courses numbered 400 or above and offered by accredited institutions as graded courses and part of a graduate program of study may be included in a graduate degree program at the discretion of the program/department.

h. No more than one 597 workshop course may be included in a graduate degree program, for a maximum of three credits.

4-3. Program Time Limits

a. Time limit: All academic requirements, including course work, thesis and final examinations, must be completed within a six-year time

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period. The six-year period is based on academic terms.

The start term for the six-year period is the EWU academic term corresponding to the completion date of the earliest course being included as part of the degree program. If the student completed the first course between EWU academic terms, the next term will be considered the start term (e.g. for a first course completed in late August, the start term would be fall). The student's admission status at the time the first course was taken is irrelevant in determining the start term. A student's start term may be a Summer Term.

The end term is the corresponding term six years after the start term (e.g., for a start term of fall 2004, the end term is fall 2010).

b. Readmission

Admitted students who fail to complete the degree within the six-year period will be dropped from the program. Dropped students must apply for readmission to the degree program with evaluation of all credits taken to date and must pay the application fee.

The six-year time period applies equally to readmitted students; courses falling outside the six-year time relative to a readmitted student’s new intended end term are expired and may not be counted toward the degree.

4-4. Degree Progress

Graduate students are expected to make efficient progress toward their degree. Those with attempted credits on their record at or above 150% of the minimum number of credits required for their program—excluding independent study, thesis or research report credits—will be prevented from registering until they have met with their academic advisor and established a revised plan for program completion, specifying a new graduation term. This plan must be submitted with the written support of the student’s academic advisor and approved by the appropriate Vice Provost in order for the student to register.

4-5. Degree Completion, Minimum Enrollment, and Use of University Resources

During the six-year period allowed for degree completion, students who are using University resources (e.g., faculty consultation, laboratories, some library resources, scheduling and completing final oral examinations and so on) must register for a minimum of two (2) credits. If summer is the final term, the student must register for a minimum of one (1) credit.

In the term of the final oral examination, students must be enrolled for a minimum of two (2) credits.

4-6. Research Requirement

Proof of competence in research is required of all graduate degree candidates.

CHAPTER 5 – GRADUATE DEGREE

CANDIDACY

5-1. Candidacy

The program specified on the candidacy form constitutes the graduation requirements for the student.

Advancement to graduate degree candidacy requires the following:

a. Admission to a graduate program.

b. Completion of at least 15 credits of graded graduate course work, at least 10 of which must be at the 500 level, but no more than 50% of the course work required for the degree.

c. Maintenance of at least a 3.0 cumulative post-baccalaureate GPA.

d. Submission of the Application for Degree Candidacy form to the Graduate Studies Office, specifying a graduate degree study program approved by the major department. This program, at the student’s option, may be based on either current requirements or those in effect at the time of admission. The form must be submitted before the student has completed one-half of the minimum credits unless program requirements allow submission after the mid-point of the student’s program. All applications for graduate degree candidacy must be

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submitted no later than the first Friday of the term before anticipated graduation unless special permission is granted by the appropriate Vice Provost.

If any changes to the list of courses identified on the candidacy form occur after advancement to candidacy, students must submit a Candidacy Contract Change form to the Graduate Studies Office that has been signed by their advisor(s).

e. Successful field experience as required by specific degree programs.

f. Approval of the appropriate Vice Provost.

g. No application for degree candidacy that includes courses in a proposed substantive program revision will be approved until the Graduate Affairs Council has reviewed and approved the substantive program revision. Substantive here means a change in any core requirements, changes affecting an entire cohort or group of students or changes to more than 20% of the minimum credits for the degree program.

5-2. Graduate Degree Committee

As part of the candidacy process, a graduate degree committee is appointed. The primary responsibilities of graduate committees are:

a. Counsel candidates in their study program;

b. Direct and supervise candidates’ research;

c. Direct candidates in preparing for the comprehensive examination; and

d. Arrange, conduct and appraise the comprehensive examination.

If the chair or internal member of a graduate degree committee is changed after a student has been advanced to candidacy, the individual initiating the request for change must submit a Change of Graduate Committee form to the Graduate Studies Office, including a brief explanation of the rationale for the change and bearing the signatures of (1) the student, (2) the original chair and/or internal member of the graduate degree committee, (3) the replacement chair

and/or internal member of the graduate degree committee, (4) the department’s graduate program director and (5) the department chair. If any person whose approval is required objects to the proposed change(s) and refuses to sign, he or she must explain the rationale for the objection in a memo to the appropriate Vice Provost, who is responsible for making the final decision.

CHAPTER 6 – COMPREHENSIVE

EXAMINATION

The candidate must complete a comprehensive examination.

Each department or interdepartmental program is expected to organize comprehensive examination experiences that best reflect the discipline. Each department or interdepartmental program must have written policies and procedures describing the comprehensive examination requirements, approved in advance by the Graduate Affairs Council and appropriate Vice Provost and published in the catalog. Approved plans may become effective in the term after approval, pending catalog publication. Total time for a graduate program’s comprehensive examinations in whatever combination should not exceed six hours.

Departments must have on file with the appropriate Vice Provost an updated list of faculty eligible to serve on graduate committees for comprehensive examination purposes.

a. Each academic unit is required to provide the Appropriate Vice Provost with a list of graduate faculty qualified to serve as chairs and internal members of graduate committees by October 1 of each academic year. Corrections and additions can be made each term to keep the list current. (see appendix D of Academic Policy 303-35 for graduate faculty specifications)

b. The third member of the graduate student’s final comprehensive examination committee is the GACR (chapter 10) who shall be appointed as described in the department’s or program’s comprehensive examination requirements as approved by the Graduate Affairs Council and the

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appropriate Vice Provost. By October 1st of each year, each department will submit to the appropriate Vice Provost a list of the entire faculty in the department who are recommended to serve as third members of a graduate committee. Graduate faculty status is not a prerequisite for faculty members to serve as a third member of a graduate committee; however, a master’s degree is required.

Regardless of the examination experience, the committee will be chaired by a faculty member from the student’s academic specialization and normally will consist of two other members, one of whom will be from an area outside the student’s discipline. The role of this latter person is to assure, to the best of his or her ability, that an examination commensurate with the awarding of a graduate degree is being administered. It is the responsibility of each academic department to assure that adequate numbers of its faculty are available to serve in this important task. (see chapter 10)

c. Comprehensive examinations must include one or more of the following: an oral examination, a written examination, a thesis defense, a portfolio, or a research report defense. An oral examination, a thesis defense or a research report defense is normally conducted in a face-to-face setting. Exceptions must be approved by the appropriate Vice Provost. Except in the case of a written examination, all comprehensive examinations are open to the public and must be announced to the student’s academic unit(s) at least one week before the exam and must occur during the final term of the student’s program. Only the members of the graduate degree committee decide the outcome of the examination.

Comprehensive examinations must be completed by the dates designated in the University calendar.

If a thesis, research report or other terminal document is part of a student’s graduate program, that requirement must be completed before the comprehensive examination. The Terminal Research Approval form must be signed by the student’s committee chair and internal member to indicate that the thesis, research report or other terminal document

has progressed to the point that it can easily be completed within 10 working days or the end of the term, whichever comes first. The Terminal Research Approval form must be received by the Graduate Studies Office before the candidate may schedule a final comprehensive examination.

A comprehensive examination cannot be scheduled for students with an incomplete (X) grade in any course in their degree program, current course work excepted. Student and faculty signatures on the Terminal Research Approval Form indicate their confirmation that there are no X grades.

Students who successfully complete their comprehensive examination must meet any outstanding degree requirements within one term of the exam or be assessed a late completion fee equal to the cost of one-half of one resident graduate credit for purposes of degree checkout and degree posting. Post-examination internships required for degree completion are excluded. If the student does not complete outstanding degree requirements by the end of one term, the late completion fee will be assessed for each term in which the pending course work remains incomplete.

It is the candidate’s responsibility to schedule the comprehensive examination at a time agreeable to committee members and to notify the Graduate Studies Office at least ten working days before the examination date.

The Graduate Studies Office and/or the graduate program director of the relevant department notifies all participants of the time and place of the examination.

The comprehensive examination is conducted by the chair of the candidate’s committee. Written examinations may be conducted by the departmental graduate director for the student’s program.

Questions in the comprehensive examination will be based upon the candidate’s research, internship experience and/or areas of study.

The time for an oral examination should not exceed two hours, and written exams should not last more than six hours. The

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total time for all elements of the comprehensive examination experience should not exceed six hours. The nature of further examination, if required, is determined by the committee.

Whether the candidate is successful, unsuccessful or not yet fully qualified is the decision of the committee.

All comprehensive examination decisions must be communicated in writing by the committee chair to the student, the graduate program director of the department(s) involved and the Graduate Studies Office.

Criteria for retaking comprehensive examinations:

a. Students may not schedule a second comprehensive examination in the same term in which they failed the first scheduled examination.

b. A second comprehensive examination will be scheduled only on the recommendation of the major department after departmental consultation with the original examination committee.

c. Failure to complete satisfactorily the second examination will terminate the student’s program, subject to appeal to the appropriate Vice Provost.

CHAPTER 7 – TERMINAL DOCUMENTS

7-1. Research Quality

The quality of the research in a terminal document is the joint responsibility of the candidate and the candidate’s committee.

7-2. Formats & Style Requirements

a. Academic units offering a graduate degree program will identify any terminal document required for degree completion.

b. The expectations and standards for terminal documents must be defined by each academic unit and be made publically available.

c. Candidates for the interdisciplinary degree may use the expectations and standards designated by their major field of study or submit a statement outlining the expectations and standards for their

terminal document with their interdisciplinary degree proposal.

7-3. Submission of Thesis

a. Approval to submit the thesis must be obtained by the graduate committee; approval is indicated by the signatures of the graduate committee members on the coversheet of the thesis.

b. A digital copy of the thesis must be submitted for the university files and be in compliance with the guidelines set forth by the Graduate Programs Office. Candidates must submit the required digital copy to the Graduate Programs Office within 10 working days after successfully defending the thesis or by the last day of the term, whichever comes first.

c. The Graduate Studies Office will forward a digital copy of the thesis to the EWU Library. The Library copy is the official university record of the thesis.

(1) Academic units may require additional printed copies to be submitted to the library and/or department.

(2) Requirements for additional printed copies must be included in the program description.

(3) Candidates are responsible for any fees associated with binding the thesis for inclusion in the library, archive or department.

CHAPTER 8 – COMMENCEMENT

Graduate students who are advanced to degree candidacy and who have completed an application to graduate for the current academic year, or the summer term immediately following June commencement, will be included in the June commencement announcement and invited to be recognized in the ceremony.

Written appeals of this policy will be considered on a case-by-case basis by the appropriate Vice Provost.

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Academic Policy 303-22 • May 21, 2014 47

CHAPTER 9 – GRADUATE SERVICE

APPOINTMENTS

9-1. General Provisions

Graduate service appointments are offered by an academic or administrative unit on a competitive basis to students of outstanding promise pursuing their first graduate degree from EWU. Terms of these awards vary but usually include a waiver of tuition and a stipend. These appointments are intended to support students toward degree completion in a timely manner. Graduate service appointments are offered for at most one academic year at a time and will normally not be offered to any student for more than a total of two academic years or the equivalent number of terms.

Students who resign or withdraw from a graduate service appointment must submit a written resignation or withdrawal notice to their immediate supervisor. Repayment of all or part of the award may be required for failing to provide timely notification of resignation or withdrawal.

9-2. Categories of graduate service appointments

a. Graduate assistantships are awarded by an instructional or administrative unit (through the unit dean and the appropriate Vice Provost) to students of outstanding promise who are given, under faculty direction, work experiences that engage them in instruction or are in support of scholarly/creative activities. The terms of the award and recommendation of recipients are made by the department or program which supports the award.

b. Graduate instructorships are awarded by an instructional or administrative unit (through the unit dean and the appropriate Vice Provost) to students with an appropriate background who are given, under faculty direction, responsibility for instruction. Normally, these students will have heavier teaching responsibilities, be compensated at a higher rate, and will carry a lighter academic load than graduate assistants. The terms of the award and recommendation of recipients are made by the department or program which supports the award.

9-3. Eligibility

a. Candidates must be admitted to or be admissible to a graduate program.

b. Candidates must have received a bachelor’s degree before the beginning of the graduate service appointment.

9-4. Duties

a. Graduate Assistants: The department/program will provide quality work experiences that further the professional development of the graduate student (not work involving the student’s own research or clerical work). Graduate assistants can be given, under faculty direction, principal responsibility for instruction of the equivalent of one four- or five-quarter credit hour lower division course each term of their appointment. Other assignment possibilities include leading classroom discussion groups and teaching laboratory sections. Graduate assistants given principal responsibility for instruction must receive instruction in teaching

b. Graduate instructors will be given, under faculty direction, principal responsibility for instruction of the equivalent of two four- or five-quarter credit hour courses each term of their appointment. This assignment will constitute the full workload for the graduate instructor. Graduate instructors must receive instruction in teaching.

9-5. Work / Course Loads

a. A graduate service appointment which includes any portion of a graduate tuition waiver represents a 20-hour workweek.

b. Work and study loads are to be arranged to allow normal progress toward completion of the graduate degree.

c. Graduate assistants are expected to carry course loads of 10 to 12 credits per quarter for students on a quarter calendar or15 to 18 quarter credits for students on a semester calendar.

d. A full course load for graduate instructors is eight to 10 credits per quarter for students on a quarter calendar or 12 to 15 quarter credits for students on a semester calendar.

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9-6. Compensation

a. All graduate service appointees with a 100% appointment will usually be compensated at the standard rate as identified in the university’s base budget.

b. Graduate service appointees with less than 100% appointments who receive a stipend will be compensated at a percentage of the standard rate commensurate with the percentage of that appointment.

c. Legislatively approved and funded salary increases will also be applied to the standard compensation rate for graduate service appointees.

d. The standard rate for Graduate Instructors is higher than the rate for graduate assistants. Graduate instructors in the second year of their appointment receive a higher standard rate of compensation than first-year graduate instructors.

e. Graduate service appointees may not accept other, simultaneous university employment or receive additional compensation from the university at any time during the regular academic year, excepting the periods between quarters.

9-7. Termination

a. Graduate Service Appointees may be terminated for adequate cause.

b. Adequate cause for termination of a graduate service appointment includes failing to meet the academic probation policy or failing to satisfactorily perform duties.

c. A person terminated for adequate cause may be required to repay all or part of the award he/she has received.

9-8. Record Keeping

Graduate service appointees must have on record in the Graduate Studies Office a signed copy of the award letter accepting the terms of the appointment/award.

CHAPTER 10 – GAC REPRESENTATIVE

Graduate Degree Committees consist of three voting members including the Graduate Affairs Council Representative.

a. The Graduate Affairs Council Representative (GACR) should be familiar with examination procedures as described in the Graduate Catalog and the Graduate Affairs Council Policies.

b. The GACR represents the Graduate Affairs Council (GAC) and the Faculty in maintaining the tradition of the “open examination.” The product (the candidate, along with thesis, research report or special area knowledge) is on display for all to see. The GACR’s presence on the committee insures that various departments can see what other departments are doing to the mutual benefit of all.

c. The GACR is a full member of the Graduate Degree Committee. As such, the GACR needs to receive the terminal research document two weeks before the comprehensive examination and needs to be included when the time and date for the comprehensive examination is set. The GACR may delay scheduling of the comprehensive examination if not given two-week notice.

d. In those instances when the GACR finds that he/she is unable to keep the commitment to a scheduled final comprehensive examination, we ask that the person assist in identifying a replacement.

e. If the research conducted by the graduate candidate appears to involve human or animal subjects, it is the responsibility of the GACR to verify that the candidate has obtained Institution Review Board approval of the research protocol. If unable to verify, the GACR is to inform the chair of the candidate’s committee.

f. The GACR acts in behalf of the GAC to assure that the examination is conducted seriously and fairly. It is the responsibility of the GACR to report irregularities or concerns about the examination to the Vice Provost of Graduate Education and Research.

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g. In case there is strong disagreement between the other two members on whether the student passes or fails the examination, or on what should be done for further evaluation, the GACR shall work to resolve the issue. A decision about passing or failing the examination can be delayed until agreement can be reached. Reports of serious conflicts within committees should be conveyed to the appropriate Vice Provost, who can usually cite precedents and provide assistance.

APPENDIX A – INTERDISCIPLINARY STUDIES

PROGRAM

Interdisciplinary programs using existing offerings from qualified departments may be arranged with the approval of the appropriate Vice Provost and a committee representing the fields of study involved. This committee, under the vice provost, provides the student with program advice and supervision.

Admission

Students applying for admission to a Master of Arts or Master of Science interdisciplinary degree program must follow the procedures for general admission to Graduate Studies. In addition, admission to an interdisciplinary graduate degree program requires an approved program proposal with signatures of the faculty who have agreed to serve as advisors. The proposal form can be found at the Graduate Studies website, www.ewu.edu/grad.

Program Requirements

a. Minimum of 50 quarter credits

b. No more than 12 credits at the 400 level

c. No more than 12 credits of directed or independent study (499 or 599)

d. Minimum of 20 credits in the major field and minimum of 15 credits in at least one minor field

e. Submission of the proposal to the appropriate Vice Provost or designee, listing the courses in the program of study and signed for approval by the department chair in the major field and each minor field

(or graduate program director for fields not located within a single department)

f. Inclusion in the proposal of a statement written by the student explaining how the proposed combination of courses comprises an interdisciplinary degree program and is not simply a combination of courses from multiple disciplines

g. Inclusion within the program of a project (variable credit) that integrates the various disciplines represented

h. Inclusion in the proposal of a research component

Approval of the program by the appropriate Vice Provost or designee shall be forthcoming only after a meeting of the vice provost or designee and the student’s interdisciplinary faculty committee. The primary purpose of the meeting will be to clarify how the program is interdisciplinary and not simply a combination of courses from multiple disciplines.

The Interdisciplinary Program Review Committee (IPRC), a Committee to the Graduate Affairs Council, serves as the designee for the vice provost responsible for graduate studies and provides oversight and approval for graduate students submitting interdisciplinary program proposals.

The membership of the IPRC shall consist of three graduate faculty members appointed by the Graduate Affairs Council. At least one of the three Committee members must be a member of the Graduate Affairs Council.

The IPRC shall:

Review interdisciplinary program proposals distributed to them by the Graduate Studies Office;

Meet with the student’s interdisciplinary faculty committee as required above;

Request and review any additional information or materials from the student or the student’s interdisciplinary faculty committee members that is deemed necessary for assessing the general academic rigor of the proposed program of study; and

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Academic Policy 303-22 • May 21, 2014 50

Notify, in writing, the student, the student’s interdisciplinary faculty committee members, the Graduate Studies Office, the appropriate vice provost, and the Graduate Affairs Council of all Committee decisions regarding interdisciplinary program proposals.

The student’s interdisciplinary faculty committee will consist of two or three graduate faculty members representing the disciplines with at least 15 credits in the program and will be chaired by a graduate faculty member from one of the fields represented who has the appropriate background to advise the student on the proposed interdisciplinary research. An oral comprehensive examination is required to complete an interdisciplinary graduate degree program.

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Academic Policy 303-23 • May 22, 2012 51

Classroom Attendance Academics & Research – Academics & Instruction

Academic Policy 303-23 Authority: University President

Effective May 22, 2012 Proponent: Academic Senate

Summary: This policy establishes classroom attendance standards for students of

Eastern Washington University.

History: This policy is new. It was adopted by the Academic Senate on May 14,

2012 and approved by the University President on May 22, 2012.

CLASSROOM ATTENDANCE

1. Faculty Authority

Instructors determine to what extent class attendance will be monitored and what bearing attendance will have on grades.

Instructors shall provide students with the course attendance policy during the first class meeting or within the syllabus.

2. Student Responsibilities

Students are expected to attend all class sessions.

Students are responsible for complying with the course attendance policy and the provisions of this policy.

Students who do not receive or do not fully understand the attendance policy are responsible for contacting the instructor.

3. Registration Required

Students who attend a class session for which they are not registered will not receive credit for the course.

4. Student Initiated Drops

Students are responsible for dropping all classes they do not plan on attending. Students who register for a class, but do not attend, are responsible for dropping the course officially through the Records and Registration Office.

5. Instructor Initiated Drops

Students who miss one or more class sessions of an undergraduate course within the first five days of the term may be dropped from the course at the instructor’s discretion. The instructor must make any such drops by the end of the 6th day of the quarter.

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Academic Policy 303-24 • September 22, 2014 52

Grading, Grade Changes, and Grade Appeals Academics & Research – Academics & Instruction

Academic Policy 303-24 Authority: University President

Effective September 22, 2014 Proponent: Academic Senate

Summary: This policy provides information and standards relative to grading, grade

changes, and grade appeals for students of Eastern Washington University.

History: This policy supersedes UGS Policy 800-040-100, Grade Appeal Policy and

Procedures. It was adopted by the Academic Senate on March 11, 2013 and

approved by the University President on September 22, 2014.

CONTENTS

Chapter 1 – Grading System

Chapter 2 – Grade Corrections and Appeals

CHAPTER 1 – GRADING SYSTEM

1-1. Letter Grades

Letter grade symbols in use at Eastern are:

NC

(No Credit)

no credit granted, no grade points assigned

NR not recorded, for work in progress

P

(Passing)

credit granted, but no grade point assigned (not used when computing GPA)

W (Withdrawal)

withdrawal from a course or the university (not used when computing GPA)

X

(Incomplete)

temporary grade; special circumstances prevent the student from completing the course (not used when computing GPA)

Y for thesis, research, practicum and other activities requiring more than one quarter for completion; grade assigned at completion

1-2. Department or Program Designated Pass/No Credit Grade Option

Departments or programs may choose to designate certain courses for pass/no credit grading. Regulations for pass/no credit grading are as follows:

(1) the only courses which may be designated by the department as pass/no credit are non-college credit pre-university basic skills;

(2) a 2.0 must be earned to receive a passing grade;

(3) the “P” or “NC” grade will be entered on the transcript. Students receiving the “P” grade will not receive credits toward graduation. Neither the “P” nor the “NC” grade will be included in computing grade averages.

1-3. Department or Program Designated Undergraduate Pass/Fail Grade Option

Departments or programs may choose to designate only certain types of courses for pass/fail grading. Regulations for pass/fail grading are as follows except as approved by the Undergraduate Affairs Council:

(1) Courses required for the following categories may not be designated pass/fail:

Major and minor requirements

Required supporting courses (courses required for the major or minor but not taught by the major or minor

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Academic Policy 303-24 • September 22, 2014 53

department)

Professional education requirements

Writing, mathematics and computer competency and proficiency requirements

General education core requirements

University graduation requirements

(2) The types of courses which may be designated as pass/fail are: Directed Studies, Seminars, Internships, Workshops, and Practica.

(3) A 2.0 must be earned to receive a passing grade.

(4) A “P” grade will not be calculated in the GPA, but will serve as credits toward graduation, except for non-college credit courses. A fail (0.0) grade will be calculated in the GPA.

1-4. Student Designated Undergraduate Pass/No Credit Grade Option

Students may choose the pass/no credit grading option in certain courses during the registration process. Regulations for pass/no credit grading are as follows:

(1) At the time of registration, students must designate the courses for which they wish to receive a pass/no credit grade. They may change the Pass/No Credit designation by the regular change of registration procedure through the seventh week of the quarter.

(2) Courses required for the following categories may not be taken pass/no credit:

Major and minor requirements (except as approved by the Undergraduate Affairs Council), including courses substituted for major courses.

Required supporting courses (courses required for the major or minor but not taught by the major or minor department)

Professional education requirements

Writing, mathematics and computer competency and proficiency requirements

General education core requirements

University graduation requirements

(3) The minimum level of performance required to receive a grade of “P” is a 2.0. Students should be aware that performance equal to a grade between 0.7 and 1.9 will result in a NC grade.

(4) The “P” or “NC” grade will be entered on the transcript. Students receiving the “P” grade will receive credits toward graduation. Neither the “P” nor the “NC” grade will be included in computing GPAs.

1-5. Incomplete (X)

Incompletes may be assigned, at the discretion of the instructor, to students who cannot complete the required coursework due to circumstances that are beyond the student’s control (e.g. severe illness, death of a family member, or military deployment).

For Fall, Winter and Spring quarters, the student must have been attending the class, receiving a passing grade, and completed all necessary work up until the last three weeks of the quarter, including the final exam period.

For summer session, the student must have been attending class, receiving a passing grade, and completed all necessary work through at least three-fourths of the course duration (e.g. three weeks of a four-week course, six weeks of an eight-week course, etc.)

Procedure:

To assign an "X" grade, the instructor prepares an Incomplete form detailing:

(1) the specific work required of the student;

(2) the extension deadline; and,

(3) the conversion grade (may be a 0.0) that will automatically be

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assigned if the student does not complete the work by the extension deadline. For a grade to be automatically converted during a specific quarter, the extension deadline must be prior to the last day of instruction for that quarter.

The instructor records the incomplete grade in the university grade system and provides the completed form to the student and a copy to the department chair.

Extension Periods: Instructors may specify any date for the extension deadline within one year from the end of the term in which the incomplete grade was recorded.

Military Service: Special rules regarding Incompletes for students who are ordered to military duty are contained in Academic Policy 303-30, Registration.

1-6. Ongoing Thesis or Research Work (Y)

Students engaged in lengthy research projects or other courses that are designed to extend for more than one quarter may be given a grade of “Y” until the project is complete and a final grade is assigned. Normally these courses are graduate research projects, theses, or internships.

1-7. Numerical Grades

Most courses at Eastern are graded numerically to the nearest tenth. The chart below illustrates Numeric Grade-Letter Grade Equivalents.

4.0 A 3.3 B+ 2.3 C+ 1.3 D+

3.9 3.2 2.2 1.2

3.8 3.1 2.1 1.1

3.7 A- 3.0 B 2.0 C 1.0 D

3.6 2.9 1.9 0.9

3.5 2.8 1.8 0.8

3.4 2.7 B- 1.7 C- 0.7 D-

2.6 1.6 0.0 F

2.5 1.5

2.4 1.4

1-8. Numerical Grades and Cumulative GPA

To compute cumulative GPA:

(1) Multiply numerical grade by the number of credits assigned for each course to determine the quality points for each course. Add

the total number of quality points (QP). (Pass/No Credit grades are not computed in the GPA.)

(2) Add the total number of numerically graded credits, for the total number of quality hours (QH).

(3) Divide the total number of quality points by the total number of quality hours for the cumulative GPA.

CHAPTER 2 – GRADE CORRECTIONS AND

APPEALS

2-1. Grade Corrections

Except for “X” and “Y,” all grades are final and can be changed only in the case of university (instructor, clerical or administrative) error. Such corrections must be submitted by the instructor and approved by the department chair and college dean. Requests for grade corrections must be submitted to the Records and Registration Office within two quarters of the initial grade assignment.

2-2. Grade Appeals

The purpose of the Grade Appeal Policy is to provide students with a safeguard against receiving an unfair final grade, while respecting the academic responsibility of the instructor. Every student has a right to receive a grade assigned upon a fair and unprejudiced evaluation based on a method that is neither arbitrary nor capricious. Instructors have the right to assign a grade based on any method that is professionally acceptable, submitted in writing to all students, and applied equally. A grade appeal shall be confined to charges of unfair action toward an individual student and may not involve a challenge of an instructor’s grading standard. A student has the right to expect thoughtful and clearly defined approaches to course grading, but it must be recognized that varied standard and individual approaches to grading are valid. It is incumbent on the student to substantiate the claim that his or her final grade represents unfair treatment, compared to the standard applied to other students.

The grade appeal procedure applies only when a student initiates a grade appeal. The procedure strives to resolve a disagreement between student and

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instructor concerning the assignment of a grade in a collegial manner.

In a grade appeal, only arbitrariness and/or prejudice will be considered as legitimate grounds for an appeal.

Arbitrariness: The grade awarded represents such a substantial departure from accepted academic norms as to demonstrate that the instructor did not actually exercise professional judgment.

Prejudice: The grade awarded was based on unequal application of grading standards or by applying grading criteria to one student or some students in a manner that treats them differently.

Appeals must comply with the time limits specified below or the right to appeal is forfeited. Reasonable exceptions to the deadlines may be made by the chair or designee.

2-3. GRADE APPEAL PROCEDURES

(1) A student who wishes to question a grade must submit a written request for a meeting and a brief description of the issue to the instructor of record no later than 10 working days after the start of the next regular academic term after receiving the grade. The deadlines for spring quarter and summer term are counted from the beginning of fall quarter. If the instructor is no longer at the university or is on leave, the chair of the department or designee will act in place of the instructor of record.

(2) If the student’s concern remains unresolved after the discussion with the instructor the student may submit a “Notice of Intent to File a Grade Appeal” form (available online) including a brief statement of problem to the chair of the department within five working days of speaking with the instructor.

(3) The chair or designee shall review the student’s request, discuss the situation with the instructor whenever possible, and attempt to resolve the matter. The chair or designee shall provide a written explanation of his/her findings to the student and instructor within five working days of receiving the form.

(4) If the student is not satisfied with the written explanation, the student may submit an “Official Grade Appeal” form (available online) within five working days to the chair or designee requesting a hearing with a Grade Appeals Board.

2-4. Grade Appeals Board

The grade appeal is heard by a grade appeals board which shall be convened no later than 20 working days after submission of the official grade appeal. (The date may be extended if mutually agreed upon by both parties.)

Members:

(1) This board is chaired by the department chair or a designee who serves in a nonvoting capacity.

(2) Selection of members is facilitated by the department chair or designee unless there is an obvious conflict of interest, in which case the dean or a designee shall do so. The dean shall determine whether a conflict of interest exists.

(3) Three people will constitute the grade appeals board.

(i) The student petitioner shall first nominate a member and then the instructor shall nominate a member.

(ii) A third member mutually agreeable to both parties will then be selected.

(iii) At least one of the three members must be a student.

The grade appeals board will attempt to meet the following principles in evaluating the grade appeal:

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a. The appeal board must be held at a mutually agreeable time.

b. Good Faith: Parties to the dispute must make a good faith effort to follow these steps or forfeit access to the appeal process.

c. Process Concerns: If the student, instructor or chair has legitimate concerns about the appeal process, the dean of the college will work to alleviate or correct the problems.

d. Subpoena: The appeal board does not have subpoena power.

e. Evidence: Although the formal rules of evidence do not apply, every attempt will be made to be fair to both parties. The parties may offer exhibits and/or witnesses.

f. Representation: The principals may not be represented by counsel or others.

g. Burden of Proof: The student appellant has the burden of proving by a preponderance of the evidence (more probable than not), that such inappropriate grading procedures have occurred.

2-5. Grade Appeal Board Recommendations:

Within 15 working days of first convening, the appeal board, through its chair, will submit its recommendation in writing to the student, the instructor concerned, and the dean of the college.

Instructor Response: If the recommendation of the appeal board supports a change to the student’s final grade, the instructor has five working days to notify the chair of the appeal board of his/her decision and action, with a copy to the dean of the college.

The final decision to change a grade lies with the instructor, except if:

a. the instructor cannot or does not respond to the appeal board’s recommendation within five working days

b. or if the appeal board’s findings determine prejudiced or other inappropriate grading practices by the instructor and the instructor declines to change the grade.

In these cases the final decision to change the grade lies with the dean. There is no further right of appeal.

Within 20 working days of the final decision involving an official grade appeal, the chair of the appeal board shall notify in writing the student, the instructor, the dean of the college, and the chair of the department concerned of the decision of the appeal board and the instructor’s decision and action. When the final decision is made by the dean in the cases noted above, the dean shall implement the decision and shall make the proper written notification to the parties concerned.

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Academic Policy 303-25 • April 17, 2012 57

Posthumous Degrees Academics & Research – Academics & Instruction

Academic Policy 303-25 Authority: University President

Effective April 17, 2012 Proponent: Academic Senate

Summary: This policy establishes criteria and procedures for granting posthumous degrees.

History: This policy is new. It was adopted by the Academic Senate on April 9, 2012 and approved by the University President April 17, 2012.

I. Purpose

Posthumous degrees provide Eastern

Washington University with an established

avenue for recognizing the academic

achievement of students who have

completed all or nearly all of their degree

requirements but died before graduating.

II. Requirements

A degree may be awarded to a student

who dies prior to the completion of degree

requirements subject to the following

provisions:

1. The request for posthumously

awarding a degree must be made by a

family member of the deceased student,

department chair, program director or the

dean of the college of the student’s field of

study.

2. The student must be in good

academic standing and be within 20 credits

of meeting all requirements for the

undergraduate degree or 10 credits of

meeting all requirements for a graduate

degree. Exceptions to these thresholds

must be supported by the department and

college dean to qualify for further

consideration.

Requests must be approved by the

academic department chair (and/or

program director), the college dean,

provost, and president.

(Note: Forms available on the policy

website, or through Academic Affairs)

III. Procedure

1. Requests for a posthumous degree

will be directed to the chair/director of the

academic department/program in which

the student was enrolled.

2. The chair/director shall work with the

requestor to complete the posthumous

degree request form.

3. The chair/director shall review the

request and a recent degree audit, make

his or her recommendation, and forward

the request to the dean of the college.

4. The dean of the college will review

the request and the recommendation of the

chair/director. The dean will make a

recommendation, and will forward the

request to the Provost. The dean will

include the chair/director’s

recommendation in the file forwarded to

the Provost.

5. The provost will review the

recommendations of the chair/director and

dean, and will make a recommendation to

the president. The president has final

authority over the awarding of a

posthumous degree.

6. If approved, the college dean or

designee will notify the family/requestor

and make arrangements for the diploma to

be delivered. The formal request will be

forwarded to the registrar for degree

posting and ordering of the diploma.

If a request is made by a family member

and that request is denied, the dean of the

student's college will notify the family and

include a letter of explanation.

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Academic Policy 303-30 • April 26, 2013 58

Registration Academics & Research – Academics & Instruction

Academic Policy 303-30 Authority: EWU Board of Trustees

Effective Apr 26, 2013 Proponent: Academic Senate

Purpose: This policy prescribes standards and procedures for student registration at EWU.

History: This policy revises the previous version, dated May 22, 2012, by adding chapters 7 and 8. This revised policy was adopted by the Academic Senate on April 22, 2013 and approved by the university president on April 26, 2013.

Contents

Chapter 1 – Student Classification

Chapter 2 – Course Registration

Chapter 3 – Course Repeats

Chapter 4 – Course Withdrawal

Chapter 5 – Waitlists

Chapter 6 – Withdrawal from the University

Chapter 7 – Students Ordered to Military

Duty

Chapter 8 - Withdrawal for Medical

Reasons

Chapter 1 – Student Classification

1-1. Undergraduate Students

A student’s earned credit hours determine

undergraduate class standing, including

any transfer credits that have been

received by the posted deadlines.

Undergraduate: Cumulative Credit Hours

Earned Classification

0–44

Freshman

45–89

Sophomore

90–134

Junior

135+

Senior

1-2. Post-baccalaureate

Post-baccalaureate students are those

who hold at least one earned

undergraduate degree as documented with

official university transcripts. Effective Fall

2006, credits earned in this status are

recorded on a post-baccalaureate

transcript.

1-3. Graduate

Full admission to a graduate degree or

graduate certificate program requires

official transcripts documenting at least an

undergraduate degree from a regionally

accredited institution.

Chapter 2 – Course Registration

2-1. Registration Authorizations

For registration, an advisor’s authorization

is required for the following:

a. New (first quarter of enrollment at EWU) students registering for ten or more credits.

b. All freshmen each quarter.

c. Athletes.

d. Any student on academic probation.

e. Returning students on academic dismissal.

f. Any student enrolling for an overload of credits.

g. Running Start students

h. International Students

i. Any student with 9 or more withdrawals

Graduate students may register only after

being recommended for admission.

Graduate students beginning their first

quarter of enrollment must obtain an

advisor’s authorization in order to register.

An advisor’s authorization will normally not

be required for all other graduate students.

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Academic Policy 303-30 • April 26, 2013 59

Senior students may enroll in 500-level

courses as described in section 2-4,

Academic Policy 303-22, Graduate

Students.

2-2. Student Responsibilities

a. Tuition and course fees: Students

shall pay tuition and fees according to

published schedules. If tuition is not paid

by the published due date, students will be

assessed a late fee and will be liable for

any other reasonable collection costs and

charges.

b. Course selection: Students are

responsible for ensuring that the courses

they select will fulfill degree requirements.

It is the student’s responsibility to obtain

academic advising for their program.

Students will be held academically and

financially responsible for the course

selections they make.

c. Course prerequisites/co-requisites:

Students shall ensure that they meet all

prerequisites and/or co-requisites for

courses in which they register. Failure to

meet course prerequisites or co-requisites

may result in disenrollment.

d. Schedule Confirmation: Students are

responsible for checking the accuracy of

their course schedule.

2-3. Late Registration

Beginning the fourth business day of the

quarter, the instructor's signature is

required to register for a course. A late

registration fee will be charged for students

not previously enrolled beginning the fourth

business day of the quarter. An add/drop

fee will be assessed for each course

added beginning the eleventh business

day of the quarter

2-4. Dropped Courses

Courses officially dropped through the

Records and Registration Office prior to

the beginning of the quarter and through

the tenth day of the regular academic term

will be removed from the student’s record.

Refunds are calculated according to the

current refund schedule. Schedule change

fees for dropping/withdrawing from classes

begin the seventh day of the quarter.

2-5. Course Loads / Overload

a. Undergraduate Students

Undergraduate students who are enrolled

for at least 10 credit hours a quarter are

considered full-time students for tuition

purposes. Twelve credits are the minimum

required for financial aid eligibility for full-

time undergraduates.

Undergraduate students must have their

general or departmental advisor

authorization to register for more than 18

credits.

Undergraduate students wishing to enroll

in more than 22 credits must also have the

authorization of the director of general

undergraduate advising (undeclared

majors) or their department chair (declared

majors).

Additional per credit fees are assessed for

students enrolled in more than 18 credits

per quarter.

Part-time student: Undergraduate students

who are enrolled for fewer than 10 credits

are considered part-time students.

b. Graduate Students

Eastern Washington University defines full-

time as 10 or more quarter credits (of

enrollment) for students on a quarter

calendar or 15 quarter credits (of

enrollment) for students on a semester

calendar.

Graduate students who have a graduate

service appointment as a Graduate

Instructor will be considered full-time if

enrolled for a minimum of eight quarter

credits for students on a quarter calendar

or 12 quarter credits for students on a

semester calendar.

Graduate students who have successfully

completed all course work on the approved

Advancement to Candidacy form, except

for thesis (600), research (601) or

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Academic Policy 303-30 • April 26, 2013 60

internship (695) work, will be considered

full-time if enrolled for a minimum of two

credit hours of continuous enrollment in

thesis, research or internship.

The time period for allowing a minimum of

two credits of continuous enrollment to

give a student full-time status is not to

exceed four quarters or three semesters.

It is not the intent of the policy to change

the way the university calculates full-time

equivalent graduate students or to

supersede federal and state financial aid or

Immigration and Custom Enforcement

(ICE) definitions of full-time status.

The course load of graduate students may

not in any term exceed 18 quarter credits

for students on a quarter calendar or 27

quarter credits for students on a semester

calendar without the approval of the

student’s advisor and the appropriate

department chair or designee.

Part-time student: 2–9 credits, except

summer term only when registration may

be for one credit

c. International Students

(1) Full-time undergraduate: 12 credits

(2) Full-time graduate student: 10

credits

(3) International students must check

with the International Student Advisor to

verify eligibility for part-time enrollment,

otherwise, full-time enrollment is

required of all international students,

except for vacation quarters.

2-6. Registration Holds

Students must clear registration holds

before they may register for classes.

Registration holds may be placed for a

variety of reasons including, but not limited

to:

student category or status

failure to submit final transcripts

overdue financial obligations

incomplete Financial Aid forms

academic probation and

dismissal

failure to satisfy pre-university

basic skills requirements

disciplinary action

Chapter 3 – Course Repeats

This chapter provides Eastern’s general

standard for course repeats. Specific

program rules on repeats may be more

stringent than the rules shown here.

a. General: A course may be repeated

regardless of its delivery mode (traditional

classroom or independent learning).

For the purposes of this chapter, courses

which may be taken multiple times, i.e.

performance courses, are not considered

‘course repeats’.

b. Registration: Courses to be repeated

for credit value must be identified during

registration.

c. Grades and GPA: The last grade

assigned will be the grade included in the

GPA (grade point average) and all grades

assigned will remain on the transcript.

d. Exceptions to Course Repeat Rules:

Students who are repeating a course in

which they received a letter grade with no

numeric value, such as “W”, do not need to

indicate this at registration. In such cases,

students should register for the repeat “W”

course as they would normally register for

regular credit and grading.

e. Exclusions: Courses previously taken

may not be repeated under the following

conditions:

(1) receiving a pass (P) grade with the

Pass/Fail or Pass/No Credit option;

(2) to improve an undergraduate GPA

after receiving a baccalaureate degree;

(3) Courses transferred to Eastern

from another institution will not be

counted as repeats for the purposes of

EWU GPA calculation, but can be used

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to satisfy pre-requisites and all other

degree requirements.

f. Undergraduate Students

(1) Undergraduate students will be

allowed to repeat any single course

twice for a total of three enrollments per

course.

(2) Undergraduate students are limited

to a total of ten repeats.

(3) Exceptions: If a student is showing

progress over time, then he or she may

be allowed to take the course additional

times at the discretion of the department

chair where the course resides. The

total number of repeats still may not

exceed ten.

g. Graduate Students: Courses may be

repeated for graduate credit. However,

only two courses in a student’s degree

program may be below 2.5, including

courses that were repeated.

Chapter 4 – Course Withdrawal

Courses officially dropped/withdrawn prior

to the 11th day of the term will be removed

from a student’s record.

Withdrawals, from the eleventh day of the

quarter until the end of the seventh week,

will result in a “W” grade on the student

record.

4-1. Refunds / Fees

Refunds will be calculated according to the

current refund schedule.

Financial Aid recipients may have

additional financial obligations to the

University or Financial Aid Programs.

Charges for dropping/withdrawing from

classes begin the seventh day of the term

and are per course.

4-2. Failure to Officially Withdraw

Students who enroll but do not attend class

must officially withdraw or they will receive

a grade of 0.0 and be held financially

responsible for all tuition and fees. All

students who are registered in a course at

the end of the term will receive a grade.

4-3. Undergraduate Course Withdrawal

Policy

EWU students are allowed a total of 10

course withdrawals in their undergraduate

work. (Withdrawals occur after the normal

drop/add period.) Withdrawal from all

courses for a quarter for special reasons

(for example, extended illness, accident or

military service) as documented and

approved by Records and Registration

would only be counted as a single

withdrawal in the apportionment of course

withdrawals.

When a student reaches six withdrawals,

the student will be notified by Records and

Registration. When a student reaches nine

withdrawals, a registration hold will be

placed on the student’s record and the

student will not be allowed to register

unless the student has the authorization

from his/her advisor (departmental or

program if declared, or his/her advisor in

the General Undergraduate Academic

Advising Office).

Course withdrawal beyond the tenth will

only be permitted at the discretion of the

departmental or program advisor. If a

withdrawal is not granted, the assigned

grade will be transcripted.

Chapter 5 – Waitlists

5-1. General

If a course is closed and has a waitlist

option, students may choose to be placed

on the waitlist for that course section.

5-2. Waitlist Restrictions

a. Students shall not be waitlisted in

more than one section per course.

b. Students shall not register in both an

open section and a waitlist section of the

same course.

5-3. Student Responsibilities

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Academic Policy 303-30 • April 26, 2013 62

Students are responsible for officially

dropping or withdrawing from any course in

which they have been waitlisted or enrolled

and have subsequently decided not to

take.

5-4. Administration

Waitlisted course credits are not included

in billing statements or in calculations of

credits needed for financial aid.

No additional names will be added to a

waitlist as of the end of the third day of the

quarter. Students on the waitlist will either

be dropped from the waitlist or added to

the class by the fourth day of the quarter.

Chapter 6 – Withdrawal from the University

Complete withdrawal from the University

must be done through the Records and

Registration Office or EWU Spokane.

There is no schedule change fee to

completely withdraw. Refunds are

calculated according to the refund

schedule. Any student who stops attending

and does not officially withdraw from the

University will receive grades of 0.0 and be

held financially responsible for all tuition

and fee charges as well as any applicable

financial aid obligations.

Complete withdrawals may be completed

at any time during the quarter prior to

finals.

Chapter 7 – Students Ordered to Military Duty

Students, who are members of the U.S.

military and who are ordered to qualifying

military service or duty for thirty days or

more, are eligible to withdraw, receive an

incomplete, or continue their studies as

described in this chapter. Students who

choose to withdraw are entitled to a

reversal/refund of paid tuition, fees and

other expenses as described in this

chapter. Service members who are

ordered to qualifying military service or

duty for a period of thirty days or less are

afforded academic considerations as

described in section 7-5.

7-1. Qualifying Military Service/Duty

a. Active Duty Military Members: The

student must have been ordered to

temporary duty for a period of more than

30 days at a location that is more than 50

miles from their current residence and the

EWU Campus where they attend classes.

Active duty service members who are

departing on a Permanent Change of

Station (PCS) are not eligible for the

benefits described under this program

unless they can demonstrate that their

PCS was unknown/unforeseen at the time

they registered (i.e. the publication date of

the PCS orders must be after the last day

for students to withdraw without penalty).

b. Reserve Component Members: The

student must have been ordered to either

active state service (as defined in RCW

38.04.010) or active federal service for a

period of more than 30 days.

c. The period of military service/duty to

which the student has been ordered must

overlap, by at least one day, the dates of

the academic term.

d. Students who voluntarily enlist or

otherwise join any military service

component are not eligible under this

chapter during the academic term in which

they enlisted/joined the military service,

even if they are ordered to military

service/duty during that academic term.

7-2. Options for Current Courses

a. Withdrawal: The student may

withdraw from one or more courses for

which tuition and fees have been paid that

are attributable to the courses. For any

withdrawn course, the following provisions

apply:

(1) the tuition and course fees will be

reversed

(2) refunds will be provided to the

student, subject to the requirements of

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Academic Policy 303-30 • April 26, 2013 63

the state or federal financial aid

programs of origination;

(3) no fees will be charged for the

refund/reversal of paid tuition and fees;

(4) the student’s course registration

will be deleted (there will be no

transcripted record that the student ever

registered for the course and the course

will not be included in attempted credits

calculations)

(5) students who have withdrawn from

a course may be reinstated in the event

their qualifying military service/duty ends

early and they believe they can

successfully complete course

requirements.

b. Incomplete: The student may be

given a grade of Incomplete and be

allowed to complete the course upon

release from military duty under the

university's standard practice for

completion of incompletes.

c. Continue: The student may choose

to continue and complete the course(s).

Class sessions the student misses due to

performance of the qualifying military

service/duty will be counted as excused

absences and will not be used in any way

to adversely impact the student's grade or

standing in the class. Any student who

selects this option is not, however,

automatically excused from completing

assignments due during the period the

student is performing state or federal

active military service. A letter grade or a

grade of pass must only be awarded if, in

the opinion of the faculty member teaching

the course, the student has completed

sufficient work and has demonstrated

sufficient progress toward meeting course

requirements to justify the grade.

7-3. Withdrawal from the University

Refunds of Fees & Expenses: Students

who withdraw from all of their courses are

entitled to receive a refund of amounts

paid for room, board, and fees attributable

to the time period during which the student

was serving on the qualifying military

service/duty and did not use the facilities or

services for which the amounts were paid.

Any refund of room, board, and fees is

subject to the requirements of the state or

federal financial aid programs of

origination.

Readmission: If the student chooses to

withdraw from the university, the student

has the right to be readmitted and enrolled,

without penalty or redetermination of

admission eligibility, within one year

following release from the qualifying

military service/duty.

7-4. Administration

a. Requests for Withdrawal: Eligible

students must submit a withdrawal

request, along with a copy of military

orders, to the office of the registrar.

b. Requests for Incomplete: To request

a grade of incomplete, the student must

contact the course instructor.

c. Verification: Upon written request

from the institution, the student shall

provide written verification of their military

service.

7-5. Service/Duty Periods of 30 Days or

Less

A service member who is ordered for a

period of thirty days or less to either active

or inactive state or federal service and as a

result of that service or follow-up medical

treatment for injury incurred during that

service misses any class, test,

examination, laboratory, or class day on

which a written or oral assignment is due,

or other event upon which a course grade

or evaluation is based, is entitled to make

up the class, test, examination, laboratory,

presentation, or event without prejudice to

the final course grade or evaluation. The

makeup must be scheduled after the

member's return from service and after a

reasonable time for the student to prepare

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Academic Policy 303-30 • April 26, 2013 64

for the test, examination, laboratory,

presentation, or event.

Class sessions a student misses due to

performance of state or federal active or

inactive military service must be counted

as excused absences and may not be

used in any way to adversely impact the

student's grade or standing in class.

If the faculty member teaching the course

determines that the student has completed

sufficient work and has demonstrated

sufficient progress toward meeting course

requirements to justify the grade without

making up the class, test, examination,

presentation, or other event, the grade

may be awarded without the makeup, but

the missed class, test, examination,

laboratory, class day, presentation, or

other event must not be used in any way to

adversely impact the student's grade or

standing in the class.

Chapter 8 - Withdrawal for Medical Reasons

Students who withdraw from the university

due to documented medical reasons may

be eligible for a complete withdrawal from

courses and a reversal of tuition and fees.

a. Requests

(1) Requests for withdrawal that are

submitted outside of the published

withdrawal deadline must be submitted

to the Records and Registration office

using the Exceptional Circumstance

Request form.

(2) Supporting documentation should

accompany the request. Supporting

documentation is typically a statement

from a physician stating the

circumstances that prevented

completion of the term.

(3) The student must also indicate on

the Exceptional Circumstance Request

form if they are requesting a

reversal/refund of tuition and fees.

(4) If grades have been assigned for the

term, faculty permission to change the

grades to a W must also be provided

with the request.

b. Authorities

The Records and Registration office is the

approval authority for withdrawal requests

under this chapter. The office of Student

Financial Services is the approval authority

for requests to reverse/refund tuition and

fees under this chapter.

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Academic Policy 303-40 • May 21, 2014 65

Student Academic Integrity Academics & Research – Academics & Instruction

Chapter 172-90 WAC Last Update: 9/29/14

WAC Sections

172-90-010 General. 172-90-020 Responsibilities. 172-90-030 Standard of proof. 172-90-040 Privacy. 172-90-050 Course drop/withdrawal

suspended. 172-90-060 Continuation in course. 172-90-070 Pending cases at end of

term. 172-90-100 Violations and sanctions. 172-90-120 Initiation. 172-90-140 Summary process. 172-90-160 AIB review process. 172-90-180 Administration. 172-90-200 Failing grade.

172-90-010 - General.

These rules establish standards for student academic integrity at Eastern Washington University (EWU). EWU expects the highest standards of academic integrity of its students. Academic integrity is the responsibility of both students and instructors. The university supports the instructor in setting and maintaining standards of academic integrity. Academic integrity is the foundation of a fair and supportive learning environment for all students. Personal responsibility for academic performance is essential for equitable assessment of student accomplishments. Charges of violations of academic integrity are reviewed through a process that allows for student learning and impartial review.

These rules apply to all EWU instructors, staff, and students admitted to the university, including conditional or probationary admittance, and to all departments and programs, in all locations, including online. These rules provide procedures for resolving alleged violations by students. All academic integrity review proceedings are brief adjudicative proceedings and shall be conducted in an informal manner.

[Statutory Authority: RCW 28B.35.120(12). WSR 14-20-082, § 172-90-010, filed 9/29/14, effective 10/30/14.]

172-90-020 - Responsibilities.

(1) Vice-provosts: The vice-provosts responsible for undergraduate and graduate education, or their designees, have primary responsibility for the university academic integrity program. The vice-provosts shall:

(a) Oversee the academic integrity program;

(b) Appoint the chair and members of the academic integrity board (AIB);

(c) Maintain a system for academic integrity reporting and recordkeeping;

(d) Serve as the final authority in administering the academic integrity program;

(e) Maintain all academic integrity records per Washington state records retention standards;

(f) Coordinate academic integrity training for instructors and students, as needed or requested; and

(g) Develop and/or facilitate development of academic integrity program support resources, including guides, procedures, web presence, training materials, presentations, and similar resources.

(2) Academic integrity board (AIB): The academic integrity board is a standing committee of the faculty organization. The academic integrity board is responsible for administering and managing academic integrity functions.

(a) The AIB shall: (i) Promote academic integrity at

EWU; (ii) Review academic integrity cases,

make determinations as to whether a violation occurred, and impose academic and/or institutional sanctions;

(iii) Assist vice-provosts in development of academic integrity program support resources;

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Academic Policy 303-40 • May 21, 2014 66

(iv) Respond, as appropriate, to campus needs related to the academic integrity program;

(v) Coordinate AIB activities with the vice-provosts; and

(vi) Continually assess academic integrity process outcomes to ensure equitability of sanctions vis-à-vis violations.

(b) The AIB is appointed by the vice-provosts (jointly), based on recommendations from represented groups (e.g., colleges, library, ASEWU). Board composition or membership may be modified to support university needs with the consent of the vice-provosts and approval of the provost. At a minimum, AIB membership will include:

(i) Two members from each college, one primary and one alternate. Both must hold or have held instructor rank. The primary and alternate must be from different academic departments. The alternate shall serve when a case involves an instructor in the primary member's own department. The alternate may also serve when the primary member is not available. One of the primary members shall also be designated as vice-chair.

(ii) One member representing EWU libraries.

(iii) One student member representing ASEWU.

(iv) One chair (does not vote except to break a tie).

(c) The AIB holds regular meetings every two weeks at fixed times and reviews cases at these meetings. AIB reviews are held in abeyance during holidays, academic breaks, and other times when no classes are scheduled. AIB reviews may be canceled in other circumstances with the consent of the AIB chair. Any member who is unavailable shall inform the AIB chair who will arrange for a replacement.

(d) A quorum shall consist of three voting members plus the chair/vice-chair.

(3) Instructors shall: (a) Know and follow the academic

integrity rules and policies of the university; (b) Include, in each course syllabus, a

reference to university academic integrity standards and a clear statement that suspected violations will be handled in accordance with those standards;

(c) Hold students responsible for knowing these rules;

(d) Foster an environment where academic integrity is expected and respected;

(e) Endeavor to detect and properly handle violations of academic integrity; and

(f) Support and comply with the determinations of the AIB.

(4) Students shall: (a) Demonstrate behavior that is

honest and ethical in their academic work; and

(b) Know and follow the academic integrity rules and policies of the university. [Statutory Authority: RCW 28B.35.120(12). WSR 14-20-082, § 172-90-020, filed 9/29/14, effective 10/30/14.]

172-90-030 - Standard of proof.

The standard of proof for cases of academic integrity violations is a preponderance of the evidence which is satisfied when the evidence indicates that it is more likely than not that the accused person actually committed the violation. [Statutory Authority: RCW 28B.35.120(12). WSR 14-20-082, § 172-90-030, filed 9/29/14, effective 10/30/14.]

172-90-040 - Privacy.

Individual information in academic integrity matters is protected under the Family Educational Rights and Privacy Act (FERPA). The protection and release of such information shall be as provided for in chapter 172-191 WAC, Student Education Records. [Statutory Authority: RCW 28B.35.120(12). WSR 14-20-082, § 172-090-040 (codified as WAC 172-90-040), filed 9/29/14, effective 10/30/14.]

172-90-050 - Course drop/withdrawal suspended.

A student officially notified of charges of a violation of academic integrity may not drop or withdraw from the course while the matter is pending. Any attempt to drop or withdraw from a course under these circumstances will be considered a separate violation of these rules, unless the student is withdrawing for medical or military reasons, or other exceptional circumstances, as provided for in the university's registration policies.

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If the student is found not responsible for violating academic integrity standards, the student will be permitted to withdraw from the course with a grade of "W" and with no financial penalty, regardless of the deadline for official withdrawal. [Statutory Authority: RCW 28B.35.120(12). WSR 14-20-082, § 172-90-050, filed 9/29/14, effective 10/30/14.]

172-90-060 Continuation in course.

A student may continue to attend and perform all expected functions within a course (take tests, submit papers, participate in discussions, and labs, etc.) while a charge of a violation of academic integrity is under review, even if the instructor's recommendation is a failing grade in the course, suspension or expulsion. Full status as an enrollee in a course may continue until a final sanction is imposed. A student may not continue to attend any course in which a final sanction of a failing grade has been imposed. [Statutory Authority: RCW 28B.35.120(12). WSR 14-20-082, § 172-90-060, filed 9/29/14, effective 10/30/14.]

172-90-070 - Pending cases at end of term.

If a case cannot be resolved prior to the date that final grades must be reported, the instructor will assign a grade of "N." Upon resolution of the academic integrity process, the N grade will be modified accordingly. [Statutory Authority: RCW 28B.35.120(12). WSR 14-20-082, § 172-90-070, filed 9/29/14, effective 10/30/14.]

172-90-100 - Violations and sanctions.

(1) Violations: Violations of academic integrity involve the use or attempted use of any method or technique enabling a student to misrepresent the quality or integrity of any of his or her work. Violations of academic integrity include, but are not limited to:

(a) Plagiarism: Representing the work of another as one's own work;

(b) Preparing work for another that is to be used as that person's own work;

(c) Cheating by any method or means;

(d) Knowingly and willfully falsifying or manufacturing scientific or educational data and representing the same to be the result of scientific or scholarly experiment or research; or

(e) Knowingly furnishing false information to a university official relative to academic matters.

(2) Classes of violations: (a) Class I violations are acts that are

mostly due to ignorance, confusion and/or poor communication between instructor and class, such as an unintentional violation of the class rules on collaboration. Sanctions for class I offenses typically include a reprimand, educational opportunity, and/or a grade penalty on the assignment/test.

(b) Class II violations are acts involving a deliberate failure to comply with assignment directions, some conspiracy and/or intent to deceive, such as use of the internet when prohibited, fabricated endnotes or data, or copying answers from another student's test. Sanctions for class II offenses typically include similar sanctions as described for class I violations, as well as a course grade penalty or course failure.

(c) Class III violations are acts of violation of academic integrity standards that involve significant premeditation, conspiracy and/or intent to deceive, such as purchasing or selling a research paper. Sanctions for class III violations typically include similar sanctions as given for class I and II violations, as well as possible removal from the academic program and/or suspension or expulsion.

(3) Sanctions: A variety of sanctions may be applied in the event that a violation of academic integrity is found to have occurred. Sanctions are assigned based primarily on the class of the violation and whether or not the student has previously violated academic integrity rules. Suspension for violation of academic integrity standards will ordinarily take place immediately. Sanctions may be combined and may include, but are not limited to:

(a) Verbal or written reprimand; (b) Educational opportunity, such as

an assignment, research or taking a course or tutorial on academic integrity;

(c) Grade penalty for the assignment/test;

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Academic Policy 303-40 • May 21, 2014 68

(d) Course grade penalty; (e) Course failure; (f) Removal from the academic

program; (g) Suspension for a definite period of

time; and (h) Expulsion from the university. If a student was previously found to

have violated an academic integrity standard, the sanction imposed for any subsequent violations should take into account the student's previous behavior. A subsequent violation may result in either suspension for one or two full terms, excluding summer terms, or permanent expulsion from the university.

(4) Sanctioning authorities: (a) Instructors may impose

reprimands, educational opportunities, grade penalties, and/or course failure sanctions and may recommend more severe sanctions.

(b) The academic integrity board has the authority to impose the same sanctions as an instructor, or to modify any sanctions imposed by the instructor. In addition, the AIB may remove a student from the academic program, with the concurrence of the instructor and the department chair. The AIB may also refer the student to student rights and responsibilities with a recommendation for suspension or expulsion under the student conduct code.

(c) The student disciplinary council may impose suspension or expulsion, subject to the approval of the dean of students and the vice-president for student affairs. [Statutory Authority: RCW 28B.35.120(12). WSR 14-20-082, § 172-90-100, filed 9/29/14, effective 10/30/14.]

172-90-120 - Initiation.

(1) Reporting: Each member of the university community is responsible for supporting academic integrity standards. Any person who suspects a violation of these rules is expected to report their suspicion to the course instructor or other appropriate university official.

A person who knowingly makes a false allegation that a violation of these rules has occurred, will be subject to disciplinary action as appropriate.

(2) Authority: The primary responsibility for bringing a charge of

violating academic integrity standards rests with the instructor. Graduate assistants, teaching assistants, research assistants, student workers, exam proctors, online coordinators and any other persons who assist or support an instructor in teaching should report suspected violations of academic integrity standards to the instructor of record.

Instructors may be represented by their academic department chair in cases where the instructor is unavailable or otherwise unable to actively participate in the process.

(3) Contact student: If an instructor suspects that a violation has occurred, the instructor may elect to discuss the matter with the student prior to taking any other action.

(4) Instructor action: In response to a report or suspicion of violation of academic integrity standards, the instructor has the following options:

(a) Dismiss the matter: If the instructor concludes that there is no violation of these rules, the matter is over.

(b) Resolve internally: If the instructor believes that the student committed a class I violation of academic rules, the instructor may take one or more of the following actions without entering an official violation per subsection (5) of this section:

(i) Instruct the student on academic integrity standards and explain how the student failed to comply with those standards;

(ii) Allow the student to modify or redo the assignment; and/or

(iii) Provide the student with an educational opportunity to reiterate academic integrity (such as an assignment, research, course or tutorial on academic integrity).

Note: If an instructor intends to impose any sanction that will affect the student's course grade, he/she must initiate the academic integrity process; internal resolution may not be used in such cases.

If the student does not cooperate with the internal resolution, the instructor should initiate the formal academic integrity process.

(c) Initiate the academic integrity process: If the instructor believes that the student violated academic integrity

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standards and internal resolution is not appropriate, the instructor shall initiate the academic integrity process by reporting the violation to the vice-provost per institutional practice.

(5) Report violation: To initiate an academic integrity action, the instructor provides information regarding the violation to the vice-provost, including:

(a) A description of the alleged violation;

(b) A summary of any conversations the instructor has had with the student regarding the violation;

(c) The sanction(s) imposed and/or recommended by the instructor; and

(d) The method of resolution chosen by the instructor (i.e., summary process or AIB review).

When reporting the violation, the instructor may also submit documents (e.g., syllabus, test, essay, etc.) that are pertinent to the violation being reported. Alternatively, the instructor may elect to defer providing such documents unless or until the materials are later requested by the student, vice-provost, or the AIB.

Instructors must initiate this process within seven calendar days after becoming aware of the suspected violation. In cases where the student has agreed to certain conditions to resolve the matter internally, per subsection (4)(b) of this section, and the student has failed to comply with those conditions, the instructor may initiate the process up to seven calendar days after the student has failed to meet a resolution condition.

(6) Vice-provost review. After a violation has been reported, the vice-provost will determine whether the summary process or the AIB review process will be used.

In cases where the student has any prior violation, the vice-provost must process the case for AIB review under WAC 172-90-160. [Statutory Authority: RCW 28B.35.120(12). WSR 14-20-082, § 172-90-120, filed 9/29/14, effective 10/30/14.]

172-90-140 - Summary process.

(1) Initiation: The summary process may be initiated when:

(a) The instructor and student both agree to the summary process; and

(b) The student has no prior violations of academic integrity.

(2) Student notification: The vice-provost will notify the student of the violation, proposed sanctions, and of their response options. Notification will be made to the student's official university e-mail address. If the student is no longer enrolled in the university, the vice-provost shall send the notification to the student's last known address. Notification will include:

(a) All information and documents provided by the instructor when the violation was reported;

(b) A description of the university's academic integrity rules and processes;

(c) A description of the student's options; and

(d) Contact information for the vice-provost's office where the student can request further information and assistance.

(3) Student response options: (a) Concur: The student may accept

responsibility for the stated violation and accept all sanctions imposed and/or recommended by the instructor. The student indicates their acceptance by following the instructions provided with the notification. The vice-provost will coordinate sanctioning with the instructor and/or the AIB as needed.

(b) Conference: The student may agree to meet with the instructor in order to discuss the alleged violation and/or proposed sanction(s). The instructor and student may discuss the matter by any means that is agreeable to both (e.g., in-person, telephonically, or via e-mail). The student shall contact the instructor to arrange a discussion time/method.

(i) In arranging a conference, the instructor shall make a reasonable effort to accommodate the student's preferences, but is not obligated to meet with the student outside of normal "office" hours. If the student and instructor cannot agree on a date/time to meet, the instructor may refer the matter to the AIB for review and board action.

(ii) During a conference, the instructor and student will attempt to reach an agreement regarding the allegation and sanction(s).

(iii) If the student and instructor come to an agreement, the instructor will inform the vice-provost of the outcome. The vice-

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provost will coordinate sanctioning with the instructor and/or the AIB as needed.

(iv) If the student and the instructor cannot come to an agreement, the instructor will inform the vice-provost and the matter will then be referred for AIB review and action.

(c) AIB review: The student may request that the matter be referred to the AIB for review and further action.

(d) Failure to respond: If the student does not respond to the notification within three instruction days, the vice-provost will send another notification to the student. Failure of the student to respond to the second notification within three instruction days will be treated as an admission of responsibility and acceptance of the proposed sanctions. The vice-provost will coordinate with the instructor to impose the appropriate sanction(s). [Statutory Authority: RCW 28B.35.120(12). WSR 14-20-082, § 172-90-140, filed 9/29/14, effective 10/30/14.]

172-90-160 - AIB review process.

(1) Initiation: The AIB review process will be initiated when:

(a) The instructor or student requests AIB review;

(b) The instructor refers the matter to the AIB because the instructor and student could not agree to a conference date/time or did not reach an agreement during a conference; or

(c) The vice-provost initiates a violation process against a student for repeated violations of academic integrity standards.

(2) Scheduling: Within five instruction days of determining that an AIB review is in order, the vice-provost shall schedule a review for the next available meeting of the AIB.

(3) Notification: The vice-provost will notify the student, instructor, and AIB members. Notification will include:

(a) All information and documents provided by the instructor when the violation was reported;

(b) The date/time of the AIB review; (c) Instructions on how to submit

documents, statements, and other materials for consideration by the AIB;

(d) A clear statement that the AIB review is a closed process (no student,

instructor or person other than the board is present at the review);

(e) A description of the specific rules governing the AIB review process;

(f) A description of the university's academic integrity rules and processes; and

(g) Contact information for the vice-provost's office where the student and/or instructor can request further information and assistance. Notifications will strongly encourage the student to contact the vice-provost to ensure that the student understands the process, the violation, and the potential sanctions.

(4) Student and instructor response: The student must respond to the AIB review notice within three instructional days. The student responds by submitting a written statement to the review board. The student may also include any relevant written documentation, written third-party statements, or other evidence deemed relevant to the student's interests. The student may submit materials by submitting them to the vice-provost.

The instructor also submits materials to the AIB by providing the materials to the vice-provost. If the instructor has not already done so, the instructor should submit the syllabus, the relevant test/assignment, and other materials that are pertinent to the violation.

Neither the student nor the instructor is permitted to attend the AIB review.

(5) Failure to respond: If the student does not respond to the notification of the AIB review within three instructional days, the vice-provost will send another notification to the student. Failure of the student to respond to the second notification within three instruction days will be treated as an admission of responsibility and acceptance of the proposed sanctions. The vice-provost will coordinate sanctioning with the instructor and/or the AIB as needed. If a recommended sanction requires AIB or higher level authority to impose, the AIB will proceed with a review.

(6) Proceedings: The board's responsibility is to review the statements and other materials provided by each party, review other relevant records, information, or materials, and make a determination as to whether the alleged academic integrity violation occurred. The

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board primarily reviews written evidence. The board may, at its discretion, consult with the instructor, the student or others as deemed appropriate or necessary. All evidence collected in this process will be made available to the student and/or instructor upon request.

(7) Sanctions: The board will determine what, if any, sanctions will be imposed. The board may impose the same sanctions assigned and/or recommended by the instructor, or may impose greater or lesser sanctions. If the student has any previous violation(s) of academic integrity standards, the AIB may increase the sanction imposed to account for repeat offenses. The board may also refer the student to student rights and responsibilities with a recommendation for suspension or expulsion under the student conduct code.

(8) Conclusion: The board should conclude its review and issue a decision within thirty days after the violation was initially reported.

(9) Requests for review: Either the student or the instructor may request reconsideration by the vice-provost by submitting a request in writing to the vice-provost within twenty-one days after the board issues its written decision. The vice-provost shall allow the student and the instructor an opportunity to respond in writing to the student's request for review. The student and instructor's responses, if any, must be submitted within five instructional days of the request for review. After reviewing the responses and materials considered by the board, the vice-provost shall issue a decision in writing within twenty days of receipt of the request for review. The decision must include a brief statement of the reasons for the vice-provost's decision and notice that judicial review may be available. All decisions of the vice-provost are final and no appeals are permitted. [Statutory Authority: RCW 28B.35.120(12). WSR 14-20-082, § 172-90-160, filed 9/29/14, effective 10/30/14.]

172-90-180 - Administration.

After the resolution process, the vice-provost will coordinate sanctions and administrative actions, including:

(1) Notifying the parties of the results in writing;

(2) Creating or updating the student's academic disciplinary record;

(3) Updating academic integrity reporting and recordkeeping systems;

(4) Coordinating sanctioning; and (5) Referring cases to the student

disciplinary council as needed. [Statutory Authority: RCW 28B.35.120(12). WSR 14-20-082, § 172-90-180, filed 9/29/14, effective 10/30/14.]

172-90-200 - Failing grade.

A sanction of a failing course grade is recorded on the transcript as an "XF" and indicates a failure of the course due to violation of academic integrity standards. An XF is counted as a 0.0 for purposes of grade point average calculation.

(1) To petition to have an XF grade changed to an "F" (0.0), a student must submit a written request to the vice-provost. Requests will generally not be considered unless the following conditions are met:

(a) At least one year has passed since the XF grade was entered;

(b) The student has had no other violations of academic integrity standards; and

(c) The student has successfully completed a university sponsored noncredit seminar on academic integrity; or, for a person no longer enrolled at the university, an equivalent educational activity as determined by the AIB.

(2) The vice-provost will review the case and may consult with the referring instructor or academic unit head who originally reported the violation(s). If the vice-provost denies the request, the student may submit a new request one year later. [Statutory Authority: RCW 28B.35.120(12). WSR 14-20-082, § 172-90-200, filed 9/29/14, effective 10/30/14.]

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Academic Program Review Academics & Research – Academics & Instruction

Academic Policy 303-40 Authority: University President

Effective Fall Quarter, 2015 Proponent: Academic Senate

Summary: This policy prescribes requirements and standards for academic program review at Eastern Washington University.

History: This policy was approved by the Academic Senate on March 14, 2014 and adopted by the University President on May 21, 2014. It will become effective Fall Quarter, 2015.

CONTENTS

Chapter 1 - Introduction Chapter 2 - Programs WITHOUT External

Accreditation 2-1. Procedures 2-2. Review Documents - Contents 2-3. Timeline

Chapter 3 - Programs WITH External Accreditation

3-1. Procedures 3-2. Review Documents - Contents 3-3. Timeline

Chapter 4 - Requests for Delay or Extension of Academic Program Reviews

Chapter 5 - Missing or Incomplete Submissions

Chapter 6 - Monitoring of the Program Review Process

Chapter 7 - Three-Year Progress Reports 7-1. Introduction and Planning

Discussions 7-2. Three-Year Report Format

Chapter 8 - Submission Expectations for Five-Year or Accreditation Cycle Program Reviews

8-1. Cover Sheet Template 8-2. Table of contents Template 8-3. Submission Content for Table of

Content Areas Chapter 9 - Required PRC Five-Year or

Accreditation Cycle Review Academic Performance Review Statistics

Chapter 10 - PRC Format for Response to Five-Year or Accreditation Cycle Program Reviews

Chapter 11 - Program Review Committee Composition

CHAPTER 1 - INTRODUCTION

Role of Departments and Programs, Colleges, and University

The Washington Student Achievement Council (WSAC) requires that all academic programs be reviewed on a regular basis. The goals of this process are self-evaluation and curricular revitalization to allow each program to assess and to plan for the challenges of the future. Program review is extremely important for development of informed decisions about program, faculty and student needs. A successful program review depends upon faculty willingness to engage in an intensive and comprehensive self-study and program plan using both qualitative and quantitative data. It provides an opportunity for all department/program faculty members to share opinions and to discuss ideas. Professional discourse among colleagues about the educational needs of students, the program and society at-large is essential.

Guided by each college’s planning framework, program reviews lay out multi-year plans that advance the university mission.

The purpose of academic program review at EWU relates to three primary functions:

1. Accountability: Academic program review is one way to ensure to students, parents, Board of Trustees, NWCCU, and the public it serves that EWU is providing quality programs.

2. Program Improvement: The academic program review process provides a continuing cycle for department/program faculty, staff, and administrators to receive timely information and a forum for providing feedback,

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ensuring an institutional commitment for quality program improvement.

3. Program and Resource Alignment: Academic Program Review provides the means to ensure that EWU will offer an appropriate array of academic programs and that the institutional resources will be effectively aligned with it academic programs.

For the purposes of Academic Program Review, a program is a major, an option under a major, or an approved certificate program.

Academic program review will be required for any major or approved certificate program in the department/program identified for program review. The Program Review Schedule will be updated annually and posted on the Vice Provost for Academic Planning, Graduate Programs, Grants, & Institutional Research website.

The Vice Provost and the PRC will provide support to departments/programs undergoing program review. This will include the provision of a workshop on the requirements, the timelines, the statistical data, and any other element of the program review process that is needed or requested. Each program will be assigned a liaison from the PRC, one of whose responsibilities is to assist the program with its process.

CHAPTER 2 - PROGRAMS WITHOUT

EXTERNAL ACCREDITATION

2-1. Procedures

a. The department/program faculty shall forward all final documents to the office of the Vice Provost for Academic Planning, Graduate Programs, Grants, & Institutional Research and to the Faculty Organization Office by May 15 of the review year. The department chair or program director/coordinator shall be responsible for ensuring the completion of the program review. The title page of the program review document (see section 8-1, Cover-Sheet Template) shall verify that the department/program faculty has approved the Self-Study and the amended Five-Year Plan and will note the date of approval.

The results of the faculty vote shall also be noted.

b. The PRC, following written guidelines and protocols in the Program Review Committee Policies and Procedures, will examine the department/program’s completed Five-Year Review documents and will meet with the Dean or designee, Department Chair/Program Director, faculty, and others deemed appropriate.

c. The PRC shall write its final report to the Senate, using a consistent format (see chapter 10, PRC Format for Response to Five-Year or Accreditation Cycle Program Reviews) to provide its recommendations. The PRC shall determine one of four possible recommendations for the program:

(1) Continuation without modification;

(2) Continuation with modification, to be specifically identified by the PRC, with a report or reports to the PRC about progress on the modification, on a timeline to be specified by the PRC;

(3) Continuation of the program for a specific amount of time, with annual monitoring by the PRC and the Dean of issues identified in the program review, on a timeline to be specified by the PRC;

(4) Discontinuance of the program.

The PRC will attach to its final response the Executive Summary from the Department/Program’s Self-Study.

d. The Senate reviews the report submitted by the PRC.

(1) If the report is approved, it is sent to the Provost and Vice President for Academic Affairs.

(2) If the report is not approved, it is returned to the PRC for reconsideration based on the Senate input. The revised report is submitted to the Senate, who will vote to approve or disapprove it. In either case, the report is forwarded to the Provost and Vice President for Academic Affairs with the Senate's recommendation.

e. After receiving the Senate’s and the PRC’s recommendations, the Provost and Vice President for Academic Affairs (or designee), will meet with the Department Chair(s)/Program Director(s), Dean (or

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designee), PRC Chair (or designee), and other appropriate administrators and faculty to discuss the program and recommendations for the next five years. At the close of the meeting, the Provost and Vice President for Academic Affairs (or designee), in consultation with the Dean, will prepare a memorandum of understanding (MOU) identifying the agreed upon recommendations to be implemented.

f. The Provost will forward the MOU to the Department, Program Director for programs not affiliated with a Department, College, PRC, Chair of the Academic Senate, the Vice Provost for Academic Planning, Graduate Programs, Grants, & Institutional Research, and the Faculty Organization Office.

g. The Provost will forward the MOU containing the agreed upon recommendations to the President of the University for his/her action and recommendation to the Board of Trustees.

2-2. Review Documents - Contents

Contents of Academic Program Reviews for Programs without external accreditation. The Five-Year Review document shall be formatted according to the following procedures.

a. Summary: Summarize, in no more than five (5) pages, the entire report, including the items listed in Chapter 8 (Submission Expectations for Five-Year or Accreditation Cycle Program Reviews).

b. Self-Study. Each program shall use the Academic Performance Review Statistics from Institutional Research, and provide a table (see chapter 9, Required PRC Five-Year or Accreditation Cycle Review Academic Performance Review Statistics, for more information) showing relevant program data for the past five (5) years including:

(1) Student demographics of majors, minors, options, and certificates;

(2) Student level of majors, minors, options, and certificates;

(3) Faculty and academic allocation;

(4) Course and degree data (see chapter 9); and

(5) Program cost.

c. Additional Information. The department/program will also include the following information in the Self-Study:

(1) Summary of Previous Review and Plan. This document will address a summary of the last program review and the Plan developed at that time, discuss the department/program’s progress in implementing that Plan and/or modification to the Plan, and discuss any discrepancies between the last Program Review and the ensuing Three-Year Progress report. This document will also describe achievements of the department/program since the last review (if not mentioned above), for example, important curricular changes, grants, faculty professional achievements, external honors received by students, changes in location or mode of instructional delivery.

(2) Description of the Department’s Programs

(a) General

Include a catalog description of all certificates, majors and options.

Include a statement that defines the discipline in terms of its worldview. How does this view inform the content, pedagogy and objectives of each program? Include a statement that defines what the discipline contributes to the academic mission of the University.

Summarize the curricular rationale for offering each certificate, major and option.

Indicate the number of credits required in each certificate, major and option (Table form).

Discuss the service value of the program to other units in the college, university and community.

Describe the centrality of the certificate, major or option to the mission of the college and the larger mission of the University.

Describe the way that the program meets local, regional or state needs now. Will it continue to meet these needs over the next five (5) years? Resources: Strategic Master Plan for

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Higher Education and Findings of the Economic Needs Assessment Workgroup (http://www.wsac.wa.gov/publications-library/master-plans)

Describe the extent to which this program duplicates or overlaps with other programs at the University. Could the program’s effectiveness be retained by combining it with other units?

If this program duplicates offerings of other public four-year institutions in Washington, explain what particular student populations it serves at EWU?

If the department offers General Education courses, a summary of data for student learning outcomes will be included.

What specific courses are offered by the program that are required by other departments/programs?

(b) Faculty

Supply an updated vita for each faculty member and attach as an appendix.

Explain the department/programs’s rationale for distributing faculty loads.

Describe any changes in faculty personnel over the last five years.

Describe the types of service to external groups that your faculty provides.

Provides a summary of scholarly output over the last five years for each tenured/tenure-track faculty member teaching in the program.

Explain any types of efforts the department/program employs specifically to improve teaching effectiveness.

(c) Support Services

Describe the adequacy of library collections and service for your programs.

Describe the adequacy of computing services for your programs.

Describe any other resource needs relevant to your programs.

(3) Program Quality

(a) Program Goals

What is the quality of the program? Assessment of quality should take into account the quality of the faculty1, the value and distinctive character of the program1 and student performance. Use the end-of-program assessment reports as one measure of quality.

What are the educational goals of the program?

Are the goals of the program appropriate for the blend of faculty members and students that are in the program?

What are the intended outcomes, both content and skills, of the program?

How is progress towards program goals monitored?

What process is used for regularly reviewing goals, courses and curricular structures in light of the findings of assessment activities?

What modifications have been made recently in the goals or in the program?

For each please supply a copy of the program’s Student Learning Outcomes Assessment plan. Summarize the data, what has been learned from this information, and measures to improve the program based on assessment.

(b) Structure of the Curriculum

How is the curriculum structured and how was the structure determined?

Does the program begin with survey courses or with more specialized introductions to the field?

What is the structure of the middle range of courses?

1 Qualitative evaluation should be

emphasized here. Some examples might be: co-curricular activities, which enhance program offerings and have helped the program meet accreditation requirements.

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Do the middle-range courses include attention to connections with other fields and with the learning that is occurring in the other parts of the curriculum (for example, in general-education courses)? Explain.

Are students introduced early to the modes of inquiry and methodology of the discipline?

Do beginning or middle-range courses introduce students to the contested issues of the field and provide students the opportunity to engage actively with these issues? Explain.

Is there a common core of courses taken by all students in the program? If so, explain how the core is structured.

Is there a capstone experience (for example, a senior seminar, a senior project, a thesis, or comprehensive examinations) that provides students with an opportunity to integrate the learning that has occurred throughout their college experience? If so explain the nature of these courses.

Discuss the ratio of students who start out as first time freshmen in your program to those who started at the University as transfers, and the impact on program(s) (undergraduate programs).

Discuss the distribution of the department/programs’ teaching resources in lower and upper division courses and the implications of this distribution on program(s) (undergraduate programs).

(c) Integration

How is the scholarship activity of faculty incorporated into course work? Explain.

Do experiences provided in the program connect with the principal career options available to graduates of the program? Explain.

How do faculty members link their courses to the overall goals of the program?

How does the program curriculum interface with the general-education curriculum?

(d) Teaching

How does the department/program evaluate teaching? What is done with the data collected?

Who in the department is cognizant of research in teaching and learning specific to the discipline?

What types of teaching techniques are used in the courses in the program?

How is student learning evaluated in the courses?

(e) Advising

How is the transition from general University advising to departmental advising addressed?

How are students in the program advised?

Are there also less formal opportunities for faculty/student interaction?

(f) Student Diversity

Does the department/program have goals for enhancing student diversity and if so what are they?

Does the department assess which courses critically influence students' decisions on whether or not to major in the department’s programs?

Is the faculty of the department diverse, representing appropriately the availability of faculty members from underrepresented groups?

If an imbalance persists after extensive efforts have been made to recruit and retain faculty members from underrepresented groups, does the department nonetheless demonstrate to students diversity among professionals in the field, both in perspectives on critical issues in the field and in sex, race, and ethnicity?

Have faculty members in the program explored the potential benefit of alliances with units on campus that serve diverse groups of students, such

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as the University’s diversity programs, Women's Studies, the Women's Center, or the Pride Center?

Where appropriate, does the program assess its curriculum for the inclusion of relevant new scholarship about women and minorities?

(g) Institutional Support

How does the department/program mentor new faculty members?

Are faculty development activities available for faculty members at all levels?

What curriculum development activities have been undertaken recently in the program?

Are funds available to support assessment and evaluation activities?

(h) Assessment

What are the intended student learning outcomes of the program?

What are the assessment procedures used to determine the extent to which student learning outcomes are achieved?

To what extent are student learning outcomes achieved?

Are students well served by this program and how?

How satisfied are alumni with the program? (Data to be supplied by the Office of Institutional Research, Demography, and Assessment.)

Based on assessment findings, what actions have been taken to improve the quality and productivity of the program?

(4) A justification for undergraduate programs requiring more than 180 credits shall be included.

d. Plan. The Academic Program Review will describe plans for changes and for improvement in order to maintain leadership in the respective fields. Therefore, each department shall develop a plan for the next five (5) years.

The Five-Year Plan will address the recommendations and concerns identified

in the Self-Study. The plan will take into account what the faculty has learned from the SLO Assessment process. A draft of the Plan will be provided to the External Reviewer. After receiving the External Reviewer’s Report, the program shall either amend the draft plan to comply with the recommendations of the External Reviewer or explain why no amendment is necessary.

In forming this plan, the program shall address the following four areas (these questions provide guidelines):

(1) Curriculum. What curricular changes do you envision during the next five years/accreditation cycles? What developments are likely to cause you to change the curriculum? Discuss prospects and changes relevant to all locations in which the program is offered. What changes are planned, if any, for General Education?

(2) Students. Do you see the number of students majoring in the program increasing or decreasing during the next five years/accreditation cycles? Refer back to the statistics provided in your Self-study. Do you anticipate new programs or outreach to new student populations? Will the career opportunities open to your graduates change during the next five years/accreditation cycles? How will your program adjust its curriculum and program practices to prepare students for those opportunities? Do you expect your total enrollment to increase or decrease during the next five years/accreditation cycles? How are advising and retention studied and supported for students in the program? Are changes needed in the program’s learning goals? How will you assist students in attaining those goals during the next five years/accreditation cycles? What are your specific plans in the areas of curriculum change, outreach, scheduling and retention to increase student enrollment? Are the lines of communication open between students and faculty?

(3) Faculty. What changes do you foresee for the program faculty? What does the University need to do to maintain or improve support for the

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current faculty? Do you anticipate that you will be requesting new regular faculty members? If so, what will be the basis for these requests? Are the lines of communication open between Chairs, deans, administrators and faculty? Is advising shared fully by the faculty?

(4) Resources. Will your current level of resources (staff, equipment, library resources, travel funds, etc.) be adequate to permit the maintenance or improvement of program quality during the next five years/accreditation cycles? Identify needs based on program priorities.

(5) Elements of the preceding four areas, (1) to (4), addressed in the Plan should include the following, where relevant:

(a) The expected action/change to be taken, e.g., revision of curriculum, addition of faculty, purchase of equipment, etc.

(b) A specific timeline for completing the task.

(c) Person(s) responsible for carrying out the needed change.

(d) Anticipated cost.

e. External Reviewer’s Report

It is policy at Eastern Washington University that all reviews of existing programs will include an evaluation by appropriate individuals external to the department and the institution. Accordingly, the college Dean with final approval of the Provost and Vice President for Academic Affairs (or designee) will designate an External Reviewer to conduct an independent evaluation of each program.

The college Dean can select the reviewer from a list of candidates supplied by the departments concerned or recruit his or her own reviewer. The college Dean will select an external reviewer to review the undergraduate program(s) and a different reviewer to review the graduate program(s). For program suggested reviewers a current résumé must be supplied. This individual must be an established professional in the relevant discipline, with appropriate academic experience at a peer institution. The

department may appeal to the Dean any external reviewer who, in the judgment of its faculty, is unqualified or otherwise unsuitable for the task.

The college Dean, in consultation with the Office of Academic Affairs, will appoint the External Reviewer(s) from among the candidates. The college Dean will then notify the department of the appointment. The department makes the arrangements for the External Reviewer(s) to undertake his/her evaluation of the program.

To assist the review process the External Reviewer will receive:

The most recent five-year Academic Performance Review Statistics from Institutional Research;

The Self-Study, including all attachments;

Three-year reports written since the previous five-year review;

The Plan;

The prior MOU;

The Mission Statements of the University, the College, and the Program; and

Any additional documents the program deems helpful.

The External Reviewer will meet with the Dean, the program Chair/Director, faculty, students, staff, library liaison, and others during the on-site visit.

The External Reviewer’s Report shall address the program’s strengths as well as weaknesses, and offer suggestions for improvement of the program, fulfillment of its mission and enhancement of its position with respect to system-wide and national trends.

f. Program’s Response. Upon receiving the External Reviewer’s Report, the faculty of the program will respond in writing. Recommendations, concerns and issues raised by the External Reviewer will be addressed in light of the Mission Statement, program need, the Plan, fiscal limitations, and logistical issues. The Dean reviews and approves the response before the response is forwarded.

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The Program’s Response to the External Reviewer’s Report will be forwarded electronically (and two hard copies of the entire Five-Year Program Review with copies of all of the three-year reports submitted since the prior Five-Year Program Review) to the Vice Provost for Academic Planning, Graduate Programs, Grants, & Institutional Research and to the Faculty Organization Office by May 15 of the review year, along with the Self-Study, the Plan (as amended following the Outside Reviewer’s Report), and all other documentation required for the Review. The PRC oral review will not be held until all documents are in place.

2-3. Timeline

Five-Year Review Submission Timeline for programs without external accreditation

Winter: The Vice Provost for Academic Planning, Graduate Programs, Grants, & Institutional Research and the Faculty Organization Office will update the Five-Year Program Review Schedule and post it to the web and send the link to all faculty, the Deans/Associate Deans, and the Provost/Vice Provosts.

March: prior to the start of Spring Quarter: Notification of Five-Year Review is sent to Department Chairs or Program Directors by the Faculty Organization Office with copies to the Dean and the Vice Provost for Academic Planning, Graduate Programs, Grants, & Institutional Research.

Spring Quarter: The Department Chair or Program Director will coordinate the work of the department in the preparation of the Self-Study and Five-Year Plan.

May: Postponement requests, with full justification, are due no later than the first PRC meeting of May and must be signed by the Dean. Department/Program representation MUST attend the meeting to answer the PRC questions regarding the request.

End of Fall: Electronic submission deadline for the Self-Study and Five-Year Plan and designation of the External Reviewer(s).

Winter Quarter: Early in the quarter a date for the External Reviewer Visitation will be set and that date will be provided to the PRC. The Department Chair/Program

Director or designee will provide the External Reviewer with the Self-Study and Five-Year Plan and other appropriate materials prior to the visitation date. The External Reviewer’s Report will be received prior to the end of Winter Quarter.

End of Winter Quarter: the College Dean or Associate Dean shall meet with the department/program Review Committee to review and discuss the Self-Study, the draft Five-Year Plan, and the External Reviewer’s report. The External Reviewer’s Report is due in electronic format to the Vice Provost for Academic Planning, Graduate Programs, Grants, & Institutional Research and the Faculty Organization Office at the end of Winter Quarter.

Early Spring Quarter: the College Dean shall submit written comments to the department/program’s Review Committee for consideration by the program faculty in order for the department/program faculty to prepare a written response to the External Reviewer’s Report(s) and finalize an amended Five-Year Plan, if needed.

May 15th (or before): the Response to the External Reviewer’s Report and the Revised Plan are due in electronic format to the Vice Provost for Academic Planning, Graduate Programs, Grants, & Institutional Research and the Faculty Organization Office on May 15th. Two (2) hard copies of the entire Five-Year Program Review (in the required format and with a department/program summary page and copies of all of the Three-Year Reports submitted to the PRC since the prior Five-Year Program Review) are also due to the Vice Provost for Academic Planning, Graduate Programs, Grants, & Institutional Research and the Faculty Organization Office on May 15th.

The Provost and College Dean will be notified if a submission is not received by the deadline.

In the Fall Quarter of the following year, the PRC will set a meeting date for department/program representatives to meet with the PRC to discuss the review materials submission. These meetings continue as needed throughout the Fall and Winter Quarters. All Five-Year reviews completed by the department/program during the prior fiscal year will be

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forwarded to the Academic Senate for review and approval by the end of winter quarter of the academic year following the submission deadline.

MOU meetings will be convened by the Provost (or designee) as appropriate and it is expected that all reviews will have gone through the Senate and completed the MOU process by May 30 or before of the academic year following the submission deadline.

Summer of the academic year following the submission deadline: The Provost forwards the MOU containing the agreed upon recommendations to the President of the University for his/her action and recommendation to the Board of Trustees.

CHAPTER 3 - PROGRAMS WITH EXTERNAL

ACCREDITATION

3-1. Procedures

Programs that must complete an accreditation will, as soon as possible thereafter, submit to the PRC evidence of the positive outcome of this review in order to be granted continuation status by the PRC. They are thus exempted from the reporting requirements contained in chapter 2 of this document and instead are subject to the specific reporting as specified in this chapter. However, should they fail to receive outside accreditation, they must comply in full with the non-accredited reporting requirements within the current or subsequent academic year, as arranged with the PRC Chair.

3-2. Review Documents - Contents

Contents of Academic Program Reviews for Programs with external accreditation. Programs that must complete an accreditation review shall submit to PRC the following items:

a. Appropriate documentation (e.g. a confirmation letter) from its outside accreditation authorities (e.g. AACSB) indicating that it has been granted accredited status in its particular field of instruction, along with a brief summary of the main findings of its outside accrediting body.

b. Submission Summary. Summarize, in no more than ten (10) pages, the entire report including items c-e below.

c. Plan. The Academic Program Review will describe plans for change and improvement in order to maintain leadership in the respective fields. Therefore, each department shall develop a plan for the next five years accreditation cycle. Development of this plan should benefit departments applying for new tenure-track positions by providing information to support and justify these requests. In forming this plan, the department shall address the following four areas (these questions provide guidelines):

(1) Summary of Program Changes. A brief memo summarizing the main program changes that have been made since the last review and those that are planned over the period until the next scheduled accreditation review.

(2) Curriculum and student learning. A brief memo summarizing the program’s learning outcome assessment procedures and any results derived from those procedures, Curricular Program statistics provided by Institutional Research, and a discussion of recruitment, advising, retention, and growth potential.

(3) Faculty. A brief memo outlining and justifying the department’s sequence of expected tenure track faculty hiring needs for the period until the next accreditation review. Include a discussion of leadership and climate in the department, as well as workload concerns.

(4) Resources. A brief memo listing and explaining any academic resource requirements (e.g., library, information technology, assistive technology, instructional support, facilities, etc.) needed for the effective functioning of the program and maintenance and improvement of the quality of teaching and research, as specified in the accreditation review or required to meet EWU standards.

d. For programs requiring more than the minimum (180) credits, in the baccalaureate degree, a memo justifying the need for the larger number of credits or

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detailing how the required credits will be reduced to 180 credits.

e. A copy of the outside accreditation review documentation and a copy of the guidelines, criteria or other requirements of the outside accrediting body.

3-3. Timeline

Accreditation Cycle Review Submission Timeline for programs with external accreditation:

(Note: Since accreditation takes place at various times of the year, there is not a specific timeline for this process. Reporting requirements are based upon requirements of the accreditation body.)

Summer: The Vice Provost for Academic Planning, Graduate Programs, Grants, & Institutional Research and the Faculty Organization Office will update the Accreditation Cycle Program Review Schedule and post it to the web and send the link to all faculty, the Deans/Associate Deans, and the Provost/Vice Provosts.

September: prior to the start of Fall Quarter: Department Chair/Program Director will check the Program Review Schedule posted on the web and will notify the Senate Office if the date of the anticipated accreditation review is different from that stated on the Review Schedule.

Same date as deadline for Submission of the Accreditation Review Materials: The Department Chair/Program Director will provide an electronic copy of the entire accreditation submission to the Vice Provost for Academic Planning, Graduate Programs, Grants, & Institutional Research and the Faculty Organization Office, with a cover letter stating the approximate timeline for the accreditation review, including the approximate time that they expect to receive accreditation confirmation.

In the following weeks the department/program will gather the additional materials required by the PRC (in the required format and with a program summary page and copies of all of the Three-Year Reports submitted to PRC since the prior Accreditation Cycle Program Review). These materials will be provided electronically to the Academic Planning, Graduate Programs, Grants, &

Institutional Research and the Faculty Organization Office no later than the following quarter and prior to receipt of the confirmation of accreditation.

The letter from the accreditation body confirming accreditation will be sent to the Vice Provost for Academic Planning, Graduate Programs, Grants, & Institutional Research and the Faculty Organization Office when received by the program, along with two (2) hard copies of the required materials and one hard copy of the accreditation submission.

The PRC will set a meeting date for program representatives to meet with the PRC to discuss the review submission.

MOU meetings will be convened by the Provost (or designee) with the intent of finalizing the process during the academic year in which confirmation of accreditation is received.

The Provost forwards the MOU containing the agreed upon recommendations to the President of the University for his/her action and recommendation to the Board of Trustees.

CHAPTER 4 - REQUESTS FOR DELAY OR

EXTENSION OF ACADEMIC PROGRAM

REVIEWS

a. Minor procedural delays within the academic year are generally granted with the expectation that the program will adhere to the timeline as closely as possible. Requests for such delays are made to the PRC in writing through the Faculty Organization Office, with written approval from the Dean.

b. Programs with external accreditation are granted an automatic date change on the Program Review

c. Schedule to coincide with the receipt of the approved external accreditation. The need for such change is made to the PRC in writing through the Faculty Organization Office, with written concurrence from the Dean.

d. Programs without external accreditation requesting a full year extension (postponement) of their scheduled Academic Program Review (APR) must use the following process:

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(1) The request for extension shall provide a detailed explanation of the extraordinary circumstances motivating the request. Approval by the Dean of the program’s college shall accompany the written request, addressed to the Chair of the PRC and delivered to the Faculty Organization Office. The request for a one year extension from the PRC shall be submitted no later than the first PRC meeting of May (and must be signed by the Dean) during the year prior to the year in which the review is originally scheduled. In extraordinary circumstances, the PRC has approved two-year extensions.

(2) If an extension is approved, in order to prepare for the following year’s review, the program shall submit a progress report (or draft submission) by May 1 of the academic year in which the APR was originally scheduled, indicating the state of data collection and preparation of the APR document. The department/program shall schedule the outside review during the Summer or Fall Quarter of the extension year, to occur as early as possible. The PRC will receive the completed program review no later than January 31st of the extension year.

CHAPTER 5 - MISSING OR INCOMPLETE

SUBMISSIONS

When the PRC cannot resolve submission difficulties, the Chair of the PRC may notify the Dean and

Associate Dean, as well as the Vice Provost and Senate Chair, with requests for additional information. If the program’s External Reviewer’s Report has not been received by the Senate Office by the end of Winter quarter, the PRC Chair, in concert with the Academic Senate Chair, will send a memo to the Dean and the Provost notifying them of the lack of compliance with the PRC timeline, WITH a copy to the Program Chair/Director. In that memo, the PRC may set a new date for the review in the next academic year.

If the Response to the External Reviewer’s Report and Revised Plan are incomplete on May 15, the department/program’s Review Committee will prepare a review

document with the notation that the submission was not complete and that the department/program’s Review Committee will not formally request continuance until those aspects of the submission are received. The department/program’s Review Committee members shall return all copies of the review materials received to the Faculty Organization Office, for use by the PRC members in the following year. These steps will advise the next PRC of what needs to be done in the next year.

Requests for tenure-track positions will not be considered without a current Five-Year Review that has been approved by the Academic Senate.

CHAPTER 6 - MONITORING OF THE PROGRAM

REVIEW PROCESS

The Faculty Organization Office will provide assistance to the PRC and the Departments/Colleges in tracking the Program Review Process and implementation of the PRC recommendations for review dates and approved postponements.

The Department Chair or Program Director is responsible for carrying out the curricular, structural and assessment recommendations specified in the PRC Program Review document and noting progress on these changes in the subsequent Three-Year Report. The College Dean or Dean’s appointee will monitor implementation of the PRC recommendations in said Program Review documents.

CHAPTER 7 - THREE-YEAR PROGRESS

REPORTS

Three-year Progress Reports will be prepared and submitted by either the Department or the Program in a timely manner. Copies of the Progress Report, and the Academic Program Review (Five-Year or Accreditation Cycle Review), will be submitted to the appropriate College Dean and electronically to the Vice Provost for Academic Planning, Graduate Programs, Grants, & Institutional Research. Since these reports include accountability measures and quality improvement provisions, these reports

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inform the decision-making procedures for the Programs, Departments, and Colleges, particularly with regard to resource allocation decisions and realignment. College Deans, Department Chairs, and Program Directors will use these materials to work together to reach a consensus about the future direction of the program and College as well as for making decisions for immediate needs. As part of its Program Review Report to the Senate, the Program Review Committee (PRC) (see chapter 11, Program Review Committee Composition) will submit a report including its recommendations regarding the program, and the Summary provided in the Program’s Five-Year or Accreditation Cycle Review Self-Study (see chapter 8).

The Senate reviews the report submitted by the PRC.

a. If the report is approved, it is sent to the Provost and Vice President for Academic Affairs.

b. If the report is not approved, it is returned to the PRC for reconsideration based on the Senate input. The revised report is submitted to the Senate, who will vote to approve or disapprove it. In either case, the report is forwarded to the Provost and Vice President for Academic Affairs with the Senate's recommendation.

After receiving the Senate’s and the PRC’s recommendations, the Provost and Vice President for Academic Affairs (or designee) will meet with the Program Director/Department Chair(s), Dean (or designee), PRC representative, and other appropriate administrators and faculty, to discuss the program recommendations for change. At the close of the meeting the Provost and Vice President for Academic Affairs, in consultation with the Dean, will prepare a memorandum of understanding (MOU) identifying the agreed upon recommendations to be implemented and identifying the resources needed to support the recommendations.

7-1. Introduction and Planning Discussions

In year three following the Five-Year or Accreditation Cycle Review, each program will provide a brief Report (1 page of text, 1 page of assessment results and discussion

as described below, and 1 page of statistics as provided by Institutional Research) to be submitted to the College Dean and electronically to the Vice Provost for Academic Planning, Graduate Programs, Grants, & Institutional Research (designee for the Provost’s copy) and to the Faculty Organization Office (end of Winter Quarter).

These Reports shall include updates of program (including curricular changes) and resource changes (including notations of faculty retirements and hiring, and faculty release time), program learning outcomes assessment activity prepared by the department/program and other program performance data provided by Institutional Research. In addition, in years when requests are made for new tenure-track faculty hires, the report should include brief documentation of the outcome of faculty meetings in which decisions were made regarding new tenure-track faculty requests. This will include the outcome of votes supporting specific new requests and search information that could be of use to future search committees. These Reports provide the basis for short-term planning consultation between the program and appropriate administrators, present facts, and record the outcome(s) of processes for reference in the future. These Reports provide data for the Five-Year or Accreditation Cycle Academic Program Review, and are especially useful to validate progress on the PRC recommendations; these Reports track tenure-track requests and the outcomes of those requests; and ensure continuity and full disclosure between the outgoing/incoming department chairs. Viewed as progress on the department or program’s Five-Year Plan, departments/programs will file these Reports in the Office of the Vice provost for Academic Planning, Graduate Programs, Grants, & Institutional Research and the Senate Office. These Reports will become part of the Five-Year or Accreditation Cycle Academic Program Review whether or not a program has outside accreditation. These Reports are a valuable mechanism to hold departments and the administration jointly accountable for academic program quality and provide departments with the following benefits:

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• Documentation of actions toward fulfilling their five year or accreditation cycle plans

• Documentation of administrative commitments made during the last program review and notations of follow through; this will allow the Senate Chair to assist the department in rectifying any lack of follow though

• Documentation of progress made toward the PRC recommendations or modifications of the program as an update to the Dean, the PRC Chair and the Senate

• For incoming Department Chairs, these reports will provide documentation which will get them up to speed more quickly on issues such as the PRC’s response to the department’s plans, the department’s progress toward achieving the goals outlined in the plan, the administration’s support for the department, recent changes in curriculum and in the department’s enrollment, faculty, SFR and FTES data. New chairs will no longer be left in the situation of trying to create a five-year review with little or no information from the prior years.

• The Five-Year or Accreditation Cycle Program Review will be much easier to accomplish with these Reports to refer to; chairs only need to add the planning piece and arguments for additional support; the basic data required for the PRC reports will already be in place

• These Reports will be valuable to the external reviewers

• These Reports will allow departments to spot increases or decreases in enrollments, majors, minors, etc., earlier, allowing the department to adjust more quickly to changes in demands on the department

Three-Year Report Timeline

After consultation with the department/program faculty, the Department Chair/ Program Director will submit the 3 page Report to the College Dean at the end of Winter Quarter. These reports will reflect the plans and actions which form much of the basis for administrative allocation of resources to the program. At the same time, a copy of the Report will also be submitted

electronically to the Vice Provost for Academic Planning, Graduate Programs, Grants, & Institutional Research and the Faculty Organization Office no later than Spring Quarter and will be available to the PRC as additional information during the Program’s Five-Year or Accreditation Cycle Review Process.

7-2. Three-Year Report Format

a. Content Overview: Three-Year Reports shall consist of the four following parts:

(1) A Brief Self-Study

(2) A Summary of Assessment Results

(3) Statistics obtained from Institutional Research through the Associate Dean

(4) An updated/revised Five-Year Plan will be included with the Six-Year Report

a. A one-page self-study reporting on progress with departmental planning, review, assessment processes, and programmatic needs.

Each department/program will produce a brief Three-Year Report describing progress toward its goals, problems reaching its goals, revision of goals, and initiatives. This document will indicate how the results of the program’s assessment efforts support its conclusions and also record significant events which have occurred or are imminent, such as changes to resources, retirements, new hires, curricular changes, honors received, etc. This report, approximately one page in length, will be developed during Winter Quarter by the department/program, discussed with appropriate administrators, and a copy will be kept on file in the Office of the Vice Provost for Academic Planning, Graduate Programs, Grants, & Institutional Research and the Faculty Organization Office. Together with the most recent program review, these reports form part of the basis for short-term planning consultations between the department/program and appropriate administrators. The collection of these Reports since the last program review will assist the PRC and the department/program in writing and reviewing the next program review document.

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b. A one-page summary of assessment results and ensuing or necessary revisions as noted in section 7-1.

All departments/programs must assess progress toward their program’s goals and student learning outcomes (SLO) in a way that provides evidence of the success of current efforts or of the need for change. While the particular means of assessment must be tailored to the specific program, this page should contain a reflection upon progress made and changes with respect to the SLO assessment plan that is reported on in the five-year or accreditation cycle review self-study as detailed in Section 8-3, subsection 2.3.H., of this document. This reflection should describe any changes made to the assessment plan in the preceding 12 months, summarize activities carried out to implement the assessment plan by the department/program in the preceding 12 months, and summarize the results of any SLOs assessed in the preceding 12 months. It is suggested that rather than assess all the SLOs in the year the five-year or accreditation cycle review self-study is prepared, that programs stagger their assessment over the five years/accreditation cycles between reviews. This would allow programs to assess one or more outcomes each year and report on them in these Reports to make the assessment and five-year or accreditation cycle review processes more manageable. Therefore, it is suggested that the assessment section of these Reports include the following information:

• Which student learning outcome(s) were assessed

• What assessment instrument(s) were used to measure the SLOs

• What participants were sampled to assess the SLOs

• What assessment results were obtained, highlighting important findings from the data collected

• How the assessment results were (or will be) used, e.g. changes in course content, course sequence, student advising, etc., as well as any revisions to the assessment process the results suggests are needed

c. A one-page report from Institutional Research through the Associate Dean showing numeric data summaries of the programs.

The Office of Institutional Research, Demography and Assessment produces an annual report in standard format. Delivered to the program, this report will be attached to the Three Report of the Program Unit. It shall include (see chapter 9 for definitions):

(1) Student demographics of majors, minors, options, and certificates;

(2) Student level of majors, minors, options, and certificates;

(3) Faculty allocation;

(4) Course data; and

(5) Budget data.

This statistical document is expected to be approximately one page long and will contain the same data as required for the five-year review (see chapter 9). The Three Report may include one or two pages of supplemental information, as appendices, in the form of graphical presentation (e.g., line graphs), tables, and pertinent discussion which summarize the data of the last several (3-5) years to make changes and trends more apparent

d. Updated/revised Five-Year or Accreditation Cycle Plan to accompany the Three-Year Report.

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CHAPTER 8 - SUBMISSION EXPECTATIONS FOR FIVE-YEAR OR ACCREDITATION

CYCLE PROGRAM REVIEWS

8-1. Cover-Sheet Template

Eastern Washington University

Five-Year or Accreditation Cycle Program Review for

[insert program name]

[insert academic year of the review]

Self-Study and 5-Year or Accreditation Cycle Plan approved by faculty

on: [insert date; insert results of faculty vote]

External Reviewer Report received by the program on: [insert date]

Program’s Response to External Reviewer’s Report completed on: [insert

date]

Complete Five-Year or Accreditation Cycle Program Review Report

submitted to CAPR on: [insert date]

[NOTE: Please follow this format closely, including title page and table of contents, for your organization of your Five-year Review Report. Please remove all explanatory notes below to complete your plan.]

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8-2. Table of contents Template

Table of Contents

1. Summary of the program [max. 5 pages] ................................ ?

2. Self-Study ............................................................................... ?

2.1. Summary of Previous Review and Plan .................. ?

2.2. Program Description ............................................... ?

2.3. Program Quality ...................................................... ?

2.4. Credits Requirement ............................................... ?

2.5. Academic Performance Review Statistics .............. ?

3. Five-Year or Accreditation Cycle Plan ................................... ?

3.1. Curriculum ............................................................... ?

3.2. Students ................................................................... ?

3.3. Faculty ..................................................................... ?

3.4. Other Resources ...................................................... ?

4. Outside Reviewer(s)’ Report .................................................. ?

5. Program Response to Outside Reviewer(s)’ Report ............... ?

Appendices .................................................................................. ?

A ..................................................................................... ?

B ..................................................................................... ?

C ..................................................................................... ?

etc.

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8-3. Submission Content for Table of Content Areas

(NOTE: The PRC encourages programs to be as efficient as possible in providing the information requested in this outline.)

1. Summary of the Program [max. 5 pages]

The outline should be used as a guide to writing the Summary. All items (1-5) should be summarized.

2. Self-Study

2.1. Summary of Previous Review and 5-Year or Accreditation-Cycle Plan

• previous plan summary

• progress in implementing the previous Plan, what remains to be completed, other achievements

(other program achievements, faculty professional achievements, and student achievements). Give a brief summary here, and attach details, if any, as appendix)

2.2. Program Description (see section 2-2)

A. General

B. Faculty and Staff

C. Support Services

2.3. Program Quality (see section 2-2)

A. Program Goals

B. Structure of the Curriculum

C. Integration

D. Teaching

E. Advising

F. Student Diversity

G. Institutional Support

H. Assessment

2.4. Credits Requirement

• State that 180 credits are required. If more than 180 credits are required, provide justifications.

2.5. Academic Performance Review Statistics

• Provide a table showing the data identified in IV, Page 22. Required PRC Five-Year or Accreditation Cycle Review Academic Performance review Statistics

(data produced by Institutional Research)

• Provide an analysis of enrollment (FTES & majors) trends, SFR, % of courses and FTES taught by regular faculty, other relevant information

• Discussion of the impact of these statistics on the program and its quality

3. Five-Year or Accreditation-Cycle Plan

This is the plan for the next 5 years or the next accreditation cycle. For each of the following 4 areas, include 1) action/change, 2) timeline, 3) person(s) in charge, & 4) estimated cost.

3.1. Curriculum

• Envisioned changes for the next five years or the next accreditation cycle, addressing recommendations and concerns identified in the Self-Study, from external reviewer(s), and from assessment; online offerings, and General Education

3.2. Students

• Envisioned changes of trends for the next five years or the next accreditation cycle, addressing recommendations and concerns identified in the Self-Study, from external reviewer(s), and from assessment, including, but not limited to the following issues:

o Number of majors

o Total enrollments

o Student characteristics

o Student career opportunities

o Program-level student learning outcomes

o Outreach plans

o Advising and retention strategies

o Class scheduling

o New or changes to programs

o Resources to support student learning

3.3. Faculty

• Envisioned changes for the next five years or the next accreditation cycle, addressing recommendations and concerns identified in the Self-Study, from external reviewer(s), and from assessment

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• List and justify anticipated new tenure-track applications

• Climate issues, leadership-faculty communication, workload challenges, advising plans

3.4. Other Resources

• discuss envisioned changes for the next five years or the next accreditation cycle, addressing recommendations and concerns identified in the Self-Study, including lessons from assessment, including, but not limited to the following:

o Staff

o Equipment

o Library

o Travel funds

o Information/instructional technology; assistive technology

o Other resource needs

4. External Reviewer(s)’ Report

5. Program Response to External Reviewer’s Report

Appendices

Examples might include the following:

a) Program/course assessment plans that illustrate your self-study report

b) Details on program requirements, as appropriate

c) List of current course offerings

d) Statistical data that is referenced in the self-study

e) Statements from resource providers, e.g., library liaison, IT, facilities

f) Documentation about faculty output, e.g., resumes, list of publications, etc.

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CHAPTER 9 - REQUIRED PRC FIVE-YEAR OR

ACCREDITATION CYCLE REVIEW ACADEMIC

PERFORMANCE REVIEW STATISTICS

To accommodate the unique structure of a program or the interdisciplinary nature of a program, department chair/program director may consult with the PRC to make appropriate modifications concerning the type of data to be supplied for this section. For example, data on courses offered outside of the program (such as cross-listed courses) might be included if appropriate. Furthermore, some programs may have a student service component in addition to its academic programs. In such cases, additional data may be supplied. The data will be provided by the Office of Institutional Research.

a) Student demographics of declared majors, minors, options and certificates:

- number and % of undergraduate and graduates by ethnicity and sex

- number and % of certificate students by ethnicity and sex

- number and % of first-time freshman by ethnicity and sex

- number and % of new transfer students by ethnicity and sex

b) Student level of majors for the past five or past accreditation cycle Fall terms:

- headcount of undergraduates, graduates, post-baccalaureate, and certificate students (if applicable)

- number and % of part-time undergraduates, graduates, post-baccalaureate, and certificate students (if applicable)

- number and % of full-time undergraduates, graduates, post-baccalaureate, and certificate students (if applicable)

- Full-Time Equivalent Students (FTES) of and % of part-time undergraduates, graduates, post-baccalaureate, and certificate students (if applicable)

c) Faculty and academic allocation:

- headcount and percentage of total of full-time faculty and part-time faculty

- headcount and % of total of tenure-track and lecturer faculty

- number of Full-Time Equivalent Faculty (FTEF)

- Student—Faculty Ratio (SFR) of tenure-track faculty, lecturer faculty, and total faculty

- SFR by lower division, upper division and graduate division

d) Course and degree data:

- number of sections offered, % of total classes, and average section size (student credit hours by level e.g., 100, 200, …, 700) of lower division, upper division and graduate division courses taught by tenure track faculty

- number of sections offered, % of total sections, and average section size (student credit hours by level e.g., 100, 200, …, 700) of lower division and upper division and graduate division courses taught by lecturers

- number of sections and average section size (student credit hours by level e.g., 100, 200, …, 700) of all courses

- number of degrees awarded for undergraduate and graduate students for the past five college years.

- % of sections offered with enrollments less than 20 in undergraduate classes and less than 10 in graduate classes (excludes individualized instruction).

- department/program budget allocations

- program costs

o faculty costs

o support staff costs

o operations

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CHAPTER 10 - PRC FORMAT FOR RESPONSE TO FIVE-YEAR OR ACCREDITATION CYCLE

PROGRAM REVIEWS

Eastern Washington University

DESIGNATION CODE: [year] PRC [number]

DATE SUBMITTED: [insert date]

TO: The Academic Senate

FROM: The Program Review Committee (PRC)

SUBJECT: Five-Year Program or Accreditation Cycle Review for [insert program]

PURPOSE: For Action by the Academic Senate

ACTION

REQUESTED: [insert request]

PRC Analysis of the Program’s Five-Year Review

• Program

1.

2.

3.

etc.

• Resources

1.

2.

3.

etc.

PRC Recommendation(s) for Continuation of the Program

Date of the Program’s Next Five-Year or Accreditation Cycle Review

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CHAPTER 11 - PROGRAM REVIEW

COMMITTEE COMPOSITION

In September 1984 the Council for Postsecondary Education (CPE), which has evolved into the Washington Student Achievement Council (WSAC), adopted a policy requiring all programs at state four-year institutions of higher education to undergo periodic review following specific guidelines. Summaries of the results of those reviews are to be reported to the WSAC which, in turn, reports to the governor and the legislature.

The Program Review Committee (PRC), a committee of the Academic Senate, was established to coordinate the Academic Program Review process. The membership of the PRC is:

Nine (11) faculty with three-year terms, two (2) selected from each of the College of Arts, Letters, and Education, the College of Business and Public Administration, the College of Health Science and Public Health, the College of Science, Health and Engineering, the College of Social and Behavioral Sciences and Social Work, and one (1) selected from the Library, whose appointments are confirmed by both the Graduate and Undergraduate Affairs Council;

Two (2) students with one-year terms, one (1) undergraduate and one (1) graduate student, appointed by the ASEWU;

One (1) administrator appointed by the Provost and Vice President for Academic Affairs;

The Vice Provost for Academic Planning, Graduate Education, Grants, and Institutional Research (ex-officio member and convener of the meetings);

The chair of the PRC is elected from the faculty membership.

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Academic Policies

2014-15


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