Excel 101Microsoft Excel is a spreadsheet program that can be used to organize data, perform calculations, and create charts and graphs. Spreadsheets or graphs
created with Microsoft Excel can be imported into Microsoft Word or PowerPoint documents. Microsoft Excel can also be used to create databases,
which allow you to organize, sort, and manipulate data.
Parts of the Spreadsheet
Title and Label
Moving from Cell to Cell
1. Use the Tab key to move one cell to the right.
2. Press both the Shift + Tab keys to move one cell to the left.
3. Use the Enter key to move down one cell.
4. Press both the Shift + Enter key to move up one cell.
5. The Arrow keys can also be used to move throughout the spreadsheet.
Selecting Multiple Cells
• To select multiple cells, click and drag the mouse. The selected cells will be highlighted. In the example, cell B2 through F2 are selected.
• Areas of a worksheet may be selected for printing or copying.
Instead of having to re-type formulas or other data, Microsoft Excel can automatically fill-in or repeat data across a row or down a column.
1. Enter the content into a cell in the desired row or column.
2. Position the mouse pointer on the Fill handle of that cell. (The fill handle appears as a small box located in the lower-right hand corner of the cell.)
3. Click and drag the mouse over the Cells that will contain the repeated data.
4. Release the mouse button and the data will be inserted into the selected cells.
5.Use the Auto Fill Options button to select the type of fill.
Copy Cells will replicate the content of the first cell.
Fill Series will fill the cells with the next most logical content in the series.
Deleting Information or Clearing Cells
1. Select the Cells containing the data to be deleted.
2. Press Delete on the keyboard.
An alternate way is to use the Clear command in the Editing group of the Home ribbon.
Formats, comments, and hyperlinks can also be deleted using the Clear command.
Adjusting Column Width
1. Move the cursor to the boundary line between the lettered columns. When placed correctly, the cursor will change to a double-headed arrow.
2. To manually adjust the width, click and hold to move the line to the desired location.
3. To automatically adjust the column width, double click on the line when the curser is shaped like a double-headed
Inserting Columns and Rows
• Select the row or column next to where the blank row or column is to be inserted. (Note: The new row will appear above the selected row. The new column will appear to the left of the selected column.)
• Use the Insert command in the Cells group of the Home ribbon.
• Insert multiple rows or columns by selecting more than one row or column.
Deleting Columns and Rows
• Select the row(s) or column(s) for deletion.
• Click the Delete command in the Cells group of the Home ribbon
Using Formulas • A Formula is an equation that performs operations on Worksheet data. Formulas can perform
mathematical operations, such as addition and multiplication, or they can compare values. A Formula can use data from cells on the same worksheet, cells on other sheets in the same workbook, or cells on sheets in other workbooks.
• Constructing a Formula Formulas calculate values in a specific order. A formula in Microsoft Excelalways begins with an equal sign (=). The equal sign tells Microsoft Excel that the succeeding characters constitute a formula. A mathematical formula is written exactly the same in Microsoft Excel as it would be written in a sentence. Microsoft Excel calculates the formula from left to right, according to the mathematic rules of order for each operator. This is the same way most calculators work.
• Order of Operation with Microsoft Excel Formulas Microsoft Excel performs the operations from left to right — according to the order of operator precedence — starting with the equal sign (=). Multiplication (*) and division (/) are performed before addition (+) and subtraction (-). Therefore the formula =5+2*3 would result in the value of 11 because the 2 would be multiplied by 3 before the 5 is added. To change the order of operation, use parentheses. The formula =(5+2)*3 would result in the value of 21 because the operation defined by the parentheses is performed first. The 5 and 2 are added together first, and then that value is multiplied by 3.
Inserting Formulas
1. Select the cell to display the value of the formula.
2. Start with an equal sign.3. Click the cells whose values
are included in the formula, inserting the mathematical symbol between each cell name.
Inserting Formulas
• Press Enter or Tab to accept the formula.
• The value appears in the cell containing the formula.
• The formula can be edited in the formula box.
Using Worksheet Functions• Microsoft Excel contains many
predefined or built-in formulas, which are known as Functions. Sum and average are commonly used functions. To use the sum function for the example above:
1. Select the cell2. Click the Insert function button.3. Select the function from the list.4. Click OK.
Using Worksheet Functions5. Excel anticipates the range of
cells included in the formula. This formula includes cells B3 through E3 (B3:E3).
The cells can also be selected by dragging the mouse across the range of cells.6. Click OK.
The formula:=SUM(B3:F3) appears in the formula box and in the cell before pressing the Enter or Tab key.
Printing
• Click on Page Layout• Select Print Area• Click the File tab.• Select Print.• In the Settings, options for
printing appear in a drop down menu. Select the desired options.
• Click the Print button.
Splitting Last Name, First Name
Step 5: in the step 3 of 3, check the Text option in the Column data format section, and specify the Destination cell.
Step 6: Click the Finish button.
New features of Excel are:• A new paste view that shows how copied data will look before it is pasted.
Hovering over the Paste menu displays Paste Options and shows what each option will do on the worksheet if selected.
• A new Screenshot menu on the INSERT tab allows the capture of almost any window on the computer in a picture format. The Copy as Picture command or the Picture, Link, or Camera buttons can be used to take pictures of the worksheets.
Questions???
• Filtering
