ExCEL After School ProgramLead Agency/Site Coordinator Meeting

January 28, 2014

10:00 –10:30 - ExCEL Admin & Program Updates10:30-11:15 - Public Profit – Survey Roll out11:15-12:15 – Common Core presentation

Breakout sessions:

12:15-1:45• Think Outside the Survey Box :

(Creative Ways to Solicit Youth Input) – Nia Room• Aim High Summer Program – Conference Room• Snack/EMS Q&A - Dance Studio B

ExCEL Program & Admin Updates Incident & Injury reports – please use the forms on the ExCEL

website! http://www.healthiersf.org/ExCELafterschool/Resources/n-forms.php

Staff Changes – be sure to submit an updated:Criminal Background Check/Tuberculosis Clearance Written Certification Form & Contractors Disclosure Form (as needed). http://www.healthiersf.org/ExCELafterschool/Resources/n-forms.php

ELC upcoming events in March – March 6th, 14th and 20th

Summer program dates and hours

Deadlines!

First Source Hire Initiative

Stop, drop and dance!!!

Harvest of Month – Preparation for next month

Brain Break Activity…..

Upcoming March ELC Events: 

Coffee Klatch (free coffee, pastries, and dialog) on the topic of Promoting Diversity, Access, Equity and Inclusion. Come to learn and share ideas for making our programs more inclusive to youth with special needs.Date:  Thursday, March 6Time:  10am - 11:30amLocation:  Aim High - 2030 Harrison Street (@ 17th)To Register:  http://elc-brown-bag-3-6-13.eventbrite.com (yes, it says "3-6-13", it's a typo) The San Francisco Summer Learning ConferenceA packed day of summer-themed workshops!Date:  Friday, March 14Time:  8:30am - 2pmLocation:  Unitarian Universalist Church - 1187 Franklin StreetTo Register:  http://2014-sf-summer-learning-conference.eventbrite.com  

Upcoming March ELC Events: 

Summer Quality Self Assessment WorkshopIf you haven't yet attended this workshop - do it!  Join us to learn about what's in the Summer QSA and how it can influence your summer program.Date:  Thursday, March 20Time:  9am -1pm (includes breakfast AND lunch)Location:  Hayes Valley Playground (corner of Hayes and Buchanan)To Register: http://summer-qsa-3-20-14.eventbrite.com  Save the Date:  Wednesday, April 16 - Workshop on Inclusion (Promoting Diversity, Access, Equity and Inclusion) 

Upcoming March ELC Events: 

Coaching, coaching, coaching!!!!It's AWESOME!  

http://www.youtube.com/watch?v=aqGo5IM_g14&feature=youtu.be

Take the LEAP - Sign up now and get started!

http://sfelc.org/coaching/

Deadlines, Deadlines, Deadlines…..

Purchasing  March 3rd is the FINAL day to submit a SFUSD Budget

Transfer (if you want to complete a budget transfer please send an email to Joyce (CheungJ1@sfusd.edu) and cc your District Coordinator)

March 21st is the FINAL day to submit ANY Principal Expenditure Requests to purchase supplies over $1,500. Submit to your DC.

March 24th is the FINAL day to submit ANY Principal Expenditure Requests purchase supplies less than $1,500. Submit to your DC

Deadlines, Deadlines, Deadlines…..

FINAL INVOICES  May 19th is the FINAL day to submit budget revisions for

invoices.

June 6th is the FINAL day to submit May invoices.

July 9th is the FINAL day for FY 12-13 invoices. Please do not submit multiple months of invoices in July.

Deadlines, Deadlines, Deadlines…..

Payroll for School Year AND Summer

March 14th is the FINAL day to submit any changes to payroll (Extended Calendar Request (ECR) and RPF/SRPAs) for school year 2013-2014

March 14th is the FINAL day to submit ECRs for SFUSD certificated and/or classified staff for the summer (June and July 2014).

Submit to Joyce ((CheungJ1@sfusd.edu) and cc your District Coordinator.

Potential Summer Dates/Hours

Schools available: June 2nd-July 18th

Building Hours: 7:30am-4:30 pm

Program Hours: 8:00am-4:00pm

Any hours after 4:30 are charged as overtime (OT) custodial costs.

Programs that run after July 18th will be charged full rate for permit fees by Real Estate

FUPs are available online:

http://www.sfusd.edu/en/doing-business-with-sfusd/using-or-renting-sfusd-facilities.html

First Source Hire Initiative

Are you interested in joining?

Contact mele

NUMO: January

Stop, Drop & DANCE flashmob style

WHAT: Stop, Drop & Dance FlashmobWHY: To Celebrate International Dance Day

To Promote Inclusion & Diversity To Participate a City-Wide After School

Event To Have Fun!

WHEN: Tuesday, April 29- time TBD?

MARCH Recipes:Napa Cabbage Soup w/ Rye CroutonsCrunchy Cabbage SaladPicked Vegetables

Find them@http://www.healthiersf.org/ExCELafterschool/Resources/n-nutritionPhysicalActivity.php

HOM MARCH: Cabbage

Let’s Use Brain Breaks ExCEL

BRAIN BREAKS are designed to help you make the most of your students’ energy, re-energizing and refocusing your students/class throughout after school time.

ExCEL After School ProgramLead Agency/Site Coordinator Meeting

January 28, 2014

10:30-11:15 - Public Profit – Survey Roll out11:15-12:15 – Common Core presentation

Breakout sessions:

12:15-1:45• Think Outside the Survey Box :

(Creative Ways to Solicit Youth Input) – Nia Room• Aim High Summer Program – Conference Room• Snack/EMS Q&A - Dance Studio B