Excel October2011

7/28/2019 Excel October2011

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Oct, 2011

MENU: Click on the Link:

1 Chart with Outliers

2 Secondary Axis

3 Visual Magnitude without a Chart

4 Excel Shortcut

5 MAC Special Shortcuts

6 Count Words in a Cell


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If you wish to subscribe - email

[email protected]

Send me your questions!

This is how I generate

ideas for the tips

Use this button to go Back to Main Menu
mailto:[email protected]:[email protected]


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Date sales

Jan-98 20Jan-99 30Jan-00 20Jan-01 30Jan-02 20Jan-03 30Jan-04

35Jan-05 40Jan-06 45Jan-07 120Jan-08 90000Jan-09 80000Jan-10 45

Date sales high sales

Jan-98 20Jan-99 30Jan-00 20Jan-01 30Jan-02 20Jan-03 30Jan-04 35Jan-05 40Jan-06 45Jan-07 120Jan-08 90000

Jan-09 80000

Jan-10 45

Date sales

Jan-98 20Jan-99 30Jan-00 20

0

10000

20000

30000

4000050000

60000

70000

80000

90000

100000

Jan-1998

Jan-1999

Jan-2000

Jan-2001

0

20

40

60

80

100

120

140

Jan-

1998

100000

Charts with OutlierIm trying to do a bar graph of data with a large outlier. The outlier dothe relative differences from the other data points are hard to see. Isthan manual way of showing a break in the axis scale and bar chart o

visually dominate the chart?

I have a three solutions you may want to look at:

Original Char and data

1.Use two column and makethe second series have asecondary scale

(see next sheet)

2.Use a logarithmic scaleRight-click on the Y axis and


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Jan-01 30Jan-02 20Jan-03 30Jan-04 35Jan-05 40Jan-06 45

Jan-07 120Jan-08 90000Jan-09 80000Jan-10 45

Date sales

Jan-98 20Jan-99 30Jan-00 20Jan-01 30Jan-02 20Jan-03 30Jan-04 35Jan-05 40Jan-06 45Jan-07 120Jan-08 90000

Jan-09 80000Jan-10 45

2030

20

1

10

100

1000

10000

Jan-1998

Jan-1999

Jan-2000

Logarithmicscale

0

100

200

Jan

Jan

Jan

75000

80000

85000

90000

95000

c oose orma x sChoose Logarithmic

3.Create two differentcharts and merge them asa picture


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-1998

-1999

-2000

Back to Main Menu


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Jan-2002

Jan-2003

Jan-2004

Jan-2005

Jan-2006

Jan-2007

Jan-2008

Jan-2009

Jan-2010

sales

sales

74000

76000

78000

80000

82000

84000

86000

88000

9000092000

an-

Jan-

2000

Jan-

2001

Jan-

2002

Jan-

2003

Jan-

2004

Jan-

2005

Jan-

2006

Jan-

2007

Jan-

2008

Jan-

2009

Jan-

2010

sales

high sales

90000 80000

sales

minates the visual so thathere a systematic, ratherthe outlier so that it doesnt

Back to Main Menu


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30

2030 35 40

45120

45

Jan-2001

Jan-2002

Jan-2003

Jan-2004

Jan-2005

Jan-2006

Jan-2007

Jan-2008

Jan-2009

Jan-2010

sales

Jan

Jan

Jan

Jan

Jan

Jan

Jan

Jan

Jan

Jan

sales

sales

90000

80000

sales

sales


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-2001

-2002

-2003

-2004

-2005

-2006

-2007

-2008

-2009

-2010


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Revenue ROE1985 0 -10.3%1987 56 7.6%1989 403 21.2%1991 962 18.4%1993 2,227 11.5%1995 2,989 1.8%1997 3,314 -1.8%1999 4,464 -1.1%2001 5,157 2.0%

2003 5,912 -30.7%

%-30.7%

1.Create a chart

Right click on the ROE series a

Series: Choose Secondary Axis

Right click again on the ROE S

Change Series Chart Type. Us

You may want to chnge the ch

(1,000)

-

1,000

2,000

3,000

4,000

5,000

6,000

7,000

1985 1987 1989 1991 1993 1995 1997 1999 2001 2003

Revenue

ROE

-

1,000

2,000

3,000

4,000

5,000

6,000

7,000

2007 or 2009


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-

1,000

2,000

3,0004,000

5,000

6,000

7,000

Back to Main Menu


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2.nd choose Format

3.eries and Choose :

the Line chart

art type. See below

-

1,000

2,000

3,000

4,000

5,000

6,000

7,000

1985

1987

1989

1991

1993

-40.0%

-30.0%

-20.0%

-10.0%

0.0%

10.0%

20.0%

30.0%

1985198719891991199319951997199920012003

Revenue

ROE

2000 or 2003

Back to Main Menu


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-40.0%

-30.0%

-20.0%

-10.0%0.0%

10.0%

20.0%

30.0%

RevenueROE


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-40.0%

-30.0%

-20.0%

-10.0%

0.0%

10.0%

20.0%

30.0%

1995

1997

1999

2001

2003

Revenue

ROE


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Item Value

A 19357

B 12111C 8320D 7200E 5100

F 3123G 2123H 1000I 572

Item Value

A 19357B 12111C 8320D 7200E 5100F 3123

G 2123H 1000I 572


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Visual Size or Magnitude

Visual Size or Magnitude

Visual Size or MagnitudeYou may want the reader to understand the difference orget a "feeling" for the numbers for the values you have

I used =REPT("",C14/500)and font is formatted for Wingdings 2

The second set is centered


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Back to Main Menu


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CTRL combination shortcut keysKey DescriptionCTRL+PgUp Switches between worksheet tabs, from left-to-right.

CTRL+PgDn Switches between worksheet tabs, from right-to-left.

CTRL+SHIFT+( Unhides any hidden rows within the selection.

CTRL+SHIFT+) Unhides any hidden columns within the selection.

CTRL+SHIFT+& Applies the outline border to the selected cells.

CTRL+SHIFT_ Removes the outline border from the selected cells.

CTRL+SHIFT+~ Applies the General number format.

CTRL+SHIFT+$ Applies the Currency format with two decimal places (negative numbers inparentheses).

CTRL+SHIFT+% Applies the Percentage format with no decimal places.

CTRL+SHIFT+^ Applies the Exponential number format with two decimal places.

CTRL+SHIFT+# Applies the Date format with the day, month, and year.

CTRL+SHIFT+@ Applies the Time format with the hour and minute, and AM or PM.

CTRL+SHIFT+! Applies the Number format with two decimal places, thousands separator,

and minus sign (-) for negative values.Selects the current region around the active cell (the data area enclosed byblank rows and blank columns).In a PivotTable, it selects the entire PivotTable report.

CTRL+SHIFT+: Enters the current time.

CTRL+SHIFT+" Copies the value from the cell above the active cell into the cell or theFormula Bar.

CTRL+SHIFT+Plus(+)

Displays the Insert dialog box to insert blank cells.

CTRL+Minus (-) Displays the Delete dialog box to delete the selected cells.

CTRL+; Enters the current date.

CTRL+` Alternates between displaying cell values and displaying formulas in the

worksheet.CTRL+' Copies a formula from the cell above the active cell into the cell or the

Formula Bar.

CTRL+1 Displays the Format Cells dialog box.

CTRL+2 Applies or removes bold formatting.

CTRL+3 Applies or removes italic formatting.

CTRL+4 Applies or removes underlining.

CTRL+5 Applies or removes strikethrough.

CTRL+6 Alternates between hiding objects, displaying objects, and displayingplaceholders for objects.

CTRL+8 Displays or hides the outline symbols.

CTRL+9 Hides the selected rows.CTRL+0 Hides the selected columns.

Selects the entire worksheet.If the worksheet contains data, CTRL+A selects the current region. PressingCTRL+A a second time selects the current region and its summary rows.Pressing CTRL+A a third time selects the entire worksheet.

When the insertion point is to the right of a function name in a formula,

displays the Function Arguments dialog box.

CTRL+SHIFT+*

CTRL+A


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CTRL+SHIFT+A inserts the argument names and parentheses when theinsertion point is to the right of a function name in a formula.

CTRL+B Applies or removes bold formatting.

Copies the selected cells.CTRL+C followed by another CTRL+C displays the Clipboard.

CTRL+D Uses the Fill Down command to copy the contents and format of the

topmost cell of a selected range into the cells below.Displays the Find and Replace dialog box, with the Find tab selected.

SHIFT+F5 also displays this tab, while SHIFT+F4 repeats the last Find

action.CTRL+SHIFT+F opens the Format Cells dialog box with the Font tab

selected.

Displays the Go To dialog box.F5 also displays this dialog box.

CTRL+H Displays the Find and Replace dialog box, with the Replace tab selected.

CTRL+I Applies or removes italic formatting.

CTRL+K Displays the Insert Hyperlink dialog box for new hyperlinks or the Edit

Hyperlink dialog box for selected existing hyperlinks.CTRL+N Creates a new, blank workbook.

Displays the Open dialog box to open or find a file.CTRL+SHIFT+O selects all cells that contain comments.

Displays the Print dialog box.CTRL+SHIFT+P opens the Format Cells dialog box with the Font tab

selected.

CTRL+R Uses the Fill Right command to copy the contents and format of the leftmost

cell of a selected range into the cells to the right.

CTRL+S Saves the active file with its current file name, location, and file format.

CTRL+T Displays the Create Table dialog box.

Applies or removes underlining.

CTRL+SHIFT+U switches between expanding and collapsing of the formulabar.

Inserts the contents of the Clipboard at the insertion point and replaces anyselection. Available only after you have cut or copied an object, text, or cellcontents.

CTRL+ALT+V displays the Paste Special dialog box. Available only after you

have cut or copied an object, text, or cell contents on a worksheet or inanother program.

CTRL+W Closes the selected workbook window.

CTRL+X Cuts the selected cells.

CTRL+Y Repeats the last command or action, if possible.

Uses the Undo command to reverse the last command or to delete the last

entry that you typed.CTRL+SHIFT+Z uses the Undo orRedo command to reverse or restore the

last automatic correction when AutoCorrect Smart Tags are displayed.

Function keys

CTRL+C

CTRL+F

CTRL+V

CTRL+Z

CTRL+G

CTRL+O

CTRL+P

CTRL+U


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Key Description

Displays the Microsoft Office Excel Help task pane.CTRL+F1 displays or hides the Ribbon, a component of the Microsoft Office

Fluent user interface.ALT+F1 creates a chart of the data in the current range.ALT+SHIFT+F1 inserts a new worksheet.

Edits the active cell and positions the insertion point at the end of the cellcontents. It also moves the insertion point into the Formula Bar when editingin a cell is turned off.SHIFT+F2 adds or edits a cell comment.CTRL+F2 displays the Print Preview window.

Displays the Paste Name dialog box.

SHIFT+F3 displays the Insert Function dialog box.

Repeats the last command or action, if possible.

CTRL+F4 closes the selected workbook window.

Displays the Go To dialog box.CTRL+F5 restores the window size of the selected workbook window.

Switches between the worksheet, Ribbon, task pane, and Zoom controls. In

a worksheet that has been split (View menu, Manage This Window, FreezePanes, Split Window command), F6 includes the split panes when

switching between panes and the Ribbon area.SHIFT+F6 switches between the worksheet, Zoom controls, task pane, andRibbon.CTRL+F6 switches to the next workbook window when more than oneworkbook window is open.

Displays the Spelling dialog box to check spelling in the active worksheet or

selected range.CTRL+F7 performs the Move command on the workbook window when it is

not maximized. Use the arrow keys to move the window, and when finishedpress ENTER, or ESC to cancel.

Turns extend mode on or off. In extend mode, Extended Selection appearsin the status line, and the arrow keys extend the selection.SHIFT+F8 enables you to add a nonadjacent cell or range to a selection of

cells by using the arrow keys.

CTRL+F8 performs the Size command (on the Control menu for the

workbook window) when a workbook is not maximized.ALT+F8 displays the Macro dialog box to create, run, edit, or delete a macro.

Calculates all worksheets in all open workbooks.SHIFT+F9 calculates the active worksheet.CTRL+ALT+F9 calculates all worksheets in all open workbooks, regardless

of whether they have changed since the last calculation.

CTRL+ALT+SHIFT+F9 rechecks dependent formulas, and then calculates allcells in all open workbooks, including cells not marked as needing to becalculated.CTRL+F9 minimizes a workbook window to an icon.

Turns key tips on or off.

SHIFT+F10 displays the shortcut menu for a selected item.ALT+SHIFT+F10 displays the menu or message for a smart tag. If more thanone smart tag is present, it switches to the next smart tag and displays itsmenu or message.

F1

F2

F3

F4

F5

F6

F7

F8

F9

F10


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CTRL+F10 maximizes or restores the selected workbook window.

Creates a chart of the data in the current range.SHIFT+F11 inserts a new worksheet.

ALT+F11 opens the Microsoft Visual Basic Editor, in which you can create amacro by using Visual Basic for Applications (VBA).

F12 Displays the Save As dialog box.

Other useful shortcut keysKey Description

Move one cell up, down, left, or right in a worksheet.CTRL+ARROW KEY moves to the edge of the current data region (dataregion: A range of cells that contains data and that is bounded by empty cellsor datasheet borders.) in a worksheet.SHIFT+ARROW KEY extends the selection of cells by one cell.CTRL+SHIFT+ARROW KEY extends the selection of cells to the lastnonblank cell in the same column or row as the active cell, or if the next cell

is blank, extends the selection to the next nonblank cell.LEFT ARROW or RIGHT ARROW selects the tab to the left or right whenthe Ribbon is selected. When a submenu is open or selected, these arrowkeys switch between the main menu and the submenu. When a Ribbon tabis selected, these keys navigate the tab buttons.DOWN ARROW or UP ARROW selects the next or previous commandwhen a menu or submenu is open. When a Ribbon tab is selected, thesekeys navigate up or down the tab group.In a dialog box, arrow keys move between options in an open drop-down list,or between options in a group of options.

DOWN ARROW or ALT+DOWN ARROW opens a selected drop-down list.

Deletes one character to the left in the Formula Bar.Also clears the content of the active cell.In cell editing mode, it deletes the character to the left of the insertion point.

Removes the cell contents (data and formulas) from selected cells withoutaffecting cell formats or comments.In cell editing mode, it deletes the character to the right of the insertion point.

Moves to the cell in the lower-right corner of the window when SCROLLLOCK is turned on.Also selects the last command on the menu when a menu or submenu is

visible.

CTRL+END moves to the last cell on a worksheet, in the lowest used row ofthe rightmost used column. If the cursor is in the formula bar, CTRL+ENDmoves the cursor to the end of the text.CTRL+SHIFT+END extends the selection of cells to the last used cell on theworksheet (lower-right corner). If the cursor is in the formula bar,CTRL+SHIFT+END selects all text in the formula bar from the cursor

position to the endthis does not affect the height of the formula bar.

Completes a cell entry from the cell or the Formula Bar, and selects the cellbelow (by default).

BACKSPACE

F11

ARROW KEYS

DELETE

END

ENTER


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In a data form, it moves to the first field in the next record.Opens a selected menu (press F10 to activate the menu bar) or performs theaction for a selected command.In a dialog box, it performs the action for the default command button in the

dialog box (the button with the bold outline, often the OK button).ALT+ENTER starts a new line in the same cell.

CTRL+ENTER fills the selected cell range with the current entry.SHIFT+ENTER completes a cell entry and selects the cell above.

Cancels an entry in the cell or Formula Bar.Closes an open menu or submenu, dialog box, or message window.It also closes full screen mode when this mode has been applied, andreturns to normal screen mode to display the Ribbon and status bar again.

Moves to the beginning of a row in a worksheet.Moves to the cell in the upper-left corner of the window when SCROLL LOCKis turned on.Selects the first command on the menu when a menu or submenu is visible.

CTRL+HOME moves to the beginning of a worksheet.CTRL+SHIFT+HOME extends the selection of cells to the beginning of the

worksheet.

Moves one screen down in a worksheet.ALT+PAGE DOWN moves one screen to the right in a worksheet.CTRL+PAGE DOWN moves to the next sheet in a workbook.CTRL+SHIFT+PAGE DOWN selects the current and next sheet in aworkbook.

Moves one screen up in a worksheet.ALT+PAGE UP moves one screen to the left in a worksheet.CTRL+PAGE UP moves to the previous sheet in a workbook.CTRL+SHIFT+PAGE UP selects the current and previous sheet in aworkbook.

In a dialog box, performs the action for the selected button, or selects orclears a check box.CTRL+SPACEBAR selects an entire column in a worksheet.SHIFT+SPACEBAR selects an entire row in a worksheet.CTRL+SHIFT+SPACEBAR selects the entire worksheet.

If the worksheet contains data, CTRL+SHIFT+SPACEBAR selects thecurrent region. Pressing CTRL+SHIFT+SPACEBAR a second time selects

the current region and its summary rows. PressingCTRL+SHIFT+SPACEBAR a third time selects the entire worksheet.When an object is selected, CTRL+SHIFT+SPACEBAR selects all objectson a worksheet.

ALT+SPACEBAR displays the Control menu for the Microsoft Office Excel

window.

Moves one cell to the right in a worksheet.Moves between unlocked cells in a protected worksheet.Moves to the next option or option group in a dialog box.SHIFT+TAB moves to the previous cell in a worksheet or the previous optionin a dialog box.CTRL+TAB switches to the next tab in dialog box.

TAB

HOME

PAGE DOWN

PAGE UP

SPACEBAR

ESC


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CTRL+SHIFT+TAB switches to the previous tab in a dialog box.


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Back to Main Menu


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Back to Main Menu


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Action MAC

Delete a Region Fn+Delete

Auto-Sum Cmd+Shift+T

Edit Active Cell Ctrl+ U

Select Region Cmd+A

Absolute Addressing CMD+T

MAC ShortcutsThese are a couple of UNKNOWN keyboard shortcuts

Most MAC users did not know the Fn+Delete shortcut


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Windows

Delete

ALT+=

F2

CTRL+Shift+*

F4

Back to Main Menu


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my 1my name 2

my name is 3my name is isaac 4my name is isaac gottlieb 5

Count Words in a CellHow do I count the number of ce

Count the spaces and add 1

=LEN(A5)-LEN(SUBSTITUTE(A

=LEN(cell) counts the number of

=SUBSTITUTE(cell," ","") would=LEN(SUBSTITUTE(cell," ","") cthe cell without the spaces

What did I do? Found the numbnumber of words.

Back to Main Menu


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lls in a cell?

5," ",""))+1

characters in the cell

have removed all the spacesounts the the number of characters in

er of spsces and aded 1 for the

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Excel October2011

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