EXCEL

WORKSPACES

and HYPERLINKS

June 21, 2012

Creating an Excel Workspace A WorkSpace (.xlw) is an Excel file that

saves information about all of the currently open workbooks, such as:screen locations, window sizes, zoom

magnifications, and other settings. Helpful when consistently working with the

same group of Excel workbooks and want to save time opening each workbook and arranging them on the screen.

Creating an Excel WorkSpace Open all the files you want to define

(associate) and arrange them as you want them to be grouped for the Workspace.

Go to the [View] tab – Windows group Click the Save Workspace button

This DOES NOT save changes to the individual files. You must save each workbook individually to keep any changes.This creates a “File” that defines what to open and how to view it.

It will create a new FILE icon for the WORKSPACE

The file Extension for

a WORKSPACE

file is .

XLW

File Dialog Box

DEFINING

HYPERLINKS

Creating a Hyperlink A hyperlink is a link in a file to information:

Within a file To another fileTo a website

Any OBJECT can be used as a “button” for the Hyperlink Select the text, graphic, or cell you want to use as

the hyperlink button Go to the [Insert] tab – Links group Click the Hyperlink button

Creating a Hyperlink

Creating a Hyperlink

To link to a New Document Click Create New Document in the Link to list Specify the filename and path of the new document

To link to an e-mail address Click E-mail Address in the Link to list Enter the e-mail address of the recipient and a subject line for the e-

mail message

To link to an existing file or Web Page Click Existing File or Web Page in the Link to list Select the file or Web page from the Look in box

To link to a location in the current workbook: Click Place in This Document in the Link to list Select the location (cell or range) in the current workbook

Exercise: #1

This example will group the: New Mexico

Utah and TravelTotal_2010

workbooks together as a WORKSPACE

You will also INSERT a hyperlink to a WORD Document

Exercise: #2

Use Icons to make Hyperlinks

To open various files.

End of Section

WORKSPACES

and HYPERLINKS