©Petroliam Nasional Berhad (PETRONAS) 2017 1
myExperts Instruction Guide 1
Excellent Partner Technical Solutions
Transforming the Way We Deliver Technical SolutionsInstruction Guide for Time Write (Upstream CoE)
Portfolio Management
Solution Management
Resource Management
Billing Advise
Closure and Feedback
Time Write for Upstream CoE
©Petroliam Nasional Berhad (PETRONAS) 2017 2
myExperts Instruction Guide 2
Guide forTime Writer
(CoE Resources)
Time Writer1. How do I time write?2. How do I Time Write
for Multiple days and Save Favorite Activities?
3. How do I Time Write to a General Activity (i.eleaves) in myExperts?
4. How do I modify or delete my time sheet?
5. I can’t find my assignments or charge code to time write. What do I do?
6. General guide lines on category selection.
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Guide forReviewer/ Approver
Time Writer Reviewer1. How do I approve or
reject a time sheet?
2
Time Writer Submission Date Reviewer Approval Date
21st of every month Before 25th of every month
Time Write Cycle Period
22nd of Previous Month to 21st of Current Month
©Petroliam Nasional Berhad (PETRONAS) 2017 3
How do I Time Write in myExperts? 3Time Writer
Log in to myExperts at https://myexperts.petronas.com1
Click on the Time Write menu and select As Time Writer.2
3 In the Time Write page, your assignments (General Activity
and Project Assignments) will be displayed on the left panel.
The calendar for time write will be displayed on the right. It
is recommended to view the calendar in Month mode. You
are required to time write from the 22nd of the
previous month up until the 21st of the current month.
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To time write to a Project Assignment, follow the step-by-
step instruction in 4. Note that you will only be able to time
write to your dedicated project once you have been properly
assigned to that project (or Service Request).
To time write to a General activity, follow the step-by-step
instruction in slide 6. Resources that are based on
percentage effort shall timewrite using General Activity.
3
Projects that you are assigned to will be displayed on the left panel.
Orange colour indicates end date of submission
General activity is used to time write for other administrative work, such as: leave, office support, training etc.
Recommended to view in Monthmode.
4 To time write, drag and drop the selected assignment (from
the left side of the calendar view) on to the selected date in
the calendar. An Event Notification Form will be prompted.
Alternatively, click a date on the calendar to prompt the
Event Notification Form.
Drag and drop the assignment on to a date. An Event Notification form will be prompted.
5 In the Event Notification Form, fill in the required information.
Upon completion of the form, click the Save & Submit button to submit the assignment. Time Write activities that have been submitted will be indicated by a blue color box for the selected dates.
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How do I Time Write in myExperts? 4Time Writer
Event Description and Action Required
Title Selected SR Title will be auto populated by default.
Attachment To upload any supporting documents, if required.
Remarks To insert any comments, if required.
Assignment Selected Assignment will be auto populated by default.
Role Select the role assignment from the drop-down list.
Charge Code Select the charge code from the drop-down list.
Resource Location
Select the location of your workplace from the drop-down list.
Asset Select the location of your project asset from the drop-down list.
Main Activity Select the main activity from the drop-down list.
Sub Activity 1Select the first level of time write category from the drop-down list. The listing is based on the input selected from the ‘Main Activity’ field.
Sub Activity 2Select the second level of time write category from the drop-down list. The listing is based on the input selected from the ‘Sub Activity 1’ field.
Sub Activity 3Select the third level of time write category from the drop-down list. The listing is based on the input selected from the ‘Sub Activity 2’ field.
Sub Activity 4Select the forth level of time write category from the drop-down list. The listing is based on the input selected from the ‘Sub Activity 3’ field.
Sub Activity 5Select the fifth level of time write category from the drop-down list. The listing is based on the input selected from the ‘Sub Activity 4’ field.
Start Date Select the Start Time/ Date of the assignment using the picker.
End Date Select the End Time/ Date of the assignment using the picker.
Note:
i. Please tick the All Day checkbox to add the assignment for multiple days.
ii. Insert the hours per day.
iii. The system will not allow time writers to input more than 12 hours per day for any selected assignment.
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How do I Time Write for Multiple days and Save Favorite Activities? 5Time Writer
To time write the assignment for multiple days, please tick the All Day checkbox in the Event Notification Form.
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5 Upon completion of the form, click the Save & Submit button to submit the assignment.
Select the total hours per day for the time write activity
from the drop down list.
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Select the Start and End Date of the assignment using the date/time picker.
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Blue colour indicates submitted time sheets.
6 Time Write activities that have been submitted will be indicated by a blue color box for the selected dates.
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4 If this assignment is a recurring assignment that you would be time writing for future months, tick the Add to Favorite tick button to display the project at the top of list. You will also be able to give the Assignment a preferred nick name using the Favorite Title box.
5
Favourite Activities will be displayed at the top.
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How do I Time Write to a General Activity (i.e leaves) in myExperts? 6Time Writer
To time write to a general activity (i.e Annual Leave), drag and drop the Assignment: General Activity on to the selected date in the calendar. An Event Notification Form will be prompted.
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4 Time Write activities that have been submitted will be indicated by a blue color box for the selected dates.
Upon completion of the form, click the Save & Submit button to submit the assignment.
2
In the Event Notification Form, fill in the required information. An example on how to time write to Leave as below:
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Event Description and Action Required
Title Type in the general activity (i.e type of leave)
Assignment General Activity will be auto-populated.
Main Activity Select General Admin from the drop-down list.
Sub Activity 1Select the leave to be taken (i.e Annual Leave) from the drop-down list.
All Day Checkbox
To time write the leave for multiple days, tick the All Day checkbox.
Start and End Date
Select the Start and End Time/ Date of the assignment using the date/time picker.
Hours/DaySelect the total hours per day for the time write activity from the drop down list.
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How do I Modify or Delete my Time Sheet? 7Time Writer
There are two (2) main scenarios where a time writer will
need to modify or adjust his time sheet:
(a) The timesheet have been rejected by his
reviewer/approver; or
(b) The time writer would like to update his time write
activities.
1 From the calendar, double click on the Assignments that
have been rejected by reviewer and requires modification or
adjustment. This is indicated by the color.
2
3 To resubmit the assignment, click the Save & Submit button. Else, to delete the assignment, click the Delete button.
In the Event Notification Form, edit the required
information.
EXP/20180801/101925
Pale orange colour indicates time write have been rejected
EXP/20180801/101333
Pale green colour indicates time write have been approved
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©Petroliam Nasional Berhad (PETRONAS) 2017 8
I can’t find my assignments or charge code to time write? 8Time Writer
If you are unable to find your current assignment or charge code in your Time Write page, follow the next action below:
No. Scenario Next Action Required
iFor Project:(Approved P4R or Baseload Activities)
Use the Add Charge Code Function:
1. Contact your Project Cost Controller to confirm the project assignment and charge code.
2. In the myExperts Time Write page, drag and drop the Assignment: General Activity on to the selected date in the calendar. An Event Notification Form will be prompted.
3. In the Event Notification Form, click the Add Charge Code link.4. Select the required Charge Code from the drop down list. All active charge card
in the myExperts and SAP system will be listed here. Click the Create button to add the assignment. If the required charge code is not available, please raise a ticket to myGeniie or PET-ICT Service Desk.
5. Proceed to fill in the time write activities and submit the assignment.
iiFor Technical Solution:(Ad-Hoc Activities)
Contact either your Project Cost Controller or Technical Manager to conduct resource assignment (add resource) to the technical solution:
1. Contact your Project Cost Controller or Technical Manager to confirm the assignment and request for resource assignment in myExperts.
2. If you do not know your Technical Manager, click on the Request List menu from the myExperts main page.
3. Type the required SR Title or SR Number and click the Search button.4. Based on the filtered result, view the technical manager and reach out to him
and request for the following: (i) Assign Resource and (ii) Mobilized.
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General Guide lines on Category Selection 9Time Writer
Corporate
Sub Category 1
Benchmarking
Contract and Procurement
KPI
Strategy Implementation
Strategy Support Exploration
Strategy Support New Venture
Work Planning & Budgeting
Senior Management Meeting
Preparing presentation or report
Benchmarking
General Admin
Sub Category 1
L- Annual Leave
L- Emergency Leave
L- Hajj Leave
L- Maternity Leave
L- Paternity Leave
L- Sick Leave
L- Unpaid Leave
myExperts TimeWriting
On Boarding Programmes
Preparing Presentation or Report
Public Holiday
Technical Resource Management
People Development
Sub Category 1
NAConferenceConference_AuthorConference_Panel DiscussionConference_SpeakerConference_Steering CommitteeInterviewMentoringPersonal KPI Setting and DiscussionTraining_AttendeeTraining_TrainerDevelop training materialUniversity EngagementACD AssessmentsOther
Governance and AssuranceFunctional Excellence
Refer to page 10
Refer to page 11
Activity and Category 1 Selection
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General Guide lines on Category Selection 10Time Writer
Any activities within own department and not related to core functions / project
General Admin
Category Description
L- Annual Leave
Leave by category
L- Emergency Leave
L- Hajj Leave
L- Maternity LeaveL- Paternity LeaveL- Sick Leave
L- Unpaid Leave
myExperts TimeWriting Time allocate for timewritingOn Boarding Programmes New hire induction programme
Preparing Presentation or ReportPreparing presentation / report that benefits within own department
Public Holiday Gazetted public holidayTechnical Resource Management TVM -Expense Report TVM activity
TVM -Travel and Accommodation Request Time allocated for booking activityBusiness Trip Travelling days for business trip
Internal Meetings /ActivitiesMeeting / activities with internal parties which not related to projects. (i.e: meeting to organize Away Day, attend Away Day)
External Meeting /Activities
Meeting / activities with external parties which not related to projects. (i.e: Attend Townhall, Attend CoBE Refresher, myExperts Upskilling Session, etc)
HSE ActivitiesMHSE Visit, HSE walkabout, UAUC and any HSE KPI related activities
In Lieu/Offshore Additional leave due to offshore / in lieu
©Petroliam Nasional Berhad (PETRONAS) 2017 11
General Guide lines on Category Selection 11Time Writer
Any corporate activities that not related to core functions / project
Corporate
Category Description
BenchmarkingStudy / Initiatives on benchmarking that benefits to all potential parties but not related to specific Assets/ Business
Contract and Procurement Activities related to contract and procurement
KPI• Discussion on KPI among the heads. • KPI cascade within department .
Strategy ImplementationTask that related to corporate but yet benefit to specific Asset or Department
Strategy Support Exploration Task that related to exploration but yet benefit to specific AssetStrategy Support New Venture Task that related to new venture but yet benefit to specific Asset
Work Planning & Budgeting Activities related to WPB, Fairway, G&A exercise
Senior Management Meeting LT meeting
Preparing presentation or reportPresentation / Report that benefits outside/other department but not related to project
Note:
Corporate: Activities that benefits Upstream / PETRONAS in nature.
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General Guide lines on Category Selection 12Time Writer
Any activities that related to develop self and others
People Development (1/3)
Category 1 Category 2Behavior Evaluation (BePCB) Review & FeedbacksConference/Seminar/Workshop Contribute as Author/SpeakerConference/Seminar/Workshop Contribute as Discussion Panelist
Conference/Seminar/Workshop Contribute as Steering CommitteeConference/Seminar/Workshop Contribute as Organiser
EPM- Staff KPI Setting & Discussion NA
EPM- Staff OPD and Ratings NAEPM- Staff Periodical Review & Discussion NA
EPM- Staff Year-End Review & Discussion NA
Interview Conduct Structured Interview (SI)
Knowledge Sharing (CoP, etc) NA
Leadership Competency Review & Feedbacks
Leadership Sharing Conduct Leadership Sharing Programmes
People Development Committee Review & Plan Organization Structure
People Development Committee Review & Plan Talent Development
People Development Committee Review & Conduct Succession Plan
People Development Committee Participate as Member
Personal KPI Setting and Discussion NA
Staff Coaching NA
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General Guide lines on Category Selection 13Time Writer
Any activities that related to develop self and others
People Development (2/3)
Category 1 Category 2
Staff Competency Development (Executive) Develop Competency Ruler
Staff Competency Development (Executive) Plan & Organise Assessment
Staff Competency Development (Executive) Conduct Assessment
Staff Competency Development (Executive) Attend Assessment
Staff Competency Development (Executive) Review & Feedbacks
Staff Engagement Conduct Staff Engagement Programmes
Staff Mentoring NA
Technical Professional Competency Programme (TP) Develop Competency Ruler
Technical Professional Competency Programme (TP) Plan & Organise Assessment
Technical Professional Competency Programme (TP) Conduct Assessment
Technical Professional Competency Programme (TP) Attend Assessment
Technical Professional Competency Programme (TP) Review & Feedbacks
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General Guide lines on Category Selection 14Time Writer
Any activities that related to develop self and others
People Development (3/3)
Category 1 Category 2
Training Review/Develop Training Programme / Material
Training Conduct Training/Trainer
Training Participate as Panelist
Training Technical eLearning Training Modules
Training HMM Training Modules
Training Other eLearning Training Modules
Training Attend Technical Training Programmes
Training Attend Leadership Training Programmes
Training Attend Other Training Programmes
Transformation Effort Programme Participate in Transformation Effort Programme
University Engagement Plan & Organize Engagement
University Engagement Develop Training Programme / Material
University Engagement Conduct Training
University Engagement Participate as Panelist
©Petroliam Nasional Berhad (PETRONAS) 2017 15
General Guide lines on Category Selection 15Time Writer
Any activities considered as core functions / project.
Refer to the excel attachment.
Functional Excellence
Main Category Sub Category 1 Sub Category 2 Sub Category 3
Functional Excellence Value Excellence Advocacy & Management Managing Operations
Functional Excellence Value Excellence Advocacy & Management Managing Operations
Functional Excellence Value Excellence Advocacy & Management Managing Operations
Functional Excellence Value Excellence Advocacy & Management Managing Operations
Functional Excellence Value Excellence Advocacy & Management Managing Operations
Functional Excellence Value Excellence Advocacy & Management Managing Operations
Functional Excellence Value Excellence Advocacy & Management Managing Operations
Functional Excellence Value Excellence Advocacy & Management Strategize, prioritize & drive Operations solutions based on value optimization
Functional Excellence Value Excellence Advocacy & Management Strategize, prioritize & drive Operations solutions based on value optimization
Functional Excellence Value Excellence Advocacy & Management Strategize, prioritize & drive Operations solutions based on value optimization
Functional Excellence Value Excellence Advocacy & Management Strategize, prioritize & drive Operations solutions based on value optimization
Functional Excellence Value Excellence Advocacy & Management Strategize, prioritize & drive Operations solutions based on value optimization
Functional Excellence Value Excellence Advocacy & Management Strategize, prioritize & drive Operations solutions based on value optimization
Functional Excellence Value Excellence Advocacy & Management Strategize, prioritize & drive Operations solutions based on value optimization
Functional Excellence Value Excellence Advocacy & Management Asset Solution masterplan
Functional Excellence Value Excellence Advocacy & Management Asset Solution masterplan
Functional Excellence Value Excellence Advocacy & Management Asset Solution masterplan
Functional Excellence Value Excellence Advocacy & Management Asset Solution masterplan
Functional Excellence Value Excellence Advocacy & Management Asset Solution masterplan
Functional Excellence Value Excellence Advocacy & Management Asset Solution masterplan
Functional Excellence Value Excellence Advocacy & Management Asset Solution masterplan
Functional Excellence Value Excellence Advocacy & Management Liasion for collaboration within internal & external CoE
Functional Excellence Value Excellence Advocacy & Management Liasion for collaboration within internal & external CoE
Functional Excellence Value Excellence Advocacy & Management Liasion for collaboration within internal & external CoE
Functional Excellence Value Excellence Advocacy & Management Liasion for collaboration within internal & external CoE
Functional Excellence Value Excellence Advocacy & Management Liasion for collaboration within internal & external CoE
Functional Excellence Value Excellence Advocacy & Management Liasion for collaboration within internal & external CoE
Functional Excellence Value Excellence Advocacy & Management Liasion for collaboration within internal & external CoE
Functional Excellence Value Excellence Advocacy & Management Value setting and tracking for OE solutions
Functional Excellence Value Excellence Advocacy & Management Value setting and tracking for OE solutions
Functional Excellence Value Excellence Advocacy & Management Value setting and tracking for OE solutions
Functional Excellence Value Excellence Advocacy & Management Value setting and tracking for OE solutions
Functional Excellence Value Excellence Advocacy & Management Value setting and tracking for OE solutions
Functional Excellence Value Excellence Advocacy & Management Value setting and tracking for OE solutions
Functional Excellence Value Excellence Advocacy & Management Value setting and tracking for OE solutions
Functional Excellence Value Excellence Assessment & Benchmarking Value Assessment
Functional Excellence Value Excellence Assessment & Benchmarking Value Assessment
Functional Excellence Value Excellence Assessment & Benchmarking Value Assessment
Functional Excellence Value Excellence Assessment & Benchmarking Value Assessment
Functional Excellence Value Excellence Assessment & Benchmarking Value Assessment
Functional Excellence Value Excellence Assessment & Benchmarking Value Assessment
Functional Excellence Value Excellence Assessment & Benchmarking Value Assessment
Functional Excellence Value Excellence Assessment & Benchmarking Value Benchmarking
Functional Excellence Value Excellence Assessment & Benchmarking Value Benchmarking
Functional Excellence Value Excellence Assessment & Benchmarking Value Benchmarking
Functional Excellence Value Excellence Assessment & Benchmarking Value Benchmarking
Functional Excellence Value Excellence Assessment & Benchmarking Value Benchmarking
Functional Excellence Value Excellence Assessment & Benchmarking Value Benchmarking
Functional Excellence Value Excellence Assessment & Benchmarking Value Benchmarking
Functional Excellence Value Excellence Assessment & Benchmarking Predictive Analytics
Functional Excellence Value Excellence Assessment & Benchmarking Predictive Analytics
Functional Excellence Value Excellence Assessment & Benchmarking Predictive Analytics
Functional Excellence Value Excellence Assessment & Benchmarking Predictive Analytics
Functional Excellence Value Excellence Assessment & Benchmarking Predictive Analytics
Functional Excellence Value Excellence Assessment & Benchmarking Predictive Analytics
Functional Excellence Value Excellence Assessment & Benchmarking Predictive Analytics
Functional Excellence Value Excellence Assessment & Benchmarking Operation solutions provider
Functional Excellence Value Excellence Assessment & Benchmarking Operation solutions provider
Functional Excellence Value Excellence Assessment & Benchmarking Operation solutions provider
Functional Excellence Value Excellence Assessment & Benchmarking Operation solutions provider
Functional Excellence Value Excellence Assessment & Benchmarking Operation solutions provider
©Petroliam Nasional Berhad (PETRONAS) 2017 16
General Guide lines on Category Selection 16Time Writer
Any activities related to governance and assurance
Governance and Assurance
Category 1 Category 2
Develop Assurance Framework NA
Audit ALES
Audit OEMS/ OSRMS/ IOAIA/ MCF 9
Reviews MOC
Reviews FIP
Reviews PTS / PTG / PBTR
Reviews / Develop Guide and Procedures
Reviews Fitness for Purpose Assessment
Reviews Audit Close Out
Reviews / Develop U-iMAGE
Reviews / Develop OEMS
Reviews Maintenance Reference Plan (MRP)
Reviews Inspection Reference Plan (IRP)
Reviews Upstream Document Management System
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How do I approve or reject a time sheet? 17Reviewer
Log in to myExperts at https://myexperts.petronas.com1
Click on the Time Write menu and select As
Reviewer.
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3 The name of Time Writers/ Resources under you purview will
be listed in the table below. Select the resources name and
view their time sheet prior to approving or rejecting it.
4 To search for a particular resource or cycle, use the search
function by filtering Cycle Period, SR Number, Status, Charge
Code and SR Title. Click the Search button to proceed.
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3
5 To approve the timesheet, click the Approve button. Else, to
reject, click the Reject button.
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5
©Petroliam Nasional Berhad (PETRONAS) 2017 18
myExperts Instruction Guide End
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