Exchange Program PoliciesXPP

Abbreviations

EP TN

Organization LC

MCAI

Sending EntityHosting Entity

Exchange Participant Traineeship/ InternshipTN Taker Local CommitteeMember CommitteeAIESEC International Sending CommitteeHosting Entity

Why are we here?What are your expectations?

The AIESEC Internship…

• …is a practical working and learning experience for develop academic knowledge and professional skills in a foreign cultural environment

• …must aim at a development of theoretical and practical leadership skills

• …cannot aim at creating an opportunity to earn money, a holiday, a permanent career placement , a permanent residence, an internal AIESEC leadership position

Responsibilities

Sending Entity

Organization

Hosting Entity

Intern

The Application Process

Selection Policies Matching Policies

Acceptance Policies Post-Match Policies

Selection Policies Rights Responsibilities • Sufficient information to make informed decisions

• Education on basic AIESEC knowledge and exchange policies

• Participation in Review Board (RB)

• Complete and sign all documentation

• Fulfill the necessary qualification

• Pay the necessary fees

• Complete preparation

• Provide accurate and necessary information

Matching Policies

Rights Responsibilities • training and support

• access to myaiesec.net to search for possible internships

• information about the possible internship additional to those on myaiesec.net

• constant communication

• communication of all contact with the possible TN taker

• provision of complete information

Acceptance Policies Rights Responsibilities• An Acceptance is official whena. Accepted through myaiesecn.etb. Manual match where both sign

the official Acceptance Note

•An Acceptance is valid for 10 consecutive days

• For 10 consecutive days You have the right to response about suitability

• If You reject after acceptation, searching for an internship through AIESEC is no longer allowed

• Do only accept TNs in which You would like to participate and for which you can guarantee availability

•Valid official Acceptance Note

•Follow all selection requirements of a TN form, while acceptance is valid, within reasonable limits

Post-match Policies Rights Responsibilities • within 2 weeks: the right to receive all documentation for visa/ work permit (from hosting entity)

• Hosting entity covers all costs for required documentation

• within 1 week: send update on passport application to hosting entity

• review visa/ work permit regulations of host country and inform Yourself about general legal and living conditions

• within 2 weeks after reception of documentation: submit visa application

• cover visa costs

B R E A K I N G the internship The intern breaks a. You haven’t received the documents

within 2 weeksb. You couldn’t deliver the documents c. Emergency in the family (proof) d. No official working/ living permite. Danger, discrimination or

harassmentf. TN differs from description/ does

not provide basic work conditionsg. No payment for 2 consecutive

months

a. Falsified information b. Intern breaks lawc. The labor law of the host

country allows an early end

The organization breaks

Preparation Sending Entity

Hosting Entity

Hosting MC

Provide Basic AIESEC Knowledge

Intern Goal-Setting

Culture Shock Preparation

Training on the Exchange Program Policies

Send Link to Reception Wiki

Provide Visa Assistance in accordance with policy

Provide relevant visa and labor law information

Urge EP to purchase health/ travel insurance

Send key contact information/ address

Send key information on TN’s expectations

Keep an updated reception wiki Recommended

Arrival pickup and bringing the EP to the first day of work

Arrival in the host country

Minimum Services

• General Services • Logistical Services • Work Orientation Services • AIESEC Integration Services • Recommended Country/ Cultural Integration Assistance

Responsibilities

• Sufficient funds • Official registration at the embassy of the home and host country (if required)• Behave within the norms • Take on a proactive role

Return to home country

• Sending entity informs about existing reintegration opportunities in AIESEC (Intern has the right to participate):

• Share the experience in the Sending Entity with other AIESEC members• Evaluate and review the intern’s goals and re-integrate in LC activities • Information about reverse culture shock and how to cope with it • Information on how to utilize and position the international exchange

experience in a professional resume and in the local job market

Compliant Procedure

The dispute resolution mechanism

1. Internal Level: Inform the relevant party and solve privately 2. Local Level: Inform the Sending Entity

3. National Level: MC is informed 4. No agreement within 2 weeks: International Control Board

Organization/ AIESEC is unsatisfied with Intern Respond quickly, take on a solution-oriented attitude

Intern is unsatisfied with Organization/ AIESEC

Raise the issue with the relevant party