8/7/2019 Exchange Serer http://slidepdf.com/reader/full/exchange-serer 1/36 yAbout y NewsyContactyLinksyPOPconyPOPcon PROyPOPcon NOTESyCSCatchAll yChangeSenderySupporty DownloadyPricingyOrderingyWhat our customers sayLIVE SUPPORT OFFLINE, leave a messageyExchange 2003 configuration step by step This document is also available in other languages: Français / Italiano / Deutsch / Português Configuring your new Exchange 2003 server for internet email with POPcon for downloading the email from POP3 mailboxes isn't hard if you just do it step by step as shown in this configuration sample. In this guide we will step through a sample installation of Exchange 2003 for a company we will call "Mycompany". Mycompany consequently owns the internet domain name "mycompany.com". Actually it only takes these simple steps: 1. Adding your internet domain name to the recipient policies 2. Configuring the SMTP server for inbound email 3. Adding a SMTP Connector for outbound emails 4. Configuring the email addresses of your users 5. Installing and configuring POPcon, Exchange POP3 Connector 6. (Optional) Check out the ChangeSender Exchange Send-as Outlook Add-in
y POPcon y POPcon PRO y POPcon NOTES y CSCatchAll y ChangeSender
y Support y Download y Pricing y Ordering
y What our customers say
LIVE SUPPORT
OFFLINE, leave a message
y
Exchange 2003 configuration step by step
This document is also available in other languages:Français / Italiano / Deutsch / Português
Configuring your new Exchange 2003 server for internet email with POPconfor downloading the email from POP3 mailboxes isn't hard if you just do itstep by step as shown in this configuration sample. In this guide we will stepthrough a sample installation of Exchange 2003 for a company we will call"Mycompany". Mycompany consequently owns the internet domain name"mycompany.com".
Actually it only takes these simple steps:
1. Adding your internet domain name to the recipient policies
2. Configuring the SMTP server for inbound email
3. Adding a SMTP Connector for outbound emails
4. Configuring the email addresses of your users
5. Installing and configuring POPcon, Exchange POP3 Connector
6. (Optional) Check out the ChangeSender Exchange Send-as Outlook Add-in
And this is how to configure the Exchange Server to accept email for adomain like "mycompany.com" and cooperate with POPcon:
First install the Exchange server software from the CD or DVD. You mayhave to go back to the "Add/remove Software" utility in the control panel toadd NNTP support if you did not do so during initial setup of your windows
installation. Then open the Exchange System Manager and configure thenew Exchange installation.
1. Adding your internet domain name to the recipient policies
Open the Exchange System-Manager. It should look like this:
One of the problems most often encountered when configuring an Exchange2003 Server system is the fact that often the internet domain name you wantto receive email for ("mycompany.com") does not match your standardactive directory domain name (i.e. "servername.mycompany.com"). The
Exchange 2003 Server component handling incomming emails - the SMTPserver - does not accept emails for other domains than the ones entered inthe "recipient policies", even if you entered the correct email addresses("[email protected]") in the active directory.
To make Exchange accept email for additional domains like your internetdomain you need to add the domain names to the default recipient policy likethis:
On the main tree panel of the Exchange system manager expand the tree"Recipients" and then click on "Recipient Policies". The policies will beshown on the right panel. Normally only the "Default Policy" will be there:
Open the properties of the "Default Policy" by double-clicking it:
Like you can see, after installing our Exchange Server from scratch only our AD domain "Christensen.local" was listed as accepted SMTP address. But
emails from the internet will be coming in addressed to "@mycompany.com"and not Christensen.local!
Choose "New..." here to add another accepted inbound domain. Sinceemails on the internet are sent via the SMTP protocol we want to add an"SMTP Address":
Now enter the domain name you want to receive email for. Please add aleading "@" to the domain name. This is what we entered to support emailsaddressed to @mycompany.com:
When you OK the above dialog, Exchange will ask you with the next dialogbox if you want to add the new address to all new users. Usually you do
want exactly that to save some typing later.
Please note: You may need to restart your server to activate the newdomain!
2. Configuring the SMTP server for inbound email
Next we will configure the SMTP-Server. This is the part of Exchange thataccepts incoming emails from POPcon. No special settings are needed towork with POPcon but these are the standard settings in any case:
You will find the settings for the SMTP server under Servers/Protocols/SMTP/Default SMTP Virtual Server. Open the propertiesby right-clicking on the Default SMTP Virtual Server and choosing"Properties":
The settings on tab "General" can normally be left to the defaults.
Choose "Connection" to grant or refuse the right to connect to the SMTPserver to individual or multiple IP Address Ranges. Please ensure thesystem that runs POPcon does have the right to connect granted. With thissetting ALL systems will have access to your SMTP server:
Under "Relay..." you can assign the right to relay through your SMTP-Server to some systems. This might be needed in some configuration and to besure you should grant the system POPcon runs on relay rights. All other systems will need to authenticate before accessing the SMTP server toprevent unauthorized users using your system to relay spam:
Under the "Messages" tab you can restrict message size and number of messages accepted for each connection. Please make sure these settingsare liberal enough to allow POPcon to transmit large messages to your server.
Also, on this tab you can choose an internal additional recipient for copies of the non-delivery reports. These NDRs will be sent back to senders of mailsaddressed to recipients unknown in your Exchange Server and they include
a copy of the original message sent. You can use these postmaster copiesof the NDRs to manually forward emails sent to mistyped recipients to thecorrect users.
Now we need to add an SMTP-Connector (vs. SMTP Server) to handleoutgoing email to the Internet.
Right-click "Connectors" in the Exchange System Manager and choose"New", "SMTP-Connector" to start adding the new connector and name itappropriately (like "SMTP-Out" in our case):
On the "General" tab you can now choose wether Exchange will sendoutgoing emails directly to the recipients system ("Use DNS...") or if allemails should be relayes through a SMTP relay server ("smart host").
The first option, DNS, is more direct but can sometimes cause problemswhen you use a dialup internet connection because some recipient systemswill not accept emails that are coming from your ISP's dialup IP range whilepretending to come from your real internet domain. Sending via your ISP'ssmart host / smtp relay server is the better option in this case. We chooseour ISPs smtp relay server here.
Side note about the "Cost" entry: If you want to send emails to somedomains via a different route you can create multiple SMTP connectors andset the "Cost" entry of this wildcard connector to a higher value while settingthe cost entry of the special domain route to a lower cost but with only thespecial domain allowed on this page. This is especially useful if yougenerally want to send via DNS and only route to some systems that won'taccept your email via some relay server.
If your ISP's SMTP server requires authentication (and almost all of them dotoday) you can set the username and password on the "Advanced" tab of the SMTP connector. Select "Outbound Security":
And that's already it - Your Exchange is now configured to send email to theinternet and receive an SMTP email feed like it will come from POPcon or adirect internet connection. All you should do now is configure your users'email addresses in the Active directory.
4. Configuring your users' email addresses in the Active Directory
You can set one or multiple email addresses for each user to receive emailat. We will step through the necessary actions when creating a new user called John Galt.
Ok, fine - but wait: What about our desired email address? [email protected]? We need to add this mail address manually. Weare back at the AD configuration console and select the properties of our new user "John Galt" by right-clicking on the name:
And surprise: [email protected] is already there, but in suspiciouslynon-bold print. Actually, Exchange automatically entered this additionalemail address because we chose so during the editing of the defaultrecipient policies. But we want this address to be the primary addressmeaning all email sent by John will get this address as the "senders" and"reply" addresses in the mail headers. So we click on "Set As Primary" andare done:
We could also add more email addresses like [email protected] or [email protected] but only one of these addresses can be the primaryaddress that will be the default senders' address in all emails sent out byJohn.
And that's really it - just step through your other user's AD entries and setthe appropriate primary and additional email addresses.
5. Installing and configuring POPcon or POPcon PRO
After going through the above 4 steps your Exchange is configured to sendout email but it still can't pull down email from POP3 or IMAP mailboxes onyour provider server. For this you need to install and configure POPcon.
Configuring POPcon is quite straightforward. You need to follow these steps:
a) Configure a Postmaster email address on the GENERAL configurationtab.
b) Add one or more POP3 mailboxes on the POP3/IMAP tab.
On this first configuration page you only need to enter the email address of your Postmaster or Administrator user. The Postmaster will receive allemails without a valid recipient as well as general POPcon statusnotifications. It is very important to define a real email address from insideyour exchange server here because mails can be lost irretrievably if POPconforwards some mail with no recipient information to the postmaster and thataccount does not exist in your exchange server.
You can leave the log file options to their default settings for now.
Next go to the POP3/IMAP tab to configure the POP3 or IMAP mailboxaccounts you want POPcon to download email from.
b) Add one or more POP3 mailboxes on the POP3/IMAP tab.
POPcon PRO collects mail from as many POP3 accounts you like. Just clickon Add to add another POP3 host or account to the list of Polled POP3Hosts. For each server or account you need to fill in the POP3 server settings as shown below.
If you are using catch-all style mailboxes (mailboxes that receive email for awhole domain, regardless of the recipient part before the "@") POPconneeds to filter recipients from incoming mail so only the recipients at your own internet domain are accepted. Please add the domain you consider
your own in the "Accepted Recipient Domains" box. This is the same domainyou configured earlier in the Exchange Default Policy.
This dialog lets you input the specifics about a POP3 or an IMAP server youwant to have polled by POPcon PRO.
This is the information POPcon PRO needs to know about each server:
Server type:
Here you can select on the four supported server types:
POP3: Default. POP3 servers are by far the most common mail server typeson the internet.
POP3-SSL: Some POP3 Servers need SSL encryption enabled for theconnection in order to protect passwords and sensitive information. Choosethis type to have a SSL-encrypted connection to a POP3 server.
IMAP: IMAP Servers are also quite common and theoretically allow theclient to manipulate email folders and move email between folders online. Inour case the protocol is used to download email from the INBOX of the IMAPserver to your exchange server.
IMAP-SSL: Supports SSL connections to IMAP servers for addedprotection.
Access:
Configure the server name, account name and password to connect to themail server here.
Servername: The name the server you want to have polled. You can alsoenter the IP address directly.
Username: The username needed to log into your POP3 or IMAP mailserver.
Password: The password needed to log into your mail server.
IP portnumber: Almost always the TCP/IP port for POP3 mail is 110. Under some circumstances, internet routers or firewalls change the port number.Please ask your network administrator or internet provider. The standardport for POP3-SSL is 995, for IMAP it is 143 and for IMAP-SSL this shouldbe set to 993.
Timeout: Leave this to the default value.
Please ask your POP3 mailbox hosting provider if you do not have theabove information.
Type of mailbox / distribution:
POPcon PRO supports both catch-all and single user mailboxes
Catch-all mailbox ("*@domainname.com"): For this type of mailbox,
POPcon PRO will distribute the emails retrieved from this server accordingto what it finds in the TO:, CC:, BCC: and other header-fields of the mail. If you choose this option, don¶t forget to add your internet domain name(s) tothe "Accepted Recipient Domains" box on the POP3/IMAP configurationdialog
Single user mailbox ("[email protected]"): This type of mailboxreceives email for only one specific Exchange mailbox. You need to specifythe receiver of the email here. POPcon PRO will then direct all mail retrievedfrom this server to the recipient email address given here.
Delete / Keep email on the server:
This block allows you to configure POPcon PRO to either delete email after downloading or keep it on your POP3 or IMAP server for a specified amountof time or indefinitely.
Delete downloaded email: This is the default setting ± POPcon PRO willdelete the Email on your POP3 or IMAP server after successfullydownloading it.
Leave a copy of downloaded email (indefinitely): This option will causePOPcon PRO to leave a copy of the email on the server. Only use thisoption during testing or when you are sure the mail will be deletedeventually, i.e. by another system periodically downloading and deletingemail.
Leave a copy of downloaded email for n number of days: CausesPOPcon PRO to leave a copy of the email on the POP3/IMAP server for thespecified number of days before deleting it. You can use this option to allowaccess to a single POP3 or IMAP mailbox by two different systems.
c) Configure the Exchange server name on the EXCHANGE configuration tab.
On this configuration screen you can specify the Exchange�-(SMTP)Server you want the mail to be directed to. Normally this will be the computer name of your Exchange� server (like "MYSERVER").
You can leave all other settings default
These three steps to configure POPcon will provide you with a working set-
up. Test it out by confirming the new configuration with OK and then use the"Trigger mail retrieval" button on the POPcon Administrator main screen tostart the first mail download. You can follow what is happening in thescrolling log display on that screen. Watch out for any error messages there.There is also a POPcon log file (c:\program files\POPcon\POPconSrv.log ±open with notepad) that you can view at your leisure.
ChangeSender Exchange Send-as Add-in adds one important piece of functionality to Microsoft Outlook when used with Exchange Server: It allowsyou to send as any of your email addresses and even group addresses or those of other users if allowed by the administrator. Effectively this is theExchange Send-as function without the limitations of the ActiveDirectory
Without the ChangeSender Exchange send-as component, Exchange
always sends out emails on your default email address fixed in the ActiveDirectory even when answering emails received on one of your additional email addresses. Also, Exchange does not allow sharing the sameemail address (i.e. department-wide or company-wide email addresses)between users. ChangeSender solves both problems by adding aconfigurable "send as" selection box to your Outlook email form.
ChangeSender Features
y Automatically selects the right send-as address when replying to emails.ChangeSender uses the address of the original email as sender address for replies.
y Easy selection of send as addresses for new emails via a new sender address selection box in Outlook.
Download the free 30-day trial version of ChangeSender and test the fullproduct without any restrictions until you are sure it meets all your requirements. Then just order license codes to remove the 30 day limitwithout re-installing.
ChangeSender consists of two separate components: A server componentto be installed on the Exchange server and a Microsoft Outlook add-incomponent that is needed for each client. The Outlook add-in does not workwithout the server component installed as well.
Server component:
Download Exchange Send-as server component, Exchange 2000, 2003version Install this on the Exchange Server (this version for Exchange 2000or 2003)
Download Exchange Send-as server component, Exchange 2007, 2010version Install this on the Exchange Server (this version for Exchange 2007or 2010)
Client component / Outlook add-in:
Download Exchange Send-as Outlook add-in Install this on each user'ssystem.
You can license ChangeSender Exchange Send-as online and will receivethe license codes by email in just minutes.
