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EXECUTIVE BOARD CONSEJO EJECUTIVO EX

Fiftieth Session

50 EX/DecisionsPARIS, 3 June 1958

RESOLUTIONS AND DECISIONS ADOPTED BY THEEXECUTIVE BOARD AT ITS FIFTIETH SESSION

(Paris, 21 April - 24 May 1958)

Present:

Chairman:

Vice-Chairman:

Members:

Dr. Vittorino Veronese (except on 13 and 14 May and the morning of24 May), H. E. Dr. G. A. Raadi (Iran) (on 13 and 14 May and themorning of 24 May)

H. E. Dr. G. A. Raadi (Iran)

Mr. Georges Averoff (Greece) (except on the afternoons of 23 and 25April, on 30 April and the afternoons of 3, 7, 13, 14, 20, 22 and 23May), Dr. Mohammed Awad (United Arab Republic) (except on themorning of 24 May), H. E. Mr. Rodolfo Baron Castro (El Salvador)(except on the afternoon of 10 May), Professor Paulo E. de BerredoCarneiro (Brazil) (except on the morning of 2 May, 3 May, themornings of 5 and 7 May, 9 and 10 May, the mornings of 12, 14, 16and 19 May, 22 May, and the mornings of 23 and 24 May), Dr. GardnerDavies (Australia), Dr. Juan Estelrich y Artigues (Spain) (from 21 to28 April and on the afternoon of 3 May), H. E. Mr. Vladimir S.Kemenov (Union of Soviet Socialist Republics) (from 28 April to 24May except on the afternoon and evening of 13 May and the morningsof 14, 21 and 22 May), H. E. Mr. Julien Kuypers (Belgium) (from2 May to the morning of 23 May), Professor Henri Laugier (France)(except on the afternoon of 22 April, 24 April, the afternoon of25 April, 28 and 29 April and 2 and 5 May, the afternoon of 6 May,the morning of 7 May, 9, 12, 13 and 14 May, the mornings of 16 and17 May, the afternoon of 19 May, the mornings of 20, 21 and 22 May,and 23 May), Mgr Jean Maroun (Lebanon), H. E. Dr. José R.Martinez Cobo (Ecuador) (except on the afternoons of 3 and 10 May,the evening of 14 May and the afternoon of 23 May), H. E. Mr. AkiraMatsui (Japan) (except on the afternoon of 19 May and the morning of20 May), Professor Jakob Nielsen (Denmark), H. E. Dr. CaraccioloParra-Perez (Venezuela) (except on the mornings of 24 and 25 Apriland the morning and afternoon of 14 May), Dr. Maria Schlueter-Hermkes (Federal Republic of Germany) (except on the morning of28 April, the evening of 14 May, 22 and 23 May, and the morning of24 May), Mr. R. Soebroto (Indonesia) (except on the morning of 23April, the afternoon of 24 April, the mornings of 9 and 10 May andthe afternoon of 20 May), Dr. Athelstan F. Spilhaus (United Statesof America) (from 12 May to the morning of 21 May, except on theevening of 14 May), Sir Ben Bowen Thomas (United Kingdom) (from2 May to the morning of 17 May, except on the afternoon of 12 May,the morning of 13 May and the afternoon and evening of 14 May),

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50 EX/Decisions - page 2

H. E. Mr. Stefan Wierblowski (Poland) (except on the afternoons of22 and 24 April, 25 and 29 April, the afternoons of 30 April and3, 5, 6, 7, 9 and 10 May, the evening of 13 May, the afternoon andevening of 14 May, the afternoons of 16 and 19 May, and 21, 22 and23 May), Dr. Itrat H. Zuberi (Pakistan) (from 2 to 23 May, excepton the afternoon of 14 May and the evening of 16 May)

Deputies: Mr. Georges Cavadia, for Mr. Georges Averoff (Greece) (on theafternoons of 23 and 25 April, 30 April, the afternoons of 3, 7, 13,14, 20, 22 and 23 May), H. E. Professor Ahmed Fikry, for Dr.Mohammed Awad (United Arab Republic) (at the end of the eveningof 14 May, for part of the afternoon of 16 May, and the end of themorning of 22 May, and on the morning of 24 May), H. E. Mr.Federico Diez y de Ysasi, for Dr. Juan Estelrich y Artigues (Spain)(from the afternoon of 7 May to the morning of 24 May, except onthe mornings of 13 and 16 May), Mr. Luis Segovia, for Dr. JuanEstelrich y Artigues (Spain) (on 29 and 30 April and 2 May, themorning of 3 May, 5 and 6 May and the mornings of 7, 13 and 16May), H. E. Sardar K. M. Panikkar, for Dr. Zakir Husain (India)(on 21 April and the mornings of 22, 23, 24, 25, 28, 29 and 30 Apriland 2, 3, 9, 10, 20 and 23 May), Mr. M. S. Sait, for Dr. ZakirHusain (India) (on the afternoons of 22, 23, 24, 25, 28, 29 and 30 Apriland 3, 9 and 10 May), Miss S. Kapakia, for Dr. Zakir Husain (India)(on 5, 6, 7, 12, 13, 14, 16, 17 and 19 May, the afternoon of 20 May,21 and 22 May and the afternoon of 23 May), Mr. Vladimir Orlov,for H. E. Mr. Vladimir S. Kemenov (Union of Soviet SocialistRepublics) (on 21 and 22 April and the afternoon of 23 April, themorning of 24 April, the afternoon and evening of 13 May, the morningof 14 May and the beginning of the meeting on 20 May), Mr. A. V.Zhukov, for H. E. Mr. Vladimir S. Kemenov (Union of Soviet SocialistRepublics) (on the morning of 23 April, the afternoon of 24 April,25 April, for part of the afternoon of 16 May, for part of the morningof 17 May and on the mornings of 21 and 22 May), Mr. Jean-MarieAndrieu, for H. E. Mr. Julien Kuypers (Belgium) (from 21 to 30 Apriland on the afternoon of 23 May), Mr. Michel de Ladoucette, forProfessor Henri Laugier (France) (on the afternoon of 22 April, 24April, the afternoon of 25 April, 28 and 29 April and 2 and 5 May,the afternoon of 6 May, the morning of 7 May, 9, 12, 13 and 14 May,the mornings of 16 and 17 May, the afternoon of 19 May, the morningsof 20, 21 and 22 May, and 23 May), Dr. Luis E. Jaramillo, for H. E.Dr. Jose R. Martinez Cobo (Ecuador) (on the afternoon of 23 May),Mr. Hideo Kagami, for H. E. Mr. Akira Matsui (Japan) (on the after-noon of 19 May and morning of 20 May), Mr. Miguel Angel SoulesUnda, for H. E. Dr. Caracciolo Parra-Perez (Venezuela) (on themornings of 24 and 25 April and on 14 May), Count Henri vonHardenberg, for Dr. Maria Schlueter-Hermkes (Federal Republic ofGermany) (on the morning of 28 April, the evening of 14 May, 22 and23 May, and the morning of 24 May), H. E. Mr. Julian Nogueira, forProfessor Oscar Secco Ellauri (Uruguay) (from 21 April to 24 May,except on the evenings of 13 and 14 May and the afternoon of 23 May),Mr. Henry J. Kellermann, for Dr. Athelstan F. Spilhaus (UnitedStates of America) (from 21 April to the morning of 5 May, from6 May to the morning of 12 May and on the evening of 14 May, at theend of the morning of 16 May and the end of the afternoon of 20 May,and on the afternoon of 21 May, 22 and 23 May, and the morning of24 May), Mr. Byron B. Snyder, for Dr. Athelstan F. Spilhaus(United States of America) (at the end of the morning of 2 May),Mr. Guy Lee, for Dr. Athelstan F. Spilhaus (United States ofAmerica) (on the afternoon of 6 May), Mr. F. Cowell, for Sir BenBowen Thomas (United Kingdom) (on 21, 22 and 23 April and themorning of 24 April, 25, 28, 29 and 30 April, for part of the



mornings of 7 and 14 May, on the afternoon of 14 May, at the end ofthe morning of 16 May, for part of the afternoon of 16 May, at theend of the morning of 17 May, and on 19, 20, 21 and 22 May, themorning of 23 May, and 24 May), Mr. Stanley Arthur, for Sir BenBowen Thomas (United Kingdom) (on the afternoon of 24 April),Mr. G. Nevinson, for Sir Ben Bowen Thomas (United Kingdom)(on the afternoon of 12 May, the morning of 13 May, the evening of14 May and the afternoon of 23 May), Mr. Gian Franco Pompei, forDr. Vittorino Veronese (Italy) (on 13 and 14 May), Mrs. GustawaKaminska, for H. E. Mr. Stefan Wierblowski (Poland) (on the after-noon of 22 April, 25 and 29 April, the afternoons of 30 April and 3,5, 9 and 10 May, the evenings of 13 and 14 May, the afternoon of21 May, and 22 and 23 May), Mr. Miroslav Zulawski, for H. E. Mr.Stefan Wierblowski (Poland) (on the afternoons of 24 April and 6, 7,14, 16, 19 and 21 May), Mr. M. R. Ahmad, for Dr. Itrat H. Zuberi(Pakistan) (from 21 to 30 April and 16 May)

Representatives: Mr. Martin Hill (United Nations), Mrs. A. Jouhaux (InternationalLabour Organisation), Mr. N. Crapon de Caprona (United NationsFood and Agriculture Organization), Dr. H. Hafezi (World HealthOrganization), Mr. D. A. V. Fischer (International Atomic EnergyAgency), Mr. Victor de Pange (Council of Europe), Mr. P. Rossello(International Bureau of Education), Dr. El Diwany (League of ArabStates)

Secretariat: Dr. Luther H. Evans (Director-General), Mr. Malcolm S. Adiseshiah(Assistant Director-General), Mr. Jean Thomas (Assistant Director-General), Mr. René Maheu (Unesco Representative to the UnitedNations), and members of the Secretariat, Mr. P. H. Coeytaux(Secretary of the Executive Board)



ITEM 1.

ITEM 2.

OPENING OF THE SESSION

ADOPTION OF THE AGENDA

The Executive Board adopted the agenda as set out in document 50 EX/l Rev.

2.1 Resignation and replacement of a member of the Executive Board

The Executive Board accepted the resignation of Dr. Athelstan F. Spilhaus(United States of America) and, under paragraph 4 of Article V of Unesco’ sConstitution, appointed Dr. George N. Shuster, President of Hunter College,New York City, to replace him until the end of his term of office.

ITEM 3. APPROVAL OF THE MINUTES OF THE 49th SESSION (49 EX/SR. l-29)

The minutes of the 49th session were approved.

ITEM 4. EXECUTION OF THE PROGRAMME

4.1 Report by the Director-General on the Activities of the Organization in 1957

‘The Executive Board,

Having taken cognizance, during the discussion of item 5.1 of the agenda, of theReport by the Director-General on the Activities of the Organization in 1957submitted to Member States and the Executive Board in accordance with Article VI3 (b) of the Constitution,

Recalling that the Board had the opportunity at its 48th and 49th sessions, of makinga close study of the reports submitted to it by the Director-General on the activitiesof the Organization,

Takes note of the Report and invites the Rapporteurs appointed at the 48th session(48 EX/Decisions 4. l), in preparing the draft text of the Board’s comments on theReport by the Director-General on the Activities of the Organization for the informa-tion of the General Conference, to base themselves as regards 1957 on the whole ofthe discussions which took place on the subject at the 48th, 49th and 50th sessionsof the Board.

(50 EX/SR. 1, 15)

4.2 Technical Assistance programme and budget estimates for 1958and projections for 1959 (document 50 EX/2)

The Executive Board,

Having considered document 50 EX/2,

Authorizes the Director-General to present to the Technical Assistance Board theTechnical Assistance programme for 1959, drawn up on the basis of requests fromMember States, and

Approves: (a) The Headquarters costs for 1958.

(b) The estimated Headquarters costs for 1959, shown in paragraphs18 and 19 of document 50 EX/2, with due regard to the decision taken on item 4.3and to the decisions adopted on the basis of document 50 EX/33, containing theprovisional comments of the Executive Board on the Proposed Programme andBudget for 1959-1960.

(50 EX/SR. 40, 51)



4.3 Report on the distribution of Technical Assistance costs at Headquarters(document 50 EX/3)


Having considered the report of the Administrative Commission (document50 EX/40, Part I),

Approves provisionally, subject to further consideration of the question at its51st session, the proposals by the Director-General contained in document50 EX/3, and

Requests the Director-General to include these proposalsof the Proposed Programme and Budget for 1959-1960.

in the revised text

(50 EX/SR. 8, 51)

4.4 Modifications to the 1958 work plans (document 50 EX/4)


I - Having considered the modifications to the work plans proposed by the Director-General in document 50 EX/4, and also the report of the AdministrativeCommission in regard to the question of additional posts (document 50 EX/40,Part I),

Approves section I of document 50 EX/4, and also the changes in paragraphs 243,260, 261 and 267 of document 9C/Work Plans set forth in section II, paragraph 20;

Take s note of the changes submitted for the information of the Board, in section IIof document 50 EX/4, having regard to the following resolution.


II -Requests the Director-General, in consultation with the Czechoslovak Governmentand National Commission, to postpone, if necessary, the interdisciplinary conferencementioned in paragraph 31 (c) of document 50 EX/4 until September 1958, for thepurpose:

(a) Of improving and completing the preparations for that conference;

(b) Of ensuring as balanced as possible a geographical distribution amongthe social scientists chosen to take part in the conference.

(50 EX/SR. 10,11,12,13,51)

ITEM 5. PROPOSED PROGRAMME AND BUDGET FOR 1959-1960

5.1 Consideration of the Proposed Programme and Budget for 1959-1960(documents 10 C/5, 50 EX/5 and Addenda, 50 EX/6 and Addenda and50 EX/40, Part II)


I - Having examined the Proposed Programme and Budget for 1959-1960 (document10 C/5), the suggestions of the Director-General concerning possible modificationsin this document (document 50 EX/5 and Addenda 1, 2 and 3), and also the reportof the Administrative Commission on this subject (document 50 EX/40, Part II),



Having considered documents 50 EX/6 and Addenda containing the observations byMember States, the United Nations, Specialized Agencies and international non-governmental organizations,

Having discussed, in connexion with this item of the agenda, the documents relatingto items 4.1, 4.2, 5.2, 5.3, 5.4 and 5.5 which had a bearing on the study of theProposed Programme and Budget for 1959-l960,

Having established, in accordance with decision 10.2/II below, a drafting committeewhich has formulated, for the Director-General, the Provisional Comments of theExecutive Board on the Proposed Programme and Budget for 1959-1960(document 50 EX/33),

Approves document 50 EX/33, subject to the amendments contained in document50 EX/33 Corrigendum,

Thanks the drafting committee and its chairman, and_ _ _

Decides to determine, at its 51st session, the form in which the comments of theExecutive Board on the revised text of document 10 C/5 are to be communicatedto the General Conference.

II - The Executive Board,

Having decided, at its 49th session, to take a decision, after its study of document10 C/5, on two recommendations concerning the presentation of document 10 C/5(revised), which were made by the Working Party set up at the 47th session(47 EX/Decisions 4. 2) in its report to the Board (document 49 EX/l0, paras.6.3 and 6.4),

Recommends the Director-General, when revising document 10 C/5,

(a) To mention the funds allocated to each project for the previoustwo-year financial period;

(b) To show the staff costs in the summary tables relating to eachchapter of the document.

(50 EX/SR. 14-41, 46, 47, 52)

5.2 Report of the Advisory Committee for the Major Project on Extensionof Primary Education in Latin America (document 50 EX/7)


Having examined the report of the Advisory Committee on the work of its secondsession, held at Panama City from 29 March to 2 April 1958 (document 50 EX/7and Annex UNESCO/ED/159);

Having studied, in particular, the recommendations of the Advisory Committee towhich the Director-General drew the Board’s attention in document 50 EX/7,paragraph 3;

Notes with satisfaction the report of the Advisory Committee; and

Recommends that the Director-General, when revising the Proposed Programmeand Budget for 1959-1960, be guided by the changes suggested by the AdvisoryCommittee, in the light of the discussion on this subject in the Executive Boardand of the decisions adopted in regard to item 5. 1.

(50 EX/SR. 24, 52)



5.3 Report of the Advisory Committee on Arid Zone Research (document 50 EX/8)


Having examined the report of the Advisory Committee on the work of itsthirteenth session, held at Karachi on 4,5,6 and 15 November 1957 (document50 EX/8 and Annex UNESCO/NS/l49);

Having studied, in particular, the comments presented by the Director-General,in document 50 EX/8, paragraphs 4, 5 and 6,

Notes with satisfaction the report of the Advisory Committee; and

Recommends that the Director-General, when revising the Proposed Programmeand Budget for 1959-1960, be guided by the changes suggested by the AdvisoryCommittee, in the light of the discussion on this subject in the Executive Boardand of the decisions adopted in regard to item 5. 1.

(50 EX/SR. 33, 34, 52)

5.4 Report of the Advisory Committee for the Major Project on Mutual Appreciationof Eastern and Western Cultural Values (document 50 EX/9)


Having examined the report of the Advisory Committee for the Major Project onMutual Appreciation of Eastern and Western Cultural Values on the work of itssecond session, held in Paris from 17 to 27 February 1958 (document 50 EX/9);

Having also studied the modifications concerning Chapter 4A of the ProposedProgramme and Budget for 1959-l960, proposed by the Director-General indocument 50 EX/5 (paragraphs 31 to 34);

Notes with satisfaction the report of the Advisory Committee; and_ _

Recommends that the Director-General, when revising the Proposed Programmeand Budget for 1959-1960, be guided by the changes suggested by the AdvisoryCommittee, in the light of the discussion on this subject in the Executive Boardand of the decisions adopted in regard to item 5.1.

(50 EX/SR. 32, 33, 52)

5.5 Report of the Working Party of the Executive Board on the Unesco Institutes- -in the Federal Republic of Germany (documents 50 EX/l0 and Addenda I and II)_ - _ _


Having considered the report of the Working Party on the Unesco Institutes in the- -Federal Republic of Germany (documents 50 EX/10 and Addenda),

Thanks the Working Party and its chairman for their report and for the recom-_ _ -mendations submitted for the consideration of the Executive Board;

Approves the conclusions reached by the Working Party concerning the futureprospects of the three institutes, and its recommendations with regard toUnesco’s subventions to the Institutes in 1959-1960, and

Requests the Director-General, in connexion with the revision of document 10 C/5:



(1) To consider, in the light of the most recent information then available, whetherit is advisable to propose an increase in the subventions for the Institute forEducation and the Institute for Youth;

(2) To take account, with regard to the subvention for the Institute for SocialSciences, of the conclusions of the Working Party approved by the Executive Board.

(50 EX/SR. 23, 25, 26, 52)

ITEM 6. GENERAL CONFERENCE

6.1 Preparation of provisional agenda of the tenth session (document 50 EX/lland Addenda I and II)


Having regard to Article V, paragraph 5 (a) of the Constitution,

Having considered documents 50 EX/ll and Addenda I and II,

Approves the draft provisional agenda of the tenth session of the General Conference,contained in Annex I to document 50 EX/ll , with the addition of the item:Co-operation by Unesco with the Special Fund,

Decides, in accordance with the provisions of the Rules of Procedure concerningrecommendations to Member States and international conventions, to add thefollowing items to the provisional agenda of the tenth session:

(i) Advisability of preparing an international recommendation on the mosteffective means of rendering museums accessible to everyone,

(ii) Advisability of preparing one or more international instruments designed toeliminate or prevent discrimination in the field of education.

(50 EX/SR. 1, 20, 29, 51, 52)

6.2 Proposals concerning the organization of the work of the General Conference(documents 50 EX/12 and 50 EX/12 Add.)


I - Having regard to resolution 54 adopted by the General Conference at itsninth session,

Noting that the proposals submitted by the Director-General in document 50 EX/ 12are based on the report of the Working Party set up to study this question, asadopted by the Board at its 49th session (49 EX/Decisions 5.l),

Approves the proposals contained in document 50 EX/12, Section I, paragraphs 4 to19.5, subject to the amendments set out below, and recommends the adoption ofthese proposals by the General Conference at its tenth session.

Amended text of proposals concerning the organization of the workof the General Conference

Paragraph 5.2: The following to be substituted: “that the time allowed to eachspeaker in this discussion does not exceed a quarter of an hour”.



Paragraph 9.6: The following to be substituted: “The Programme Commissionmay perhaps deem it necessary to set up ad hoc working parties, over and abovethe five working parties suggested in paragraph 9.2, in order to have certainitems in the draft programme and budget, and more particularly draft recom-mendations or international conventions, examined by experts and specialistsfrom the delegations. These ad hoc working parties could hold eight or ninemeetings, between 8 and 20 November. ”

Paragraph 10.2: Last sub-paragraph: To be deleted and replaced by decision IIunder item 5.1 on the mentioning of the amount of money allocated to each projectin the preceding biennial period and the presentation of staff costs in the reviseddraft programme and budget for 1959-1960.

Paragraph 11.7: The following to be substituted: “Working Party of theAdministrative Commission:

It is proposed that the Administrative Commission set up a working party,with twelve to fifteen members, to consider certain staff questions, and moreespecially the draft amendments to the Staff Regulations and the problem ofsalaries and allowances (items 17.3 and 17.4 of the provisional agenda).”

This working party might hold three or four meetings, from 19 to 21November, and report back to the Administrative Commission on 25 November.

Paragraphs 18.1 and 18.2: The following to be substituted:

“18.1 - The Executive Board will be represented by its Chairman at the meetingsof the General Committee, in accordance with the provisions of the Constitutionand the Rules of Procedure. ”

“18.2 - The Chairman of the Executive Board will submit to the General Conferencethe agenda of the session, the Report by the Director-General on the Activities ofthe Organization, the Executive Board’s report on its own activities, the proposedprogramme and budget, the Board’s recommendations regarding the admission ofobservers and the place of the eleventh session, and the reports referred to initems 15.3.2, 15.8.1 and 17.3 of the provisional agenda. In accordance withRule 99 of the Rules of Procedure, he will submit to the General Conference thename of a candidate proposed by the Executive Board for the post of Director-General of the Organization. ”

(Sub-paragraph 2 of paragraph 18.2 to remain unchanged. )

In addition, all references to the provisional agenda in document 50 EX/12 willbe revised so as to bring them into line with the numbering of the agenda given inthe Annex to document 50 EX/ll.

Finally, columns 6 and 7 of the draft time-table will be revised in the light ofcertain of the foregoing decisions and of the observations made by members of theExecutive Board.

II - The Executive Board,

Having considered the draft amendments to the Rules of Procedure of the GeneralConference and to the Financial Regulations, proposed in Section II of document50 EX/12, and other draft amendments to the Rules of Procedure of the GeneralConference given in document 50 EX/12 Add.,

Approves the following draft amendments and recommends their adoption bythe General Conference at its tenth session.



Draft amendments to the Rules of Procedure of the General Conferenceand the Financial Regulations of the Organization

(i) Draft amendments designed to ensure co-ordination of the time-limits forsubmission of proposals relating to the budget ceiling and to amendmentsto the proposed programme on the one hand, and for the dispatch of theproposed programme and budget to Member States, on the other

(a)

(b)

Substitute the following for Rule 10 A, paragraph 2 of the Rules ofProcedure of the General Conference:

“Member States and Associate Members shall receive the draftprogramme and budget estimates, proposed by the Executive Boardat least three months before the opening of the session.”

Substitute the following for the second sentence of Article 3.4 ofthe Financial Regulations:

“The budget estimates shall be transmitted to all Member States andAssociate Members so as to reach them at least three months priorto the opening of the regular session of the General Conference.”

(ii) Draft amendments concerning time-limits for the submission of proposalsfor fixing the budget ceiling and for amending the programme

Substitute the following text for paragraphs 2 and 3 of Rule 78 of the Rules ofProcedure of the General Conference, and renumber paragraphs 4, 5 and 6of this Rule accordingly, to become respectively paragraphs 7, 8 and 9:

Amendments to the draft programme

1.

2. Proposals for the adoption by the General Conference of amendments tothe draft programme shall, whenever they involve the undertaking of newactivities or a substantial increase in budgetary expenditure, be submittedin writing and shall reach the Director-General at least nine weeks beforethe opening of the session; the Director-General shall communicate themas soon as possible to Member States and Associate Members.

3. Subject to the provisions of paragraph 4, other proposals for amendmentsto the draft programme, and any draft amendments to proposals coveredby paragraph 2, shall be transmitted in writing to the Director-Generalnot later than the end of the seventh day of the session.

4. There shall be no time-limit for the submission of proposals for thedeletion of given activities from the draft programme or, subject tothe provisions of paragraph 5, for budgetary reduction.

Proposals concerning the budget ceiling

5. Proposals for increases or decreases in the total budget ceiling proposedby the Director-General shall be submitted in writing and shall reach theDirector-General at least six weeks before the opening of the session;the Director-General shall communicate them as soon as possible toMember States and Associate Members.

6. The provisions of paragraph 5 do not apply to proposals for fixing thebudget ceiling at any figure falling between the maximum and minimumtotals that may previously have been proposed. Such proposals maytherefore be put forward at any time prior to the vote on the budget ceiling



(iii) Other draft amendments to the Rules of Procedure of the General Conference

(a) In Rule 81, add to the list of cases in which a two-thirds majority isrequired, after sub-paragraph (h), a new sub-paragraph (i):

(i) Approval of the provisional and the final total spending leveladopted in respect of the Organization’s biennial budget.

(b) For the present wording of Rule 90, substitute the following:

Equally divided votes

If a vote is equally divided on matters other than elections, theproposal shall be regarded as rejected.

III - The Executive Board,

6.3

I -

II

6.4

Having examined Section III of document 50 EX/12 and document 50 EX/12Corrigendum relating to the implementation of the work plans,

Considering that there are grounds for drawing the attention of theGeneral Conference to this question,

Invites the Director-General to submit to it, at its 51st session, a draft reportto the General Conference on this subject, it being understood that the Board willdecide, when considering this document, in what form it should be communicatedto the General Conference.

(50 EX/SR. 2, 3, 46, 47, 51)

Invitations to the tenth session of the General Conference (document 50 EX/13and Addendum


Having regard to Rules 6 and 7 of the Rules of Procedure of the General Conference,

Having considered the Director-General’s proposals contained in document50 EX/13,

Approves those proposals, subject to the following amendment:

Add to the list of organizations given in paragraph 6 (b): - Carnegie Corporation

Having noted the request presented by the United Kingdom for the admission ofKuwait as an Associate Member of the Organization,

Authorizes the Director-General to invite Kuwait to send observers to thetenth session of the General Conference.

(50 EX/SR. 3, 4, 51)

Determination of the period to be covered by the Director-General’s interimreport on the activities of the Organization in 1958 (document 50 EX/38)


Having regard to resolution II. 1.31, adopted by the General Conferenceat its eighth session,

Having considered document 50 EX/38,



6.5

ITEM 7.

7.1

7.2

Approves the proposal made by the Director-General in paragraph 4 of thatdocument, concerning the preparation of an interim report on the activitiesof the Organization during the first six months of the year 1958, to beconsidered by the Executive Board at its 51st session and submitted to theGeneral Conference at its tenth session.

(50 EX/SR. 4, 51)

Preliminary study of documents to be submitted to the General Conferenceat its tenth session

This item was withdrawn from the agenda.

GENERAL POLICY

Co-operation by Member States in the execution of the Organization’s programme(document 50 EX/15)


Having regard to resolution 16, paragraph III (a) adopted by the GeneralConference at its ninth session,

Having considered the report submitted to the Board by the Director-Generalin document 50 EX/15,

Being of opinion that this document has given the Board an opportunity for abroad exchange of views on the ways in which Member States co-operate inthe execution of Unesco’s programme,

Takes note, with satisfaction, of document 50 EX/15, and

Invites the Chairman, assisted by the Bureau to take account, in the draft reportof the Executive Board on its own activities, to be presented to the Board at its51st session, of the study contained in that document and of the observations andsuggestions made during the discussion of the present item of the agenda.

(50 EX/SR. 48-49, 52)

Policy as regards consultations with National Commissions (document 50 EX/16)


Having regard to resolution 16, paragraph III (c) adopted by the General Conferenceat its ninth session,

Having examined the report prepared by the Director-General in the light of thediscussion which took place on the subject at the 49th session of the Board(49 EX/Decisions, 6. 1),

Takes note with satisfaction of document 50 EX/16, and

Invites the Chairman, assisted by the Bureau, to take account, in the draft report- -of the Executive Board on its own activities, to be presented to the Board at its5lst session, of the study contained in that document and of the observations andsuggestions made during the discussion of the present item of the agenda.

(50 EX/SR. 49, 52)



7.3 Policy as regards consultations with international non-governmental organizations(document 50 EX/36)


Having regard to resolution 16, paragraph III (d) adopted by the GeneralConference at its ninth session,

Having examined the report of the External Relations Commission (document50 EX/39) in regard to its study of document 50 EX/36,

Considers: (1) That the method used for consultations with the non-governmentalorganizations has proved, on the whole, to be satisfactory,

(2) That in the Executive Board’s report on its own activities, to besubmitted to the General Conference at its tenth session, mention should be madeof the questions raised by the Commission in paragraphs 5 and 6 of its report;

Decides, further, to reply affirmatively to the invitation extended to it in connexionwith the sixth conference of international non-governmental organizations, inaccordance with the provisions of Section V of the report of the ad hoc committee(Appendix 1 to the Rules of Procedure).

(50 EX/SR. 42, 43, 51)

ITEM 8. EXTERNAL RELATIONS

8. 1 Relations with the United Nations and the Specialized Agencies

8.1.1 Recent decisions of the United Nations and the Specialized Agenciesof interest to Unesco (document 50 EX/17 and Addendum)


Having examined the recent decisions of the United Nations and the SpecializedAgencies of interest to Unesco (document 50 EX/17 and Addendum),

Notes with satisfaction the increased co-operation between Unesco, on the onehand, and the United Nations and the Specialized Agencies, on the other.

(50 EX/SR. 45, 51)

8.1.2 Appraisal of Unesco’s programmes for the Economic and Social Council(document 50 EX/18)


Having examined with great interest the study presented to it by theDirector-General in document 50 EX/18,

Requests the Director-General, in the light of the Board’s discussions, to revisethe text of Annex I, containing a draft report to the Economic and Social Council,and to transmit it to the Secretary-General of the United Nations; and

Having been unable, owing to lack of time, to make a detailed study of Annex II,

Decides that the following measures shall be taken with regard to it:


50 EX/Decisiona - page 14

8.1.3

8.1.4

8.1.5

(1) Members of the Executive Board shall be given the opportunity, if they sodesire, to send the Director-General, not later than 10 June 1958, observationsand suggestions with a view to the revision of that text;

(2) The Director-General, when preparing the final version of the document to becommunicated to Member States in preparation for the tenth session of the GeneralConference, shall be guided by the Board’s discussion on the matter, and by theobservations and suggestions received by him as indicated in paragraph (1) above;

(3) The Executive Board shall examine this document at its 51st session, and, ifit deems necessary, shall draw up comments thereon, for transmission to theGeneral Conference, in the light of discussions of the Economic and SocialCouncil at its XXVIth session.

(50 EX/SR. 6, 7, 42, 51)

Co-operation with the International Atomic Energy Agency (document 50 EX/l9)


Takes note of the information contained in document 50 EX/19.

(50 EX/SR. 8, 51)

Report on the establishment of an International Fund for Education,Science and Culture (document 50 EX/37 and Addendum)


Having regard to resolution 7.61, adopted by the General Conferenceat its ninth session,

Having considered the report of the Director-General on the establishment of anInternational Fund for Education, Science and Culture (document 50 EX/37 andAddendum),

Invites the Director-General to submit to the General Conference, at itstenth session, a report containing:

(1) All appropriate information concerning the consultations which he hasundertaken, in accordance with paragraphs 1 (a) and 2 of resolution 9C/7.61,

(2) A preliminary plan for the operation and structure of the Fund, in accordancewith paragraph 1 (b) of that resolution (document 50 EX/37, Annex I).

(50 EX/SR. 47, 52)

Special Fund (document 50 EX/20 and documents 50 EX/34 and Addendum)


Having considered the report of the Working Party set up to give the Director-General provisional directives regarding the views and suggestions to besubmitted to the Preparatory Committee for the Special Fund (document 50 EX/20),together with the reports by the Director-General (document 50 EX/34 andAddendum) on the discussions of the Preparatory Committee and the final reportof that committee (E/3098),

Thanks the Working Party for its contribution,



Notes with satisfaction the views and suggestions submitted by theDirector-General to the Preparatory Committee,

Requests the Director-General to take all the necessary steps to associate Unescoas closely as possible with all phases of the preparation and implementation ofprojects falling within the competence of the Organization which the Special Fundis called upon to finance, and to be guided by the discussions of the ExecutiveBoard, particularly in regard to the importance to be attached to the socialaspects of the economic development of the underdeveloped countries.

(50 EX/SR. 45, 52)

8.1.6 Report of the Working Party on Human Rights (document 50 EX/21)


Having considered the report of the Working Party on Human Rights set up to putinto final form, for transmission to the Commission on Human Rights, commentson the fundamental principles with regard to the prevention of discrimination ineducation (document 50 EX/21), as well as the report by the Director-General,contained in document 50 EX/ll Addendum II, on the discussions held on thissubject by the Commission on Human Rights,

Takes note of these reports and thanks the Working Party and its chairman fortheir contribution.

(50 EX/SR. 45, 51)

8.1.7 Report of the Special Committee set up to consider draft comments to beforwarded to the Trusteeship Council (document 50 EX/22)


Having considered the report of the Special Committee of the Executive Boardset up to put into final form the comments to be forwarded to the TrusteeshipCouncil (document 50 EX/22), as well as the report by the Director-General,contained in document 50 EX/17, on the decisions taken by the TrusteeshipCouncil in this connexion,

Thanks the Special Committee and its chairman, and

Takes note with satisfaction of the report of the Special Committee.

(50 EX/SR. 46, 51)

8.2 Relations with international non-governmental organizations

8. 2. 1 Report of the External Relations Commission (document 50 EX/39)

The External Relations Commission submitted a report to the Executive Board onitems 7. 3, 8.2.2, 8. 2.3 and 8.2.4 (document 50 EX/39).

The relevant decisions of the Board are set forth under each of theabove-mentioned items.

8. 2. 2 Quadrennial review of the employment by non-governmental organizationsof the subventions granted to them (document 50 EX/23)


Having examined the report of the External Relations Commission (document50 EX/39) relating to this item of the agenda,



Adopts the conclusion, stated by the External Relations Commission inparagraph 9 of its report, that the subventions granted to international non-governmental organizations have been used by the latter in accordance with theintentions of the General Conference and the decisions of the Executive Board.

Submits, for consideration by the General Conference, the following comments:

(a) Whilst acknowledging that appreciable advances have been made by manyorganizations with regard to geographical extension, the Executive Board hopesthat further progress in this direction will be made by other organizations. Itrecalls that National Commissions might play a very useful part in this connexionby promoting the creation of national associations which might subsequently beaffiliated with international bodies, and expresses the wish that the attention ofNational Commissions and non-governmental organizations be drawn afresh tothis important question.

(b) Whilst realizing that, having regard to the diversity of structure andcomposition of these organizations, a certain flexibility is desirable the Boardtakes the view that, as a general rule, Unesco subventions should be devoted toprogramme activities rather than to defraying administrative costs. Having notedwith satisfaction that some organizations have already made considerable progressin this direction, the Board hopes that this effort will be encouraged.

(50 EX/SR. 43, 51)

8.2.3 Review of the list of international non-governmental organizations admitted toconsultative arrangements (document 50 EX/24, Addenda and Corrigenda)


Having regard to resolution 41 adopted by the General Conference at its ninthsession, and to the decision adopted by the Board at its 48th session on theprocedure for the application of this resolution (48 EX/Decisions 9.7),

Having considered the report of the External Relations Commission (50 EX/39),

Recommends that the General Conference continue to approve for consultativearrangements all the organizations mentioned in document 50 EX/24 (Appendices1 to 125)) with the exception of the following:

(a) Asian Relations Organization (Appendix 2): The Board was informed that theSecretary-General of this organization had notified Unesco that the Asian RelationsOrganization had suspended its work;

(b) International Association “International Congresses for Modern Architecture”(Appendix 21): The Board was informed that the congress held by this organizationin September 1957 decided to dissolve all the former sections of the association;that the name of the Association would be changed; and that a Co-ordinatingCommittee had been appointed to appoint the new members of the Association,which was thus in the process of being completely reorganized. The Boardtherefore thought it impossible to recommend the General Conference to continueto approve this organization for consultative arrangements, but expressed itswillingness to reconsider the position of this association prior to the opening ofthe tenth session of the General Conference, if fresh information on the subjectwere communicated to it;

(c) International Federation of Senior Police Officers (Appendix 52): The Boardtook the view that this organization’ s aims, and the nature of its activities, werenot sufficiently closely related to Unesco’ s aims and programme to meet thecriteria laid down in the Directives:



(d) International Institute of Public Finance (Appendix 60): While appreciating thegreat scientific merits of this organization, the Board found that, its aims andactivities being what they are the-Institute had been unable to collaborate effectivelywith Unesco over the past six years, and that there was no reason to suppose thatthis situation was likely to change in the years to come;

Recalls, so far as the organizations named in paragraphs (b), (c) and (d) above areconcerned, that, under the terms of paragraphs 8, 28, 29, 30 and 31 of theDirectives concerning Unesco’ s relations with international non-governmentalorganizations, the Director-General may, if he considers that their activities arerelevant to Unesco’s programme, place these organizations on the list of thosewith which Unesco maintains informal relations: and

Draws the attention of the General Conference to that part of the Executive Board’sreport on its own activities which deals with the possibility of revising theDirectives concerning Unesco’ s relations with international non-governmentalorganizations.

(50 EX/SR. 43, 51)

8.2.4 Consideration of applications by international non-governmental organizationsfor admission to consultative arrangements (document 50 EX/25)


Having regard to resolution 42 adopted by the General Conference at its ninthsession and to-the decision adopted by the Board at its 48th session, concerningthe procedure for the implementation of that resolution (48 EX/Decisions 9.6),

Having considered the report of the External Relations Commission regarding theapplications for admission to consultative arrangements contained in document50 EX/25,

I - Considering that the following organizations (list A) satisfy the conditions laid downin paragraphs 13 and 14 of the Directives concerning relations with internationalnon-governmental organizations,

Recommends that the General Conference admit them to consultative arrangements:

LIST A Catholic International Association for Radio and Television (Annex III, app. 2)Catholic International Education Office (Annex III, app. 3)The Experiment in International Living (Annex III, app. 4)Inter-American Association of Broadcasters (Annex III, app. 6)International Association of Plastic Arts (Annex III, app. 7)International Astronautical Federation (Annex III, app. 9)International Federation of Translators (Annex III, app. 14)International Publishers ’ Association (Annex III, app. 17)International Scientific Film Association (Annex III, app. 18)International Secretariat of the Catholic Press (Annex III, app. 19)International Society for Education through Art (Annex III, app. 20)International Union for the Liberty of Education (Annex III, app. 24)Pan-Pacific and South East Asia Women’ s Association (Annex III, app. 29)World Veterans Federation (Annex III, app. 33)International Federation of Modern Language Teachers (Annex IV, app. 4)World Federation of the Deaf (Annex IV, app. 6)

II - Considering that the following organizations (list B) do not appear to it tosatisfy the conditions laid down in paragraphs 13 and 14 of the Directives,

Recommends that the General Conference do not admit them to consultativearrangements:



LIST B International Broadcasting Organization (Annex III, app. 10)International Council of Social Democratic Women (Annex III, app. 11)International Humanist and Ethical Union (Annex III, app. 15)International Organization of Journalists (Annex III, app. 16)International Union of Social Democratic Teachers (Annex III, app. 25)International Union of Students (Annex III, app. 26)Junior Chamber International (Annex III, app. 27)Mediterranean Academy (Annex III, app. 28)World Federation for the Protection of Animals (Annex III, app. 30)World Federation of Democratic Youth (Annex III, app. 31)World Federation of Scientific Workers (Annex III, app. 32)Young World Federalists (Annex III, app. 34)Federation internationale des journalistes et écrivains du tourisme (Annex lV y app. 1)International Federation of Democratic Lawyers (Annex IV, app. 2)

III - Considering that the provisions of paragraph 19, sub-paragraph (a) of the Directivesapply to the following organization:

Open Door International (Annex IV, app. 5),

Recommends that the General Conference do not admit that organization toconsultative arrangements.

IV - Considering that the provisions of paragraph 19, sub-paragraph (b) of theDirectives apply to the following organizations, which are members of theCouncil for International Organizations of Medical Sciences (CIOMS):

International Society for the Welfare of Cripples (Annex III, app. 21)International Union for Health Education of the Public (Annex III, app. 23),

Recommends to the General Conference, for this reason, that consultativearrangements be not granted individually to these organizations.

v - Considering that the provisions of paragraph 19, sub-paragraph (c) of theDirectives apply to the seven following organizations, and that it would beadvisable to defer their individual admission to consultative arrangmentswith a view to encouraging the formation of federated unions or co-ordinatingcouncils qualified to represent them with Unesco:

Academie internationale de la céramique (Annex III, app. 1)Fédération internationale d’éducation physique (Annex III, app. 5)International Association of Workers for Maladjusted Children (Annex III, app. 8)International Council of Women Psychologists (Annex III, app. 12)International Federation of Christian Workers Movements (Annex III, app. 13)International Student Movement for the United Nations (Annex III, app. 22)International Federation of Free Journalists (Annex IV, app. 3)

Recommends that the General Conference, for this reason and in present circum-stances, do not admit these organizations to consultative arrangements,

VI - Recalls that, under paragraphs 8, 28, 29, 30 and 31 of the Directives, the Director-General may place or maintain on the list of organizations with which Unesco hasinformal relations, any international organizations which have not been approved forconsultative arrangements, but whose activities, in the opinion of the Director-General, are nevertheless relevant to Unesco’s programme.

(50 EX/SR. 43, 44, 51)



8. 2. 5 Proposed modifications of the terms of certain subventions

This item was withdrawn from the agenda.

ITEM 9. ADMINISTRATIVE AND FINANCIAL QUESTIONS

9.1 Report of the Administrative Commission (document 50 EX/40)

The Commission submitted to the Executive Board a report consisting of three parts:

Pa r t I: Items 4. 3, 4.4 (as regards the question of additional posts), 9. 2, 9.3 and

9.4.

Part II: Item 5.1 (as regards the administrative and financial aspects of theProposed Programme and Budget for 1959-1960).

Part III: Items 9.5, 9.6, 9.7 and 9.8

The decisions adopted are given under each of the items mentioned above.

9.2 Report of the Management Survey Committee and recommendations and observationsby the Director-General (documents 50 EX/27, 50 EX/27 Appendix and 50 EX/27Corrigendum)


Having considered the report of the Administrative Commission (document 50 EX/40,Part I) on the Director-General’s recommendations and observations (in document50 EX/27 and Corrigendum) concerning the report of the Management Survey Com-mittee (document 50 EX/27 Appendix);

Expresses its deep appreciation of the valuable contribution made to the study of theadministrative management of the Organization by the three experts who served onthe Committee;

(1)

(2)

(3)

Invites the Bureau of the Board to study the problems raised by the delimitationof the respective responsibilities of the Director-General and the ExecutiveBoard, as set forth in paragraphs 68-75 of document 50 EX/27 Appendix, and toreport thereon to the Board at its 51st session;

Takes note with satisfaction of paragraph 6 of document 50 EX/27* concerningthe delimitation of responsibilities between the Director -General and theAssistant Directors-General;

Approves (a) the establishment of a post of Director of Administration, at levelD-2, with the duties and responsibilities mentioned in paragraphs 7-11;

(b) the principle that there shall be one deputy director for eachDepartment, who will be given responsibility for a programme area and super-vision of departmental administrative problems; (paragraph 8)

(c) the definition of the respective functions of the Bureau of Relationswith Member States (BMS) and the Departments, and expresses the wish that theBureau be enabled to exercise more effectively its co-ordinating functions inregard to relations with Member States; (paragraph 9)

(d) review by the Director-General of the list of InterdepartmentalCommittees; (paragraph 10)

* Unless otherwise stated, the paragraph numbers mentioned hereafter refer to document50 EX/27.



(4)

(5)

(6)

(e) the creation of a Management Unit to carry out the functionsmentioned in paragraph 12;

(f) the principle that the Departmental Administrative Officer shallbe directly responsible to the Director of their respective Departments, whilstthe Director of Administration shall provide training facilities for them andensure the co-ordination of procedures; (paragraph 13)

(g) the organization of the Bureau of Personnel in two main divisions -Appointment and Staff Administration - each subdivided into a Headquarters anda field unit; a record unit; and a post of Social Welfare Adviser; (paragraph 14)

(h) the proposals for the maintenance of the present structure of theBureau of Relations with Member States, pending study after further experienceof its functioning, and for the non-incorporation in that Bureau of the Divisionof Relations with International Organizations; (paragraphs 15, 16 and 17)

(i) the Director-General’s study of the complex problem of combiningsmall units in the Secretariat; (paragraph 20)

(j) the organization of the purchasing unit by dividing it into twosections, to be responsible respectively for Headquarters purchases and fieldpurchases; (paragraph 21)

(k) the proposal that the Director-General should study the possibilityof setting up a small secretarial pool which could also act as training ground forthe secretarial staff; (paragraph 22)

Considering that, owing to lack of time, the Management Survey Committee wasunable to determine whether the staffing structure of the Organization was orwas not adequate to ensure maximum efficiency and economy;

Requests the Director-General, with the help of the Director of Administrationand the Management Unit, to undertake a detailed study and analysis of thisimportant issue;

Decides to review at a future session, the results of this study and analysis, witha view to deciding whether a further survey by persons outside the Organizationis required;

Noting the Director-General’s views that, for the creation of a sound and satis-factory Secretariat, he would fill vacancies by promotion or by recruitment fromoutside with a view to obtaining for every post the best qualified candidate,specialist or administrator, as appropriate;

Requests the Director-General to give careful study to the possibility of usingfellowships in certain cases, with a view to facilitating the recruitment andfurther training of staff; (paragraph 25)

Approves the Director-General’s proposals contained in paragraphs 26 and 27:

(a) for the institution of an in-service training programme for staff;

(b) for the avoidance of an extension of the competence of the AppealsBoard so as to include reclassification claims;

(c) for the drawing up of performance reports every two years.


EX/Decisions - page 21

(7) Approves the Director-General’s proposal contained in paragraphs 28-32,whereby the Management Unit would study and determine the best proceduresfor increasing the efficiency of the Secretariat in the following areas:

(d)

(e)

assessment of quantities of work;(c) registering, distribution and circulation of correspondence;control and supervision of speed in action;compilation and keeping up to date of the Administrative Manual;

( 8 ) Ag rees with the observations of the Management Survey Committee on the

standardization of reports;

relationship between the cost of administrative services and the cost of opera-tional services (see paragraph 186 of document 50 EX/27 Appendix);

(9) Requests the Director-General, as suggested in paragraphs 34 and 35, to takeappropriate action in regard to problems arising in the matter of attendance.

(50 EX/SR. 8,9,10,51)

9.3 Salaries and allowances and related benefits (documents 50 EX/28, 50 EX/28Addendum ) , and

I

Salaries and allowances for staff in the General Service category at Headquarters


Having examined documents 50 EX/28 (Part A) and 50 EX/28 Annex (Part A);

Having considered the report of a working group on methods of calculating bestprevailing rates (document 50 EX/40, Annex);

(a) Authorizes the Director-General to increase the special temporary non-pensionable cost-of-living adjustment approved by the Board at its 49th sessionto 9% of base salary effective 1 April 1958, to be reviewed by the ExecutiveBoard at its 51st session in relation to the best prevailing rates at that time;

(b) Requests the Director-General to undertake a comprehensive study of bestprevailing rates in collaboration with other intergovernmental organizationsin Paris, taking into account views expressed at the 50th session of the Boardregarding methodology, and to submit a report and recommendations to theBoard at its 51st session.

II

Salaries and allowances for staff in the Professional category and above atHeadquarters


Having examined documents 50 EX/28 (Part B), 50 EX/28 Addendum and 50 EX/28Annex (Part B);

(a) Approves the Director-General’s proposal that Paris be placed in Class 3 forthe purpose of post adjustment with effect from 1 November 1957, and in Class4 with effect from 1 January 1958;



(b) Authorizes the Director-General to place Paris in Class 5 with effect from thefirst day of the month in which the Unesco Special Index, averaged over theimmediately preceding nine months, reaches 120;

(c) Requests the Director-General to report to the Board at its 51st session ondevelopments in the situation.

(50 EX/SR. 10,13,14,51)

9.4 Establishment of regulations relating to the utilization of the premises and installa-tions of the Conference Building and of the offices of permanent delegations(document 50 EX/29)


Having regard to resolution 48, on this subject, adopted by the General Conferenceat its ninth session,

Having examined the Report of the Administrative Commission (document 50 EX/40,Part I),

Having taken note of the opinion on this question expressed by the Headquarters Com-mittee at its 25th session,

Approves, subject to the amendments stated below, the draft regulations relating tothe utilization of the premises and installations of the Conference Building and of theoffices of permanent delegations, and also the proposed scale of rentals, submitted bythe Director-General in document 50 EX/29,

Recommends that the General Conference adopt the financial arrangements set forthin paragraph 5 of document 50 EX/29, which it is proposed to put into force as from1 January 1959.

Amendments to the Regulations

(a) Amend the beginning of Article 2, so as to read as follows: “The Director-General may, at his discretion, rent conference rooms and equipment to otherapplicants in the order of priority given below”:

(b) Insert in Regulation 2 a new paragraph (iii), as follows:

(iii) Member States and National Commissions,for meetings or events which arein harmony with Unesco’s objectives and programme. (Paragraphs (iii) and

(iv) of the present draft regulations will then become (iv) and (v) respectively. )

(c) In the English text of Regulation 12, replace the word “offices” by the words“office space”.

(50 EX/SR. 10,51)

9.5 Publications Fund: Financial statement as at 31 December 1957 (document 50 EX/31)


Having considered the Report of the Administrative Commission (document 50 EX/40,Part III),

Takes note of the Director-General’s report on the financial situation of the Publica-tions Fund at 31 December 1957.

(50 EX/SR. 47, 51)


50 BX/Decisions - page 23

9.6 Proposed transfers within the 1957-1958 budget (document 50 EX/30)



Approves the transfers proposed in sections I and II of document 50 EX/30, namely:

Section I - Transfers made from the 1957 budget to the 1958 budget

Transfer from

Appropriation line

II. 1 - EducationII. 1A - Extension of Primary EducationII. 2 - Natural SciencesII. 5 - Mass CommunicationII. 6 - Exchange of PersonsII. 7 - General ResolutionsPart IV - Common Services

Total

Transfer to

Appropriation line

I. 1 - General Conference (Common Staff Costs)I. 2 - Executive Board (Common Staff Costs)II. 1 - Education (Common Staff Costs)II. 1A - Extension of Primary Education (Common Staff Costs)II. 2 - Natural Sciences (Common Staff Costs)II. 2A - Arid Lands (Common Staff Costs)II. 3 - Social Sciences (Common Staff Costs)II.4 - Cultural Activities (Common Staff Costs)II. 4A - Appreciation of Cultural Values (Common Staff Costs)II. 5 - Mass Communication (Common Staff Costs)II. 6 - Exchange of Persons (Common Staff Costs)II. 7 - General Resolutions (Common Staff Costs)II. 8 - Documents and Publications (Common Staff Costs)Part III - General Administration (Common Staff Costs)Part IV - Common Services (Common Staff Costs)

Amount$

612.05131.83

6,322.98447.27

2,693.04

240.112,561.213,874.77

969.876,492.481,464.22

442.568,987. 77

11,685.51155.37

Total 47,081.04

Section II - Proposed transfers within the 1958 budget

Transfer from: Appropriation Line II. 2A - Arid LandsTransfer to: Appropriation Line II. 2 - Natural Sciences

Amount

$19,899,554,725.50

783.001,605.828,013.659,260.862,792,66

47,081.04

19,10019,100

Takes note of the anticipated deficit for the Documents and Publications Serviceparticularly in view of continuing increases in documentation and conference servicesfor the Executive Board and the General Conference.

(50 EX/SR. 47, 51)



9.7

9. 8

9.9 Consultations on appointments to senior posts in the Secretariat and on the renewalof contracts relating to such posts

This item was dealt with at a private meeting (see below the announcements con-cerning private meetings).

ITEM 10. OTHER QUESTIONS

10.1

10.2

Replies from Member States concerning nominations for the post of Director-General

This item was dealt with at a private meeting (see below the announcements concern-ing private meetings).

Time-table and methods of work of the Executive Board in 1958 (document 50 EX/35and Addendum)

Report on the operation of the Unesco Coupon Fund in 1957 (document 50 EX/32 andCorrigendum)


Having considered the Report of the Administrative Commission (50 EX/40, Part III),

Approves the report of the Director-General on the operation of the Unesco CouponFund in 1957.

(50 EX/SR. 47, 51)

Report on the system employed in assessing the geographical distribution of postsin the Unesco Secretariat (document 50 EX/41 Rev. )



Approves the Director-General’s proposals contained in document 50 EX/41 Rev. ,subject to the deletion of paragraph 24 and of the words “except as to posts classedas non-geographical” in paragraph 33.

(50 EX/SR. 47, 51)


Having considered the suggestions made by the Director -General in document50 EX/35, together with the proposals of the Bureau regarding the preparation of theBoard’s comments on the Proposed Programme and Budget for 1959-1960 (document50 EX/35 Addendum),

I. Decides to submit to the General Conference, at its tenth session, a report on theactivities of the Executive Board in 1957-1958, containing in particular the reporton the implementation by the Board, in co-operation with the Director-General,of resolution 16 adopted by the General Conference at its ninth session,

Decides, further, that this report shall take the form of a document separate fromthat embodying the comments of the Board on the Director-General’s Report onthe activities of the Organisation,

Invites the Chairman to prepare this report with the assistance of the Bureau andto communicate its text to the Board at its 51st session.



II. Decides to set up a Drafting Committee responsible for preparing draft commentsof the Executive Board on the Proposed Programme and Budget for 1959-1960,to be composed as follows:

Dr. Mohammed Awad (United Arab Republic), ChairmanH.E. Mr. Rodolfo Baron Castro (El Salvador)Dr. Zakir Husain (India)Professor Henri Laugier (France)Sir Ben Bowen Thomas (United Kingdom)H.E. Mr. Stefan Wierblowski (Poland)

Invites the Drafting Committee to prepare these draft comments according tothe method proposed by the Bureau in document 50 EX/35 (Addendum).

III. Adopts the following provisions regarding the methods of work of the Board atits 51st and 52nd sessions:

(a) When preparing its comments on the revised text of the Proposed Pro-gramme and Budget for 1959-1960, it will suffice for the Board, at its51st session, to consider only the new points in the revised text, since theproposed programme and budget as a whole, having been considered at its50th session, will not require fresh study.

(b) Of the documents which the Director-General intends to submit to theGeneral Conference, the Executive Board will consider those which itdecides to include for discussion in the agenda of a session.

(c) Of the draft resolutions or amendments to the Proposed Programme andBudget for 1959-l960, submitted by Member States to the General Con-ference, the Board will consider those referred to it by the General Con-ference for an opinion, it being further understood that the study of anydraft resolution or amendment of this nature may be included in the agendaof the Board in accordance with the provisions of its Rules of Procedure.

IV. Decides, in gratefully accepting the invitations of the Governments of the FederalRepublic of Germany and of Belgium, to hold the 51st session from 15 to 27September in the Federal Republic of Germany and from 29 September to1 October at Brussels, on the understanding that the Commissions may, ifdesirable. be convened in Paris before the session.

(50 EX/SR. 4, 5, 51, 52)

OTHER DECISIONS

The Executive Board also decided:

(1) To suspend the application of paragraph 2 of Rule 22 of the Rules of Procedure ofthe Executive Board concerning the minutes of the Administrative Commission(50 EX/ADM/SR. l-21 (prov. )) and of the External Relations Commission(50 EX/XR/SR. l-17 (prov.)), which will not be reproduced in revised form.

(50 EX/SR. 51)

(2) To appoint Sir Ben Bowen Thomas (United Kingdom) as a member of the group ofRapporteurs appointed by the Board at its 48th session (48 EX/Decisions 4.l), inreplacement of Professor J. Nielsen (Denmark), who asked to be relieved of thisduty.

(50 EX/SR. 51)



PRIVATE MEETINGS

Announcement concerning the private meeting held on 22 April 1958

The Executive Board held a short private meeting at which it adopted the agenda of itsprivate meetings to be held during the 50th session.

(50 EX/SR. 5)

Announcement concerning the private meetings held on 26 April 1958

The Executive Board held two private meetings at which it began consideration of the itemson the agenda of its private meetings for the 50th session. The discussion would be continued atsubsequent meetings.

(50 EX/SR. 11)

Announcement concerning the private meeting held on 17 May 1958

I. The Executive Board considered, in private meeting, item 9.9 of the agenda for the 50thsession. It took note of the Director-General’s intention to renew the appointments of threeofficials at D. 1 and higher levels.

The Board was also consulted by the Director-General regarding appointments to seniorposts in the Secretariat. At the end of the debate, it was decided that the consultations had beencompleted.

II. The Board completed its consideration of item 10.1 of the agenda, on the subject of repliesfrom Member States concerning nominations for the post of Director-General.

III. The minutes of the private meetings held during the 49th session were approved.

(50 EX/SR. 42)

LIST OF QUESTIONS WHICH, IN ACCORDANCE WITH THEDECISIONS OF THE 50TH SESSION, WILL BE CONSIDERED

BY THE BOARD AT ITS 51ST SESSION

(These questions are to be added to the list given in document 50 EX/35)

51st session

4.3 Distribution of technical assistance costs at Headquarters (during the Board’sexamination of document 10 C/5 Revised).

6. 2/III Consideration of a draft report to be submitted to the General Conference on thequestion of the execution of the work plans.

9.3 Salaries, allowances and related benefits

5.1 Report of the Director-General on a possible reduction of the number and volumeof administrative documents (document 50 EX/33, paragraph 205).


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