Executive Committee | AgendaJan 08, 2020 · Executive Committee | Agenda 10:00 a.m., Wednesday,...

Executive Committee | Agenda

10:00 a.m., Wednesday, January 8, 2020 CAPCOG Lantana Room

6800 Burleson Rd. Bldg. 310, Suite 155 Austin, Texas 78744

Executive Committee | Agenda January 8, 2020

1. Opening Remarks and Pledge of Allegiance by the Chair

2. Consider Approval of the December 8, 2019, Meeting Minutes

3. Consider Election of Executive Committee Officers for 2020Betty Voights, Executive Director

4. Consider Election of Replacement to Serve Remainder of Term for Mayor Monty ParkerBetty Voights, Executive Director

5. Consider Adopting Resolution Providing Signature Authority to Individuals for the Capital Area Council ofGovernment

Lisa Byrd, Director of Finance

6. Consider Appointment to CAPCOG Advisory Committees and Designate Board LiaisonsShelia Jennings, Director of Administration

7. Consider Ratifying the 2020 Capital Area Economic Development District Board MembershipRachel Steele, Director of Community & Economic Development

8. Consider Assessment of Organizational Conflicts of Interest Related to the Ombudsman ProgramPatty Bordie, Aging Service Director

9. Staff UpdatesBetty Voights, Executive Director

10. Adjourn

Commissioner Gerald Daugherty, Travis County, Chair Judge Paul Pape, Bastrop County, Second Vice Chair Mayor Brandt Rydell, City of Taylor, Secretary Mayor Jane Hughson, City of San Marcos, Parliamentarian Council Member Jimmy Flannigan, City of Austin Mayor Monty Parker, City of Bee Cave Mayor Sandy Cox, City of Lakeway Judge Brett Bray, Blanco County Commissioner Joe Don Dockery, Burnet County Judge James Oakley, Burnet County Judge Hoppy Haden, Caldwell County Council Member Mike Guevara, City of Cedar Park Judge Joe Weber, Fayette County

Mayor Pro Tem Lyle Nelson, City of Bastrop Commissioner Debbie Ingalsbe, Hays County Council Member Christine Sederquist, City of Leander Commissioner Maurice Pitts, Lee County Judge Ron Cunningham, Llano County Mayor Lew White, City of Lockhart Council Member Mike Heath, City of Pflugerville Council Member Tammy Young, City of Round Rock Council Member William Gordon, City of Smithville Commissioner Brigid Shea, Travis County Commissioner Russ Boles, Williamson County Commissioner Cynthia Long, Williamson County Representative John Bucy III Representative John Cyrier Representative Celia Israel Representative Terry Wilson

Executive Committee | Summary Minutes

10:00 a.m., Wednesday, December 11, 2019 Marriott 4415 S IH35 Austin

Austin, Texas 78744

CAPCOG Executive Committee| Summary Minutes |December 11, 2019

Present (17) Commissioner Gerald Daugherty, Travis County, First Vice Chair Judge Paul Pape, Bastrop County, Second Vice Chair Mayor Brandt Rydell, City of Taylor, Secretary Mayor Jane Hughson, City of San Marcos, Parliamentarian Mayor George Haehn, City of Buda Judge Hoppy Haden, Caldwell County Council Member Mike Guevara, City of Cedar Park Judge Joe Weber, Fayette County Judge Ruben Becerra, Hays County Commissioner Debbie Ingalsbe, Hays County Council Member Christine Sederquist, City of Leander Commissioner Maurice Pitts, Lee County Judge Ron Cunningham, Llano County Council Member Tammy Young, City of Round Rock

Commissioner Brigid Shea, Travis County Commissioner Russ Boles, Williamson County Commissioner Cynthia Long, Williamson County

Absent (12)

Council Member Jimmy Flannigan, City of Austin Mayor Monty Parker, City of Bee Cave Judge Brett Bray, Blanco Commissioner Joe Don Dockery, Burnet County Judge James Oakley, Burnet County Mayor Lew White, City of Lockhart Council Member Mike Heath, City of Pflugerville Council Member William Gordon, City of Smithville Representative John Cyrier Representative Celia Israel

Representative Celia Israel Representative Terry Wilson

1. Opening Remarks and Pledge of Allegiance by the First Vice Chair

Commissioner Daugherty called the meeting to order at approximately 10:09 a.m. and confirmed a quorum. He then led the Pledge of Allegiance.

2. Consideration of Minutes for the November 14, 2019 Meeting Commissioner Daugherty asked for a consideration of the minutes from the November 13, 2019 meeting. Commissioner Pitts motioned to accept the minutes as written and Mayor Hughson seconded the motion. The motion passed unanimously.

CAPCOG Executive Committee| Summary Minutes | December 11, 2019 |Page 2 of 4

3. Consider Approving Purchase of Portable De-Escalation Training Simulator Mike Jennings, Director of the CAPCOG Regional Law Enforcement Academy

Mr. Jennings requested approval for the purchase of a Portable De-Escalation Simulator. Mr. Jennings informed the committee that the Law Enforcement Education Committee had reviewed the simulator they are requesting to purchase. Mr. Jennings then provided a brief description of the de-escalation training simulator’s use and capabilities. Mr. Jennings stated CAPCOG was awarded a grant from the Criminal Justice Program (JAG) in the amount $48,805.00 and that the estimated cost for the simulator is $44,832.00. A motion was made by Commissioner Long to approve the purchase of a portable de-escalation simulator. Mayor Hughson seconded the motion. The motion passed unanimously.

4. Consider Approving Plan Year 2021 CAPCOG Regional Criminal Justice Priorities

Matt Holderread, Criminal Justice Program Specialist Mr. Holderread explained that each year CAPCOG develops priorities requiring approval of the use of in prior authorization Criminal Justice fund recommendation. Copies of the 2021 CAPCOG Regional Strategic Criminal Justice Plan was available at the meeting for board member review. Mr. Holderread outlined the five priorities within the brief for plan year 2021 as required by Pubic Safety Office’s Criminal Justice Division (PSO/CJD). Mr. Holderread informed the committee CAPCOG hosted 74 participants at four stakeholder meetings, received 98 responses through a survey utilizing Survey Monkey, and provided the cumulative results to the CJAC in November 8, 2019. A motion was made by Judge Becerra to approve plan year 2021 CAPCOG Regional Criminal Justice Priorities. Mayor Hughson seconded the motion. The motion passed unanimously.

5. Consider Approving 2020 Homeland Security Strategic Plan (HSSP) Implementation Plan Martin Ritchey, Director of Homeland Security Mr. Ritchey explained that each year CAPCOG updates their HHSP Implementation Plan as part of its annual grant cycle. Along with the Threat, Hazard and Rick Identification plan and that State Preparedness Report the HSSP provides needed support for narrative creation and validation of project. Mr. Ritchey referenced the redline version of the 2019 CAPCOG HSSP implementation plan, noting that there were very few changes to the plan. Changes to the plan were primarily to update activities that took place throughout the region from year to year. A motion was made by Judge Becerra to approve the 2020 Homeland Security Strategic Plan (HSSP) Implementation Plan with corrections. Major Hughson seconded the motion. The motion passed unanimously.

6. Consider Approving the Purchase of Stop the Bleed Kits for the Region’s School Districts Martin Ritchey, Director of Homeland Security

Mr. Ritchey explained HB 486 passed in the last biennium, requires schools to provide training in “Stop the Bleed” for each of their campuses. The Office of the Governor reached out to the COGs to indicate we may see an increase in funding requests from school districts to acquire this training and the kits needed for the training and supply. Working with CATRAC and our local partners, we will provide train


the trainer materials to our first responder cadre so that they may introduce this program local. There are approximately 600 campuses that have been identified. Mr. Ritchey stated there would be an adjustment from the total estimated cost $ 46,581.00 to $37,081.17. This includes the purchase of 915 kits. When asked why more kits weren’t being purchased, Mr. Ritchey noted that this will get at least one kit to each campus. A motion was made by Mayor Hughson to approve the purchase of stop the bleed kits for the region’s school districts. Commissioner Debbie Ingalsbe seconded. The motion passed unanimously.

6. Consider Adopting Resolution Admitting the City of Double Horn as a Member of the Capital Area Council of Governments

Betty Voights, Executive Director

Ms. Voights informed the committee the newly incorporated City of Double Horn in Burnet County has initiated a request for membership in CAPCOG by passing a resolution as required in our Bylaws Section 2.3- Joiner and Withdrawal. We have proved them an invoice for the dues and the General Assembly nomination form so they can appoint a representative. Ms. Voights further explained that while we have a handful of small cities that sporadically pay

membership dues from year to year, our practice has been to require a formal resolution with Executive

Committee approval when an organization will be a first-time member.

A motion was made by Judge Becerra to adopt the resolution admitting the City of Double Horn as a member of the Capital Area Council of Government. Major Hughson second the motion. The motion passed unanimously.

7. Consider Appointments to Advisory Committees Betty Voights, Executive Director

Ms. Voights indicated there were no appointments.

8. Staff Updates and Reports Betty Voights, Executive Director

Aging Area Plan: CAPCOG is in the process of doing its new area plan for aging. Ms. Voights indicated input is being

solicited with electronic surveys for all 28 AAAs, and focus groups in the counties as well as targeted toward hard to reach populations, which include Spanish, Vietnamese and the deaf community. Feedback can come in until January 11, 2020.

CJAC Workshop Upcoming workshop: In January 10, 16, and 20.

Skimmer Project Mike Jennings is continuing to work on CAPCOG’s gas pump skimmer/scan project. A gas pump and skimmer has been donated to CAPCOG for training. We are waiting for TCOLE approval.

Interim Charges Lt. Governor Patrick has released interim charges to the Texas Senate. Ms. Voights explained to the committee that the House is looking at revamping the 911 fee.


TX General Land Office - CDBG Disaster Recovery Grant.

Mr. Ritchey discussed the GLO’s disaster recovery grant. He explained the GLO would administer funds for housing, infrastructure and planning through state and local programs.

Warn Central TX Mr. Ritchey provided an update on Warn Central Texas, the regional notification system. He explained that Everbridge, the contractor for our RNS system, can make available a curated database of cellphone numbers which would substantially increase the range of notifications sent. He is working on a quote. Adjourn

Commissioner Daugherty adjourned the meeting at approximately 11:18 a.m.

_________________________________ ___________________

Judge Paul Pape, Secretary Date Executive Committee Capital Area Council of Governments

EXECUTIVE COMMITTEE MEETING

MEETING DATE: January 8, 2020

AGENDA ITEM: #3 Elect Executive Committee Officers for 2020

GENERAL DESCRIPTION OF ITEM: In accordance with our Bylaws, the Nominating Committee at its October 9th meeting recommended the slate of Executive Committee members as well as officers for the upcoming calendar year. The recommended slate for Executive Committee was elected on December 11th but the officers are elected at the first meeting of the new Executive Committee. The Nominating Committee recommendations are as follows: Chair – San Marcos Mayor Jane Hughson First Vice Chair – Bastrop County Judge Paul Pape Second Vice Chair – Taylor Mayor Brandt Rydell Secretary – Burnet County Judge James Oakley Parliamentarian – Llano County Judge Ron Cunningham

THIS ITEM REPRESENTS A: New issue, project, or purchase Routine, regularly scheduled item Follow-up to a previously discussed item Special item requested by board member Other

PRIMARY CONTACT/STAFF MEMBER: Betty Voights, Executive Director

BUDGETARY IMPACT: Total estimated cost: N/A Source of Funds: Is item already included in fiscal year budget? Yes No Does item represent a new expenditure? Yes No Does item represent a pass-through purchase? Yes No If so, for what city/county/etc.?

PROCUREMENT: N/A ACTION REQUESTED: Elect officers to serve for the 2020 calendar year. BACK-UP DOCUMENTS ATTACHED: Memo with Nominating Committee 2020 Recommendations. BACK-UP DOCUMENTS NOT ATTACHED (to be sent prior to meeting or will be a handout at the meeting): None



AGENDA ITEM: #4 Consider Electing Replacement to Serve Remainder of Term for Mayor Monty Parker

GENERAL DESCRIPTION OF ITEM: Periodically, a member of the Executive Committee is unable to complete his or her term on the Executive Committee. Although it is early in the new year, the term began on the December 11th per the bylaws. In the event of a vacancy, CAPCOG’s Bylaws provide that the Executive Committee shall elect a replacement; this action can be taken with or without a request for the Nominating Committee to meet, per Section 5.7(c). This slot must be filled by a city official from a city with a population of 25,000 or less. Mayor Parker has indicated he would like Council Member Andrea Willott to be considered for his slot. Since we only learned of this change while preparing the agenda packet, we don’t have a Nomination Form from Council Member Willott yet but have requested one prior to our meeting.


PRIMARY CONTACT/STAFF MEMBER: Betty Voights, Executive Director


PROCUREMENT: N/A ACTION REQUESTED: Consider electing Council Member Willott to the Executive Committee for the remainder of the 2020 term. BACK-UP DOCUMENTS ATTACHED: Emails from Mayor Monty Parker Excerpt from CAPCOG Bylaws regarding Executive Committee vacancies. Nomination Form from Council Member Willott BACK-UP DOCUMENTS NOT ATTACHED (to be provided by email or at the meeting)



AGENDA ITEM: #5 Adopt a Resolution Providing Signature Authority to Individuals for the Capital Area Council of Governments

GENERAL DESCRIPTION OF ITEM: This item provides a resolution to be submitted to Frost Bank as part of the process for updating the signature

authority with CAPCOG’s designated depository bank.

The CAPCOG's Bylaws charge the Executive Committee with the responsibility to designate one or more

depositories for the District's funds and specify the individuals authorized to sign and countersign checks and other

instruments for withdrawal of the funds.

The current banking arrangement with Frost Bank provides for two Executive Committee positions, the

Chairperson and Secretary, and three CAPCOG employees, the Executive Director, Director of Administration and

Director of Finance, to hold signature authority for signing and counter signing disbursements of CAPCOG funds.

As the officers have changed for the CAPCOG Executive Committee, this resolution provides for updating the

change in officer positions for CAPCOG at the designated depository, Frost Bank.


PRIMARY CONTACT/STAFF MEMBER: Lisa Bowman, CAPCOG Director of Finance


PROCUREMENT: N/A ACTION REQUESTED: Adopt and sign a resolution specifying the individuals authorized to sign and countersign checks and other instruments for withdrawal of funds from the designated depository, Frost Bank. BACK-UP DOCUMENTS ATTACHED:

1. Resolution BACK-UP DOCUMENTS NOT ATTACHED (to be sent prior to meeting or will be a handout at the meeting): None

RESOLUTION

PROVIDING SIGNATURE AUTHORITY TO INDIVIDUALS FOR THE CAPITAL AREA COUNCIL OF GOVERNMENTS

WHEREAS, the Executive Committee (“Committee”) of the Capital Area Council of Governments (“CAPCOG”) is charged with the responsibility to specify the individuals authorized to sign and countersign checks and other instruments for withdrawal of funds from designated depositories and, NOW, BE IT RESOLVED BY the Committee as follows:

1. The Committee hereby specifies that the following individuals are authorized to sign and countersign checks and other instruments for withdrawal of funds from designated depositories: a. Chairperson, Executive Committee of CAPCOG b. Secretary, Executive Committee of CAPCOG c. Executive Director of CAPCOG d. Director of Administration CAPCOG e. Director of Finance of CAPCOG

2. The Committee and the Executive Director are hereby authorized to take all steps necessary to enforce the provisions of this resolution.

Resolution adopted on this 8th day of January 2020. ____________________________________ _________________________________ Chairperson, Executive Committee Secretary, Executive Committee Capital Area Council of Governments Capital Area Council of Governments



AGENDA ITEM: #6 Appoint CAPCOG Advisory Committees and Designate Board Liaisons

GENERAL DESCRIPTION OF ITEM: The term of appointment for CAPCOG Advisory Committee members begins on the date of appointment by the Executive Committee and ends on December 31 of odd numbered years. Every two years at this time the Executive Committee must therefore appoint or reappoint the membership. A current list of the following CAPCOG Advisory Committees is attached:

Aging Advisory Council

Criminal Justice Advisory Council (CJAC)

Geographic Information Systems Planning Council (GISPC)

Homeland Security Task Force (HSTF)

Law Enforcement Education Committee (LEEC)

Solid Waste Advisory Committee (SWAC)

This action includes the designation of a Board Liaison to each Committee. The Board Liaison is a non-voting member of the Advisory Committee on which they serve.


PRIMARY CONTACT/STAFF MEMBER: Sheila Jennings, Director of Administration


PROCUREMENT: N/A ACTION REQUESTED: Appoint the listed members to their respective CAPCOG Advisory Committees for a term starting January 1, 2020 through December 31, 2021, and designate Board Liaisons BACK-UP DOCUMENTS ATTACHED:

1. Memo on appointment of Advisory Committee members. 2. List of Current CAPCOG Advisory Committee members.

BACK-UP DOCUMENTS NOT ATTACHED (to be sent prior to meeting or will be a handout at the meeting):

MEMORANDUM

DATE: December 18, 2019

TO: Executive Committee Members

FROM: Sheila Jennings, Director of Administration

RE: CAPCOG Advisory Committees

At the January 8, 2020 meeting, the Executive Committee will make its appointments to CAPCOG advisory

committees. CAPCOG Advisory Committee members are appointed to two year terms that expire on

December 31st of odd numbered years.

The advisory committees play an important role for CAPCOG programs by assisting with planning projects,

developing policies, reviewing funding requests, and, most importantly, providing a voice for the local

government each member represents. The committees appointed by the Executive Committee are:

Aging Advisory Council (AAC)

Criminal Justice Advisory Council (CJAC) – may serve for up to 10 years

Geographic Information Systems Planning Council (GISPC)


Law Enforcement Education (LEEC)


Strategic Advisory Committee of the Capital Area Emergency Communications District (9-1-1) –

appointed by the CAECD Board of Managers

Because the Strategic Advisory Committee is appointed by the CAECD Board of Managers, the membership

list and attendance is provided in the quarterly CAECD packet.

Some committees require certain areas of expertise, have total composition requirements, require

consideration to socioeconomic and geographical status, and so on. Attached is a summary of each

committee and membership requirements.

Most appointments are made by county; traditionally all Executive Committee members serving from that

county collaborate on these.

Each of the Advisory Committees also has a seat for an Executive Committee Liaison, which we review and

appoint each year. Some of these may be reappointments, if the Executive Committee member wishes to

continue, and some of these will be new appointments. We will also review and discuss the liaison positions

at the January Executive Committee Meeting.

Other CAPCOG Committees

There are other committees whose membership assist CAPCOG and are supported by staff, but are not

appointed by the Executive Committee. These are:

Capital Area Regional Transportation Planning Organization (CARTPO) – three elected officials

appointed by each county plus ex-officio members

Clean Air Coalition (CAC) – only elected officials from jurisdictions participating in the region’s

emission reduction plans.

Regional Environmental Task Force (RETF) – self-appointed by jurisdictions

Capital Area Economic Development District (CAEDD) – required by Economic Development

Administration, which stipulates membership categories; ratified by Executive Committee annually.

There will be a separate agenda item in January to ratify the CAEDD membership for 2020.

A program of the Capital Area Council of Governments

Aging Advisory Council

As of 12/18/2019

Megan Cermak, City of Austin

Dr. Tracie Harrison, City of Austin

Tabitha Taylor, City of Austin

Mary Moody, Bastrop

Sophie Johnson, Blanco County

Kathy Nicholl, Burnet County

Commissioner Barbara Shelton, Caldwell County

Margie Rodrigez, Hays County

Commissioner Mike Sandoval, Llano County

Robert Faubin, Travis County

Fred Lugo, Travis County

Joe Morganti, Travis County

Jay Scheumack, Williamson County

Nina Stancil, Williamson County

Paul Stempko, Texas Silver Haired Legislator (ex-officio)

VACANT, Fayette County

VACANT, Hays County

VACANT, Lee County

Executive Committee Liaison Council Member Tammy Young, City of Round Rock

Criminal Justice Advisory Committee (CJAC)

As of 12/18/2019 Darlene Lanham, City of Austin

Tarik Shakir, City of Austin

Laura Sovine, City of Austin

Commander Andy McKinney, City of Round Rock

Jerome Reese, Bastrop County

Lt. Robert Woodring, Blanco County

Commissioner Russell Graeter, Burnet County

Chief Deputy Mike Lane, Caldwell County

Erwin Sladek, Jr., Fayette County

John Roppolo, Hays County

Judge Michael York, Lee County

Officer James Brown, Llano County

Dr. Teresa Ross LeClercq, Travis County

Laura Slocum, Travis County

Major Craig Smith, Travis County

Kathy Pierce, Williamson County

Sargent David (T.A.) Lowthorp, Williamson County

Gloria Terry, At-Large Representation

VACANT, Hays County

Executive Committee Liaison Judge Ruben Becerra, Hays County

Geographic Information Systems Planning Council

As of 12/18/2019

Ross Clark, Chair, City of Austin

Cathy Winfrey, City of Austin

Julie Sommerfeld, Bastrop County

Kathy Strickland, Blanco County

Virginia Castillo, Burnet County

Jaclyn Archer, Caldwell County

Dawn Moore, Fayette County

Steve Floyd, Hays County

Katie Steele, Hays County

Dale Bolt, Lee County

Coleen Sullivan, Llano County

David Shore, Travis County

Sara Dilbert, Travis County

Joe Sepulveda, Williamson County

Nathan Smith, Williamson County

George Strebel, Williamson County

Executive Committee Liaison

Mayor Jane Hughson, City of San Marcos


As of 12/18/2019

Christine Files, Bastrop County

Commissioner Chris Liesmann, Blanco County

Jim Barho, Burnet County

Carine Chalfoun, Caldwell County

Craig Moreau, Fayette County

Alex Villalobos, Hays County

Delynn Peschke, Lee County

Gilbert Bennett, Llano County

Eric Carter, Travis County

Michael Shoe, Williamson County

Juan Ortiz, EMC-Metro (City of Austin)

Dorothy Miller, EMC-Large (City of Round Rock)

Russell Sander, EMC-Small (City of Marble Falls)

Rob Andrews, Law Enforcement-Metro (Austin Police Department)

Chief Mark Whitacre, Law Enforcement-Small (Marble Falls Police Department)

Brandon Wade, Fire Department-Metro (Austin Fire Department)

Chief Scott Kerwood, Fire Department-Large (Hutto Fire Department)

Chief Randy Jenkins, Fire Department-Small (Lockhart Fire Department)

Adam Johnson, EMS-Metro (Austin-Travis County EMS)

Johnny Campbell, EMS-Small (Marble Falls Area EMS)

Janet Pichette, Public Health (Austin Chief Epidemiologist)

Dave Reimer, CATRAC

Dr. Craig Spinn, Public Schools (Region 13 Education Service Center)

VACANT, Law Enforcement-Large

VACANT, EMS-Large

VACANT, Texas Division of Emergency Management Liaison


Commissioner Joe Don Dockery, Burnet County

Law Enforcement Education Committee (LEEC)

As of 12/18/2019

Chief James Altgelt, City of Bastrop

Judge Randy Brodbeck, Blanco County

Chief Mark Whitacre, Marble Falls

Lieutenant Chris Knudsen, City of Lockhart

Chief David Gilbreath, City of La Grange

Chief Deputy James Crockett, Lee County *

Chief Chase Stapp, City of San Marcos

George Vanderhule, Hays County *

Bill May, Travis County *

Chief Todd Radford, City of Lakeway

Rachel Arnold, Williamson County *

Chief Greg Minton, City of Leander


Judge Ron Cunningham, Llano County

Indicates Citizen Representative


As of 12/18/2019

Gerry Acuna, City of Austin

Richard McHale, City of Austin

Karel Zaleski, Bastrop County

Commissioner Paul Granberg, Blanco County

Commissioner Billy Wall, Burnet County

Commissioner Joe Roland, Caldwell County

Commissioner Tom Muras, Fayette County

Commissioner Debbie Ingalsbe, Hays County

Commissioner Maurice Pitts, Lee County

Commissioner Linda Raschke, Llano County

Emily Ackland, Travis County

Jon White, Travis County

Michael Cooper, Williamson County

R. Lynn Lantrip, Williamson County

Jack Ranney, Stericycle PSC, At-Large Member w/ HHW Expertise

Adam Gregory, Texas Disposal Systems, Private Industry Representative

Steve Jacobs, Waste Management, Private Industry Representative

Michael Mnoian, Central Waste & Recycling, Private Industry Representative

Matthew Smith, Hill Country Recycling, Private Industry Representative

Joey Crumley, Educational Representative

Rachel Hering, Citizen/Environmental Representative

Cheryl Untermeyer, Texas Commission on Environmental Quality, Non-voting member

VACANT, Hays County

VACANT, Texas Commission on Environmental Quality, Non-voting member


Commissioner Maurice Pitts, Lee County (also serves for Lee County)



AGENDA ITEM: #7 Ratify the 2020 Capital Area Economic Development District Board Membership

GENERAL DESCRIPTION OF ITEM: The bylaws of the Capital Area Economic Development District (CAEDD) state that the Board of Directors shall be ratified by the CAPCOG Executive Committee in January of each year. Our funding agency, the Economic Development Administration, requires the board representation to be reflective of the economic interest of our region. The proposed 2020 CAEDD Board includes members from chambers of commerce, workforce development groups, representatives of higher education, the private sector, and local elected officials. The CAEDD bylaws allow for up to 35 members and the Board meets quarterly. The 2019 CAEDD Board met quarterly and examined resiliency and its impact on economic development, provided feedback and local perspective on the development of a regional flood mitigation, increased awareness of opportunity zones, and tracked progress against the goals laid out in the 2015-2020 Capital Area Comprehensive Economic Development Strategy (CEDS). In 2020, the CAEDD will undertake and develop a new 2020-2025 Capital Area CEDS. At the end of 2019, CAPCOG staff contacted members that missed three or more meetings in 2019 to discern whether or not the member wished to continue serving; responses are incomplete at the time this agenda was prepared.


PRIMARY CONTACT/STAFF MEMBER: Rachel Steele, Director of Community & Economic Development

BUDGETARY IMPACT: Total estimated cost: There is no cost or purchase associated with this request. Source of Funds: Is item already included in fiscal year budget? Yes No Does item represent a new expenditure? Yes No Does item represent a pass-through purchase? Yes No If so, for what city/county/etc.?

PROCUREMENT: N/A ACTION REQUESTED: Ratify the membership of the Capital Area Economic Development District for 2020. BACK-UP DOCUMENTS ATTACHED: None BACK-UP DOCUMENTS NOT ATTACHED (to be sent prior to meeting or will be a handout at the meeting): Proposed 2020 Capital Area Economic Development District Board Roster.



AGENDA ITEM: #8 Assessment of Organizational Conflicts of Interest related to the Ombudsman Program

GENERAL DESCRIPTION OF ITEM: The State Long Term Care Ombudsman Programs requires and annual assessment of potential organizational conflicts of interest for all contractors providing Ombudsman services. The Capital Area Council of Governments (CAPCOG) through the Area Agency on Aging provides these services in the 10-county CAPCOG region. Conflicts of interest must be assessed to determine if the contract agency is involved in multiple interests, financial or otherwise that could affect the effectiveness and credibility of the Ombudsman Program. Part of this assessment includes the identification of any governing board members with an ownership, investment or employment interest in a long term care facility. Other potential conflicts are outlined in the attached Texas Administrative Code Rule – Title 26, Part 1, Chapter 88, Subchapter A, §88.2 and §88.403. We are asking executive committee members to disclose any potential conflicts of interest which will be reported to the Office of the Long Term Care Ombudsman by Wednesday, January 15, 2020 along with proposed remedy plans for any identified conflicts. From this point forward there will be an annual assessment of conflicts of interest related to the Ombudsman program. THIS ITEM REPRESENTS A:

New issue, project, or purchase Routine, regularly scheduled item Follow-up to a previously discussed item Special item requested by board member Other

PRIMARY CONTACT/STAFF MEMBER: Patty Bordie, Aging Services Director


PROCUREMENT: N/A ACTION REQUESTED: Executive Committee member identifications of organizational conflicts of interest related to the Ombudsman Program BACK-UP DOCUMENTS ATTACHED:

1. Texas Administrative Code Rule: Title 26, Part 1, Chapter 88, Subchapter A, §88.2 and §88.403

BACK-UP DOCUMENTS NOT ATTACHED: n/a

TITLE 26 HEALTH AND HUMAN SERVICES

PART 1 TEXAS HEALTH AND HUMAN SERVICES COMMISSION

CHAPTER 88 STATE LONG-TERM CARE OMBUDSMAN PROGRAM

SUBCHAPTER A PURPOSE AND DEFINITIONS

§88.2. Definitions.

(25) Organizational conflict of interest-- A situation in which an organization is involved in

multiple interests, financial or otherwise, that could affect the effectiveness and credibility of the

Ombudsman Program and includes an organization:

(A) having any ownership, operational, or investment interest in, or receiving grants or

donations from, an LTC facility;

(B) being an association of LTC facilities or an affiliate of such an association;

(C) having responsibility for licensing, surveying, or certifying LTC facilities;

(D) having a governing board member with an ownership, investment, or employment

interest in an LTC facility;

(E) providing long-term care to residents of LTC facilities, including the provision of

personnel for LTC facilities or the operation of programs that control access to, or services of,

LTC facilities;

(F) providing long-term care coordination or case management for residents of LTC

facilities;

(G) setting reimbursement rates for LTC facilities;

(H) providing adult protective services, as described in Texas Human Resources Code,

Chapter 48;

(I) determining eligibility regarding Medicaid or other public benefits for residents of

LTC facilities;

(J) conducting PASRR screening for LTC facility placements;

(K) making decisions regarding admission of residents to, or discharge of residents from,

LTC facilities; or

(L) providing guardianship, conservatorship, or other fiduciary or surrogate decision-

making services for residents of LTC facilities.

TITLE 26 HEALTH AND HUMAN SERVICES

PART 1 HEALTH AND HUMAN SERVICES COMMISSION

CHAPTER 88 STATE LONG-TERM CARE OMBUDSMAN PROGRAM

SUBCHAPTER E REQUIREMENTS OF A HOST AGENCY

§88.403 Conflicts of Interest Regarding a Host Agency

(a) If a host agency, or a governmental entity or nonprofit organization contracting with a host

agency, as described in §88.2(16)(B) of this chapter (relating to Definitions), has an

organizational conflict of interest, the host agency must, within 30 days after identifying the

conflict of interest:

(1) complete HHSC form "Conflict of Interest Identification, Removal, and Remedy,"

including a recommended action to:

(A) remove a conflict of interest described in §88.2(25)(A) - (C) of this chapter

(relating to Definitions); and

(B) remove or remedy a conflict of interest described in §88.2(25)(D) - (L) of this

chapter; and

(2) submit the completed form to the Office.

(b) A host agency must ensure that HHSC form "Individual Conflict of Interest Screening of a

Representative of the Office," is completed by a managing local ombudsman:

(1) at least once a year; and

(2) if the host agency identifies an individual conflict of interest involving the managing

local ombudsman.

(c) Within five business days after identifying an individual conflict of interest regarding a

managing local ombudsman, the host agency must:

(1) complete HHSC form "Conflict of Interest Identification, Removal, and Remedy,"

including a recommended action to remove or remedy the conflict of interest; and

(2) submit the completed form to the Office.

(d) If the Office receives a completed form described in subsection (a) or (c) of this section, the

State Ombudsman reviews the form and approves, modifies, or rejects the recommended action

to remove or remedy the conflict of interest.

(1) If it is not possible to remove or remedy an organizational conflict of interest of the

host agency, the State Ombudsman removes the designation of the local ombudsman entity, as

described in §88.104(c)(2)(A) of this chapter (relating to Designation of a Local Ombudsman

Entity).

(2) If it is not possible to remove or remedy an individual conflict of interest of the

managing local ombudsman, the State Ombudsman refuses to initially certify or terminates

certification of the managing local ombudsman as described in §88.103(a)(2) and (d)(4) of this

chapter (relating to Refusal, Suspension, and Termination of Certification of an Ombudsman).

Date post:	11-Feb-2020
Category:	Documents
Upload:	others
View:	0 times
Download:	0 times

Executive Committee | AgendaJan 08, 2020 · Executive Committee | Agenda 10:00 a.m., Wednesday,...

Documents