In Case of Emergency
• Emergency Calls:
– Call 3131 from a lab phone
– Call (630) 840-3131 from a
cell phone
• Fire:
– Exit Wilson Hall south stairways to ground floor
– Follow building residents to assembly area
• Tornado/Severe Weather:
– Exit Wilson Hall south stairways to basement refuge area (behind auditorium)
– Stay in refuge area until “all clear” is announced
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South Stairways
Agenda for Exec Session
• Introductions
• Project Background
• Charge to Reviewers
• Assignments/Write-ups
• Agenda
• Discussion
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Introductions
• Please introduce yourself:
– Your name
– Your home institution or company and role
– The area you are reviewing or role at this review
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• Current status:
– CD-0 Approved April 2016
– DOE CD-1/3a IPR Aug.8-10, 2017
– Requesting CD-3a approval of Nb3Sn strand procurement.
– Core project team is essentially same team functioning under
LARP.
– First of kind objects. Substantial R&D completed under LARP.
– Agreement with DOE Program on KPPs
• Five(5) Q1 and five(5) Q3 cryoassemblies
• Ten(10) dressed RFD crab cavities
– Funding profile currently does not support CERN’s need-by
dates.
• This review is to help prepare for the DOE CD-1 review.
Background
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CD-1
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Delegation Allowed
S-4 SC-1 SC-1 SC-AD SC-AD SC-AD
Approve Acquisition StrategyReviewed by SC-28
Approved by SC-1
Reviewed by SC-28
Approved by SC-1
Reviewed by SC-28
Approved by SC-2
Reviewed by SC-28
Approved by SC-AD
Reviewed by SC-28
Approved by SC-AD
Reviewed by SC-28
Approved by SC-AD
Approve Preliminary Project Execution Plan (PEP) S-4 Reviewed by SC-28
Approved by SC-1
Reviewed by SC-28
Approved by SC-2
Reviewed by SC-28
Approved by SC-AD
Reviewed by SC-28
Approved by SC-AD
Reviewed by SC-28
Approved by SC-AD
Appointment of the Federal Project Director (FPD) S-4 SC-1 SC-1 SC-AD SC-AD SC-AD
Approve Integrated Project Team (IPT) S-4 SC-1 SC-2 SC-AD SC-AD SC-AD
Develop a Risk Management Plan Project Project Project Project Project Project
Comply with the One-for-One Building Space Replacement Project Project Project Project Project Project
Complete a Conceptual Design Project Project Project Project Project Project
Document High Perf. & Sustainable Bldg. & Sustainable
Env. Stewardship considerationsProject Project Project Project Project Project
Conduct a Conceptual Design Review Team external to project Team external to project Team external to project Team external to project Team external to project Team external to project
Complete a Conceptual Design Report Project Project Project Project Project Project
Prepare a Preliminary Hazard Analysis Report Site Office or Lab Site Office or Lab Site Office or Lab Site Office or Lab Site Office or Lab Site Office or Lab
Develop and Implement an Integrated Safety Management
PlanSite Office or Lab Site Office or Lab Site Office or Lab Site Office or Lab Site Office or Lab Site Office or Lab
Establish Preliminary Quality Assurance Program (QAP) Site Office or Lab Site Office or Lab Site Office or Lab Site Office or Lab Site Office or Lab Site Office or Lab
Identify general Safeguards and Security requirements for
the recommended alternativeSite Office or Lab Site Office or Lab Site Office or Lab Site Office or Lab Site Office or Lab Site Office or Lab
Complete National Environmental Policy Act
(NEPA)Strategy by issuing a determination (i.e., EIS, EA)Site Office or Lab Site Office or Lab Site Office or Lab Site Office or Lab Site Office or Lab Site Office or Lab
Conduct Independent Project Review or External
Independent Review
ICE or ICR by PM
& SC-28
ICE or ICR by PM
& SC-28
ICE or ICR by APM
with SC-28SC-28
SC-28
Tailored
SC-28
Tailored
Update PDS, or other funding documents for MIE and OE
projects, and OMB 300s, if applicable.SC-AD SC-AD SC-AD SC-AD SC-AD SC-AD
Hazard Cat. 1,2,3 Nuclear Facility--Update Safety Design
Strategy (SDS)
SBAA & FPD, w/ CNS or
CDNS concurrence, as
appropriate
SBAA & FPD, w/ CNS or
CDNS concurrence, as
appropriate
SBAA & FPD, w/ CNS or
CDNS concurrence, as
appropriate
SBAA & FPD, w/ CNS or
CDNS concurrence, as
appropriate
SBAA & FPD, w/ CNS or
CDNS concurrence, as
appropriate
SBAA & FPD, w/ CNS or
CDNS concurrence, as
appropriate
Hazard Category 1, 2, and 3 nuclear facilities, conduct an
Independent Project Review (IPR)PSO PSO PSO PSO PSO PSO
Hazard Cat. 1,2,3 Nuclear Facility--Prepare a Conceptual
Safety Design Report (CSDR)SBAA via the CSVR SBAA via the CSVR SBAA via the CSVR SBAA via the CSVR SBAA via the CSVR SBAA via the CSVR
Hazard Cat. 1,2,3 Nuclear Facility--Prepare Conceptual
Safety Validation Report (CSVR)SBAA SBAA SBAA SBAA SBAA SBAA
Hazard Cat. 1,2,3 Nuclear Facility--Initiate a Code of
RecordProject Project Project Project Project Project
Submit approved CD or equivalent documents to APM SC-28 SC-28 SC-28 SC-28 SC-28 SC-28
Allow expenditure of PED, MIE OR OE funds for project
design. Project Project Project Project Project Project
Submit budget request for the remainder of TPC if CD-2 is
approved w/i 1 year of OMB submissionSC-AD SC-AD SC-AD SC-AD SC-AD SC-AD
Update PARS II with monthly statusProg. Mgr. & FPD
No Earned Value (EV)
Prog. Mgr. & FPD
No Earned Value (EV)
Prog. Mgr. & FPD
No Earned Value (EV)
Prog. Mgr. & FPD
No Earned Value (EV)
Prog. Mgr. & FPD
No Earned Value (EV)
Prog. Mgr. & FPD
No Earned Value (EV)
Continue with Monthly or Quarterly Project
Reporting/Meeting
SC-AD
Invite SC-1 and SC-28
SC-AD
Invite SC-1 and SC-28
SC-AD
Invite SC-2 and SC-28SC-AD to invite SC-28 SC-AD to invite SC-28 SC-AD to invite SC-28
Develop an Acquisition Plan if applicable
Hazard Cat. 1,2,3 Nuclear Facility--Develop a Checkout,
Testing & Commissioning Plan Project Project Project Project Project Project
PO
ST
CD
-1
CD-1--APPROVE ALTERNATIVE SELECTION AND
COST RANGE
PR
IOR
TO
CD
-1--
CO
NC
EP
TU
AL
DE
SIG
N
TOTAL PROJECT COST (TPC) $750M or more Less than $750M to $400M Less than $400M to $100M Less than $100M to $50M* Less than $50M* to $20M Less than $20M to $10M**
DECISION / REQUIREMENTS1 / APPROVAL2
Nu
cle
ar
Fa
cili
tyN
ucl
Charge
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Each question has multiple parts. Please respond to each part.
Design and Scope Charge Questions
The Technical Subcommittees (Magnets and Crab Cavities) will respond to the following questions in their section of the report:
• Have performance requirements been appropriately and sufficiently defined for this stage of the project?
• Is the conceptual design sound and likely to meet the performance requirements?
• Is the U.S. project scope well defined within the CERN HL-LHC project?
• Does the conceptual design support the stated cost range and duration?
• [Magnet subcommittee only] Is the need, technical justification and schedule justification sufficient to approve early materials procurement?
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Cost and Schedule Charge Questions
The Cost and Schedule Subcommittee will respond to
the following questions in their section of the report:
• Has a credible and sufficient alternatives analysis been
performed?
• Are the estimated cost and schedule ranges credible
and realistic for this stage of the project?
• Is adequate scope, cost, and schedule contingency
included?
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Management Charge Questions
The Management Subcommittee will respond to the following
questions in their section of the report:
• Is the project being appropriately managed?
• Is the Integrated Project Team established and functioning?
• Are the management structure and resources adequate to
produce a credible technical, cost and schedule baseline?
• Is the required DOE Order 413.3b documentation on track
to be complete for CD-1?
The ESH&Q Subcommittee will respond to the following
questions in their section of the report:
• Is ESH&Q being appropriately addressed for this stage of
the project?
• Are Integrated Safety Management Principles being
followed?
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Reporting Structure
• Each subcommittee will answer their respective charge
questions and author findings, comments, and
recommendations.
• The draft report will be used for the closeout
presentation (no separate slides)
• Answers to the questions and any recommendations
should be presented at the closeout with the project’s
and Fermilab’s management.
– It is good practice to fact check the report with the project
team prior to the closeout.
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Report Terminology
Findings Findings are statements of fact that summarize noteworthy information presented during the review.
Comments Comments are judgment statements about the facts presented during the review. The reviewers' comments are
based on their experiences and expertise.
The comments are to be evaluated by the project team and actions taken as deemed appropriate.
Recommendations Recommendations are statements of actions that should be addressed by the project team. A response to the recommendation is expected and the actions taken would be reported on during future reviews.
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Committee Deliverables and Deadlines
• Report template (Review Closeout Presentation Format) is
posted on GoogleDocs
https://docs.google.com/document/d/1uOgO4PS58d5fnAgqMvi
Rf2eLlkPiuq9HvjHyT3K5es8/edit#
You can log into GoogleDocs using a Gmail address. If you
haven’t already, please send the address to Lisa Temple
([email protected]) so she can add the permission
• Write-ups should be ready for Thursday morning Closeout Dry Run.
• A final report is due within 2 weeks after the closeout.
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Today’s Agenda Overview
08:45am-noon: Plenaries in One West
Noon-1:15pm: Lunch on 2nd Floor Crossover
1:15pm-5:00pm: Breakout Sessions• Management, Cost and Schedule, ESH – Comitium (WH2SE)
• Magnets – Snake Pit (WH2NE)
• Crab Cavities – Black Hole (WH2NW)
5-6pm: Full committee executive session in Comitium
– Identify major issues, formulate a list of questions for the project
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Note: Agenda can be adjusted to meet needs of the committee
Wednesday Agenda Overview
8:30am-10:00am – Plenaries – CD-3a
10:30am-noon – Breakout Sessions Continued
Noon-1:00pm – Exec Session/Lunch
1:00pm-2:00pm – Answers to homework questions (if required)
– Comitium
2:00pm-3:30pm – Subcommittee Exec Session
3:30pm-5:00pm - Full Committee discussion, writing, dry run -
Comitium
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Thursday Agenda Overview
8am-1pm – Final writing, answers to questions, dry run, working
lunch – Comitium
1pm – Closeout – One West
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Food, Breaks
• Coffee breaks
– When scheduled, will be outside the Comitium except during
today’s plenaries when it will be outside One West
• Lunch
– Tuesday and Wednesday on WH2X (Buffet)
– Thursday - Box lunch for reviewers
• Dinner
– Tonight 6pm on WH2X
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