Ron Ray

Director’s CD-1/3a Review of HL-LHC AUP

13-Jun-2017

Executive Session - Kickoff

In Case of Emergency

• Emergency Calls:

– Call 3131 from a lab phone

– Call (630) 840-3131 from a

cell phone

• Fire:

– Exit Wilson Hall south stairways to ground floor

– Follow building residents to assembly area

• Tornado/Severe Weather:

– Exit Wilson Hall south stairways to basement refuge area (behind auditorium)

– Stay in refuge area until “all clear” is announced

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South Stairways

Agenda for Exec Session

• Introductions

• Project Background

• Charge to Reviewers

• Assignments/Write-ups

• Agenda

• Discussion

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Introductions

• Please introduce yourself:

– Your name

– Your home institution or company and role

– The area you are reviewing or role at this review

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• Current status:

– CD-0 Approved April 2016

– DOE CD-1/3a IPR Aug.8-10, 2017

– Requesting CD-3a approval of Nb3Sn strand procurement.

– Core project team is essentially same team functioning under

LARP.

– First of kind objects. Substantial R&D completed under LARP.

– Agreement with DOE Program on KPPs

• Five(5) Q1 and five(5) Q3 cryoassemblies

• Ten(10) dressed RFD crab cavities

– Funding profile currently does not support CERN’s need-by

dates.

• This review is to help prepare for the DOE CD-1 review.

Background

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CD-1

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Delegation Allowed

S-4 SC-1 SC-1 SC-AD SC-AD SC-AD

Approve Acquisition StrategyReviewed by SC-28

Approved by SC-1

Reviewed by SC-28

Approved by SC-1

Reviewed by SC-28

Approved by SC-2

Reviewed by SC-28

Approved by SC-AD

Reviewed by SC-28

Approved by SC-AD

Reviewed by SC-28

Approved by SC-AD

Approve Preliminary Project Execution Plan (PEP) S-4 Reviewed by SC-28

Approved by SC-1

Reviewed by SC-28

Approved by SC-2

Reviewed by SC-28

Approved by SC-AD

Reviewed by SC-28

Approved by SC-AD

Reviewed by SC-28

Approved by SC-AD

Appointment of the Federal Project Director (FPD) S-4 SC-1 SC-1 SC-AD SC-AD SC-AD

Approve Integrated Project Team (IPT) S-4 SC-1 SC-2 SC-AD SC-AD SC-AD

Develop a Risk Management Plan Project Project Project Project Project Project

Comply with the One-for-One Building Space Replacement Project Project Project Project Project Project

Complete a Conceptual Design Project Project Project Project Project Project

Document High Perf. & Sustainable Bldg. & Sustainable

Env. Stewardship considerationsProject Project Project Project Project Project

Conduct a Conceptual Design Review Team external to project Team external to project Team external to project Team external to project Team external to project Team external to project

Complete a Conceptual Design Report Project Project Project Project Project Project

Prepare a Preliminary Hazard Analysis Report Site Office or Lab Site Office or Lab Site Office or Lab Site Office or Lab Site Office or Lab Site Office or Lab

Develop and Implement an Integrated Safety Management

PlanSite Office or Lab Site Office or Lab Site Office or Lab Site Office or Lab Site Office or Lab Site Office or Lab

Establish Preliminary Quality Assurance Program (QAP) Site Office or Lab Site Office or Lab Site Office or Lab Site Office or Lab Site Office or Lab Site Office or Lab

Identify general Safeguards and Security requirements for

the recommended alternativeSite Office or Lab Site Office or Lab Site Office or Lab Site Office or Lab Site Office or Lab Site Office or Lab

Complete National Environmental Policy Act

(NEPA)Strategy by issuing a determination (i.e., EIS, EA)Site Office or Lab Site Office or Lab Site Office or Lab Site Office or Lab Site Office or Lab Site Office or Lab

Conduct Independent Project Review or External

Independent Review

ICE or ICR by PM

& SC-28

ICE or ICR by PM

& SC-28

ICE or ICR by APM

with SC-28SC-28

SC-28

Tailored

SC-28

Tailored

Update PDS, or other funding documents for MIE and OE

projects, and OMB 300s, if applicable.SC-AD SC-AD SC-AD SC-AD SC-AD SC-AD

Hazard Cat. 1,2,3 Nuclear Facility--Update Safety Design

Strategy (SDS)

SBAA & FPD, w/ CNS or

CDNS concurrence, as

appropriate

SBAA & FPD, w/ CNS or

CDNS concurrence, as

appropriate

SBAA & FPD, w/ CNS or

CDNS concurrence, as

appropriate

SBAA & FPD, w/ CNS or

CDNS concurrence, as

appropriate

SBAA & FPD, w/ CNS or

CDNS concurrence, as

appropriate

SBAA & FPD, w/ CNS or

CDNS concurrence, as

appropriate

Hazard Category 1, 2, and 3 nuclear facilities, conduct an

Independent Project Review (IPR)PSO PSO PSO PSO PSO PSO

Hazard Cat. 1,2,3 Nuclear Facility--Prepare a Conceptual

Safety Design Report (CSDR)SBAA via the CSVR SBAA via the CSVR SBAA via the CSVR SBAA via the CSVR SBAA via the CSVR SBAA via the CSVR

Hazard Cat. 1,2,3 Nuclear Facility--Prepare Conceptual

Safety Validation Report (CSVR)SBAA SBAA SBAA SBAA SBAA SBAA

Hazard Cat. 1,2,3 Nuclear Facility--Initiate a Code of

RecordProject Project Project Project Project Project

Submit approved CD or equivalent documents to APM SC-28 SC-28 SC-28 SC-28 SC-28 SC-28

Allow expenditure of PED, MIE OR OE funds for project

design. Project Project Project Project Project Project

Submit budget request for the remainder of TPC if CD-2 is

approved w/i 1 year of OMB submissionSC-AD SC-AD SC-AD SC-AD SC-AD SC-AD

Update PARS II with monthly statusProg. Mgr. & FPD

No Earned Value (EV)

Prog. Mgr. & FPD

No Earned Value (EV)

Prog. Mgr. & FPD

No Earned Value (EV)

Prog. Mgr. & FPD

No Earned Value (EV)

Prog. Mgr. & FPD

No Earned Value (EV)

Prog. Mgr. & FPD

No Earned Value (EV)

Continue with Monthly or Quarterly Project

Reporting/Meeting

SC-AD

Invite SC-1 and SC-28

SC-AD

Invite SC-1 and SC-28

SC-AD

Invite SC-2 and SC-28SC-AD to invite SC-28 SC-AD to invite SC-28 SC-AD to invite SC-28

Develop an Acquisition Plan if applicable

Hazard Cat. 1,2,3 Nuclear Facility--Develop a Checkout,

Testing & Commissioning Plan Project Project Project Project Project Project

PO

ST

CD

-1

CD-1--APPROVE ALTERNATIVE SELECTION AND

COST RANGE

PR

IOR

TO

CD

-1--

CO

NC

EP

TU

AL

DE

SIG

N

TOTAL PROJECT COST (TPC) $750M or more Less than $750M to $400M Less than $400M to $100M Less than $100M to $50M* Less than $50M* to $20M Less than $20M to $10M**

DECISION / REQUIREMENTS1 / APPROVAL2

Nu

cle

ar

Fa

cili

tyN

ucl

Charge

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Each question has multiple parts. Please respond to each part.

Design and Scope Charge Questions

The Technical Subcommittees (Magnets and Crab Cavities) will respond to the following questions in their section of the report:

• Have performance requirements been appropriately and sufficiently defined for this stage of the project?

• Is the conceptual design sound and likely to meet the performance requirements?

• Is the U.S. project scope well defined within the CERN HL-LHC project?

• Does the conceptual design support the stated cost range and duration?

• [Magnet subcommittee only] Is the need, technical justification and schedule justification sufficient to approve early materials procurement?

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Cost and Schedule Charge Questions

The Cost and Schedule Subcommittee will respond to

the following questions in their section of the report:

• Has a credible and sufficient alternatives analysis been

performed?

• Are the estimated cost and schedule ranges credible

and realistic for this stage of the project?

• Is adequate scope, cost, and schedule contingency

included?

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Management Charge Questions

The Management Subcommittee will respond to the following

questions in their section of the report:

• Is the project being appropriately managed?

• Is the Integrated Project Team established and functioning?

• Are the management structure and resources adequate to

produce a credible technical, cost and schedule baseline?

• Is the required DOE Order 413.3b documentation on track

to be complete for CD-1?

The ESH&Q Subcommittee will respond to the following

questions in their section of the report:

• Is ESH&Q being appropriately addressed for this stage of

the project?

• Are Integrated Safety Management Principles being

followed?

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Reviewer Assignments

Reporting Structure

• Each subcommittee will answer their respective charge

questions and author findings, comments, and

recommendations.

• The draft report will be used for the closeout

presentation (no separate slides)

• Answers to the questions and any recommendations

should be presented at the closeout with the project’s

and Fermilab’s management.

– It is good practice to fact check the report with the project

team prior to the closeout.

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Report Terminology

Findings Findings are statements of fact that summarize noteworthy information presented during the review.

Comments Comments are judgment statements about the facts presented during the review. The reviewers' comments are

based on their experiences and expertise.

The comments are to be evaluated by the project team and actions taken as deemed appropriate.

Recommendations Recommendations are statements of actions that should be addressed by the project team. A response to the recommendation is expected and the actions taken would be reported on during future reviews.

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Committee Deliverables and Deadlines

• Report template (Review Closeout Presentation Format) is

posted on GoogleDocs

https://docs.google.com/document/d/1uOgO4PS58d5fnAgqMvi

Rf2eLlkPiuq9HvjHyT3K5es8/edit#

You can log into GoogleDocs using a Gmail address. If you

haven’t already, please send the address to Lisa Temple

(ltemple@fnal.gov) so she can add the permission

• Write-ups should be ready for Thursday morning Closeout Dry Run.

• A final report is due within 2 weeks after the closeout.

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Today’s Agenda Overview

08:45am-noon: Plenaries in One West

Noon-1:15pm: Lunch on 2nd Floor Crossover

1:15pm-5:00pm: Breakout Sessions• Management, Cost and Schedule, ESH – Comitium (WH2SE)

• Magnets – Snake Pit (WH2NE)

• Crab Cavities – Black Hole (WH2NW)

5-6pm: Full committee executive session in Comitium

– Identify major issues, formulate a list of questions for the project

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Note: Agenda can be adjusted to meet needs of the committee

Wednesday Agenda Overview

8:30am-10:00am – Plenaries – CD-3a

10:30am-noon – Breakout Sessions Continued

Noon-1:00pm – Exec Session/Lunch

1:00pm-2:00pm – Answers to homework questions (if required)

– Comitium

2:00pm-3:30pm – Subcommittee Exec Session

3:30pm-5:00pm - Full Committee discussion, writing, dry run -

Comitium

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Thursday Agenda Overview

8am-1pm – Final writing, answers to questions, dry run, working

lunch – Comitium

1pm – Closeout – One West

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Food, Breaks

• Coffee breaks

– When scheduled, will be outside the Comitium except during

today’s plenaries when it will be outside One West

• Lunch

– Tuesday and Wednesday on WH2X (Buffet)

– Thursday - Box lunch for reviewers

• Dinner

– Tonight 6pm on WH2X

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Questions?

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