Date post: | 02-Jan-2016 |
Category: |
Documents |
Upload: | chezarina-spiros |
View: | 31 times |
Download: | 0 times |
Executive Steering CommitteeOctober 2, 2012
Today’s Agenda
• Brief Review• Project Status and Roadmap
Reviews• eCOI• Animal Research• Pre-award• Portal
• Research Portal Demonstration• Goals for next quarter
RESEARCHER HANDBOOK guide for navigating the research enterprise
NEW INITIATIVES TO TRANSFORM RESEARCH ADMINISTRATION
• Reduce Cumbersome Administration
• Business Process Improvement
• Simplify the Ability to Connect with OVPR
• Streamline Electronic Processes
• Easy Access to Information
Initiatives
eRA
Researcherhandbook
Education/Orientation
Websites
PartnersFaculty Advisors
eCOI
Status Update• Implemented Conflict of Interest (COI) Disclosure
for UI Health Care, Continuing Medical Education (CME), Provost and Conflict of Interest in Research (COIR) Offices
• Disclosure Met Most Faculty Conflict of Commitment (COC) Reporting Obligations
Metrics• 10,200 Disclosures• 850 Disclosed External Relationships• 110 Faculty with Significant Financial Interests
eCOI
Next Steps • Update 2013 Disclosure Form • Expand Functionality to Meet All Faculty
COC Disclosure Requirements • Enhance Administrative and Reporting
FunctionalityApr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Annual Disclosures
Financial Interests In Research
2013 Disclosure Form Updates and Enhancements
Reporting
Conflicts Management Administration
2014 Disclosure Form Update and Enhancements
Supplemental questions
Subcontractor External Disclosure
IFI Funding Forms Integration
HawkIRB Protocol Renewal Integration
* = Effort continues into 2015
- Next Deliverable Milestone
eCO
I
2012 2013
Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q42014
Q1 Q2 Q3
2013 Disclosure Forms
Reporting
Conflicts Management Admin
HawkIRB Renew
IFI Funding Int
Subcontractors
2014 Disclosure Forms
Suppl Questions
Anual Disclosures
Financial Interest in Research
Animal Research
Status Update
eIACUC (Animal Protocol)• Program Assistant Conversion Launched• Demographics Module Programming Initiated• Research Procedure Templates
Under Development
ARIS (Financial/Operations)• Phase I Enhancements Continue• Phase II Project Planning Initiated
Animal Research
Next StepseIACUC• Complete Demographics Module • Complete Research Procedure Templates• Scope/Initiate Programming for First Species Form
ARIS • Develop Phase II Project Charter and Scope• Establish Stakeholder’s Group• Complete Phase I Enhancements
Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Species Form Question Review
Form Administration Framework
Program Assistant Conversion
Demographic Information Capture Form
First Species Form
All Species Forms
Form Workflow and Review Process
Meeting Management
Reporting
Compliance Monitoring
ARIS - Animal Operations Phase II Enhancements
* = Effort continues into 2015
- Next Deliverable Milestone
Ani
mal
Res
earc
h
2012 2013Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q4
2014Q1 Q2 Q3
All Species Forms
Form WF
Meeting Mgmt
Reporting
ARIS - Animal Operations Phase II Enhancements
Species Form Question Review
Form Administration Framework
First Species Form
Demographic Info
Prog Asst Conv
Monitoring
Pre-Award
Status Update• Alternate Paper Routing Form• Workflow to paper option released
• Document Archive • Paperless document retention
• Non-Monetary Routing Form • Project documentation and data mapping
completed
• Deferred maintenance • Improved efficiency and effectiveness of
current system
Pre-award
Next Steps
Non-monetary Routing Form • Update and transition to Workflow for approvals and assurancesDSP Data Analysis and Modeling Project • Review current Data Fields: definitions, data entry origin, usage
and consistency with non-DSP unitsConsolidated Grant and Contract Log• Combine Grant, Contract and Subaward tracking into one module,
with individualized access/views for non-DSP users
Portal
Status Update• Phase I Completed• Collegiate Research History Reporting • eResearch – new website to navigate electronic
applications • Established Portal Advisory Committee• Benchmarked portal concept with CIC institutions • Developed Portal Prototype• Vetted Portal Prototype with key constituents
Research Portal Demonstration
Portal
Next StepsResearch Application Links• Develop framework for maintaining links for research
applications• Develop framework for Action Items integration• Create Announcements management frameworkSingle Sign On• Implement single-sign on infrastructure for research applicationsInitial Application Integration and Drill Down• Develop framework for expandable content• Implement top priority expandable content
Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Planning and Initial Design
Prototype development
Integration & Collegiate Reports
Research Application Links Integration
Single sign on (SSO)
Expandable Content - Application Integration and Drill Down
eCOI
Animal research
Pre-Award
Other Application Integration (ePost, HawkIRB, …)
User Profile Favorites
Delegate Integration
Metrics Reporting
* = Effort continues into 2015
Q42014
Q1 Q2 Q32012 2013
Q2 Q3 Q4 Q1 Q2 Q3 Q4
- Next Deliverable Milestone
Rese
arch
Por
tal
eCOI - Expandable Content - Application Integration and Drill Down
Animal Research - Expandable Content - Application Integration and Drill Down
Expandable Content - Application Integration and Drill Down
Pre-Award - Expandable Content - Application Integration and Drill Down
Planning
Prototype
Int & Rpts
Research Application Links Int
Single Sign On
User Favs
Delagate Integration
Metrics Reporting
High-level PlanApr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Annual Disclosures
Financial Interests In Research
2013 Disclosure Form Updates and Enhancements
Reporting
Conflicts Management Administration
2014 Disclosure Form Update and Enhancements
Supplemental questions
Subcontractor External Disclosure
IFI Funding Forms Integration
HawkIRB Protocol Renewal Integration
Species Form Question Review
Form Administration Framework
Program Assistant Conversion
Demographic Information Capture Form
First Species Form
All Species Forms
Form Workflow and Review Process
Meeting Management
Reporting
Compliance Monitoring
ARIS - Animal Operations Phase II Enhancements
Alternate Paper Routing Form Phase II
Document Archive
Data Analysis and Modeling Project
Non-monetary routing form
Consolidated Grant and Contract Log
electronic Review and Negotiation Workflow
External Sponsor Report Monitoring
Award Notification and Integration*
Planning and Initial Design
Prototype development
Integration & Collegiate Reports
Research Application Links Integration
Single sign on (SSO)
Expandable Content - Application Integration and Drill Down
eCOI
Animal research
Pre-Award
Other Application Integration (ePost, HawkIRB, …)
User Profile Favorites
Delegate Integration
Metrics Reporting
* = Effort continues into 2015
- Next Deliverable Milestone
eCO
I
Pre-
awar
dRe
sear
ch P
orta
lA
nim
al R
esea
rch
2012 2013Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q4
2014Q1 Q2 Q3
All Species Forms
Form WF
Meeting Mgmt
Reporting
ARIS - Animal Operations Phase II Enhancements
Alt Paper Form
2013 Disclosure Forms
Reporting
Conflicts Management Admin
Species Form Question Review
Form Administration Framework
HawkIRB Renew
IFI Funding Int
Subcontractors
2014 Disclosure Forms
Suppl Questions
eCOI - Expandable Content - Application Integration and Drill Down
Animal Research - Expandable Content - Application Integration and Drill Down
Expandable Content - Application Integration and Drill Down
Pre-Award - Expandable Content - Application Integration and Drill Down
Anual Disclosures
Doc Archive
Data Analysis and Modelling
Non-monetary Routing Form
Consolidated Award and Contract Logs
Review and Negotiation Workflow
External Sponsor Report Monitoring
First Species Form
Demographic Info
Prog Asst Conv
Financial Interest in Research
Monitoring
Planning
Prototype
Int & Rpts
Research Application Links Int
Single Sign On
User Favs
Delagate Integration
Metrics Reporting
Next Steps
Project Planning & Infrastructure Goals• Onboard new VPR• Research Metrics• Provide better definition for long duration
activities
Project Specific Goals• eCOI – 2013 Disclosure Updates• Animal Research – Forms, Program Assistant
Conversion, Demographics, and ARIS Project Definition
• Pre-award – Data Analysis and Non-monetary Routing
• Portal – Research Application Links Integration, Signal Sign On (SSO), Expandable Application Content and Drill Down