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1EARLY CHILDHOOD AUSTRALIA NATIONAL CONFERENCE 2016 • SPONSORSHIP AND EXHIBITION PACKAGE

SPONSORSHIP

EXHIBITIONPACKAGE

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THIS IS CHILDHOODEarly C

hildhood Australia National Conference 2016

Pedagogy and practice in the early y

ears

5–8 October 2016Darwin Convention Centre, Northern Territory

2 SPONSORSHIP AND EXHIBITION PACKAGE • EARLY CHILDHOOD AUSTRALIA NATIONAL CONFERENCE 2016

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From the National PresidentEarly Childhood Australia invites you to participate in the 30th National Conference—This is Childhood to be held in Darwin, Northern Territory at the Darwin Convention Centre from 5–8 October 2016.

As many of you are aware, the ECA Conference is considered the premier early childhood education and care conference in Australia. The successful Seasons of Change 2014 conference in Melbourne, Victoria included 1800 delegates and 23 sponsors. These sponsors contributed to the success of the event, and importantly, recognised others who work with children in a variety of roles within the sector and advocate for young children in Australia. The Melbourne conference also included a record number of trade exhibitors with 75 exhibitors occupying 101 booths to promote their goods and services to the delegates.

The 2016 National Conference in Darwin promises to bring together early childhood educators, academics, leaders and other allied professionals in an environment of collegiality. The conference’s focus on pedagogy and practice in the early years is an opportunity to be inspired to expand our thinking, be imaginative about the future, to discover the potentials and to create strong communities which will, in turn, contribute to improved outcomes for young children.

We invite you to be an integral part of the conference in Darwin by becoming a sponsor or exhibitor. A wide range of options for both sponsorship and exhibition is available for your consideration. This is Childhood will provide a wonderful opportunity to promote your organisation and its services, while at the same time supporting a major professional event for participants who play such a vital role in the education and care sector.

ECA will ensure that sponsors are acknowledged in pre-conference promotional material and during conference proceedings. Similarly, delegates will be actively encouraged to visit the exhibition area to enable exhibitors to gain maximum advantage of the opportunity to promote their goods and services. The Exhibition Hall will be open from 7.30 am each day of the conference. Meals and breaks will be located in the Exhibition Hall to further provide maximum exposure for exhibitors and sponsors.

By securing your sponsorship early, you will be able to select the most attractive locations in the Exhibition Hall—it is a first come, first served basis. Furthermore, your logo receives greater exposure on the conference website and in e-marketing the sooner you lock in your spot. I encourage you to consider favourably the information in this package and make contact with us if we can provide further assistance. Information about ECA can be found at: www.earlychildhoodaustralia.org.au.

I look forward to reacquainting, or indeed welcoming first time sponsors and exhibitors at the 2016 ECA Conference in Darwin. This event promises to be just as stimulating and successful as previous national conferences.

Ros Cornish National President

Early Childhood Australia



ContentsAbout Early Childhood Australia 4

Why become a sponsor? 6

Sponsorship packages 7

Platinum Sponsor Package 7

Gold Sponsor Package 8

Silver Sponsor Package 8

Summary of package inclusions 9

Conference sponsorship opportunities 10

Welcome Reception Sponsor 10

International Keynote Speaker Sponsor 10

Australian Keynote Speaker Sponsor 11

Conference App Sponsor 11

Travel Scholarship Sponsor 12

USB Drive Sponsor 12

Wi-Fi Sponsor 13

Charging Station Sponsor 13

Catering Sponsor 13

Chair Sponsor 14

Name Tag Sponsor 14

Conference Pocket Program Sponsor 14

Ultimate Selfie Sponsor 15

Merchandise Sponsor 15

Additional marketing opportunities 16

USB inclusions 16

Advertising 16

Customised sponsorship packages 16

Exhibition booths 18

Booth layout plan 18

Exhibition booth features and inclusions 20

Sponsorship and Exhibition Terms and Conditions 22


About Early Childhood AustraliaEarly Childhood Australia (ECA) has been a voice for young children since 1938. We are the peak early childhood advocacy organisation, acting in the interests of young children, their families and those in the early childhood field. ECA advocates to ensure quality, social justice and equity in all issues relating to the education and care of children aged birth to eight years. Our advocacy work is also supported by our role as a specialist early childhood publisher.

Further information about ECA is available at: www.earlychildhoodaustralia.org.au.

Our vision: Every young child is thriving and learning.Our role in achieving this vision is to be an effective advocate for young children and a champion for quality outcomes in early childhood education and care.

We specifically acknowledge the rights of Aboriginal and Torres Strait Islander children and their families, and the past and current injustices and realities for them around Australia.

Early Childhood Australia’s values• Integrity—we ensure informed, ethical, authentic and

transparent behaviour and our conviction guides what we do and how we do it every day.

• Collaboration—we share knowledge, establish and maintain respectful and trusting relationships with others to support the achievement of positive outcomes for children.

• Leadership—we acknowledge that strong pedagogical and courageous leadership is essential to support and promote the rights and voice of children.

• Inclusiveness—we value and promote acceptance of diversity in our work and that of the broader community.

• Quality—we strive to ensure that everything we do is high quality and demonstrates commitment to our advocacy role.

Our membersMembers of ECA support advocacy for young children, quality in the delivery of services to young children and high standards of professionalism.

Previous conferences have demonstrated the keen desire of members to stay abreast of current trends and new research in the early childhood sector. Over 1800 delegates attended the event held in Melbourne during 2014 and we expect over 1200 delegates in Darwin in 2016.


SPONSORSHIP


Why become a sponsor?Early Childhood Australia offers sponsors the opportunity to promote their business and reach a national audience.

Sponsorship allows you to promote your products and services to reach the early childhood education and care sector, demonstrating commitment and support for service providers and educators.

A range of promotional opportunities are available, including branding in printed conference material and on the ECA website, as well as placement at the 2016 National Conference.

Benefits of sponsorshipEarly Childhood Australia will ensure that your investment is worthwhile with many direct and indirect benefits for your business or organisation.

Benefits include:

• exposure of your brand through extensive event promotion over 12 months leading up to the event

• the opportunity to engage and communicate with decision makers in the early childhood sector (conference delegates include CEOs, Senior Managers and Senior Practitioners)

• brand association—you will be associated with a well renowned event in the early childhood education and care sector and with ECA

• increase your brand and product awareness through:

» clever use of your exhibition booth (included in several packages)

» naming rights of certain event aspects (included in some packages)

» opportunities to test or showcase a new or existing product and communicate firsthand with your audience through exhibitions.

• trialing or developing marketing and sales activities

• differentiating from your competitors by taking up one of the exclusive sponsorship options

• complimentary registrations and tickets which enable your own staff to participate in the conference—a valuable professional development opportunity for anyone working in the early childhood sector

• networking opportunities with leaders in the sector, keynote speakers, presenters and other sponsors.

Working with our sponsorsECA strives to ensure that all sponsors receive the appropriate benefits for their support of the conference. Prospective sponsors should assess the opportunities suggested in the following pages. Please contact the Conference Office to discuss the best package for you. We are also able to create a customised sponsor and exhibitor package, tailored to your specific needs.

Become a sponsor?In keeping with our drive to improve environmental sustainability all sponsorship packages available for the 2016 Conference can be purchased online at https://eca.eventsair.com/ conference-2016/sponsorship.

Contact information

For more information, please contact the Conference Organiser at:

Early Childhood Australia T: 02 6242 1800 F: 02 6242 1818 E: [email protected] W: www.ecaconference.com.au

https://eca.eventsair.com/conference-2016/sponsorship


Sponsorship packages**All packages are quoted inclusive of GST.

Platinum Sponsor Package$35 900 (one only)

The Platinum Package is an exclusive opportunity to partner with ECA and gain the maximum benefits from sponsorship of this conference.

The Platinum Sponsor will have high-brand exposure in the lead up and throughout the conference, as well as opportunities to communicate with delegates before, during and after the event.

Benefits include:

• company name and logo prominent on all conference promotional material, publications (electronic and hard copy) and any merchandise approved by the Conference Committee

• acknowledgement by the ECA President or CEO during the opening and closing sessions of the conference

• a company spokesperson having the opportunity to address conference delegates during the Welcome Reception and the opening plenary session

• naming rights for a plenary session during the conference (timing and topic to be negotiated)

• complimentary half-page advertisement in ECA’s Every Child magazine for 12 months (four editions)—valued at $3124

• being named as the Platinum Sponsor in the Conference Pocket Program and e-newsletter provided to all delegates

• your logo (with hyperlink to website) and a 250 word paragraph appearing on the conference website and conference app

• being provided with a once-off 300–400 word promotional paragraph for inclusion in the conference e-newsletter

• acknowledgement on slide presentations template as Platinum Sponsor (name and logo will appear on screen before and after presentations in both plenary and concurrent sessions)

• exclusive access to the conference delegate contact list including:

» electronic copy of delegate list after the conference

» electronic copy of delegate list four weeks prior to event

» hard copy list on-site at the event (name, organisation, state).

• up to three inclusions on the conference USB (file size limits may apply)

• two pull-up banners (sponsor supplied) to be displayed on stage during the main plenary sessions

• priority choice of complimentary double booth and 30 per cent discount on additional booths (up to three booths)

• five complimentary registrations (including Welcome Reception)

• five complimentary dinner tickets

• a guest invitation to the Speaker and Sponsor Appreciation event (event to be confirmed)

• special ‘Platinum Sponsor’ name tag

• five ECA Facebook posts—including acknowledgement of sponsorship and the location of your booth at the conference (ECA’s Facebook page has over 62 000 followers)

• first right to sponsor the 2018 ECA Conference at Platinum level.


Gold Sponsor Package$25 800 (three only)

The Gold Sponsor Package is tailored for sponsors seeking a substantial engagement with the early childhood sector and strong brand association with this highly successful event. Gold sponsors will benefit from high-level exposure throughout the conference.

Benefits include:


• acknowledgement by the ECA President or CEO during the opening and closing sessions of the conference

• naming rights for a concurrent session during the conference (timing and topic to be negotiated)

• complimentary quarter-page advertisement in ECA’s Every Child magazine for 12 months (four editions)—valued at $2084

• complimentary single-display exhibition booth and 20 per cent discount on additional booths (up to three booths)

• one pull-up banner (sponsor supplied) displayed on stage during main plenary sessions

• acknowledgement on slide presentations template as Gold Sponsor (name and logo will appear on screen before and after presentations in both plenary and concurrent sessions)

• logo and hyperlink on the conference website and conference app

• being named as a Gold Sponsor in the Conference Pocket Program and conference e-newsletter provided to all delegates

• up to two inclusions on the conference USB (file size limits may apply)

• three complimentary registrations (including Welcome Reception)

• three complimentary dinner tickets


• special ‘Gold Sponsor’ name tags

• one ECA Facebook post, being welcomed as a sponsor of the National Conference (ECA’s Facebook page has over 62 000 followers)

• first right to sponsor the 2018 ECA Conference.

Silver Sponsor Package$15 200 (multiple sponsorships available)

The Silver Sponsor Package is suited to sponsors wanting value for money on a range of benefits without the exclusive elements of the Gold and Platinum packages.

Benefits include:


• complimentary single-display exhibition booth and 10 per cent discount on additional booths (up to two booths)

• acknowledgement on slide presentations template as Silver Sponsor (name and logo will appear on screen before and after presentations in both plenary and concurrent sessions)

• logo and hyperlink on the conference website and conference app

• being named as a Silver Sponsor in the Conference Pocket Program and conference e-newsletter, provided to all delegates

• logo and contact information displayed on the conference app

• one inclusion on the conference USB (file size limits may apply)

• two complimentary registrations (including Welcome Reception)

• two complimentary dinner tickets


• special ‘Silver Sponsor’ name tags

• one quarter-page advertisement in one edition of ECA’s Every Child magazine—valued at $521

• first right to sponsor the 2018 ECA Conference.


Summary of package inclusions

Benefits Platinum $35 900

Gold $25 800

Silver $15 200

Company name and logo prominent on all conference promotional material and publications

Company spokesperson has the opportunity to address conference delegates during Welcome Reception and opening plenary session

Exclusive access to the conference delegate contact list:

• Electronic copy of delegate list after the conference.

• Electronic copy of delegate list four weeks prior to event.

• Hard copy list on-site at the event (name, organisation, state).

Promotional paragraph of 300–400 words for inclusion in the conference e-newsletter

Acknowledgement by ECA President or CEO during the opening and closing sessions of the conference

Naming rights for a plenary session during the conference

Complimentary advertisement in ECA’s Every Child magazine for 12 months (four editions)—half-page (Platinum) and quarter-page (Gold)

Name and logo in the Conference Pocket Program and e-newsletter

Your logo (with hyperlink to website) on the conference website and conference app (+ a 250 word paragraph for Platinum only)

Acknowledgement on slide presentations template as Sponsor

Inclusions on the conference USB (scaled)

Pull-up banners displayed on stage during main plenary sessions

Priority choice of complimentary exhibition booths:

• Platinum: double booth plus 30 per cent discount on up to three additional booths.

• Gold: single booth plus 20 per cent discount on up to three additional booths.

• Silver: single booth plus 10 per cent discount on up to two additional booths.

Advertising in ECA’s Every Child magazine:

• Platinum: 12 month (four editions) half-page ad valued at $3124.

• Gold: 12 month (four editions) quarter-page ad valued at $2084.

• Silver: One quarter-page ad in one edition valued at $521.

Complimentary registrations (including Welcome Reception)

Complimentary dinner tickets

Guest at the Speaker and Sponsor Appreciation event (event to be confirmed)

Special ‘Platinum/Gold/Silver Sponsor’ name tags

ECA Facebook posts:

• Platinum: five posts, including acknowledgement of sponsorship and the location of booth.

• Gold: one ECA Facebook post, being welcomed as a sponsor.

First right to sponsor the 2018 ECA Conference


Conference sponsorship opportunitiesWelcome Reception Sponsor$10 100 (one only)

International Keynote Speaker Sponsor$9000 (four sponsorships available)

Have your company associated with a leader in the sector, by meeting the expenses of one of our International Keynote Speakers.

Benefits include:

• named as sponsor of an International Keynote Speaker in the Conference Pocket Program and proceedings

• the opportunity to introduce the International Keynote Speaker prior to their address

• one pull-up banner (sponsor supplied) to be displayed during the keynote session

• acknowledgement at the opening and closing of the session involving the International Keynote Speaker

• a 10 per cent discount on exhibition booths (up to a total of two booths)

• one complimentary conference registration

• one complimentary Welcome Reception ticket

• one complimentary dinner ticket

• special ‘Sponsor’ name tags

• name and logo (including hyperlink) on the conference website and conference app

• a guest invitation to the Speaker and Sponsor Appreciation event (event to be confirmed).

The Welcome Reception provides an ideal opportunity to showcase your company to all delegates in an informal environment. It is the first function of the conference and has a very positive vibe as delegates come together to network.

Benefits include:

• being named as Welcome Reception Sponsor in the Conference Pocket Program and proceedings

• a company spokesperson provided with the opportunity to address delegates at an approved time during the Welcome Reception

• one complimentary conference registration, including Welcome Reception

• two additional complimentary tickets to the Welcome Reception

• acknowledgement as Welcome Reception Sponsor throughout the event


• sponsor-supplied signage prominently displayed at Welcome Reception (max. two signs)



• the option to display serviettes branded with logo on lunch tables or other approved promotional material (to be supplied by sponsor)

• one Facebook post.


Australian Keynote Speaker Sponsor$4500 (six sponsorships available)

Conference App Sponsor$7800 (one only)

The conference app will be the primary mechanism by which delegates choose sessions to attend and navigate around the conference, replacing the main conference handbook used in previous years. It will be created to work across various platforms—iPad, iPhone and Android and will be subject to rigorous testing before deployment.

Put your company’s products and services in the palm of more than 1000 conference delegates. Exclusive sponsorship provides high-exposure placement in the app in order to drive traffic to your company’s on-site presence or website before, during and after the event. The use of app technology has been on a steep upward trajectory. Secure your chance to take sole sponsorship of the mobile app for the ECA National Conference 2016.

Benefits include:

• sponsor logo on the app landing page

• sponsor logo on all main ‘pages’

• sponsor logo in ‘sponsors icon’ on the landing page will link through to your company website

• your company name and logo (including hyperlink) appearing on the conference website and conference app

• two complimentary registrations (including Welcome Reception)

• two complimentary dinner tickets


• special ‘Sponsor’ name tags.

Have your company associated with a leader in the sector, by meeting the expenses of one of our Australian Keynote Speakers.

Benefits include:

• being named as sponsor of an Australian Keynote Speaker in the Conference Pocket Program and proceedings

• the opportunity to introduce the Australian Keynote Speaker prior to their address

• one pull-up banner to be displayed during the keynote session





• a guest invitation to the Speaker and Sponsor Appreciation event.

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Travel Scholarship Sponsor$2200 (15 available)

USB Drive Sponsor$11 200 (one only)

This is an ideal way to promote your company as a ‘knowledge broker’ or supporter of knowledge development in the early childhood sector. The environmentally friendly USB drive is now replacing conference satchels and has become the most valuable piece of conference merchandise for delegates. It will contain the presenters’ papers and will be used by delegates during and after the conference.

Benefits include:

• your company logo printed on the USB drive with company information or marketing material uploaded onto it (file size limits may apply)

• providing a USB to delegates to ensure both longevity of the device and of your marketing

• being named as the USB Drive Sponsor in the Conference Pocket Program and conference proceedings

• the USB being provided to all conference delegates and student volunteers




ECA is committed to supporting the diversity of individuals and organisations working to strengthen the wellbeing of young children. Scholarships are to be offered to rural and remote-based educators to ensure the widest possible representation at the conference. Travel scholarship funds will be pooled and all scholarships will be acknowledged equally. Take up a travel scholarship to promote participation and reduce barriers for delegates wishing to attend the 2016 Conference.

Benefits include:

• the opportunity for sponsors and recipients to meet and have photographs taken for future media and promotional purposes

• being named as a Travel Scholarship Sponsor in the Conference Pocket Program and proceedings


• acknowledgement of your sponsorship publically in the opening ceremony


• electronic insert on the USB which will be provided to all conference delegates (file size limits may apply).

SPONSORSHIP AND EXHIBITION PACKAGE • EARLY CHILDHOOD AUSTRALIA NATIONAL CONFERENCE 2016

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Wi-Fi Sponsor$5000 (one only)

Charging Station Sponsor$1600 (four only)

Catering Sponsor$5600 (one only)

Gain exposure for your company through all meal breaks over the three days as the Catering Sponsor.

Benefits include:

• being named as Catering Sponsor in the Conference Pocket Program and proceedings


• sponsor-supplied signage prominently displayed during meal times (this can include branding on serviettes or tables to be negotiated with the venue and sponsor)



• being given the opportunity to provide branded give-away items/merchandise (subject to approval by ECA’s Sustainability Committee).

As a sponsor of a charging station, your company will be promoted to the full conference delegation during all meal breaks in the Exhibition Hall. The charging station will be branded with your company logo and message.

Benefits include:

• being named as Charging Station Sponsor in the Conference Pocket Program and proceedings


• name and logo (including hyperlink) on the conference website and conference app.

Wi-Fi at events is no longer just ‘nice to have’. Reliable Wi-Fi is a critical must-have productivity tool. Your company will be promoted to the full conference delegation through the Wi-Fi login portal. Help delegates stay connected by sponsoring the Wi-Fi connection.

Benefits include:

• being named as Wi-Fi Sponsor in the Conference Pocket Program and proceedings

• being listed as the sponsor on the Wi-Fi login landing page with name and logo (including hyperlink)



• special ‘Sponsor' name tags



EARLY CHILDHOOD AUSTRALIA NATIONAL CONFERENCE 2016 • SPONSORSHIP AND EXHIBITION PACKAGE

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Chair Sponsor $5000 (one only)

Name Tag Sponsor $3500 (one only)

Conference Pocket Program Sponsor$5600 (one only)

As a sponsor of the Conference Pocket Program, your company will be promoted to the full conference delegation.

Benefits include:

• being named as Conference Pocket Program Sponsor in the Conference Pocket Program and proceedings

• full-page advertisement (artwork supplied by sponsor) on the inside cover of the Conference Pocket Program

• name and logo on the front cover of the Conference Pocket Program

• one inclusion on the conference USB (file size limits may apply)




Name tag sponsorship is an ideal way to promote your company to the full conference delegation. Name tags will have your company logo printed on them.

Benefits include:

• acknowledgement as sponsor of the name tags

• being named as Name Tag Sponsor in the Conference Pocket Program and proceedings


• logo on the name badges for delegates



This is an ideal way to gain exposure for your company through all meal breaks over three days as the Chair Sponsor. Approximately 300 chairs will be allocated to a space in the Exhibition Hall to provide seating for delegates. Delegate feedback at the 2014 conference told us that chairs over all meal breaks are highly valued.

Benefits include:

• being named as Chair Sponsor in the Conference Pocket Program and proceedings


• sponsor-supplied signage/logo prominently displayed on chairs at every meal break (morning tea, lunch and afternoon tea)






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Ultimate Selfie Sponsor $3000 (one only)

Merchandise Sponsor POA (dependent on merchandise cost)

This is an ideal way to promote your company to conference delegates and give them something that may be used beyond the event. Your company logo will be printed on a piece of merchandise given or offered to delegates during registration. Merchandise must be approved by the Conference Sustainability Committee and will be subject to an ethics review. Options that may be approved include a notebook or compendium, water bottles (metal only) and/or an iPad or notebook bag.

Please note: With a commitment to the principles of environmental sustainability, the 2016 conference will not have delegate satchels.

Benefits include:

• being named as Merchandise Sponsor in the Conference Pocket Program and proceedings

• being involved in selecting merchandise to be branded with your name and logo






As the Ultimate Selfie Sponsor at the Welcome Reception, your company will be promoted to the full conference delegation. Delegates will have the opportunity to pose in front of a mirror then take their own photo via a remote. The images are instantly uploaded to social media.

Benefits include:

• being named as Ultimate Selfie Sponsor in the Conference Pocket Program and proceedings



• logo on backdrop (alongside the ECA conference logo) which is loaded onto ECA’s Facebook page.



Additional marketing opportunitiesUSB inclusions $900 (multiple opportunities)

Advertising $770–$3700 (multiple opportunities)

Customised sponsorship packages

Contact the Conference Organiser to discuss a customised sponsorship package tailored to meet your specific requirements.

A variety of advertising opportunities are available:

» Printed advertisement in the Conference Pocket Program—$1500 for a full page or $770 for a half page.

» Advertising banner on the conference website for up to 12 months prior and one month post conference—$2530 (inc. GST).

» Advertising banner in the conference e-newsletter for six months prior and one month post conference (monthly distribution to registered delegates, speakers and sponsors)—$3700 (inc. GST).

Benefits include:

• exposure to delegates on the conference app and in the Conference Pocket Program

• advertisement in agreed ECA literature—artwork supplied by sponsor

• company name and logo (including hyperlink) on the conference website.

This is an economical way to increase awareness of your company, product or work. The USB will be provided to all delegates. Inclusions can be in the form of:

» Advertising—such as a flyer, brochure, poster or video.

» Information—such as a research or evaluation report summary.

» Sample or tester for a template or software application (file size limits may apply).

Benefits include:

• inclusions preloaded on USBs provided to all conference delegates (Please note: There will not be a conference satchel or printed conference handbook)

• exposure to delegates via the conference app and in the Conference Pocket Program

• company name and logo (including hyperlink) on the conference website and conference app.

Receipt of all inclusions must be provided by 31 July 2016.

Contact information




EXHIBITION


Exhibition boothsExhibition booths play a very important part in the conference. The exhibition area has been designed to ensure maximum visibility and accessibility to facilitate interaction between delegates and exhibitors.

To maximise exposure, morning and afternoon teas will be served in the centre of the exhibition area, and the lunch period will also include time for exhibition viewing. As an exhibitor you will receive acknowledgment on the conference website and in the Conference Pocket Program.

Should your display or exhibit have individual space or layout requirements, we would be happy to discuss your specific needs.

Booth layout plan

Please note: Conference organisers reserve the right to alter booth allocations at any time.

The target market includes:

• people working in the early childhood sector including staff, managers and operators in early childhood services

• early childhood policy-makers and officials

• early childhood academics

• early childhood teachers, trainers and resource agencies

• volunteer committees, peak bodies and advocacy organisations.

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We aim to take every opportunity to conserve natural resources and consolidate environmental sustainability as an integrated component of the conference operations. We aim to create minimal waste and consider the environmental impacts of the conference proceedings in relation to energy, food and packaging.

How to purchase a booth?In keeping with our drive to improve environmental sustainability all booths available for the 2016 Conference can be purchased online at https://eca.eventsair.com/conference-2016/exhibition.

Subsidised booth initiativeECA introduced a subsidised booth initiative for the 2014 Conference, which was well received. We recognise exhibiting at the conference is prohibitive for some organisations, so we would like to continue this initiative. ECA recognises that some organisations may find it difficult to participate in the conference because of limited resources and/or long travel distance. To provide an opportunity and reduce barriers to participate at the 2016 Conference, ECA is offering a small number of subsidised exhibition booths to support organisations that otherwise would not be able to exhibit at the ECA Conference.

Details of the subsidised offer

ECA has set aside five (5) single exhibition booths available at a significantly reduced rate of $750 (inc. GST).

Eligibility criteria

Preference will be given to not-for-profit organisations, small organisations and volunteer groups.

Selection criteria:

1. Demonstrate a social purpose related to the rights andwellbeing of young children.

2. Outline the potential value to the conference and itsdelegates of your exhibit.

3. Explain why you would be unable to exhibit at theconference without the subsidy.

Please note: Do not apply for a subsidised booth if you do not meet the criteria. Subsidised booths will be granted on merit and at the discretion of ECA. Following the announcement of the decision, ECA will not enter into discussion with unsuccessful applicants to justify the decision. If you are not successful through your application you stand the chance of not being able to exhibit due to the limited number of subsidised booths available. You cannot apply for a subsidised booth while securing a full priced booth.

All suitable applicants will be eligible for consideration for the reduced exhibition booth at a cost of $750 (inc. GST) to exhibit at the 2016 ECA National Conference.

Requirement

You must be prepared to attend the full three days of the conference, be available to meet with ECA and have photos taken for later inclusion in media and promotion by ECA, and provide feedback on the conference and the value of the subsidy following the conference.

How to apply for a subsidised booth

To apply for this subsidy, please download the form at www.ecaconference.com.au/wp-content/uploads/2015/07/Exhibition-Booth-Subsidy-Application-Form.docxand return a completed copy to:

Early Childhood Australia E: [email protected]

Please submit no later than COB AEST Monday 1 July 2016. Any applications received after this date will not be considered.

Applications for a subsidy will be assessed after the closing date and all applicants will be notified of the final decision by COB AEST Friday 22 July 2016.

http://2019.ecaconference.com.au/wp-content/uploads/2015/07/Exhibition-Booth-Subsidy-Application-Form.docx

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Exhibition booth features and inclusions

Standard exhibition booth$2700 (inc. GST)

Cost $2700 (inc. GST)

Registration One complimentary registration

Exhibition passes Catering for two exhibitors (three days)

Size 3000mm x 3000mm x 2.4m(h)

Furniture 2 x Bistro chairs plus 1 x 1.8m trestle table with cloth

Walls 2400mm high velcro compatible panels

Fascia Velcro compatible panel, black

Sign Brushed silver lettering on black panel, per aisle (max. 25 characters)

Lighting 2 x 150-watt spotlights per booth

Power 1 x 4-amp power point (with four outlets)

Cleaning Basic cleaning will be carried out by DCC

Please note: For additional furniture options and a price list, visit the recommended supplier's website Fusion Exhibition & Hire Services at: www.fusiondisplays.com.au.

Exhibitor servicesAdditional services are available including:

• access

• food and beverage

• parking

• tag and test

• communications

• rigging.

Please refer to the Darwin Convention Centre ‘Exhibition Manual’ which can be found under the heading ‘Exhibition Services’ at: http://www.darwinconvention.com.au/downloads.


3x3m velcro booth

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Wednesday, 5 October

Custom stand build (other contractors)

7.00 am onwards


Exhibitor move in (staff access set up)

12 noon onwards


Exhibition opens, Welcome Reception

5.30 pm

Saturday, 8 October

Exhibition closes 1.00–2.00 pm

Saturday, 8 October

Exhibition staff bump-out

2.00–3.00 pm

Saturday, 8 October

Stand contractor access

3.00 pm

RegistrationsEach booth booking will include one (1) conference registration and two (2) exhibition passes.

The conference registration entitles the holder to:

• a name badge

• attendance at conference sessions

• attendance at the Welcome Reception

• morning and afternoon refreshment breaks and lunch.

The exhibition pass entitles the holder to:

• a name badge and entry to the exhibition

• attendance at the Welcome Reception

• morning and afternoon refreshment breaks and lunch.

Additional exhibition passesTo purchase additional exhibition passes, please do this at the point of booth purchase or login to your existing account and select the number of passes required under ‘order additional items’. The cost is $250 per person (inc. GST).

Please note: Attendance to conference sessions is not included in the exhibition pass. Exhibition pass holders wishing to attend sessions must register as a delegate and pay the appropriate registration fee.

Booth allocation Please select your preferred booth and make payment. Conference organisers make every effort to accommodate exhibitors’ preference; however, priority access is given to some conference sponsors.

Final confirmation on allocated sites will be confirmed approximately two months prior to the conference.

Access to the exhibition areaExhibitors will have access to their booth from 12 noon Wednesday 5 October; exhibitors can continue to prepare their displays until 4.00 pm that day.

At the conclusion of the conference, booths should be dismantled after lunch on Saturday 8 October. Dismantling must be completed by 3.00 pm.

Prior to bump-in—exhibitor equipment may be freighted up to five days ahead of the conference (no earlier than this).

Post bump-out—exhibitor equipment will be stored for up to three days after the conference (no longer than this).

Please note: Exhibitors are solely responsible for any goods left behind. The Darwin Convention Centre and Early Childhood Australia will not be held responsible for any goods left behind.

Preliminary exhibition timetable

Please note: This is a preliminary timetable and is subject to change.


Contact information




Sponsorship and Exhibition Terms and ConditionsBy registering online for either exhibition/sponsorship you agree to the following terms and conditions. Early Childhood Australia does not accept any responsibility for any errors, omissions or changes.

Exhibition/Sponsorship Booking Terms & Conditions

Finance

1. Exhibition/sponsorship packages are available for purchase online, please visit www.ecaconference.com.au.

2. All prices are in Australian Dollars and include GST.

3. Payment is required at the time of booking.

4. If you pay by electronic funds transfer or an international cheque you agree to pay any bank charges and must include these in the amount you transfer.

5. Full payment must be received by COB 15 January 2016. If the balance of the payment is not received by the due date, the allocated sponsorship or exhibition booth may be cancelled.

6. You will not receive any sponsorship or exhibition entitlements (including booth allocation) until all monies have been paid.

7. You must notify the conference organisers in writing if you intend to cancel sponsorship or an exhibition booth.

8. No sponsor shall assign, sublet or apportion the whole or any part of their exhibition and/or sponsorship package except upon prior written consent of the Conference Managers.

9. Cancellations made before 15 January 2016 will be refunded less 50 per cent of the total purchase price. Cancellations made after this date will not be refunded.

10. Cancellations will not be considered if ECA deems that sponsorship entitlements have already been provided prior to the submission of cancellation.

11. All costs associated with advertising, display space, printing, branded gifts (and such cost incurred with sponsorship or exhibiting) are to be covered by the sponsor or exhibitor.

12. Sponsorship monies will facilitate towards the successful planning and promotion of the conference in addition to subsidising the cost of management, communication, invited speakers, program and publications. Sponsorship monies are not expended on any entertainment incurred which is incidental to the activities of the conference.

On-site

1. Your application to sponsor or exhibit does not constitute an attendee registration.

2. All exhibition staff present at the conference must register for the conference.

3. During the bump-in and bump-out times, all people present in the Exhibition Hall must wear protective clothing including enclosed shoes and high visibility vests, which are to be purchased or supplied by the exhibitor.

Exhibitors

1. We reserve the right to ask you to remove any display items we deem as unacceptable.

2. Advertising material (e.g. banners) is not allowed outside the designated booth area. Obstruction of the aisles or walkways, in any form, is not allowed.

3. Excessive noise, which inconveniences other exhibition or conference delegates, is not allowed.

4. You will be responsible for any reasonable costs of repairing the booth or premises if you paint, mark or damage any fixtures or fabric.

5. You are solely responsible for any physical loss or damage to your own property.

6. Public and Product Liability insurance to a minimum of $10 million must be taken out by each exhibitor at their own expense. A copy of the organisation’s Public and Product Liability certificate must be submitted to the Conference Managers at the time of submitting their booking form, or by no later than 24 June 2016.

7. Nails, staples and pins should not be used on the booths to mount or attach items. Small gauge screws (e.g. six or eight gauge) can be used (please contact Fusion Exhibition & Hire Services staff if uncertain).

8. While innovative methods of attracting delegates to your booth are encouraged, practices disadvantaging other exhibitors or detracting from the exhibition will be discouraged.


9. No exhibitor shall assign, sublet or apportion the whole or any part of their booked space except upon prior written consent of the Conference Organiser.

10. The Conference Managers reserve the right to rearrange the floor plan and/or relocate any exhibit without notice. ECA will not discount or refund for any facilities not used or required.

11. No exhibitor will be allowed to begin move-in operations or be listed as an exhibitor in the on-site publications until full payment has been received by the Conference Organiser.

12. If it is intended to utilise a custom-built stand, the Conference Organiser must be advised and such advice must include full details and stand dimensions. This information must be received by no later than 24 June 2016. All display construction requires the approval of the Conference Organiser. A pro rata fee will apply if any construction occupies space outside the specified space as indicated on the floor plan. We request that you consider the environmental principles of reducing waste, water and energy with the use of packaging and the use of plastic and disposable products.

Advertising

1. ECA retains the rights to develop all content on our Facebook page.

2. All artwork for advertisements in Every Child magazine, as part of your sponsorship package, is to be received by 30 September 2016.

Public Liability Insurance

Early Childhood Australia and Darwin Convention Centre will not be held accountable or liable for any damage, loss, harm or injury to any person or any property of the exhibition however caused.

Exhibitors are required to ensure that they have $10 million of Public Liability Insurance in respect of bodily injury to persons, or property damage.

Exhibitors are required to submit a copy of their Public Liability Insurance certificate along with their booking form.

Please note: If your normal business insurance only covers your stock at your normal place of business, you should consider taking out additional insurance to cover your stock from the time your goods are dispatched to the exhibition until they are returned to your premises.

Security and insurance

Early Childhood Australia and Darwin Convention Centre will provide reasonable security during the conference, however neither the organisers, nor the convention centre, nor any of their staff, employees, agents or other representatives shall be held accountable, responsible or liable for, and the same are released from accountability, responsibility or liability, for any damage, loss, harm or injury however caused to persons or property of the exhibitor or the exhibitor’s staff, employees, agent or other representatives, nor to goods or other property sent off in transit to the Darwin Convention Centre or remaining there after the conference.

Please note: Exhibitors should consult their own insurance companies for proper coverage on their exhibition equipment and displays (especially audiovisual equipment).

Contact information



www.earlychildhoodaustralia.org.au

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