27 th AFRICAN AVIATION CONFERENCE: MRO AFRICA 2018 EXHIBITION & SPONSORS BROCHURE Page 1 EXHIBITION & SPONSORS EXHIBITION MANUAL MRO Africa is an all-inclusive Conference and Exhibition and is organised by African Aviation which was founded in 1990 with the raison d’être of promoting aviation development in Africa. African Aviation is involved in aviation consultancy, conferences, seminars, publishing and ancillary services. Given Africa’s vast size and limited means of surface transportation by road, rail or river, African Aviation believed from the outset that a safe, efficient and affordable air transport industry in Africa would be a vital catalyst for the economic and social transformation of the continent. Over 300 MRO, airline and industry representatives will attend MRO Africa 2018 Co-Located with the 6 th African Aviation Training Conference and we are pleased to enjoy the support of leading industry Sponsors and Exhibitors. We are delighted that you will be exhibiting during this important event for the African aviation industry. Please find below relevant information regarding the exhibition and please feel free to contact us at any time if you have any queries. EVENT TIMETABLE DAY OPENING TIME CLOSING TIME Sunday, 18 th March, 2018 Handover to exhibitors of exhibition booths for Completion – EXHIBITION NOT OPEN: 09.00 hrs 16.00 hrs Sunday, 18 th March, 2018 Welcoming Cocktail Reception in Exhibition Hall: 18.00 hrs 20.00 hrs Monday, 19 th March, 2018 Opening of Exhibition: Official Opening: 08.00 hrs 10.15 hrs 17.30 hrs Tuesday, 20 th March, 2018 Exhibition: NB: Afternoon Tour of EgyptAir M&E Technical Facilities & EgyptAir Training Center. 08.30 hrs 14.30 hrs Tuesday, 20 th March, 2018 Dismantling of exhibition booths 14.30 hrs 21.00 hrs
MRO Africa is an all-inclusive Conference and Exhibition and is organised by African Aviation which was founded in 1990 with the raison d’être of promoting aviation development in Africa. African Aviation is involved in aviation consultancy, conferences, seminars, publishing and ancillary services. Given Africa’s vast size and limited means of surface transportation by road, rail or river, African Aviation believed from the outset that a safe, efficient and affordable air transport industry in Africa would be a vital catalyst for the economic and social transformation of the continent.
Over 300 MRO, airline and industry representatives will attend MRO Africa 2018 Co-Located with the 6th African Aviation Training Conference and we are pleased to enjoy the support of leading industry Sponsors and Exhibitors. We are delighted that you will be exhibiting during this important event for the African aviation industry. Please find below relevant information regarding the exhibition and please feel free to contact us at any time if you have any queries.
EVENT TIMETABLE
DAY OPENING TIME CLOSING TIME
Sunday, 18th March, 2018 Handover to exhibitors of exhibition booths for Completion – EXHIBITION NOT OPEN:
09.00 hrs
16.00 hrs
Sunday, 18th March, 2018 Welcoming Cocktail Reception in Exhibition Hall:
18.00 hrs
20.00 hrs
Monday, 19th March, 2018 Opening of Exhibition: Official Opening:
08.00 hrs 10.15 hrs
17.30 hrs
Tuesday, 20th March, 2018 Exhibition: NB: Afternoon Tour of EgyptAir M&E Technical Facilities & EgyptAir Training Center.
08.30 hrs
14.30 hrs
Tuesday, 20th March, 2018 Dismantling of exhibition booths
Exhibitor / Sponsor Registration Forms Please complete and return the attached Exhibitor or Sponsor Registration Form to secure your exhibition or sponsorship package (if you have not already done so):
ASAP / 16th February, 2018
Exhibitor / Sponsor Logo To be sent to African Aviation in High Resolution JPEG & AI Format by return email:
ASAP / 13th February, 2018
Fascia Name Company name will be printed on Fascia and please complete the name as it should be printed on the attached form (if not already agreed).
Upon Confirmation / 13th February, 2018
Exhibition Brochure Editorial Text All Sponsors and Exhibitor Packages include a 100-word paragraph on your organisation within the Conference Brochure. Please ensure that your text is sent to African Aviation by email by:
ASAP / 13th February, 2018
Registration Form All Participants are required to register in advance using the separately attached Registration Form: NB: Badges will be collected onsite from Registration Desk and will not be sent out before the show.
ASAP / 3rd March, 2018
Furniture & Accessories Order Form Additional Furniture & Accessories Order Form.
To be Completed and Sent to Com-Tech ASAP / 18th February, 2018 – See Below
AFRICAN AVIATION MAGAZINE
All Exhibitors at AFRICAN AVIATION’S MRO Africa 2018 automatically qualify for a free editorial entry in the MRO Africa Conference Brochure issue of African Aviation published in March, 2018 and distributed during MRO Africa 2018. The brochure will be printed in English and each participant will receive a copy. Please note that we reserve the right to condense and edit entries for reasons of space, clarity and magazine style.
Shell Scheme Stand Specification Please note that the following will be supplied as part of your shell scheme package:
Walls: White Shell Scheme Walling.
Sizing: Please see booth size below for 3mx3m (3mx2m booths will have two side panels)
Fascia: Company Name (Text in English)
Flooring: Cream Flowered Carpet – Al Saraya Ballroom
Power: Part Distribution Board – 1 x 15 amp plug point
Lighting: 3 x Spotlights
Furniture: One Table & Two Chairs (as per example picture on page 6.
Wastepaper Bin One
Rules of Affixing to Booth
Please note that exhibitors are not permitted to use nails, glue or any other material that could cause damage to the panels or to the decoration material including furniture and display units. It is permissible to use scotch tape and staff will be on hand to assist during set up.
Please find below the procedures for shipping your materials :
A- Sending the material by courier (ie, DHL or Fedex or Western Union – door-to-door) to the following address :
Attention : Mr Ahmed Ragab, Director of Catering Sales, Corporate InterContinental City Stars Hotel - IHG Cairo Citystars Citystars, Omar Ibn El Khattab Street, Cairo, Heliopolis, Egypt Tel: +20 (02) 24800100 Email: [email protected]
B- Ensure the following is included on the shipment :
Name of the Event : 27th
African Aviation MRO Africa - 18-20 March 2018
Name of your company :
To be received during the event by :
Ensure delivering date during : 15-17 March 2018
If you require any additional assistance, please contact EgyptAir Maintenance & Engineering using the following email address: [email protected]
Shipping Insurance It is the Exhibitor’s responsibility to ensure that their exhibits are covered by adequate insurance for the shipment to, duration of, re-packing and re-exportation from the exhibition to their premises or buyer.
DISTRIBUTION OF ADVERTISING MATERIAL
Only advertising material and goods from companies authorised to be at the exhibition may be distributed and must be displayed and distributed only from one’s own stand. Exhibitors are kindly requested to refrain from distributing advertising material at the entrances, in the aisles and in the areas outside the exhibition halls unless specific permission has been granted through African Aviation.
HOTEL ACCOMMODATION AND CONFERENCE VENUE
African Aviation has negotiated preferential rates for Exhibitors and Conference Participants at the following HotelS in Cairo:
The InterContinental Cairo Citystars Hotel The Holiday Inn Citystars Hotel
Single Standard Room: US$150.00 Single Standard Room: US$120.00
Double Standard Room: US$180.00 Double Standard Room: US$140.00
Single Business Suite: US$240.00
Double Business Suite: US$270.00 Above rates are per room per night. Based on Bed & Breakfast. Inclusive of Service Charge & Taxes. Please find attached Hotel Accommodation & Airport Transfers Booking Form.
AIRPORT TRANSFERS
All Conference Participants are requested to arrange their own transfers to and from the airport to the hotel. Assistance can be provided by the InterContinental Cairo Citystars Hotel using the attached form.
VISAS
LETTERS OF INVITATION FOR VISA APPLICATIONS
If you require a Visa, please let us know immediately by return email and send us a copy of your passport to enable us to provide you with the relevant letter of invitation to assist with your Visa application.
All Conference Participants are responsible for their own travel arrangements and hotel booking. African Aviation has negotiated preferential rates as follows:
InterContinental Cairo Citystars Hotel Single Room Double Room
Standard Room US$150.00 US$180.00
Business Suite US$240.00 US$270.00
InterContinental Cairo Citystars Hotel Booking Link: (Click on or Ctrl Click)
InterContinental Cairo Citystars Hotel Booking Link for MRO Africa + 6th African Aviation Training
Holiday Inn Cairo Citystars Hotel Single Room Double Room
Standard Room US$120.00 US$140.00
Holiday Inn Citystars Hotel Booking Link: (Click on or Ctrl Click)
Holiday Inn Cairo – Citystars Hotel Booking Link for MRO Africa + 6th African Aviation Training
Rates for both hotels are per room per night based on Bed & Breakfast. Inclusive of Service Charge and Taxes
Fill in dates (nb: group rate from 15/03/2018 to 23/03/2018 only) and click ‘Search’
Each guest will settle his / her own bill by credit card.
Each guest can review, modify or cancel his/her reservation using the above links.
All room preferences, early check-in & late check-out are subject to hotel availability.
Book Early: All non-reserved rooms will be released on 8
th March, 2018 and standard rates will apply.
Cancellation Policy: One night’s charge in case of cancellation less than 24 hours prior to check-in.
No Show Policy: One night’s charge in case of no show.
Check-In: Check-In time is: 15.00 hrs
Early Check-In: Guests staying in standard rooms: US$15.00 per hour before 15.00 hrs
Check-Out: Check-Out time is: 14.00 hrs
Late Check-Out: 14.00 hrs to 18.00 hrs – US$50 Intercontinental – US$30 Holiday Inn 14.00 hrs to 20.00 hrs – US$100 Intercontinental – US$70 Holiday inn After 20.00 hrs – Full night rate applies.
AIRPORT ARRIVAL & TRANSFER SERVICE FROM THE INTERCONTINENTAL CAIRO CITYSTARS
If you would like to arrange airport transfers with the Hotel, their charges are set out below and please email your requests including your flight details (Flight Number; Departure Point; Arrival Time) Please contact The InterContinental Cairo Citystars directly on: [email protected] quoting ‘MRO Africa’ and they will assist replying within 24 hours:
Citystars Welcome Service: US$60.00 per car
Service includes personal greeting upon arrival, taking care of your luggage, room check-in at the airport, escorting to the limousine and transfer to the hotel (Visa fees not included) maximum 03 persons per car.
Marhaba Airport Service: US$110.00 per person
You will be greeted personally before the passport control point where your Visa requirements will be taken care of (Visa fees not included). Our Airport representative will take care of your luggage, your room check-in, escort you to the limousine plus transfer to the hotel.
Drop Off Service: Hotel to Cairo Airport based on the guest flight details – Choice of preferred limousine upon departure:
Toyota; Lancer or Hyundai: US$10.00 Mercedes: US$20.00 Van: US$50.00
