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ammconference.org In partnership with: 2017 Annual Conference and Meeting July 12-15, 2017 Des Moines, Iowa Exhibitor and Advertising Guide
ammconference.org
In partnership with:
2017 Annual Conference and Meeting
July 12-15, 2017 Des Moines, Iowa
Exhibitor and Advertising Guide
Join us in Des Moines!
2017 marks the 90th anniversary of the founding of the Association of Midwest Museums and we can’t think of a better place to celebrate than the diverse, culturally rich, fast-growing city of Des Moines, Iowa!
Des Moines has been called “the next Austin” for its vibrant arts community and is one of the cities in the “Silicon Prairie,” successfully drawing artists, entrepreneurs, innovators, and companies. Among the reasons that the city continues to be reviewed as a “best of” is its atmosphere – friendly, hip, and diverse. Museums and other organizations have played a major role in enriching the lives of people in Des Moines and have helped to transform the city into a destination for students, young professionals, entrepreneurs, and corporations.
Des Moines is exemplifies the conference theme “Strong Roots & Thriving Communities,” and we look forward to celebrating it during the AMM-IMA 2017 Conference. Join us there and experience it yourself!
Reasons to love
Des Moines
• Dozens of Museums
and Attractions
• Vibrant Arts Scene
• Family-Friendly
• Great Restaurants
• Walkable Outdoor
Spaces: River Walk,
Sculpture Parks,
and Gardens
About AMMSince its founding in 1927, the Association of Midwest Museums (AMM) has sought to connect
museums across the eight-state region of the Midwest, including Illinois, Indiana, Iowa, Michigan,
Minnesota, Missouri, Ohio, and Wisconsin. Our mission is to strengthen museums in the Midwest
by providing nationally relevant, regionally specific programs, products, and networking
opportunities. We are a not-for-profit 501(c)(3) organization.
AMM’s membership includes over 500 professionals and students, museums and other non-profit
organizations, and corporations that serve the industry. Our member organizations range from
small county historical societies to large science centers located in nearly every market in the
Midwest.
The largest professional event produced by AMM is the Annual Conference and Meeting, during
which a range of individuals from emerging professionals to executive level decision-makers
converge to exchange ideas, discuss industry trends, seek new resources, and network.
The conference rotates among the eight Midwestern states and features the museums located
within the host city and state. The program typically includes a mix of guest speakers, events,
educational sessions, and an exhibitor and resource hall.
The 2017 Annual Conference and Meeting Strong Roots & Thriving Communities will be in
Des Moines, Iowa, July 12-15 and is a partnership with the Iowa Museum Association.
EXECUTIVES
MID-UPPERMANAGEMENT
EMERGINGPROFESSIONALS
OTHER
Get Involved – It’s YOUR Museum Community!
Corporate members of Association of Midwest Museums are assets to our region. They bring
industry insights and expertise to professionals working in a range of museums and enhance the
Annual Conference and Meeting experience by showcasing the range of talent and resources
found in the Midwest.
By getting involved in the Annual Conference and Meeting, you will increase engagement with the
museum community you serve and have the opportunity for meaningful discussions regarding
industry trends and challenges.
Consider partnering with a museum client to develop and propose an educational workshop or
session, exhibiting in the Resource Hall, advertising in the conference program or online, or
supporting the conference as a sponsor.
Benefits of Exhibiting and Advertising
• Build on existing relationships and make new connections among a concentrated group
of diverse museum professionals
• Increase visibility among Midwest museums, science centers, historical societies,
universities, and numerous other organizations
• Position your company as supporter of museums and therefore, supporters of their
extraordinary work in historic preservation and informal education across the arts, humanities,
and sciences
• Engage in in-depth discussions about challenges and solutions in the industry alongside
current and potential clients to establish yourself as a reliable resource and thought-
leader
Participate
About the Exhibit and Resource HallThe Annual Conference and Meeting Resource Hall is a dedicated space for vendors and
consultants to showcase their products and services. Exhibitors receive two complimentary
registrations (over $400 in value), complimentary basic wifi, access to free conference meals,
and one complimentary business card sized ad in the final conference program. A free list of
attendees is available on request after the conference. Additional charges may apply for some
lunches and evening events.
Exhibitor Booth SpacesThe Resource Hall will be right where the action is – adjacent to the registration desk and general
assembly room and next to the Atrium restaurant where breakfast will be served. See enclosed
floor plan for details.
Resource Hall Exhibit Booth spaces will consist of an 8’ table, optional black table skirt, two chairs,
and a wastebasket. Pipe and drape is not provided, to ensure maximum visibility in the Embassy
Suites Atrium. Exhibitors are permitted to bring tabletop displays, pop-up signs and 8x8 booths.
Exhibitor ScheduleThe hall schedule is designed in coordination with the overall program to maximize your time and
ensure that conference attendees have numerous opportunities to explore the displays. In addition,
AMM will host food- or prize- driven activities such as the Opening Cocktail Reception. You are not
required to be at your booth during session periods and accept all responsibility for lost, damaged,
or stolen items.
• Setup: Thurs, July 13, 8:00am-4:00pm
• Opening Reception: Thurs, July 13, 4:30pm-6:00pm
• General Hall Hours:
• Thurs, July 13, 4:30pm-6:00pm
• Fri, July 14, 8:00am-4:30pm
• Exhibit Take Down: Fri, July 14, 4:00pm-8:00pm
Exhibit
Introducing NEW Exhibitor Opportunities!AMM is pleased to share new opportunities for sharing your talents, products, and services with
attendees during the Annual Conference and Meeting.
• Industry Updates Pecha Kucha – Pecha Kucha is a presentation methodology in which 20
slides are shown for 20 seconds each (6 minutes, 40 seconds in total). It is an opportunity for
several presenters to share information about a research problem, project, or study in a single
block of time. These could be past projects or future projects.
• Mini-Workshops and Demonstrations – This option would be shorter sessions found
throughout the conference schedule. Your team would demonstrate a product or lead a short
hands-on workshop, followed by Q&A, for approximately 30 minutes. NOTE: Space is limited. To
ensure the highest quality, short proposals (500 words) for mini-workshops and demonstrations
must be submitted with the reservation form for review by committee members.
These special presentation opportunities are available to corporate members as part of exhibitor
and sponsorship packages.
Exhibitor packages include: Exhibit Hall Space Only, Exhibit Hall Booth Space and Pecha Kucha,
or Exhibit Hall Booth Space and Roundtable Discussions.
Package pricing is detailed on the reservation form.
Additional InformationMembership is required for booking a booth and can be purchased through the reservation form.
An information packet from the Embassy Suites by Hilton will be provided at a later date, including
pricing for additional equipment, dedicated internet connection, electrical and telephone charges,
shipping, and storage.
Exhibitors must complete exhibitor registration forms prior to June 12, 2017. Forms will be
available at ammconference.org beginning winter 2016.
Reserve Your Booth Today!
Exhibit
Full Page 1/2 Page 1/4 Page
Final Program $450 $250 $150 $
Web Banner
Web
Sidebar
E-News
Block Ad
E-News
Feature
Digital Ads $300 $150 $150 $300 $
TOTAL$
EXHIBIT HALL RESERVATION FORM Exhibit spaces are available and assigned
on a first-come first-served basis
Membership is required to exhibit at the Annual Conference and Meeting.
Corporate Membership Levels
Current Membership Number (if applicable): _______________
Exhibitor Packages
Booth Space Number: 1st Choice: ______2nd Choice: ______ 3rd Choice: _____
Advertising Exhibitors receive one complimentary business card ad and may choose additional advertising
opportunities at the member rates. To upgrade, select from the following:
Thank you for reserving a booth space!
EXHIBITOR INFORMATION FORM OF PAYMENT
Remit payment to AMM, PO Box 6267, Fishers, IN 46038-6267 or email to [email protected].
Primary Contact: ______________________________
Title: _______________________________________
Company: ___________________________________
Address: ____________________________________
City ___________________ State_____ Zip________
Phone _________________ Fax: _________________
Email: _______________________________________
Check Enclosed (Payable to AMM)
Credit Card: Amex Discover Mastercard Visa
Card # __________________________________
Exp. Date _________
Billing Address: ___________________________
City ________________ State_____ Zip________
Signature ________________________________
Sole Proprietor…………………………………………………… $60
Small Firm (2-4 FTE)……………………………………………. $120
Medium Firm (5-9 FTE)…………………………………………. $180 $
Large Firm (10+ FTE)…………………………………………… $240
Corporate Patron………………………………………………… $500
Early Bird (By Feb 1, 2017)
Standard (By Jun 12, 2017)
Exhibit Hall Booth Space $750 $900 $
Exhibit + Pecha Kucha $850 $1000
Exhibit + Workshop/Demo $1000 $1150
2017 Annual Conference
July 12-15, 2017 Des Moines, Iowa
Embassy Suites by Hilton Des Moines
Advertise
Conference Program AdvertisingThe Annual Conference and Meeting final program is distributed to conference attendees in two
formats: a downloadable PDF shared via email and the conference website (ammconference.org)
and in print to attendees who wish to purchase limited edition hard copies onsite.
Ads should be emailed to [email protected] as high-quality JPEG files (minimum 300-
dpi or higher). Color accepted, but no bleeds. Final Program artwork is due by JUNE 1, 2017.
TYPE SIZE PRICE
Outside Back Cover (8.5”w x 11”h cut) Reserved for Sponsors
Full-Page (7”h x 10”w) $450 member/ $500 non-
Half-Page (4.5”h x 7”w) $250 member/ $300 non-
Quarter-Page (4.5”h x 3.25”w) $150 member/ $200 non-
Business Card (2”h x 3.25”w) $100*
*Business card size ads are complimentary for exhibitors.
Conference Website and E-News AdvertisingReach AMM members and non-members through digital advertising.
The Annual Conference and Meeting website (ammconference.org) sees approximately 250-
450 unique visits per month from February through July. All conference materials and promotions
push potential attendees to this site, making it a high traffic space for advertisers. Conference
website ads are placed for 6 months during peak months (February – August). Placement is on a
first-come, first-served basis. All ads are placed on high-traffic pages such as Registration, News,
or Hotel. The conference website home page is reserved for Presenting Sponsors only.
TYPE SIZE PRICE
Banner (8.5”w x 11”h cut) $300 member/ $400 non-
Sidebar (7”h x 10”w) $150 member/ $250 non-
Advertisements in Annual Conference e-blasts to reach over 2000 potential attendees or the
AMM News Brief e-newsletter to reach 500+ members. Advertisements include block ads (no
larger than 600px W and 200px H, horizontal) and feature articles with 50-100 words, one image,
and link (News Brief e-newsletter only).
TYPE SIZE PRICE
Feature Article n/a $300 member/ $400 non-
Block Ad (600px by 200px) $150 member/ $250 non-
Advertise
Conference Tote Bag InsertsMake sure your information gets into the hands of conference attendees! Reserve an opportunity
to place pamphlets, brochures, or branded novelty items in the Annual Conference Tote Bags,
distributed to every conference attendee.
CATEGORY PRICE
Non-Profit Organization (member) $ 100
Non-Profit Organization (non-member) $ 150
For-Profit Business (member) $ 200
For-Profit Business (non-member) $ 250
*Tote bag inserts are complimentary
exhibitors and sponsors.
We request that all tote bag advertisers
provide inserts that are pre-printed and
assembled, ready for placement into bags.
Note: Large or heavy items are
discouraged – AMM reserves the right
to decline items due to size or content.
Inserts are due by JUNE 23, 2017.
See enclosed TOTE BAG INSERT FORM.
Exhibitor AdvertisingAre you an exhibitor? Exhibitors receive
a complimentary tote bag insert and
business card-sized ad in the final
conference program.
In addition, exhibitors receive member
rates on all additional advertising.
PROGRAM AND WEBSITE ADVERTISING ORDER FORM
Members Save – Join or Renew Today!Membership is not a requirement to advertise, but affords your organization or company an
opportunity to save during the Annual Conference and Meeting and more all year long. AMM offers
multiple levels of membership, which renew annually and provide a number of benefits.
Membership Levels
Current Membership Number (if applicable): _______________
Advertising Select from the following advertising options and note the sub-total below.
Thank you for advertising with us!
CONTACT INFORMATION PAYMENT INFORMATION
Remit payment to AMM, PO Box 6267, Fishers, IN 46038-6267 or email to [email protected].
Primary Contact: ______________________________
Title: _______________________________________
Company: ___________________________________
Address: ____________________________________
City ___________________ State_____ Zip________
Phone _________________ Fax: _________________
Email: _______________________________________
Check Enclosed (Payable to AMM)
Credit Card: Amex Discover Mastercard Visa
Card # __________________________________
Exp. Date _________
Billing Address: ___________________________
City ________________ State_____ Zip________
Signature ________________________________
Institutional (0-9 FTE) …………………………………………………..…$90
Institutional (10-24 FTE) ………………………………………………..…$180
Institutional (25-99 FTE) ………………………………………………..…$240
Institutional (100+ FTE) …………………………………………………...$360
Sole Proprietor…………………………………………………………….. $60
Small Firm (2-4 FTE)………………………………………………..……. $120
Medium Firm (5-9 FTE)………………………………………………..…. $180
Large Firm (10+ FTE)……………………………………………..……… $240
Corporate Patron…………………………………………………..……… $500 $
2017 Annual Conference
July 12-15, 2017 Des Moines, Iowa
Embassy Suites by Hilton Des Moines
Full Page
Member
Full Page
Non-
1/2 Page
Member
1/2 Page
Non-
1/4 Page
Member
1/4 Page
Non-
Final Program $450 $500 $250 $300 $150 $200 $
Banner
Member
Banner
Non-
Sidebar
Member
Sidebar
Non-
Web (6 mos) $300 $400 $150 $250 $
Feature
Member
Feature
Non-
Block
Member
Block
Non-
AMM E-News $300 $400 $150 $250 $
TOTAL $
2017 Annual Conference
July 12-15, 2017 Des Moines, Iowa
Embassy Suites by Hilton Des Moines
Tote Bag Insert Form
Institution/Company ____________________________________________________________________
Contact Name & Title___________________________________________________________________
Address ______________________________________________________________________________
City, State, Zip ________________________________________________________________________
Phone ________________________________E-mail _______________________________________
Select from the following:
Non-Profit Organization (member) $ 100
Non-Profit Organization (non-member) $ 150
For-Profit Business (member) $ 200
For-Profit Business (non-member) $ 250
Member Number (if applicable): ___________
RESERVATION AND PAYMENT
Send payment, completed form, and sample of the insert that you wish to have included in the Annual
Conference Tote Bags no later than Friday, June 23, 2017 to:
Card #: ______________________________________ Expiration Date: _____________ CVV:________
Billing Address (if different): _____________________________________________________________
City ________________ State_____ Zip________
Name printed on card: ___________________________ Signature:_____________________________
SHIPPING INSTRUCTIONS
Items may be shipped to arrive no earlier than Wednesday, June and no later than Friday, June 30,
2017. Please send a copy of this form, along with 400 tote bag inserts to:
AMM 2017 Conference
C/O: Megan Stout Sibbel
Salisbury House and Gardens
4025 Tonawanda Dr
Des Moines, IA 50312
Please notify AMM at [email protected] of your intended shipping date of items.
By Check:Payable to Association of Midwest MuseumsMail to: AMMPO Box 6267Fishers, IN 46038-6267
By Credit Card:Fax completed form to 317-983-0333
